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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #11040 Date: 11/09/2021 Commission Meeting Date: 01/13/2022 Requesting Department: Department of Police Sponsored By: District Impacted: All Type: Resolution Subject: Est. Special Revenue - BJA FY 2021 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Purpose of Item: A Resolution of the Miami City Commission, with attachment(s), establishing a new Special Revenue Project titled: "BJA FY 21 Edward Byrne Memorial Justice Assistance Grant (JAG) Program;" consisting of a grant award from the United States Department of Justice, Office of Justice Programs, Bureau of Justice Assistance, in the amount of $249,360.00 to provide the Miami Police Department ("MPD") with funding for planning, evaluating, technical assistance and contractual support with no local match required; authorizing the City Manager to accept the grant award, in substantially the attached form; further authorizing the City Manager to designate the Chief of Police or designee to execute any and all other necessary documents in order to implement the acceptance and administration of said grant award, all in forms acceptable to the City Attorney. Background of Item: The City of Miami("City") has been awarded a grant by the United States Department of Justice, Office of Justice Programs, Bureau of Justice Assistance ("Grantor') in the amount of $249, 360.00 ("Grant"), with no required local match, to provide the Miami Police Department ("MPD") funding for planning, evaluating, technical assistance and contractual support. The Grant will be used by MPD to support the implementation of the Miami Open Data Portal Initiative. The goal of the initiative is to create a user- friendly interface on MPD's website for public information requests. This interface will make public information far more accessible to the public, decrease turnaround for information requests, increase agency transparency and ultimately build greater trust between the community and MPD. Budget Impact Analysis Item is Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $249,360.00 (Grant no match) Special Revenue Account No: 12000.190001.Various Department of Police Department of Police Office of Management and Budget Office of Management and Budget Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Reviewed B Jorge Blanco Manuel Morales Luis Hernandez -Torres Marie Gouin Valentin J Alvarez Arthur Noriega V Juan Carlos Perez Barnaby L. Min Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office City Clerk's Office Initial Police Review Completed 11/12/2021 10:31 AM Department Head Review Completed 12/07/2021 5:33 PM Budget Analyst Review Completed 12/08/2021 3:36 PM Budget Review Completed 12/10/2021 1:13 PM Legislative Division Review Completed 12/16/2021 10:03 AM City Manager Review Completed 12/28/2021 4:12 PM ACA Review Completed 12/28/2021 4:48 PM Deputy City Attorney Review Completed 12/29/2021 7:03 AM Approved Form and Correctness Completed 01/03/2022 6:50 AM Meeting Completed 01/13/2022 9:00 AM Signed by the Mayor Completed 01/24/2022 4:33 PM Signed and Attested by the City Clerk Completed 01/24/2022 4:45 PM Rendered Completed 01/24/2022 4:45 PM City of Miami Legislation Resolution Enactment Number: R-22-0008 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 11040 Final Action Date:1/13/2022 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ESTABLISHING A NEW SPECIAL REVENUE PROJECT TITLED "BJA FY 21 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT ('JAG') PROGRAM"; AUTHORIZING THE CITY MANAGER TO ACCEPT A GRANT AWARD FROM THE UNITED STATES DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE PROGRAMS, BUREAU OF JUSTICE ASSISTANCE ("GRANTOR") IN THE AMOUNT OF $249,360.00, WITH NO LOCAL MATCH REQUIRED, AND APPROPRIATE SAID AWARD TO THE MIAMI POLICE DEPARTMENT TO PROVIDE FUNDING FOR PLANNING, EVALUATING, TECHNICAL ASSISTANCE, AND CONTRACTUAL SUPPORT FOR THE IMPLEMENTATION OF THE MIAMI OPEN DATA PORTAL INITIATIVE; AUTHORIZING THE CITY MANAGER TO EXECUTE A GRANT AWARD AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, WITH THE GRANTOR; FURTHER AUTHORIZING THE CITY MANAGER TO DESIGNATE THE CHIEF OF POLICE OR OTHER DESIGNEE TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER NECESSARY DOCUMENTS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, IN ORDER TO IMPLEMENT THE ACCEPTANCE AND ADMINISTRATION OF THE GRANT. WHEREAS, the City of Miami ("City") has been awarded a grant by the United States Department of Justice, Office of Justice Programs, Bureau of Justice Assistance ("BJA") in the amount of $249,360.00, with no required local match ("Grant"), to provide the Miami Police Department ("MPD") funding for the planning, evaluating, technical assistance, and contractual support for the implementation of a user-friendly interface on MPD's website where the public will be able to submit public records requests and receive responsive records; and WHEREAS, the Grant will be used by MPD to support the implementation of the Miami Open Data Portal Initiative; and WHEREAS, this interface will make public information far more accessible to the public, intended to decrease turnaround time in receiving responsive records or information requests, increase agency transparency, and ultimately build greater trust between the community and MPD; and WHEREAS, the Grant is to be expended over a two-year period; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The following new Special Revenue Project is established and resources are appropriated as described below: FUND TITLE: BJA FY 21 Edward Byrne Memorial Justice Assistance Grant Program RESOURCES: BJA $249,360.00 APPROPRIATION: Support the Implementation of Miami Open Data Portal Initiative $249,360.00 Section 3. The City Manager is authorized to accept the Grant from BJA in the amount of $249,360.00, with no local match required, to provide funding to MPD for the planning, evaluating, technical assistance, and contractual support for the implementation of the Miami Open Data Portal Initiative. Section 4. The City Manager is authorized to execute a Grant agreement, in substantially the attached form. Section 5. The City Manager is further authorized to designate the Chief of Police or other designee to negotiate and execute any and all other necessary documents, all in forms acceptable to the City Attorney, to implement the acceptance and administration of the Grant. Section 6. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: 1 Section 4. The City Manager is authorized) to execute the Grant Agreement, in substantially the attached form, with the Grantor. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.