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Home My WebLink AboutR-22-0025City of Miami Resolution R-22-0025 Legislation City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 11309 Final Action Date: 1/13/2022 A RESOLUTION OF THE MIAMI CITY COMMISSION AMENDING APPROPRIATIONS AND MAKING DE -APPROPRIATIONS AND RE - APPROPRIATIONS RELATING TO THE CITY OF MIAMI'S ("CITY") GENERAL FUND FOR THE 2021-22 FISCAL YEAR AS ADOPTED SEPTEMBER 23, 2021 PURSUANT TO RESOLUTION NO. R-21-0402 AND AS PREVIOUSLY AMENDED PURSUANT TO RESOLUTION NO. R-21-0408 ADOPTED OCTOBER 1, 2021; AUTHORIZING THE CITY MANAGER TO MAKE ANY NECESSARY CHANGES TO ADJUST, AMEND, AND APPROPRIATE THE FISCAL YEAR 2021-2022 OPERATING BUDGET, FIVE-YEAR FINANCIAL PLAN, STRATEGIC PLAN, AND MULTI -YEAR CAPITAL PLAN REGARDING CITY SERVICES AND RESOURCES AS NECESSARY, LEGALLY ALLOWED, AND APPLICABLE IN ORDER TO CREATE AND FUND ONE (1) SERGEANT AT ARMS POSITION FOR THE CITY'S POLICE DEPARTMENT; RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS OF THE CITY MANAGER AND DESIGNATED CITY DEPARTMENTS TO UPDATE THE RELEVANT FINANCIAL CONTROLS, PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER SYSTEMS; PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE. SPONSOR(S): Commissioner Alex Diaz de la Portilla WHEREAS, on September 23, 2021, the City Commission adopted Resolution No. R- 21-0402 approving the General Fund Budget for the City of Miami ("City") for the Fiscal Year beginning October 1, 2021 and ending September 30, 2022 ("Fiscal Year 2021-22") in the amount of $877,301,000 and the total Budget for all non -capital funds in the amount of $1,368,052,000 (collectively, "Adopted Budget"); and WHEREAS, on September 13, 2021, the City Commission adopted Resolution No. R- 21-0353 authorizing the Fiscal Year 2021-22 Multi -Year Capital Plan ("Capital Plan"); and WHEREAS, on October 1, 2021, the City Commission adopted Resolution No. R-21- 0408 modifying and amending the City's Adopted Budget and the Capital Plan for Fiscal Year 2021-22 as follows: (i) notwithstanding the language in Resolution No. R-21-0402, including but not limited to the language in Section 16 of Resolution No. R-21-0402, in order for the creation of or change in temporary or permanent positions in the Department of Police and in the Department of Fire -Rescue (collectively, "Positions") to be effective, the City Commission must first confirm the creation or modification of such Positions by an affirmative vote; (ii) requiring that notwithstanding anything in Resolution No. R-21-0402 or the Capital Plan to the contrary, an affirmative vote of the City Commission is required prior to any and all movements of monies that are different from the line item -budgets' approved amounts as adopted on September 13, 2021 for the Capital Plan and as adopted on September 23, 2021 for Resolution No. R-21-0402 for the departmental budgets of the Department of Police ("Police") and the Department of Fire - Rescue ("Fire -Rescue"), provided that such requirements shall not apply to Fire -Rescue for City of Miami Page 1 of 4 File ID: 11309 (Revision:) Printed On: 6/6/2025 File ID: 11309 Enactment Number: R-22-0025 Urban Search and Rescue ("USAR") funds, Urban Security Initiative ("UASI") funds, or for movements of money pursuant to a catastrophic event; and (iii) eliminating three (3) current vacant positions in Police, which are two (2) major positions and one (1) executive assistant position, and adding ten (10) new police patrol officer positions ("Operating Budget Amendment No. 1" and "Capital Budget Amendment No. 1"); and WHEREAS, the City's Administration recommends adopting this Operating Budget Amendment No. 2 in which the Police shall receive funding to create and fund one (1) additional Sergeant at Arms position; and WHEREAS, the fiscal impact of this change is approximately one hundred forty thousand dollars to one hundred fifty-eight thousand dollars ($140,000.00 to $158,000.00) ("Funds") but Police's budget will not be fiscally impacted because the Funds can be absorbed in the current fiscal year's budget due to attrition savings; and WHEREAS, it is in the best interests of the City to authorize the City Manager to make any and all necessary changes to adjust, amend, and appropriate the City's Operating Budget, Five -Year Financial Plan, Strategic Plan, and Capital Plan regarding City services and resources as necessary and legally allowed; and WHEREAS, it is also in the best interests of the City to ratify, approve, and confirm certain necessary actions of the City Manager and designated City departments to update the relevant financial controls, project close-outs, accounting entries, and computer systems; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. This