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HomeMy WebLinkAboutBack-Up DocumentsCITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM FROM Manuel A. Morales ,,,a1F November 12, 2021 FILE Interim Chief e -partment SUBJECT Request for Commission Approval- Thr•rt Channel 5.) Audit of Civilian Classifications Q' : n. an . ers-BeI1 o mander Personnel Unit 2c$(o REFERENCES. ENCLOSURES This memorandum is to seek the approval of the City Commission to audit three (3) vacant civilian positions to a classification that will better serve the needs of the department. The functions and duties of Typist Clerk II and Typist Clerk III have transformed into administrative duties as technology has evolved and as the needs of the department have shifted. We are requesting to audit two (2) vacant Typist Clerk II (OC # 1021) positions and one (1) vacant Typist Clerk III (OC #1022) position to two (2) Administrative Aide II (OC#1306) positions. Upon conferring with the Office of Management and Budget ("OMB"), it was determined that the department is able to allocate funds to cover a 3-2 conversion, which will represent a net decrease of one (1) full-time position in the department. The allocation of funds also considers filling the positions on a department, promotional basis. To facilitate this request, please see the supporting documents attached. Upon your approval, please forward this packet to Joy Saunlett, Administrative Assistant I, in the Business Management Section for placement on the next Commission agenda. Please indicate your concurrence below. sapproved: Attachment(s) CGG/JI/qsb Date CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: FROM Arthur Noriega, V City Manager Manuel A. Morales Interim Chief of Police Police Department DATE: December 9, 2021 FILE : SUBJECT : Request to Reclassify and Fill — Typist Clerk II REFERENCES : Position #2503, #9465 ENCLOSURES: The purpose of this memorandum is to request your authorization to reclassify two Typist Clerk II positions, #2503 and #9465, to an Administrative Aide II position. The audit and reclassification of the position will better meet the needs of the organization. he functions and the duties of the Typist Clerk II have transformed into administrative duties as technology has evolved and as the needs of the department have shifted. The Typist Clerk II classification is obsolete, outside of the one specific area dedicated to consistent data entry and clerical support. Budget and HR Classification Audit documents have been submitted and are pending final approval. Arth MAM:gsb Noriega, V., City Manager c: Interim Chief Manuel A. Morales, Police Department Assistant Chief Cherise G. Gause, Administration Division Major Jesus Ibalmea, Personnel Resource Management Section Qiana Sanders -Bell, Personnel Unit Date Request for Position Reclassification Department Name: Police Date: 11/4/2021 Reclassification Audit Requested Information A. Position Name being Audited: Typist Clerk II (PN 2503, PN 9465) B. New Position Name: Administrative AideII C. Filled/Vacant: Vacant D. Current Salary Rate- if filled: N/A E. New Proposed Salary: $58,728 (Step 5 estimate only) F. Funding Source: Position budgeted The duties and functions performed by Typist Clerk II is no longer needed in the current organization structure. G. Justification for Request: Requesting to reclassify the two vacant positions (2503, 9465) to Administrative Aide II which will better meet the needs of the organization. Approval Routing Process I. Office of Management and Budget (OMB) Impact A. Position Budgeted Amount: B. Budget Impact: C. OMB Analysis: D. Approval/Denial/Hold (Please sign): II. Human Resources (HR) Audit Final A. HR Audit Recommendation: Attach Audit Study B. Approval/Denial/Hold (Please sign): C. Comments: III. CM/DCM/ACM Approval A. Approval/Denial/Hold (Please sign): B. Comments: NOTE: Police and Fire -Rescue Departments require Commission approval. ``.0 °FM; City of Miami (AzW DEPARTMENT OF HUMAN RESOURCES ' lllll F��Q`. co CLASSIFICATION/SALARY QUESTIONNAIRE co., Hours of Work Shift Position Title Typist Clerk II Position# 2503, 9465 Occ. Code 1021 Department & Division Police Immediate Supervisor TBD Section A: To be completed by department representative or by supervisor. Action requested (check one) (complete items 1-6) (complete items 5-8) (complete item 8) ✓ Reclassification ❑ New classification ❑ Pay range