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FUND TITLE: FY 2020 - Department of Homeland Security - FEMA - USAR Cooperative Agreement RESOURCES: FEMA Award - 9/1/2020 (Accepted in R-20-0346) $1,222,631.00 FEMA Supplemental Award - 9/29/2021 $47,918.00 APPROPRIATIONS: $1,270,549.00 NATIONAL URBAN SEARCH & RESCUE (US&R) FLORIDA TASK FORCE II FY 2020 COOPERATIVE AGREEMENT E M W-2020-CA-00056-S01 AWARD LETTER Award Letter U.S. Department of Homeland Security Washington, D.C. 20472 Erik Sanchez City of Miami - Florida Task Force II 444 SW 2ND Avenue, 10th Floor Miami, FL 33130 - Re: Grant No. EMW-2020-CA-00056 Dear Erik Sanchez: Congratulations, on behalf of the Department of Homeland Security, your application for financial assistance submitted under the Fiscal Year (FY) 2020 National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement has been approved in the amount of $1,222,631.00. You are not required to match this award with any amount of non -Federal funds. Before you request and receive any of the Federal funds awarded to you, you must establish acceptance of the award. By accepting this award, you acknowledge that the terms of the following documents are incorporated into the terms of your award: • Agreement Articles (attached to this Award Letter) • Obligating Document (attached to this Award Letter) • FY 2020 National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement Notice of Funding Opportunity. Please make sure you read, understand, and maintain a copy of these documents in your official file for this award. In order to establish acceptance of the award and its terms, please follow these instructions: Step 1: Please log in to the ND Grants system at https://portal.fema.gov. Step 2: After logging in, you will see the Home page with a Pending Tasks menu. Click on the Pending Tasks menu, select the Application sub -menu, and then click the link for "Award Offer Review" tasks. This link will navigate you to Award Packages that are pending review. Step 3: Click the Review Award Package icon (wrench) to review the Award Package and accept or decline the award. Please save or print the Award Package for your records. System for Award Management (SAM): Grant recipients are to keep all of their information up to date in SAM, in particular, your organization's name, address, DUNS number, EIN and banking information. Please ensure that the DUNS number used in SAM is the same one used to apply for all FEMA awards. Future payments will be contingent on the information provided in the SAM; therefore, it is imperative that the information is correct. The System for Award Management is located at http:// www.sam.gov. If you have any questions or have updated your information in SAM, please let your Grants Management Specialist (GMS) know as soon as possible. This will help us to make the necessary updates and avoid any interruptions in the payment process. CHRISTOPHER PATRICK LOGAN GPD Assistant Administrator Agreement Articles Tue Sep 01 00:00:00 GMT 2020 U.S. Department of Homeland Security Washington, D.C. 20472 AGREEMENT ARTICLES National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement GRANTEE: PROGRAM: AGREEMENT NUMBER: City of Miami - Florida Task Force II National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement E M W-2020-CA-00056-S 01 TABLE OF CONTENTS Article I USA PATRIOT Act of 2001 Article II Universal Identifier and System of Award Management Article III Nondiscrimination in Matters Pertaining to Faith -Based Organizations Article IV SAFECOM Article V Copyright Article VI Federal Debt Status Article VII Americans with Disabilities Act of 1990 Article VIII False Claims Act and Program Fraud Civil Remedies Article IX Duplication of Benefits Article X Federal Leadership on Reducing Text Messaging while Driving Article XI Reporting Subawards and Executive Compensation Article XII Non -Supplanting Requirement Article XIII Best Practices for Collection and Use of Personally Identifiable Information (PII) Article XIV National Environmental Policy Act Article XV Rehabilitation Act of 1973 Article XVI Limited English Proficiency (Civil Rights Act of 1964, Title VI) Article XVII Hotel and Motel Fire Safety Act of 1990 Article XVIII Disposition of Equipment Acquired Under the Federal Award Article XIX Trafficking Victims Protection Act of 2000 (TVPA) Article XX Prior Approval for Modification of Approved Budget Article XXI Reporting of Matters Related to Recipient Integrity and Performance Article XXII Acceptance of Post Award Changes Article XXIII Assurances, Administrative Requirements, Cost Principles, Representations and Certifications Article XXIV Whistleblower Protection Act Article XXV Patents and Intellectual Property Rights Article )(XVI Energy Policy and Conservation Act Article XXVII Civil Rights Act of 1964 - Title VI Article XXVIII Notice of Funding Opportunity Requirements Article XXIX Lobbying Prohibitions Article XXX Terrorist Financing Article XXXI Drug -Free Workplace Regulations Article XXXII Acknowledgement of Federal Funding from DHS Article XXXIII Age Discrimination Act of 1975 Article XXXIV Activities Conducted Abroad Article XXXV DHS Specific Acknowledgements and Assurances Article XXXVIII Article XXXIX Article XL Article XLI Article XLII Article XLIII Article XLIV Article XLV Article I - USA PATRIOT Act of 2001 Article XXXVI Civil Rights Act of 1968 Article XXXVII Education Amendments of 1972 (Equal Opportunity in Education Act) - Title IX Fly America Act of 1974 Debarment and Suspension Use of DHS Seal, Logo and Flags Procurement of Recovered Materials Program Income Cooperative Agreement; Federal Involvement Renovation and Modification Costs Warehouse Leases Recipients must comply with requirements of Section 817 of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act of 2001 (USA PATRIOT Act), Pub. L. No. 107-56, which amends 18 U.S.C. sections 175-175c. Article II - Universal Identifier and System of Award Management Recipients are required to comply with the requirements set forth in the government -wide financial assistance award term regarding the