HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #11226
Date: 12/16/2021
Commission Meeting Date: 02/10/2022
Requesting Department: Department of
Police
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Approve - Audit of Police Civilian Positions
Purpose of Item:
A Resolution of the Miami City Commission authorizing the City Manager to approve the
audit of three (3) vacant civilian positions to a classification that will better serve the
needs of the police department, by auditing two (2) vacant typist clerk ii (OC #1021)
positions and one (1) vacant Typist Clerk III (OC #1011) position to a conversion of two
(2) Administrative Aide II (OC #1306) positions as required, pursuant to Resolution No.
R-21-0408 adopted on October 1, 2021; further authorizing the City Manager to
designate the Chief of Police or his designee to implement the change.
Background of Item:
Pursuant to Resolution No. R-21-0408, the City of Miami's ("City") Police Department
("MPD") requests an audit to convert three (3) vacant civilian positions, two (2) Typist
Clerk II and one (1) Typist Clerk III position and reclassify them to two (2) Administrative
Aide II positions. The functions and duties of Typist Clerk II and Typist Clerk III have
transformed into administrative duties as technology has evolved and the needs of the
department have shifted. The allocation of funds will be utilized to fill these positions on
a promotional basis.
Budget Impact Analysis
Item is NOT funded by Bonds
Item is NOT Related to Revenue
Total Fiscal Impact:
N/A
Department of Police
Department of Police
Office of Management and Budget
Office of Management and Budget
Legislative Division
City Manager's Office
Office of the City Attorney
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the Mayor
Office of the City Clerk
Office of the City Clerk
Reviewed B
Jorge Blanco
Manuel Morales
Luis Hernandez -Torres
Marie Gouin
Valentin J Alvarez
Arthur Noriega V
Juan Carlos Perez
Barnaby L. Min
Victoria Mendez
Maricarmen Lopez
Mayor's Office
City Clerk's Office
City Clerk's Office
Initial Police Review
Department Head Review
Budget Analyst Review
Budget Review
Legislative Division Review
City Manager Review
ACA Review
Deputy City Attorney Review
Approved Form and Correctness
Meeting
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Signed by the Mayor Completed
Signed and Attested by the City Clerk Completed
Rendered Completed
01/06/2022 9:11 AM
01/21/2022 10:06 AM
01/21/2022 3:50 PM
01/24/2022 9:31 AM
01/24/2022 10:36 AM
01/26/2022 9:12 PM
01/28/2022 5:35 PM
01/31/2022 2:07 PM
02/01/2022 1:41 PM
02/10/2022 9:00 AM
02/22/2022 3:51 PM
02/22/2022 4:04 PM
02/22/2022 4:04 PM
City of Miami
Legislation
Resolution
Enactment Number: R-22-0034
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 11226 Final Action Date:2/10/2022
A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE CITY
MANAGER TO APPROVE THE AUDIT OF THREE (3) VACANT CIVILIAN POSITIONS
OF THE CITY OF MIAMI'S ("CITY") POLICE DEPARTMENT ("DEPARTMENT") BY
CONVERTING TWO (2) VACANT TYPIST CLERK II POSITIONS AND ONE (1)
VACANT TYPIST CLERK III POSITION TO THE CLASSIFICATION OF TWO (2)
ADMINISTRATIVE AIDE II POSITIONS INTENDED TO BETTER SERVE THE NEEDS
OF THE DEPARTMENT, AS REQUIRED PURSUANT TO RESOLUTION NO. R-21-
0402 ADOPTED SEPTEMBER 23, 2021 AND RESOLUTION NO. R-21-0408
ADOPTED OCTOBER 1, 2021; AUTHORIZING THE CITY MANAGER TO MAKE ANY
NECESSARY CHANGES TO ADJUST, AMEND, AND APPROPRIATE THE FISCAL
YEAR 2021-2022 OPERATING BUDGET, FIVE-YEAR FINANCIAL PLAN, STRATEGIC
PLAN, AND MULTI -YEAR CAPITAL PLAN REGARDING CITY SERVICES AND
RESOURCES AS NECESSARY, LEGALLY ALLOWED, AND APPLICABLE IN ORDER
TO AUDIT AND CREATE SAID POSITIONS FOR THE DEPARTMENT; RATIFYING,
APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS OF THE CITY
MANAGER AND DESIGNATED CITY DEPARTMENTS TO UPDATE THE RELEVANT
FINANCIAL CONTROLS, PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND
COMPUTER SYSTEMS; PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE.