review ❑ Other, specify 1. Describe below the duties of the position. Attach additional pages if needed. Be specific: List duties from the most time-consuming to the least time-consuming, or in the order performed if they are done daily. Indicate approximate percentage of time spent on each task. Also identify the level of importance. Defined below are the categories for frequency and importance. FREQUENCY Constant - More than 80% (6.5 hrs. or more per 8 hr. day) Very Frequent - 51 to 80% (4.5 to 6 hrs. per 8 hr. day) Frequent - 21 to 50% (2.5 to 4 hrs, per 8 hr. day) Occasional - 6 to 20% ( 1 or 2 hrs. per 8 hr. day) Rare - 0 to 5% (less than 1 hr. per 8 hr. day) IMPORTANCE 3 - Critical Part of Job; can't be done any other way 2 - Important, but may be performed in some other way 1 - Not Critical; may be reassigned or not performed at all FREQUENCY OF TIME IMPORTANCE DUTIES OF THE POSITION Conducts research and/or surveys and collects information on operational and administrative problems. Analyzes findings and makes reports of practical solutions. Assists with the preparation of the annual budget for a department or of contracts or subcontracts. Researches and compiles data for and prepares monthly, annual and special reports. Types and proofreads a variety of reports, letters, and memos for supervisor; may answer a variety of correspondence for supervisor. Coordinates various phases of work with the work of other departments or divisions, such as certain fiscal, legislation, accounting, record keeping, special projects, grants, contracts, and budgetary business, personnel matters, and liaison functions of a limited administrative nature. Prepares and maintains payroll and personnel records; processes and submits payroll. Makes travel arrangements, maintains appointment schedules and calendars, and arranges meetings, conferences and other functions. Prepares and submits notification letters advising constituents of relevant proceedings/actions. Responds to inquiries from the public and/or employees in person or over the telephone concerning policies and procedures, accounts, and/or program/event details. Receives, reviews, and processes applications and/or documents; reviews supporting documentation for accuracy. May supervise clerical and other subordinates engaged in a variety of activities; may assign duties and/or prepares work schedules. May collect and process payments; establishes and maintains accounts; maintains daily or monthly reports of all recorded transactions. Files and maintains records; performs other clerical duties such as sorting and mailing. Performs other related work as required C HR/AL-042 Rev. 05/97 2. Tools/equipment used In work. ✓ Yes ❑ No If yes, please list and check frequency. Tools/Equipment Computer A) ❑ Rarely ❑Occasionally I Frequently Telephone B) ❑ Rarely ❑Occasionally ✓ Frequently Copier/Scanner C) ❑ Rarely ❑ Occasionally I Frequently General Office Equipment (i.e. fax) p) ❑ Rarely ❑ Occasionally ✓ Frequently 3. Supervision Exercised, Titles; names, number of positions supervised; Check activities that are part of the supervisory duites. ❑ ❑ ❑ ❑ Hiring Promoting Training Counseling ❑ ❑ ❑ Disciplining Budgeting Terminating Scheduling ❑ ❑ Coaching Performance Evaluation Developing Other No. Supervised 0 Name(s) Title(s) 1. 1. 2. 2. 3. 3. 4. 4. 5 , , 5. 6. 6. 4. Supervision Received (How work is assigned, how It Is checked, how often; what problems referred to supervisor. Work is regularly and primarily and reviewed by assigned by a commanding officer/employee required. as 5. Phylscal Demands. Please check applicable physical demands on Job and the frequency of performance. CONSTANT VERY FREQUENT FREQUENT OCCASIONAL RARE IMPORTANCE Standing r 1 Sitting Walking ✓ Running Pushing or Pulling1 Bending Squatting1 Kneeling 1 Crawling Reclining Balancing Filing 1 Physical Demands (con't) CONSTANT VERY FREQUENT FREQUENT OCCASIONAL RARE IMPORTANCE Reaching above shoulders Reaching below shoulders Lifting Tight/0-14 lbs. ✓ Lifting moderate/15-50 lbs. Lifting heavy/over 50 lbs. 1 Lifting from floor Lifting from arm level Lifting bulky items Driving motorcycle/scooter Driving motor vehicles Driving lawn mains./equip. Driving heavy equipment Driving normal driving Driving emergency high rate of speed *Equipment Operation/Office & Mechanical small automatic hand tools (le, electric drill, saw, screwdriver, grinder, calculator, copier, fax