System for Award Management and Universal Identifier Requirements located at 2 C.F.R. Part 25, Appendix A, the full text of which is incorporated here by reference. Article III - Nondiscrimination in Matters Pertaining to Faith -Based Organizations It is DHS policy to ensure the equal treatment of faith -based organizations in social service programs administered or supported by DHS or its component agencies, enabling those organizations to participate in providing important social services to beneficiaries. Recipients must comply with the equal treatment policies and requirements contained in 6 C.F.R. Part 19 and other applicable statues, regulations, and guidance governing the participations of faith -based organizations in individual DHS programs. Article IV - SAFECOM Recipients receiving federal financial assistance awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. Article V - Copyright Recipients must affix the applicable copyright notices of 17 U.S.C. sections 401 or 402 and an acknowledgement of U.S. Government sponsorship (including the award number) to any work first produced under federal financial assistance awards. Article VI - Federal Debt Status All recipients are required to be non -delinquent in their repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. (See OMB Circular A-129.) Article VII - Americans with Disabilities Act of 1990 Recipients must comply with the requirements of Titles I, II, and III of the Americans with Disabilities Act, Pub. L. No. 101-336 (1990) (codified as amended at 42 U.S.C. sections 12101-12213), which prohibits recipients from discriminating on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities. Article VIII - False Claims Act and Program Fraud Civil Remedies Recipients must comply with the requirements of the False Claims Act, 31 U.S.C. sections 3729-3733, which prohibits the submission of false or fraudulent claims for payment to the federal government. (See 31 U.S.C. sections 3801-3812, which details the administrative remedies for false claims and statements made.) Article IX - Duplication of Benefits Any cost allocable to a particular federal financial assistance award provided for in 2 C.F.R. Part 200, Subpart E may not be charged to other federal financial assistance awards to overcome fund deficiencies; to avoid restrictions imposed by federal statutes, regulations, or federal financial assistance award terms and conditions; or for other reasons. However, these prohibitions would not preclude recipients from shifting costs that are allowable under two or more awards in accordance with existing federal statutes, regulations, or the federal financial assistance award terms and conditions. Article X - Federal Leadership on Reducing Text Messaging while Driving Recipients are encouraged to adopt and enforce policies that ban text messaging while driving as described in E.O. 13513, including conducting initiatives described in Section 3(a) of the Order when on official government business or when performing any work for or on behalf of the federal government. Article XI - Reporting Subawards and Executive Compensation Recipients are required to comply with the requirements set forth in the government -wide award term on Reporting Subawards and Executive Compensation located at 2 C.F.R. Part 170, Appendix A, the full text of which is incorporated here by reference in the award terms and conditions. Article XII - Non -Supplanting Requirement Recipients receiving federal financial assistance awards made under programs that prohibit supplanting by law must ensure that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non-federal sources. Article XIII - Best Practices for Collection and Use of Personally Identifiable Information (PII) Recipients who collect PII are required to have a publicly available privacy policy that describes standards on the usage and maintenance of the PII they collect. DHS defines personally identifiable information (PII) as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. Recipients may also find the DHS Privacy Impact Assessments: Privacy Guidance and Privacy Template as useful resources respectively. Article XIV - National Environmental Policy Act Recipients must comply with the requirements of the National Environmental Policy Act of 1969 (NEPA), Pub. L. No. 91-190 (1970) (codified as amended at 42 U.S.C. section 4321 et seq.) and the Council on Environmental Quality (CEQ) Regulations for Implementing the Procedural Provisions of NEPA, which require recipients to use all practicable means within their authority, and consistent with other essential considerations of national policy, to create and maintain conditions under which people and nature can exist in productive harmony and fulfill the social, economic, and other needs of present and future generations of Americans. Article XV - Rehabilitation Act of 1973 Recipients must comply with the requirements of Section 504 of the Rehabilitation Act of 1973, Pub. L. No. 93-112 (1973), (codified as amended at 29 U.S.C. section 794,) which provides that no otherwise qualified handicapped individuals in the United States will, solely by reason of the handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. Article XVI - Limited English Proficiency (Civil Rights Act of 1964, Title VI) Recipients must comply with Title VI of the Civil Rights Act of 1964, (42 U.S.C. section 2000d et seq.) prohibition against discrimination on the basis of national origin, which requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services. For additional assistance and information regarding language access obligations, please refer to the DHS Recipient Guidance: https://www.dhs.gov/guidance-published-help-department-supported-organizations-provide-meaningful-access- people-limited and additional resources on http://www.lep.gov. Article XVII - Hotel and Motel Fire Safety Act of 1990 In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C. section 2225a, recipients must ensure that all conference, meeting, convention, or training space funded in whole or in part with federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, (codified as amended at 15 U.S.C. section 2225.) Article XVIII - Disposition of Equipment Acquired Under the Federal Award When original or replacement equipment acquired under this award by the recipient or its sub -recipients is no longer needed for the original project or program or for other activities currently or previously supported by DHS/FEMA, you must request instructions from DHS/FEMA to make proper disposition of the equipment pursuant to 2 C.F.R. Section 200.313. Article XIX - Trafficking Victims Protection Act of 2000 (TVPA) Recipients must comply with the requirements of the government -wide financial assistance award term which implements Section 106(g) of the Trafficking Victims Protection Act of 2000 (TVPA), codified as amended at 22 U.S.C. section 7104. The award term is located at 2 C.F.R. section 175.15, the full text of which is incorporated here by reference. Article XX - Prior Approval for Modification of Approved Budget Before making any change to the DHS/FEMA approved budget for this award, you must request prior written approval from DHS/FEMA where required by 2 C.F.R. Section 200.308. DHS/FEMA is also utilizing its discretion to impose an additional restriction under 2 C.F.R. Section 200.308(e) regarding the transfer of funds among direct cost categories, programs, functions, or activities. Therefore, for awards with an approved budget where the Federal share is greater than the simplified acquisition threshold (currently $250,000), you may not transfer funds among direct cost categories, programs, functions, or activities without prior written approval from DHS/FEMA where the cumulative amount of such transfers exceeds or is expected to exceed ten percent (10%) of the total budget DHS/FEMA last approved. You must report any deviations from your DHS/FEMA approved budget in the first Federal Financial Report (SF-425) you submit following any budget deviation, regardless of whether the budget deviation requires prior written approval. Article XXI - Reporting of Matters Related to Recipient Integrity and Performance If the total value of any currently active grants, cooperative agreements, and procurement contracts from all federal awarding agencies exceeds $10,000,000 for any period of time during the period of performance of this federal award, then the recipients must comply with the requirements set forth in the government -wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is incorporated here by reference in the award terms and conditions. Article XXII - Acceptance of Post Award Changes In the event FEMA determines that changes are necessary to the award document after an award has been made, including changes to period of performance or terms and conditions, recipients will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate recipient acceptance of the changes to the award. Please call the FEMA/GMD Call Center at (866) 927-5646 or via e-mail to ASK-GMD@fema.dhs.gov if you have any questions. Article XXIII - Assurances, Administrative Requirements, Cost Principles, Representations and Certifications DHS financial assistance recipients must complete either the Office of Management and Budget (OMB) Standard Form 424B Assurances - Non -Construction Programs, or OMB Standard Form 424D Assurances - Construction Programs, as applicable. Certain assurances in these documents may not be applicable to your program, and the DHS financial assistance office (DHS FAO) may require applicants to certify additional assurances. Applicants are required to fill out the assurances applicable to their program as instructed by the awarding agency. Please contact the DHS FAO if you have any questions. DHS financial assistance recipients are required to follow the applicable provisions of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located at Title 2, Code of Federal Regulations (C.F.R.) Part 200, and adopted by DHS at 2 C.F.R. Part 3002. Article XXIV - Whistleblower Protection Act Recipients must comply with the statutory requirements for whistleblower protections (if applicable) at 10 U.S.0 section 2409, 41 U.S.C. section 4712, and 10 U.S.C. section 2324, 41 U.S.C. sections 4304 and 4310. Article XXV - Patents and Intellectual Property Rights Recipients are subject to the Bayh-Dole Act, 35 U.S.C. section 200 et seq, unless otherwise provided by law. Recipients are subject to the specific requirements governing the development, reporting, and disposition of rights to inventions and patents resulting from federal financial assistance awards located at 37 C.F.R. Part 401 and the standard patent rights clause located at 37 C.F.R. section 401.14. Article XXVI - Energy Policy and Conservation Act Recipients must comply with the requirements of the Energy Policy and Conservation Act, Pub. L. No. 94- 163 (1975) (codified as amended at 42 U.S.C. section 6201 et seq.), which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act. Article XXVII - Civil Rights Act of 1964 - Title VI Recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964 (codified as amended at 42 U.S.C. section 2000d et seq.), which provides that no person in the United States will, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. DHS implementing regulations for the Act are found at 6 C.F.R. Part 21 and 44 C.F.R. Part 7. Article XXVIII - Notice of Funding Opportunity Requirements All the instructions, guidance, limitations, and other conditions set forth in the Notice of Funding Opportunity (NOFO) for this program are incorporated here by reference in the award terms and conditions. All recipients must comply with any such requirements set forth in the program NOFO. Article XXIX - Lobbying Prohibitions Recipients must comply with 31 U.S.C. section 1352, which provides that none of the funds provided under a federal financial assistance award may be expended by the recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any federal action related to a federal award or contract, including any extension, continuation, renewal, amendment, or modification. Article XXX - Terrorist Financing Recipients