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Agenda Item Summary Form
AGENDA ITEM SUMMARY FORM File ID: #11159 Date: 12/02/2021 Commission Meeting Date: 01/13/2022 Requesting Department: Office of Capital Improvements Sponsored By: District Impacted: District 2 Type: Resolution Subject: Execute - Hazard Mitigation Grant Program (HMGP) Federally Funded Sub - Recipient Agreement Purpose of Item: A resolution giving the City Manager the authority to execute the Hazard Mitigation Grant Program (HMGP) Federally Funded Sub -Recipient Agreement between the City and the Florida Division of Emergency Management (FDEM) for the 40-B193802 Brickell Bay Dr. Linear Park and Seawall Flood Control Project (Florida State Project #4337-500-R) design activities, and to accept the total grant amount of $383,476.82 under this Agreement. Background of Item: The City of Miami is currently designing the the Brickell Bay Dr. Linear Park and Seawall Flood Control Improvement Project (40-B193802) with the goal of increasing resiliency sea level rise risk mitigation at Brickell Bay Drive. Early in Fiscal Year 2020- 21, the City was selected to receive a not to exceed amount of $383,476.82 towards pre-award/design costs in support of the Brickell Bay Drive Project. The City then received the HMGP Agreement for execution from FDEM on November 8th, 2021. Budget Impact Analysis Item is an Expenditure Item is funded by Bonds Item is NOT Related to Revenue Total Fiscal Impact: This is a MFB Project. (Funded by Bonds) CIP Project No: 40-B193802 Office of Capital Improvements Office of Management and Budget Office of Management and Budget Department of Risk Management Office of Grants Administration City Manager's Office Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission Hector L Badia Lai -wan McGinnis Marie Gouin Ann -Marie Sharpe Lillian P Blondet Nzeribe Ihekwaba Valentin J Alvarez Arthur Noriega V Domini J. Gibbs Barnaby L. Min Victoria Mendez Nicole Ewan Reviewed B Department Head Review Budget Analyst Review Budget Review Risk Review Grant Review Assistant City Manager Review Legislative Division Review City Manager Review ACA Review Deputy City Attorney Review Approved Form and Correctness Meeting Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed 12/02/2021 11:44 AM 12/02/2021 1:44 PM 12/07/2021 12:57 PM 12/10/2021 5:05 PM 12/16/2021 5:25 PM 12/20/2021 12:52 PM 12/20/2021 1:47 PM 12/28/2021 4:12 PM 01/03/2022 8:41 AM 01/03/2022 11:12 AM 01/03/2022 12:25 PM 01/13/2022 9:00 AM Office of the Mayor Mayor's Office Signed by the Mayor Completed 01/24/2022 4:31 PM Office of the City Clerk City Clerk's Office Signed and Attested by the City Clerk Completed 01/24/2022 4:47 PM Office of the City Clerk City Clerk's Office Rendered Completed 01/24/2022 4:47 PM City of Miami Legislation Resolution Enactment Number: R-22-0012 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 11159 Final Action Date:1/13/2022 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE CITY MANAGER TO ACCEPT, ALLOCATE, BUDGET, AND APPROPRIATE GRANT FUNDS FROM THE FLORIDA DIVISION OF EMERGENCY MANAGEMENT ("FDEM") IN AN AMOUNT NOT TO EXCEED THREE HUNDRED EIGHTY-THREE THOUSAND FOUR HUNDRED SEVENTY-SIX DOLLARS AND EIGHTY-TWO CENTS ($383,476.82) ("GRANT FUNDS") FOR THE BRICKELL BAY DRIVE LINEAR PARK AND SEAWALL FLOOD CONTROL PROJECT ASSOCITATED WITH CITY OF MIAMI OFFICE OF CAPITAL IMPROVEMENTS' PROJECT NO. 40- B193802; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE THE ATTACHED HAZARD MITIGATION GRANT PROGRAM FEDERALLY -FUNDED SUBAWARD AND GRANT AGREEMENT ("AGREEMENT"), IN SUBSTANTIALLY THE ATTACHED FORM, WITH FDEM TO IMPLEMENT THE ACCEPTANCE AND ADMINISTRATION OF THE GRANT FUNDS; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER NECESSARY DOCUMENTS, INCLUDING BUT NOT LIMITED TO, AMENDMENTS, EXTENSIONS, RENEWALS, AND MODIFICATIONS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, FOR THE ACCEPTANCE, IMPLEMENTATION OF, AND COMPLIANCE WITH THE AGREEMENT FOR THE GRANT FUNDS. WHEREAS, the City of Miami ("City") applied for and was awarded a federal grant for design activities related to the Brickell Bay Drive Linear Park and Seawall Flood Control Project as part of Office of Capital Improvements' Project No. 40-B193801 ("Project"); and WHEREAS, the City is seeking to increase resiliency to sea level rise and flooding risks along Brickell Bay Drive; and WHEREAS, the Florida Department of Emergency Management ("FDEM") is serving as the pass -through agency for the federal funds through the attached Hazard Mitigation Grant Program Federally -Funded Subaward and Grant Agreement ("Agreement"); and WHEREAS, grant funds were awarded for the Project in an amount not to exceed Three Hundred Eighty -Three Thousand Four Hundred Seventy -Six Dollars and Eighty -Two Cents ($383,476.82) ("Grant Funds") to for the Project; and WHEREAS, pursuant to the proposed terms of the Agreement, the purpose of the Grant Funds shall be to conduct Phase I of the Project, which includes the preliminary engineering designs and calculations, surveys, permitting, and notices, but does not include any construction activities; and WHEREAS, it is recommended that City Commission accept, allocate, budget, and appropriate the Grant Funds; authorize the City Manager to execute the Agreement, in substantially the attached form; and authorize the City Manager to negotiate and execute any and all renewals, extension, modifications, and amendments to the Agreement, all in forms acceptable to the City Attorney, for the Project; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as fully set forth in this Section. Section 2. The Grant Funds from the FDEM HMPG are accepted, allocated, budgeted, and appropriated for the Project. Section 3. The City Manager is authorized' to execute the Agreement, in substantially the attached form, for the Project. Section 4. The City Manager is further authorized' to negotiate and execute any and all renewals, extensions, modifications, and amendments, all in forms acceptable to the City Attorney, for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: nd City Att©r ey 1/3/2022 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.