mach., pistol, 2-way radio, etc.) *Equipment Operation/Office & Mechanical medium automatic hand tools (ie, weedwacker, edgers, chain saw, etc.) *Equipment Operation/Office & Mechanical large automatic hand tools (ie, lawn mower, jumping jock, street saw, hand roller, polisher, buffer, etc.) *please list any tools or equipment used on the job. Some additional space has been provided below. If more space is needed for tools operated, please list on a separate piece of paper and staple it to the questionnaire. A) B) C) D) 1 F.) F) G) H) Physical Demands (can't) CONSTANT VERY FREQUENT FREQUENT OCCASIONAL RARE IMPORTANCE Climbing stairs Climbing ladders Climbing utility/telephone poles Hand Dexterity grasping Hand Dexterity holding ✓ Hand Dexterity keyboarding Hand Dexterity repetitive movements ✓ Hand Dexterity finger dexterity ✓ Reading English ✓ Reading other language/specify A) ) Writing English ✓ Writing other language/specify A) ) Eye -Hand Coordination ✓ Seeing color vision ✓ Seeing depth perception ✓ Seeing field of vision ✓ ✓ Seeing clear vision required -near and/or far ✓ Hearing ✓ 111 Talking ✓ Smell/Odor Sliding Under Automobile Swimming Use of Telephone ✓ ___ Contact with General Public/Customers ✓ Working Alone —gym. ✓ Working long hours between meals or breaks ✓ Working under stress 1 1 1 6. Environmental Conditions. Please check applicable environmental conditions of Job and their frequency. CONSTANT VERY FREQUENT FREQUENT OCCASIONAL RARE IMPORTANCE Working Around Hazardous Machinery Working at Considerable Height Electrical Hazards Wet Surroundings Working at Night Loud Noise _ I_ Low Noise Cluttered Floor Area High Temperature II Low Temperature/or Humidity Poor Ventilation Poor Lighting Odor/Smell Vibrations Dust or FumesI_ Working Inside Working Outside Working Underground Scaffold I_I_ Working Overtime Travelling 7. Complete for New Classification only, Describe du ies and desirable qualifications, Also complete Items 5,6 and 3 If applicable. 8. To be completed for new classification or change of salary only. Indicate why present salary should be reviewed if applicable, Salary Range Requested: The purpose of this questionnaire is to obtain facts about the jobs, not the employee(s). This information is used to reclassify or downgrade positions, not employees. Employees whose positions are reclassified do not have automatic rights to the higher level jobs, unless specified otherwise by Civil Service Rules or the Labor Agreement. I certify that the entries made above are correct and to the best of my knowledge are true and accurate. Qiana Ilia ders-Bell. Name of Emplo e Providi 1;a_ C i II I (a' I he Signature of Employee Providing Data Date Section B • To be completed by Immediate Supervisor Are statements regarding duties of the position complete and accurate? (Indicate any incomplete items or Inaccuracies.) N/A 1 Signature Date Section C - To be completed by Department Head Comment on above statements made regarding duties of position. Indicate any inaccuracies. Signature Date Once this questionnaire has been completed, reviewed and signed by the three parties above, please return it to the Department of Human Resources together with a current table of organization of the Department and any applicable supporting documentation. CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : Arthur Noriega, V City Manager FROM : Manuel A. Morales Interim Chief of Police Police Department DATE: December 9, 2021 FILE SUBJECT : Request to Reclassify and Fill — Typist Clerk III REFERENCES : Position #1739 ENCLOSURES: The purpose of this memorandum is to request your authorization to reclassify one Typist Clerk III position, #1739, to an Administrative Aide II position. The audit and reclassification of the position will better meet the needs of the organization. The functions and the duties of the Typist Clerk III have transformed into administrative duties as technology has evolved and as the needs of the department have shifted. Budget and HR Classification Audit documents have been submitted and are pending final approval. Disapproved: MAM:qsb Arthur Nor ega, V., City Manager c: Interim Chief Manuel A. Morales, Police Department Assistant Chief Cherise G. Gause, Administration Division Major Jesus Ibalmea, Personnel Resource Management Section Qiana Sanders -Bell, Personnel Unit Date Request for Position Reclassification