must comply with E.O. 13224 and U.S. laws that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. Recipients are legally responsible to ensure compliance with the Order and laws. Article XXXI - Drug -Free Workplace Regulations Recipients must comply with drug -free workplace requirements in Subpart B (or Subpart C, if the recipient is an individual) of 2 C.F.R. Part 3001, which adopts the Government -wide implementation (2 C.F.R. Part 182) of Sec. 5152-5158 of the Drug -Free Workplace Act of 1988 (41 U.S.C. sections 8101-8106). Article XXXII - Acknowledgement of Federal Funding from DHS Recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposal, bid invitations, and other documents describing projects or programs funded in whole or in part with federal funds. Article XXXIII - Age Discrimination Act of 1975 Recipients must comply with the requirements of the Age Discrimination Act of 1975, Pub. L. No. 94-135 (1975) (codified as amended at Title 42, U.S. Code, section 6101 et seq.), which prohibits discrimination on the basis of age in any program or activity receiving federal financial assistance. Article XXXIV - Activities Conducted Abroad Recipients must ensure that project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained. Article XXXV - DHS Specific Acknowledgements and Assurances All recipients, subrecipients, successors, transferees, and assignees must acknowledge and agree to comply with applicable provisions governing DHS access to records, accounts, documents, information, facilities, and staff. 1. Recipients must cooperate with any compliance reviews or compliance investigations conducted by DHS. 2. Recipients must give DHS access to, and the right to examine and copy, records, accounts, and other documents and sources of information related to the federal financial assistance award and permit access to facilities, personnel, and other individuals and information as may be necessary, as required by DHS regulations and other applicable laws or program guidance. 3. Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate backup documentation to support the reports. 4. Recipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance. 5. Recipients of federal financial assistance from DHS must complete the DHS Civil Rights Evaluation Tool within thirty (30) days of receipt of the Notice of Award or, for State Administering Agencies, thirty (30) days from receipt of the DHS Civil Rights Evaluation Tool from DHS or its awarding component agency. After the initial submission for the first award under which this term applies, recipients are required to provide this information once every two (2) years as long as they have an active award, not every time an award is made. Recipients should submit the completed tool, including supporting materials, to CivilRightsEvaluationehq.dhs.gov. This tool clarifies the civil rights obligations and related reporting requirements contained in the DHS Standard Terms and Conditions. Subrecipients are not required to complete and submit this tool to DHS. The evaluation tool can be found at https://www.dhs.gov/publication/dhs-civil-rights-evaluation-tool. 6. The DHS Office for Civil Rights and Civil Liberties will consider, in its discretion, granting an extension if the recipient identifies steps and a timeline for completing the tool. Recipients should request extensions by emailing the request to CivilRightsEvaluationahq.dhs.gov prior to expiration of the 30-day deadline. Article XXXVI - Civil Rights Act of 1968 Recipients must comply with Title VII I of the Civil Rights Act of 1968, Pub. L. No. 90-284, as amended through Pub. L. 113-4, which prohibits recipients from discriminating in the sale, rental, financing, and advertising of dwellings, or in the provision of services in connection therewith, on the basis of race, color, national origin, religion, disability, familial status, and sex (see 42 U.S.C. section 3601 et seq.), as implemented by the U.S. Department of Housing and Urban Development at 24 C.F.R. Part 100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units-i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground -floor units in buildings without elevators) -be designed and constructed with certain accessible features. (See 24 C.F.R. Part 100, Subpart D.) Article XXXVII - Education Amendments of 1972 (Equal Opportunity in Education Act) - Title IX Recipients must comply with the requirements of Title IX of the Education Amendments of 1972, Pub. L. No. 92-318 (1972) (codified as amended at 20 U.S.C. section 1681 et seq.), which provide that no person in the United States will, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving federal financial assistance. DHS implementing regulations are codified at 6 C.F.R. Part 17 and 44 C.F.R. Part 19. Article XXXVIII - Fly America Act of 1974 Recipients must comply with Preference for U.S. Flag Air Carriers (air carriers holding certificates under 49 U.S.C. section 41102) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974, 49 U.S.C. section 40118, and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B-138942. Article XXXIX - Debarment and Suspension Recipients are subject to the non -procurement debarment and suspension regulations implementing Executive Orders (E.O.) 12549 and 12689, which are at 2 C.F.R. Part 180 as adopted by DHS at 2 C.F.R. Part 3000. These regulations restrict federal financial assistance awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs or activities. Article XL - Use of DHS Seal, Logo and Flags Recipients must obtain permission from their DHS FAO prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials. Article XLI - Procurement of Recovered Materials States, political subdivisions of states, and their contractors must comply with Section 6002 of the Solid Waste Disposal Act, Pub. L. No. 89-272 (1965), (codified as amended by the Resource Conservation and Recovery Act, 42 U.S.C. section 6962.) The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition. Article XLII - Program Income Per 2 CFR section 200.307, recipients are encouraged to earn income to defray program