WHEREAS, on September 23, 2021, the City Commission adopted Resolution No. R-
21-0402 approving the General Fund Budget for the City of Miami ("City") for the Fiscal Year
beginning October 1, 2021 and ending September 30, 2022 ("Fiscal Year 2021-22") in the
amount of $877,301,000 and the total Budget for all non -capital funds in the amount of
$1,368,052,000 (collectively, "Adopted Budget"); and
WHEREAS, on October 1, 2021, pursuant to Resolution No. R-21-0408, the City
Commission modified and amended the City's Adopted Budget and the Capital Plan for Fiscal
Year 2021-22 as follows: (i) notwithstanding the language in Resolution No. R-21-0402,
including but not limited to the language in Section 16 of Resolution No. R-21-0402, in order for
the creation of or change in temporary or permanent positions in the Miami Police Department
("MPD") to be effective, the City Commission must first confirm the creation or modification of
such Positions by an affirmative vote and (ii) requiring that notwithstanding anything in
Resolution No. R-21-0402 or the Capital Plan to the contrary, an affirmative vote of the City
Commission is required prior to any and all movements of monies that are different from the line
item -budgets' approved amounts as adopted on September 13, 2021 for the Capital Plan and
as adopted on September 23, 2021 for Resolution No. R-21-0402, for the departmental budgets
of MPD; and
WHEREAS, pursuant to the City Commission's directives, MPD requested an audit to
convert three (3) vacant civilian positions consisting of two (2) Typist Clerk II and one (1) Typist
Clerk III position to be reclassified to two (2) Administrative Aide II positions; and
WHEREAS, the functions and duties of Typist Clerk II and Typist Clerk III have
transformed into administrative duties as technology has evolved and the needs of MPD have
shifted; and
WHEREAS, it is in the best interests of the City to authorize the City Manager to make
any and all necessary changes to adjust, amend, and appropriate the City's Operating Budget,
Five -Year Financial Plan, Strategic Plan, and Capital Plan regarding City services and
resources as necessary and legally allowed; and
WHEREAS, it is also in the best interests of the City to ratify, approve, and confirm
certain necessary actions of the City Manager and designated City departments to update the
relevant financial controls, project close-outs, accounting entries, and computer systems;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The City Manager is authorized' to approve the audit of three (3) vacant MPD
civilian positions by converting two (2) vacant Typist Clerk II positions and one (1) vacant Typist
Clerk III position to the classification of two (2) Administrative Aide II positions as required
pursuant to Resolution No. R-21-0402 adopted September 23, 2021 and Resolution No. R-21-
0408 adopted October 1, 2021.
Section 3. The City Manager is authorized to make any necessary changes to adjust,
amend, and appropriate to the Fiscal Year 2021-22 operating budget, five-year financial plan,
strategic plan, and multi -year capital plan regarding city services and resources as necessary,
legally allowed, and applicable in order to audit and create said positions for MPD.
Section 4. Certain necessary actions by the City Manager and the designated City
Departments to update the relevant financial controls, project close-outs, accounting entries,
and computer systems are hereby ratified, approved, and confirmed.
Section 5. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
ndez, City Attor ey 2/172022
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to, those prescribed by applicable City Charter and City Code
provisions, and Resolution No. 21-0408.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it is passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.