Department Name: Police Reclassification Audit Requested Information A. Position Name being Audited: Typist Clerk III (PN 1739) B. New Position Name: Administrative Aide II Date: 11/4/2021 C. Filled/Vacant: Vacant D. Current Salary Rate- if filled: N/A E. New Proposed Salary: $58,728 (Step 5 estimate only) F. Funding Source: Position budgeted The duties and functions performed by Typist Clerk III is no longer needed in the current organization structure. G. Justification for Request: Requesting to reclassify the one vacant position (1739) to Administrative Aide II which will better meet the needs of the organization. Approval Routing Process I. Office of Management and Budget (OMB) Impact A. Position Budgeted Amount: B. Budget Impact: C. OMB Analysis: D. Approval/Denial/Hold (Please sign): II. Human Resources (HR) Audit Final A. HR Audit Recommendation: Attach Audit Study B. Approval/Denial/Hold (Please sign): C. Comments: III. CM/DCM/ACM Approval A. Approval/Denial/Hold (Please sign): B. Comments: NOTE: Police and Fire -Rescue Departments require Commission approval. City of Miami DEPARTMENT OF HUMAN RESOURCES CLASSIFICATION/SALARY QUESTIONNAIRE co °F, SSW '3 • ° " oafCo}F�oo Hours of Work Shift Position Title Typist Clerk I11 Position# 1739 Occ. Code 1022 Department & Division Police/Administration Immediate Supervisor TBD Section A: To be completed by department representative or by supervisor. Action requested (check one) (complete items 1-6) (complete items 5-8) (complete item 8) ✓ Reclassification ❑ New classification ❑ Pay range review ❑ Other, specify 1. Describe below the duties of the position, Attach additional pages if needed. Be specific: List duties from the most time-consuming to the least time-consuming, or in the order performed if they are done daily. Indicate approximate percentage of time spent on each task. Also identify the level of importance. Defined below are the categories for frequency and importance. FREQUENCY Constant - More than 80% (6.5 hrs. or more per 8 hr. day) Very Frequent - 51 to 80% (4.5 to 6 hrs. per 8 hr. day) Frequent - 21 to 50% (2.5 to 4 hrs. per 8 hr. day) Occasional - 6 to 20% ( 1 or 2 hrs. per 8 hr. day) Rare - 0 to 5% (less than 1 hr. per 8 hr. day) IMPORTANCE 3 - Critical Part of Job; can't be done any other way 2 - Important, but may be performed In some other way 1 - Not Critical; may be reassigned or not performed at all FREQUENCY % OF TIME IMPORTANCE DUTIES OF THE POSITION • Conducts research and/or surveys and collects information on operational and administrative problems. Analyzes findings and makes reports of practical solutions. Assists with the preparation of the annual budget for a department or of contracts or subcontracts. Researches and compiles data for and prepares monthly, annual and special reports. Types and proofreads a variety of reports, letters, and memos for supervisor; may answer a variety of correspondence for supervisor. Coordinates various phases of work with the work of other departments or divisions, such as certain fiscal, legislation, accounting, record keeping, special projects, grants, contracts, and budgetary business, personnel matters, and liaison functions of a limited administrative nature. Prepares and maintains payroll and personnel records; processes and submits payroll. Makes travel arrangements, maintains appointment schedules and calendars, and arranges meetings, conferences and other functions. Prepares and submits notification letters advising constituents of relevant proceedings/actions. Responds to inquiries from the public and/or employees in person or over the telephone concerning policies and procedures, accounts, and/or program/event details. Receives, reviews, and processes applications and/or documents; reviews supporting documentation for accuracy. May supervise clerical and other subordinates engaged in a variety of activities; may assign duties and/or prepares work schedules. May collect and process payments; establishes and maintains accounts; maintains daily or monthly reports of all recorded transactions. Files and maintains records; performs other clerical duties such as sorting and mailing. Performs other related work as required C HR/AL•042 Rev. 05/97 2. Tools/equipment used In work. ✓ Yes ❑ No If yes, please Ilst and check frequency. Tools/Equipment Computer A) ❑ Rarely ❑Occasionally / Frequently Telephone B) ❑ Rarely ❑Occasionally / Frequently Copier/Scanner C) ❑ Rarely ❑ Occasionally. I Frequently D) General Office Equipment (i.e. fax) ❑ Rarely ❑ Occasionally ✓ Frequently 3. Supervision Exercised, Titles; names, number of positions supervised; Check activities that are part of the supervisory duites. ❑ ❑ ❑ ❑ Hiring Promoting Training Counseling ❑ ❑ ❑ Disciplining Budgeting Terminating Scheduling ❑ ❑ Coaching Performance Evaluation Developing Other No. Supervised 0 Name(s) Title(s) 1. 