costs where appropriate. Program income means gross income earned by the recipient that is directly generated by a supported activity or earned as a result of the Federal award during the period of performance except as provided in 2 CFR section 200.307 paragraph (f). Program income includes but is not limited to income from fees for services performed, the use or rental of real or personal property acquired under Federal awards, the sale of commodities or items fabricated under a Federal award, and principal and interest on loans made with Federal award funds. Interest earned on advances of Federal funds is not program income. Except as otherwise provided in Federal statutes, regulations, or the terms and conditions of the Federal award, program income does not include rebates, credits, discounts, and interest earned on any of them. When the recipient earns program income under this cooperative agreement, this program income must be added to the Federal award as described by 2 CFR section 200.307(e)(2)). The program income must be used for the purposes and under the conditions of the Federal award. Article XLIII - Cooperative Agreement; Federal Involvement Program authority and responsibility under this cooperative agreement resides with FEMA and the recipient, consistent with the terms of the award, including the Notice of Funding Opportunity. FEMA will work with the recipient to review and refine work plans to ensure program goals and objectives can be effectively accomplished. The recipient and its subrecipients shall not develop or engage in the development of tasks not approved in recipient's application without post -award approval from the FEMA program office, and the issuance of a Grant Amendment from FEMA. FEMA will monitor the project on a continual basis by maintaining ongoing contact with the recipient and will provide input to the program's direction, in consultation with the recipient, as needed. Article XLIV - Renovation and Modification Costs Except for minor renovations and modifications of existing warehouse facilities that do not change the footprint of the structure, construction and renovation costs are not allowed. Examples of permissible minor renovation and modification costs include but are not limited to office/storage space build-out/reconfiguration, ceilings, loading docks/doors, lighting, HVAC, and security fencing. The National US&R Branch approval is required for reimbursement of renovation and modification costs. The purpose of allowing minor renovation and modification costs is to ensure the equipment cache is maintained as required under the National Urban Search and Rescue Response program. See 42 U.S.C. 5165f(I)(2); 44 C.F.R. 208.23(c)(4). Article XLV - Warehouse Leases Task force management is reminded you may only use cooperative agreement funds to pay for warehouse leases for a twelve month consecutive period within the overall period of performance and that there is no guarantee of cooperative agreement funding in future years. See Section VI, Cooperative Agreement Funding at pages 3-4. Task forces may write contracts with an available fund's clause or option years for protection. BUDGET COST CATEGORIES Personnel $788,581.00 Fringe Benefits $87,462.00 Travel $51,000.00 Equipment $160,038.00 Supplies $5,000.00 Contractual $130,550.00 Construction $0.00 Indirect Charges $0.00 Other $0.00 Obligating Document for Award/Amendment la. AGREEMENT NO. EMW-2020-CA-00056-S01 6. RECIPIENT NAME AND ADDRESS City of Miami - Florida Task Force II 444 SW 2ND Avenue, 10th Floor Miami, FL, 33130 - 2. AMENDMENT NO. *** 3. 4. TYPE OF ACTION RECIPIENT AWARD NO. 596000375 7. ISSUING FEMA OFFICE AND ADDRESS FEMA-GPD 400 C Street, SW, 3rd floor Washington, DC 20472-3645 POC: 866-927-5646 9. NAME OF RECIPIENT PROJECT OFFICER Erik Sanchez 11. EFFECTIVE DATE OF THIS ACTION 09/01/2020 5. CONTROL NO. WX03758N2020T , WX03757N2020T 8. PAYMENT OFFICE AND ADDRESS FEMA Finance Center 430 Market Street Winchester, VA 22603 PHONE NO. 10. NAME OF FEMA PROJECT COORDINATOR (786) Central Scheduling and Information Desk 554-3155 Phone: 800-368-6498 Email: Askcsid@dhs.gov 12. METHOD OF PAYMENT PARS 13. ASSISTANCE ARRANGEMENT 14. PERFORMANCE Cost Reimbursement 1 5. DESCRIPTION OF ACTION a. (Indicate funding data for awards or financial changes) PROGRAM CFDA NO. ACCOUNTING DATA PRIOR NAME (ACCS CODE) TOTAL ACRONYM XXXX-XXX-XXXXXX- AWARD XXXXX-XXXX-XXXX-X National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement 97.025 2020-OS-A392-D60D- -3160-D 97.025 2020-0S-A392-D60D--4101-D From: 09/01/2020 Budget Period 09/01/2020 AMOUNT CURRENT AWARDED ' TOTAL THIS AWARD ACTION + OR (-) $0.00 $19,821.00 $19,821.00 PERIOD To: 08/31/2023 08/31/2023 CUMULATIVE NON- FEDERAL COMMITMENT See Totals $0.00$1,202,810.00 $1,202,810.00 See Totals $0.00 $1,222,631.00 $1,222,631.00 $0.00 b. To describe changes other than funding data or financial changes, attach schedule and check here. N/A 16 a. FOR NON -DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT TO FEMA (See Block 7 for address) National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement recipients are not required to sign and return copies of this document. However, recipients should print and keep a copy of this document for their records. 16b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited above. 