Resolution, which amends the Adopted Operating Budget, is a Resolution of precedent and all other resolutions in conflict with it are held null and void insofar as they pertain to these appropriations; however, no provision contained in this Resolution shall be construed to violate the Anti -Deficiency Act set forth in Sections 18-500 through 18-503 of the Code of the City of Miami, Florida, as amended ("City Code"). The appropriations are the anticipated expenditure requirements for the City but are not mandatory should efficient administration of City departments and boards or altered economic conditions indicate that a curtailment in certain expenditures is necessary or desirable for the general welfare of the City. The City Manager is specifically authorized' to create awards and transfer funds between accounts and awards and withhold any of these appropriated funds from encumbrance or expenditure should such action appear advantageous to the economic and efficient operation of the City. The City Manager is also authorized' to transfer any excess unrestricted monies from other funds to the General Fund provided that those are appropriated monies which are no longer needed to implement the original purpose of the appropriation, which are legally available at the time of such transfer, and whose expenditure is not limited to use for any other specified purpose. Section 3. Police is authorized' to receive an appropriation of Funds in order to create and fund one (1) additional Sergeant at Arms position. Section 4. The City Manager is authorized' to make any changes to adjust, amend, and appropriate the City's Adopted Operating Budget as amended by Operating Budget Amendment City of Miami Page 2 of 4 File ID: 11309 (Revision:) Printed on: 6/6/2025 File ID: 11309 Enactment Number: R-22-0025 No. 1, with the transfers in and/or out, as necessary and applicable, of legally available funds and to designate projects, services, components, values, amounts, and uses, as necessary and applicable for the purposes set forth in this Resolution, Operating Budget Amendment No. 1, and Resolution No. R-21-0402. Section 5. The transfer of detailed accounts comprising any separate amount appropriated by the above Sections is approved and authorized' when such transfer shall have been made at the request of the City Manager and when such transfer shall have been made of any part of an unencumbered balance of an appropriation to or for a purpose or object for which the appropriation for the herein Fiscal Year has proved insufficient. Section 6. The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above Sections hereof is approved and authorized' when such transfer of funds is made at the request of the City Manager and when such transfer is to be made between the detailed accounts appropriated to the same office, department, or division. Section 7. Except as herein provided, transfers between items appropriated shall be authorized by resolution amendatory hereto except that transfers from the Non -Departmental Accounts may be made by resolution. Section 8. The City Manager is authorized to invite or advertise for bids for the purchase of any material, equipment, physical improvement, or service provided by the aforementioned appropriations or which may be provided for in accordance with Chapter 18 of the City Code for which formal bidding is required. Such bids to be returnable to the City Commission or City Manager in accordance with Charter and City Code provisions. Section 9. Expenditure of the herein appropriated funds is authorized' in the procurement of goods and services by award or contract for the same by the City Commission following the use, if applicable, of competitive negotiations unless the award of such contract by the City Manager is expressly allowed under Charter and City Code provisions. Section 10. Certain necessary actions by the City Manager and the designated City Departments to update the relevant financial controls, project close-outs, accounting entries, and computer systems are hereby ratified, approved, and confirmed. Section 11. The City Manager is hereby further authorized' to undertake certain necessary related document negotiations and executions, all in forms acceptable to the City Attorney, in connection herewith. Section 12. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions, and Resolution No. 21-0408. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it is passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. City of Miami Page 3 of 4 File ID: 11309 (Revision:) Printed on: 6/6/2025 File ID: 11309 Enactment Number: R-22-0025 APPROVED AS TO FORM AND CORRECTNESS: City of Miami Page 4 of 4 File ID: 11309 (Revision:) Printed on: 6/6/2025