1. 2. 2. 3, 3. 4. 4. 5, 5, 6. 6. 4. Supervision Received (How work is assigned, how it Is checked, how often; what problems referred to supervisor. Work is regularly and primarily and reviewed by assigned by a commanding officer/employee required. as 5. Phylsca► Demands. Please check applicable physical CONSTANT demands on Job and the frequency of performance, VERY FREQUENT FREQUENT OCCASIONAL RARE IMPORTANCE Standing Sitting y Walking Running Pushing or Pulling , ✓ Bending i Squatting Kneeling Crawling I Reclining Balancing Filing Physical Demands (con't) CONSTANT VERY FREQUENT FREQUENT OCCASIONAL RARE IMPORTANCE Reaching above shoulders Reaching below shoulders Lifting Tight/0-14 lbs. 1 ✓ Lifting moderate/15-50 lbs. Lifting heavy/over 50 lbs. Lifting from floor Lifting from arm level ✓ Lifting bulky items Driving motorcycle/scooter Driving motor vehicles Driving lawn maint./equip. Driving heavy equipment Driving normal driving Driving emergency high rate of speed *Equipment Operation/Office & Mechanical small automatic hand tools (le, electric drill, saw, screwdriver, grinder, calculator, copier, fax mach., pistol, 2-way radio, etc.) *Equipment Operation/Office & Mechanical medium automatic hand tools (ie, weedwacker, edgers, chain saw, etc.) *Equipment Operation/Office & Mechanical large automatic hand tools (ie, lawn mower, jumping jock, street saw, hand roller, polisher, buffer, etc.) *please list any tools or equipment used on the job. Some additional space has been provided below. If more space is needed for tools operated, please list on a separate piece of paper and staple It to the questionnaire. A) B) C) D) E) F) G) H) Physical Demands (can't) CONSTANT VERY FREQUENT FREQUENT ' OCCASIONAL RARE IMPORTANCE Climbing stairs Climbing ladders Climbing utility/telephone poles Hand Dexterity grasping Hand Dexterity holding ✓ Hand Dexterity keyboarding ✓ Hand Dexterity repetitive movements 1 ✓ Hand Dexterity finger dexterity ✓ Reading English ✓ ` Reading other language/specify A) ) Writing English ✓ Writing other language/specify A) B) Eye -Hand Coordination ✓ Seeing color vision ✓ Seeing depth perception ✓ Seeing field of vision ✓ ✓ L Seeing clear vision required -near and/or far ✓ I 1 Hearing ✓ I f Talking ✓ Smell/Odor Sliding Under Automobile Swimming Use of Telephone ✓ Contact with General Public/Customers ✓ Working Alone ✓ Working long hours between meals or breaks ✓ Working under stress 1 ✓ I- 6. Environmental Conditions. Please check applicable environmental conditions of job and their frequency. CONSTANT VERY FREQUENT FREQUENT OCCASIONAL RARE IMPORTANCE Working Around Hazardous Machinery Working at Considerable Height Electrical Hazards Wet Surroundings Working at Night Loud Noise Low Noise ✓ Cluttered Floor Area High Temperature Low Temperature/or Humidity Poor Ventilation Poor Lighting Odor/Smell Vibrations Dust or Fumes Working Inside Working Outside Working Underground Scaffold �I Working Overtime Travelling 7. Complete for New Classification only, Describe duties and desirable qualifications, Also complete items 5,6 and 3 If applicable. 8. To be completed for new classification or change of salary only. Indicate why present salary should be reviewed if applicable. Salary Range Requested: The purpose of this questionnaire is to obtain facts about the jobs, not the employee(s). This information is used to reclassify or downgrade positions, not employees. Employees whose positions are reclassified do not have automatic rights to the higher level Jobs, unless specified otherwise by Civil Service Rules or the Labor Agreement. I certify that the entries made above are correct and to the best of my knowledge are true and accurate. Qiana S ders-Bell. Print ame of Emp ee Providing Data `= 21 d�i / I i %a' r ignature of Employee Providing Data Date Section B • To be completed by Immediate Supervisor Are statements regarding duties of the position complete and accurate? (Indicate any incomplete