17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) DATE 18. FEMA SIGNATORY OFFICIAL (Name and Title) DEBORAH SUSAN SCOTT , Assistance Officer DATE Fri Jul 24 20:57:03 GMT 2020 CITY OF MIAMI GRANT RESOLUTION & COOPERATIVE AGREEMENT CITY OF MIAMI DOCUMENT ROUTING FORM ORIGINATING DEPARTMENT: Fire -Rescue DEPT. CONTACT PERSON: Maria T. Martinez EXT. 1672 NAME OF OTHER CONTRACTUAL PARTY/ENTITY: "Urban Search and Rescue FLTF 2 — Readiness Cooperative Agreement — FY 2020" IS THIS AGREEMENT A RESULT OF A COMPETITIVE PROCUREMENT PROCESS? ❑ YES X NO TOTAL CONTRACT AMOUNT: $ FUNDING INVOLVED? ❑ YES X NO TYPE OF AGREEMENT: ❑ MANAGEMENT AGREEMENT PROFESSIONAL SERVICES AGREEMENT X GRANT AGREEMENT ❑ EXPERT CONSULTANT AGREEMENT ❑ LICENSE AGREEMENT ❑ PUBLIC WORKS AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ INTER -LOCAL AGREEMENT ❑ LEASE AGREEMENT ❑ PURCHASE OR SALE AGREEMENT OTHER: (PLEASE SPECIFY) PURPOSE OF ITEM (BRIEF SUMMARY): The Dept. of Homeland Security has always awarded a grant to the Urban Search & Rescue SFLTF2 for the continued operation of the City's USAR Program. Said grant award for FY 2020 is in the amount of $1,222,631.00. COMMISSION APPROVAL DATE: 10/22/2020 FILE ID: 7734 ENACTMENT NO.: R-20-0346 IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN: APPROVAL BY DEPARTMENTAL DIRECTOR 10/23/2020 PLEASE PRINT AND SIGN PRINT: Ty McGann, AFC SIGNATURE: --,�Q SUBMITTED TO RISK MANAGEMENT SUBMITTED TO CITY ATTORNEY (20-1622K - GKW) 10/23/20 PRINT: ANN — MARIE SHARPE SIGNATURE: r PRINT: VICTORIA MENDEZ SIGNATURE• /s George K. Wysong, III APPROVAL BY ASSISTANT CITY MANAGER RECEIVED BY CITY MANAGER 1) ORIGINAL TO CITY CLERK 2) ONE TO CITY`AT- "ORNEY 3) REM NING.O IGINAL(S) DEPARTMENT ¥ICE, 1RIGINATING It tiu196 PRINT: SIGNATURE: PRINT: ART NORIEGA AA - SIGNATURE: PRINT: SIGNATURE: PRINT: SIGNATURE: PRINT: SIGNATURE: PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE EXECUTION BY THE CITY MANAGER AGENDA ITEM SUMMARY FORM File ID: #7734 Date: 09/14/2020 Commission Meeting Date: 10/22/2020 Requesting Department: Department of Fire - Rescue Sponsored By: District Impacted: All Type: Resolution Subject: Establish Special Revenue - USAR Cooperative Agreement Purpose of Item: Adopt a Resolution to establish a Special Revenue Project entitled: "FY 2020 — Department of Homeland Security — Federal Emergency Management Agency ("FEMA") — Urban Search & Rescue ("USAR") Readiness Cooperative Agreement" for the Florida Urban Search and Rescue ("USAR") Task Force and appropriating funds in an amount not to exceed $1,222,631.00, consisting of a grant from the Department of Homeland Security, Federal Emergency Management Agency ("FEMA"). Background of Item: The Department of Homeland Security has annually awarded a grant to the South Florida Urban Search and Rescue ("USAR") Task Force 2, for the continued operation of the City's USAR Program. Said grant award for Fiscal Year 2020 is in an amount not to exceed $1,222,631.00, commencing September 1st, 2020 thru August 31 st, 2023. It is now appropriate to accept said grant award, establish a special revenue project and appropriate an amount not to exceed $1,222,631.00 grant award therein for said fiscal year. Budget Impact Analysis Item is NOT Related to Revenue Item has NO budget impact Item is NOT funded by Bonds Total Fiscal Impact: $1,222,631.00 Special Revenue Account No: 11000.184050.431000.0000.00000 Department of Fire -Rescue Department of Fire -Rescue Office of Management and Budget Office of Management and Budget City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Reviewed By Johnny Duran Eloy Garcia Pedro Lacret Christopher M Rose Arthur Noriega V Valentin J Alvarez George Wysong Barnaby L. Min Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office City Clerk's Office Fire Budget Review Fire Chief Review Budget Analyst Review Budget Review City Manager Review Legislative Division Review ACA Review Deputy City Attorney Review Approved Form and Correctness Meeting Signed by the Mayor Pending Signed and Attested by the City Clerk Pending Rendered Pending Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed 09/14/2020 9:29 AM 09/14/2020 9:49 AM 09/14/2020 10:48 AM 09/14/2020 4:32 PM 09/15/2020 8:30 AM 09/22/2020 10:53 AM 09/25/2020 11:57 AM 09/25/2020 12:03 PM 09/28/2020 12:44 PM 10/22/2020 9:00 AM City of Miami Legislation Resolution Enactment Number: R-20-0346 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 7734 Final Action Date:10/22/2020 A RESOLUTION OF THE MIAMI CITY COMMISSION ESTABLISHING A NEW SPECIAL REVENUE PROJECT TITLED "FISCAL YEAR 2020 — DEPARTMENT OF HOMELAND SECURITY FEDERAL EMERGENCY MANAGEMENT AGENCY ('FEMA'), URBAN SEARCH & RESCUE ('USAR) COOPERATIVE AGREEMENT"; APPROPRIATING FUNDS IN AN AMOUNT NOT TO EXCEED $1,222,631.00 CONSISTING OF A GRANT FROM FEMA TO BE USED BY THE DEPARTMENT OF FIRE -RESCUE TO PROVIDE ADMINISTRATIVE AND PROGRAM MANAGEMENT, TRAINING, SUPPORT, EQUIPMENT CACHE PROCUREMENT, MAINTENANCE, AND STORAGE FOR THE SOUTH FLORIDA USAR PROGRAM; AUTHORIZING THE CITY MANAGER TO ACCEPT SAID GRANT AWARD; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL NECESSARY DOCUMENTS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, IN ORDER TO IMPLEMENT THE ACCEPTANCE OF AND COMPLIANCE WITH SAID GRANT. WHEREAS, the City of Miami ("City") has been awarded a grant in an amount not to exceed $1,222,631.00 from the Department of Homeland Security, Federal Emergency Management Agency ("FEMA") ("Grant"); and WHEREAS, pursuant to the Grant stipulations, said funds will be used by the Department of Fire -Rescue ("Fire -Rescue") to provide administrative and program management, training, support, equipment cache procurement, maintenance, and storage for the South Florida Urban Search and Rescue ("USAR") Program; and WHEREAS, the Grant will commence September 1, 2020 and end August 31, 2023; and WHEREAS, it is appropriate for the City Commission to accept the Grant, to establish a special revenue project for the appropriation of the Grant, and to authorize the City Manager to negotiate and execute any and all necessary documents, all in forms acceptable to the City Attorney, in order to implement the acceptance of and compliance with the Grant ; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is authorized to accept the Grant from FEMA to be used by Fire -Rescue to provide administrative and program management, training, support, equipment cache procurement, maintenance, and storage for the USAR program. Section 3. The following new Special Revenue Project is established and resources are appropriated as described below: FUND TITLE: Department of Homeland Security — FEMA — USAR — Cooperative Agreement — Fiscal Year 2020 RESOURCES: FEMA $1,222,631.00 APPROPRIATIONS: $1,222,631.00 Section 4. The City Manager is authorized' to negotiate and execute any and all necessary documents, all in forms acceptable to the City Attorney, to implement the acceptance of and compliance with the Grant. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. FUND TITLE: USAR READINESS COOPERATIVE AGREEMEN T FY 2020 Department of Homeland Security-FEMA- USAR-Cooperative Agreement Fiscal Year 2020 RESOURCES: Federal Emergency Management Agency ("FEMA") $1,222,631.00 APPROPRIATIONS: $1,222,631.00 ATTEST: Todd B. Hannon City Clerk CITY OF MIAMI FLORIDA, a municipal corporation, Arthur Noriega V. City Manager APPROVED AS TO FORM AND APPROVED AS TO INSURANCE CORRECTNESS: REQUIREMENTS: aaA,,k4a4L 6/S/& Victoria Mendez City Attorney (20-1622K - GKW) Ann -Marie Sharpe, Director Department of Risk Management Counterparts and Electronic Signatures. This Agreement may be executed in any number of counterparts, each of which so executed shall be deemed to be an original, and such counterparts shall together constitute but one and the same Agreement. The parties shall be entitled to sign and transmit an electronic signature of this Agreement (whether by facsimile, PDF or other email transmission), which signature shall be binding on the party whose name is contained therein. Any party providing an electronic signature agrees to promptly execute and deliver to the other parties an original signed Agreement upon request. The Department of Homeland Security (DHS) Notice of Funding Opportunity (NOFO) National Urban Search and Rescue Response System NOTE: If you are going to apply for this funding opportunity and have not obtained a Data Universal Numbering System (DUNS) number and/or are not currently registered in the System for Award Management (SAM), please take immediate action to obtain a DUNS Number, if applicable, and then to register immediately in SAM. It may take 4 weeks or more after you submit your SAM registration before your registration is active in SAM, then an additional 24 hours for Grants.gov to recognize your information. Information on obtaining a DUNS number and registering in SAM is available from Grants.gov at: http://www.grants.gov/web/grants/register.html. Detailed information regarding DUNS and SAM is also provided in Section D of this NOFO, subsection 4, How to Register to Apply. A. Program Description 1. Issued By U.S. Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA), Office of Response and Recovery, Response Directorate, Operations Division, Urban Search and Rescue (US&R) Branch 2. Assistance Listings (formerly Catalog of Federal Domestic Assistance (CFDA) Number) 97.025 3, Assistance Listings Title (formerly CFDA Title) National Urban Search and Rescue Response System 4. Funding Opportunity Title Fiscal Year 2020 National Urban Search and Rescue Response System Readiness Cooperative Agreement 5. Funding Opportunity Number DHS-20-DOD-025-00-01 6. Authorizing Authority for Program The Robert T. Stafford Disaster Relief and Emergency Assistance Act, Pub. L. No. 93- 288, as amended, 42 U.S.0 § 5165f 7. Appropriation Authority for Program Department of Homeland Security Appropriations Act, 2020 (Pub. L. No. 116-93), Title III — Protection, Preparedness, Response, and Recovery, Federal Emergency Management Agency, Operations and Support. 8. Announcement Type Initial Page 1 of 48 9. Program Overview, Objectives, and Priorities The National Urban Search and Rescue (US&R) Response System (the System) provides funding for 28 national task forces staffed and equipped to assist State and local governments conduct around -the -clock search -and -rescue operations following a Presidentially declared major disaster or emergency under the Stafford Act (e.g., earthquakes, tornadoes, floods, hurricanes, aircraft accidents, hazardous materials spills and catastrophic structure collapses). When deployed, these task forces support State and local emergency responders' efforts to locate survivors and manage recovery operations. This program supports DHS Mission 5, Goal 5.1: "Enhance National Readiness," as provided in the DHS 2014 Quadrennial Homeland Security Review. The objective of this Cooperative Agreement is to provide for the sustainment and readiness of the System and local jurisdictions, through the funding of administration and management, training, equipment, and storage and maintenance. Program Priorities are as follows: 1. Ensure that System Sponsoring Agency Administrative Organizations manage and administer task force affairs and activities consistent with best practices; to include making available training and exercises that enable task force personnel to safely perform assigned duties in accordance with established FEMA and System standards and guidance. 2. Ensure a state of readiness and enhance operational effectiveness by acquiring and maintaining equipment and tools in accordance with the System's current approved FEMA Equipment Cache List. 3. Provide leased space to meet the office, training site and storage requirements of the System. 4. Optimize standby activities by making available resources to enable catastrophic event planning, mobilization exercises and technical assistance. 5. Provide forums to enable FEMA and System Sponsoring Agency senior leadership coordination and discussion on System strategic issues. 10. Performance Metrics A FEMA Urban Search & Rescue resource will arrive on scene within 16 hours of notification for no -notice events within the Contiguous United States from the time a request is received from the Authority Having Jurisdiction. B. Federal Award Information 1. Available Funding for the NOFO: $37,832,000.00 2. Projected number of Awards: 28 3. Period of Performance: 36 months Details of funding amounts can be found in the accompanying Appendices. Extensions to the period of performance will not be permitted unless the recipient has a compelling Page 2 of 48 justification. Recipients shall follow the steps identified in Section H of this document to obtain an extension to the period of performance. 