items or inaccuracies.) N/A 1 I Signature Date Section C - To be completed by Department Head Comment on above statements made regarding duties of position. Indicate any inaccuracies. if IeY IC Signature Date Once this questionnaire has been completed, reviewed and signed by the three parties above, please return it to the Department of Human Resources together with a current table of organization of the Department and any applicable supporting documentation. City of Miami Legislation Resolution Enactment Number: R-21-0408 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 10839 Final Action Date:10/1/2021 A RESOLUTION OF THE MIAMI CITY COMMISSION, AMENDING APPROPRIATIONS AND MAKING DE -APPROPRIATIONS AND RE -APPROPRIATIONS RELATING TO THE CITY OF MIAMI'S ("CITY") GENERAL FUND FOR THE 2021-22 FISCAL YEAR AS ADOPTED PURSUANT TO RESOLUTION NO. 21-0402 ON SEPTEMBER 23, 2021; AMENDING THE FISCAL YEAR 2021-2022 MULTI -YEAR CAPITAL PLAN AS ADOPTED SEPTEMBER 13, 2021 PURSUANT TO RESOLUTION NO. R-21-0353 ("CAPITAL PLAN"): AUTHORIZING THE CITY MANAGER TO MAKE ANY NECESSARY CHANGES TO ADJUST, AMEND, AND APPROPRIATE THE FISCAL YEAR 2021-2022 OPERATING BUDGET, FIVE-YEAR FINANCIAL PLAN, STRATEGIC PLAN, AND MULTI -YEAR CAPITAL PLAN REGARDING CITY SERVICES AND RESOURCES AS NECESSARY, LEGALLY ALLOWED, AND APPLICABLE IN ORDER TO ACCOMPLISH THE FOLLOWING: (i) NOTWITHSTANDING THE LANGUAGE IN RESOLUTION NO. 21-0402, INCLUDING BUT NOT LIMITED TO THE LANGUAGE IN SECTION 16 IN RESOLUTION NO. 21-0402, IN ORDER FOR THE CREATION OF OR CHANGE IN TEMPORARY OR PERMANENT POSITIONS IN THE POLICE DEPARTMENT AND IN THE DEPARTMENT OF FIRE RESCUE (COLLECTIVELY, "POSITIONS") TO BE EFFECTIVE, THE CITY COMMISSION MUST FIRST CONFIRM THE CREATION OR CHANGE OF SUCH POSITIONS BY AN AFFIRMATIVE VOTE, (ii) REQUIRING THAT, NOTWITHSTANDING ANYTHING IN RESOLUTION NO. 21-0402 OR THE CAPITAL PLAN TO THE CONTRARY, AN AFFIRMATIVE VOTE OF THE CITY COMMISSION IS REQUIRED PRIOR TO ANY AND ALL MOVEMENTS OF MONIES THAT ARE DIFFERENT FROM THE LINE ITEM -BUDGETS' APPROVED AMOUNTS, AS ADOPTED ON SEPTEMBER 13, 2021 FOR THE CAPITAL PLAN AND AS ADOPTED ON SEPTEMBER 23, 2021 FOR RESOLUTION NO. 21-0402, FOR THE DEPARTMENTAL BUDGETS OF THE POLICE DEPARTMENT AND THE DEPARTMENT OF FIRE RESCUE, PROVIDED THAT SUCH REQUIREMENTS SHALL NOT APPLY TO THE DEPARTMENT OF FIRE RESCUE FOR URBAN SEARCH AND RESCUE ("USAR") FUNDS, URBAN SECURITY INITIATIVE ("UASI") FUNDS, OR FOR MOVEMENTS OF MONEY PURSUANT TO A CATASTROPHIC EVENT, (iii) ELIMINATING THREE (3) CURRENT VACANT POSITIONS IN THE POLICE DEPARTMENT, WHICH ARE TWO (2) MAJOR'S POSITIONS AND ONE (1) EXECUTIVE OFFICER POSITION, AND ADDING TEN (10) NEW POLICE PATROL OFFICER POSITIONS; RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS OF THE CITY MANAGER AND DESIGNATED CITY DEPARTMENTS TO UPDATE THE RELEVANT FINANCIAL CONTROLS, PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER SYSTEMS; PROVIDING FOR AN EFFECTIVE DATE IMMEDIATELY. WHEREAS, on September 23, 2021, the City Commission, pursuant to Resolution No. 21-0402 ("Resolution No. 21-0402"), adopted a General Fund Budget for the City of Miami ("City") for the Fiscal Year beginning October 1, 2021 and ending September 30, 2022 ("Fiscal Year 2021-22") in the amount of $877,301,000 and the total Budget for all non -capital funds in the amount of $1,368,052,000 (collectively, "Adopted Budget"); and WHEREAS, on September 13, 2021, the City Commission, pursuant to Resolution No. R-21-0353, authorized the Fiscal Year 2021-22 Multi -Year Capital Plan ("Capital Plan"); and WHEREAS, the major source of revenue for the General Fund in the Adopted Budget is derived from the category identified as "Property Taxes" in the amount of $453,802,000; and WHEREAS, on October 1, 2021, during a special meeting, the City Commission modified and amended on the floor the City's Adopted Budget and the Capital Plan for this Fiscal Year 2021-22, as follows: (i) Notwithstanding the language in Resolution No. 21- 0402, including but not limited to the language in Resolution No. 21-0402's Section 16, in order for the creation of or change in temporary or permanent positions in the Police Department and in the Department of Fire Rescue (collectively, "Positions") to be effective, the City Commission must first confirm the creation or modification of such Positions by an affirmative vote, (ii) Requiring that notwithstanding anything in Resolution No. 21-0402 or the Capital Plan to the contrary, an affirmative vote of the City Commission is required prior to any and all movements of monies that are different from the line item -budgets' approved amounts, as adopted on September 13, 2021 for the Capital Plan and as adopted on September 23, 2021 for Resolution No. 21-0402, for the departmental budgets of the Police Department and the Department of Fire Rescue, provided that such requirements shall not apply to the Department of Fire Rescue for Urban Search and Rescue ("USAR") funds, Urban Security Initiative ("UASI") funds, or for movements of money pursuant to a catastrophic event, (iii) Eliminating three (3) current vacant positions in the Police Department, which are two (2) major's positions and one (1) executive assistant position, and adding ten (10) new police patrol officer positions (collectively, "Floor Modifications"); and WHEREAS, the Special Revenue Fund appropriation in the Adopted Budget remains $334,603,000; and WHEREAS, the Debt Service Fund appropriation in the Adopted Budget remains $67,769,000; and WHEREAS, the Internal Service Fund appropriation in the Adopted Budget remains $88,379,000; and WHEREAS, it is necessary to adjust the budgets for the General Fund and the Capital Plan for Amendment #1 in order to comply with the Federal, State of Florida, and local laws; and WHEREAS, in accordance with the Floor Modifications, it is in the best interests of the City to authorize the City Manager to make any and all necessary changes to adjust, amend, and appropriate the City's Operating Budget, Five - Year Financial Plan, Strategic Plan, Capital Plan, and in connection with this Amendment #1 regarding City services and resources as necessary and legally allowed in order to accomplish the Floor Modifications; and WHEREAS, it is also in the best interests of the City to ratify, approve, and confirm certain necessary actions of the City Manager and designated City departments to update the relevant financial controls, project close-outs, accounting entries, and computer systems; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. In accordance with the Floor Modifications, the following appropriations are made for the municipal operations of the General Fund for Fiscal Year 2021-22: GENERAL FUND APPROPRIATIONS Departments, Boards and Offices: Mayor $ 2,636,000 Commissioners 7,858,000 City Manager 5,804,000 Agenda Coordination 409,000 Independent Auditor General 1,602,000 City Attorney 11,221,000 City Clerk 2,067,000 Civil Service 574,000 Code Compliance 9,413,000 Communications 1,778,000 Equal Opportunity and Diversity Programs 572,000 Finance 11,757,000 Grants Administration 1,786,000 Human Resources 5,634,000 Innovation and Technology 15,051,000 Management and Budget 3,315,000 Procurement 3,215,000 Human Services 8,824,000 Building 22,962,000 Planning 5,912,000 Zoning 4,977,000 Housing and Community Development 1,847,000 General Services Administration 28,949,000 Resilience and Public Works 29,987,000 Solid Waste 41,657,000 Capital Improvements 4,296,000 Fire -Rescue 178,956,000 Police 277,787,000 Real Estate and Asset Management 16,064,000 Parks and Recreation 53,953,000 Risk Management 3,830,000 Non -Departmental Accounts (NDA) 44,379,000 Transfers - Out 68,229,000 Total $ 877,301,000 Section 3. In accordance with the Floor Modifications, the above appropriations for the General Fund are made based on the following sources of revenue for Fiscal Year 2021-22: GENERAL FUND Property Taxes Franchise Fees and Other Taxes Interest Transfers -In Fines and Forfeitures Intergovemmental Revenues Licenses and Permits Other Revenues (Inflows) Charges for Services TOTAL GENERAL FUND REVENUES $ 453,802,000 117,795,000 3,061,000 24,541,000 7,189,000 75,757,000 66,500,000 12,870,000 115,786,000 $ 877,301,000 Section 4. The following appropriations are made for the municipal operations of the Debt Service Fund for Fiscal Year 2021-22: DEBT SERVICE FUNDS APPROPRIATONS General Obligation Bonds Special Obligation Bonds $ 25,118,000 42,651,000 TOTAL DEBT SERVICE FUNDS $ 67,769,000 Section 5. The above appropriations for the Debt Service Fund are made based on the following sources of revenue for Fiscal Year 2021-22: DEBT SERVICE FUNDS REVENUES Property Taxes $ 20,236,000 Transfers -In and Other Revenues 47,533,000 TOTAL DEBT SERVICE FUNDS $ 67,769,000 Section 6. The following appropriations are made for the municipal operations of the Special Revenue Fund for Fiscal Year 2021-22: SPECIAL REVENUE FUNDS General Special Revenues Sport Facilities and Activities Planning Services Planning and Zoning Tree Trust Fund Public Art Fund Historic Preservation Trust Fund Fire Rescue Services UASI-Fire Rescue Parks and Recreation Services Police Services Law Enforcement Trust Fund Public Works Services Solid Waste Recycling Trust City Clerk Services Community and Economic Development Homeless Program Human Services BayfrontlRiverfront Land Acquisition Rouse Trust Miami Ballpark Parking Facilities Departmental Improvement Initiatives Transportation and Transit Emergency Funds American Rescue Plan Act TOTAL SPECIAL REVENUE FUNDS APPROPRIATIONS $ 604,000 13,000 20,510,000 4,554,000 3,138,000 40,000 4,955,000 31,630,000 879,000 9,404,000 923,000 6,622,000 163,000 1,708,000 64,347,000 2,407,000 497,000 1,860,000 8,764,000 12,050,000 21,795,000 100,000 137,640,000 $ 334,603,000 Section 7. The above appropriations for the Special Revenue Fund are made based on the following sources of revenue for Fiscal Year 2021-22: SPECIAL REVENUE FUNDS REVENUES All Sources TOTAL SPECIAL REVENUE FUNDS $ 334,603,000 $ 334,603,000 Section 8. The following appropriations are made for the municipal operations of the Internal Service Fund for Fiscal Year 2021-22: INTERNAL SERVICE FUND APPROPRIATIONS Life and Health Insurance 43,194,000 Workers' Compensation 18,369,000 Others 26,816,000 TOTAL INTERNAL SERVICE FUND $ 88,379,000 Section 9. The above appropriations for the Internal Service Fund are made based on the following sources of revenue for Fiscal Year 2021-22: INTERNAL SERVICE FUND REVENUES All Sources $ 88,379,000 TOTAL INTERNAL SERVICE FUND $ 88,379,000 Section 10. This Resolution only addresses the Floor Modifications. No provision contained in this Resolution shall be construed to violate the Anti -Deficiency Act, as set forth in Sections 18-500 through 18-503 of the Code of the City of Miami, Florida, as amended ("City Code"). The City Manager is only specifically authorized' pursuant to this Amendment #1 to implement the Floor Modifications. No other provisions of the Adopted Budget and Capital Plan are changed by this Amendment #1. Section 11. In accordance with the Floor Modifications, the City Manager is authorized' to make any changes to adjust, amend, and appropriate the City's Operating Budget, Five -Year Financial Plan, Strategic Plan, and Multi -Year Capital Plan with the transfers in and/or out, as necessary and applicable, of legally available funds, and to designate projects, services, components, values, amounts, and uses, as necessary, legally allowed, and applicable to accomplish the Floor Modifications, all for the purposes set forth in this Amendment #1. Section 12. In order to accomplish this Amendment #1, the transfer of detailed accounts comprising any separate amount appropriated by the above sections hereof is approved and authorized' when such transfer shall have been made at the request of the City Manager and when such transfer shall have been made of any part of an unencumbered balance of an appropriation to or for a purpose or object for which the appropriation for the herein fiscal year has proved insufficient. Section 13. In order to accomplish this Amendment #1, the transfer of funds between the detailed accounts comprising any separate amount appropriated by the above sections hereof is approved and authorized' when such transfer of funds is made at the request of the City Manager and when such transfer is to be made between the detailed accounts appropriated to the same office, department, or division. Section 14. Except as herein provided, transfers between items appropriated shall be authorized by resolution amendatory hereto except that transfers from the Non -Departmental Accounts may be made by resolution. Section 15. In accordance with the Floor Modifications, certain necessary actions by the City Manager and the designated City Departments to update the relevant financial controls, project close-outs, accounting entries, and computer systems are hereby ratified, approved, and confirmed. Section 16. This Resolution shall become effective immediately upon rendition.2 APPROVED AS TO FORM AND CORRECTNESS: ' The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it is passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.