4. Projected Period of Performance Start Date: 09/01/2020 5. Projected Period of Performance End Date: 08/31/2023 6. Funding Instrument Type: Cooperative Agreement Program authority and responsibility under this Cooperative Agreement reside with FEMA. FEMA retains the right to terminate all or part of the Cooperative Agreement and may conduct site visits and monitoring throughout the Period of Performance. FEMA will work with the recipient to develop and refine the details of executing this award, including work plans, goals and objectives, timelines, deliverables, effectiveness measures, selection of key partners, outreach or educational materials, coordination of multi state efforts, and definition of eligible and ineligible tasks to ensure that program is effectively implemented. The recipient shall not engage in the development of tasks not approved in the recipient's application without prior approval and the issuance of an amendment to the award by FEMA. Details for implementing this Cooperative Agreement are provided in the Statement of Work. (Appendix A) C. Eligibility Information 1. Eligible Applicants FEMA-designated Urban Search and Rescue Task Force Sponsoring Agencies (See Appendix C) 2. Applicant Eligibility Criteria FEMA-designated Urban Search and Rescue Task Force Sponsoring Agency. 3. Other Eligibility Criteria There are no Other Eligibility Criteria for this program. 4. Cost Share or Match There is no Cost Share or Cost Match requirement under this program. D. Application and Submission Information 1. Key Dates and Times a. Date posted to Grants.gov 06/24/2020 b. Initial Application Submission in Grants.gov (SF-424) 07/10/2020 Page 3 of 48 c. Application Submission Deadline in ND Grants: 5:00 pm ET d. Anticipated Funding Selection Date: e. Anticipated Award Date: f. Other Key Dates 07/24/2020 at 08/30/2020 09/01/2020 Event Suggested Deadline for Completion Obtaining DUNS Number Four weeks before actual submission deadline Obtaining a valid EIN Four weeks before actual submission deadline Updating SAM registration Four weeks before actual submission deadline Starting application in Grants.gov Two weeks before actual submission deadline Final application in ND Grants One week before actual submission deadline 2. Agreeing to Terms and Conditions of the Award By submitting an application, applicants agree to comply with the requirements of this NOFO and the terms and conditions of the award, should they receive an award. 3. Address to Request Application Package Initial Applications will be processed through the Grants.gov portal, and the complete application will be processed through the ND Grants System. Hard copy applications will not be accepted. Application forms and instructions are available at Grants.gov. To access these materials, go to http://www.grants.gov Hardcopies of the NOFO may be downloaded from http://www.grants.gov In addition, the following Telephone Device for the Deaf (TDD) and/or Federal Information Relay Service (FIRS) number available for this Notice is: (800) 462-7585 4. Steps Required to Submit an Application, Unique Entity Identifier, and System for Award Management (SAM) To apply for an award under this program, all applicants must: a. Apply for, update, or verify their Data Universal Numbering System (DUNS) Number from Dun & Bradstreet (D&B) and Employer ID Number (EIN) b. In the application, provide a valid Data Universal Numbering System DUNS number, which is currently the unique entity identifier; c. Have an account with login.gov; d. Register for, update, or verify their SAM account and ensure the account is active before submitting the application; e. Create a Grants.gov account; f. Add a profile to a Grants.gov account; a. Establish an Authorized Organizational Representative (AOR) in Grants.gov; Page 4 of 48 b. Submit an initial application (SF-424) in Grants.gov; g. Submit the final application in the Non -Disaster (ND) Grants system; and h. Continue to maintain an active SAM registration with current information at all times during which it has an active federal award or an application or plan under consideration by a federal awarding agency. Applicants are advised that DHS/FEMA may not make a federal award until the applicant has complied with all applicable DUNS and SAM requirements. Therefore, an applicant's SAM registration must be active not only at the time of application, but also during the application review period and when DHS/FEMA is ready to make a federal award. Further, as noted above, an applicant's or recipient's SAM registration must remain active for the duration of an active federal award. If an applicant's SAM registration is expired at the time of application, expires during application review, or expires any other time before award, DHS/FEMA may determine that the applicant is not qualified to receive a federal award and use that determination as a basis for making a federal award to another applicant. 5. Electronic Delivery DHS is participating in the Grants.gov initiative to provide the grant community with a single site to find and apply for grant funding opportunities. DHS encourages or requires applicants to submit their applications online through Grants.gov, depending on the funding opportunity. For this funding opportunity, the DHS/FEMA requires applicants to submit initial applications through Grants.gov and the final and complete application through the ND Grants System. a. How to Register to Apply Instructions: Registering in Grants.gov is a multi -step process. Read the instructions below about registering to apply for DHS funds. Applicants should read the registration instructions carefully and prepare the information requested before beginning the registration process. Reviewing and assembling the required information before beginning the registration process will alleviate last-minute searches for required information. The registration process can take up to four weeks to complete. Therefore, registration should be done in sufficient time to ensure it does not impact your ability to meet required application submission deadlines. Organizations must have a Data Universal Numbering System (DUNS) Number, active System for Award Management (SAM) registration, and Grants.gov account to apply for grants. If individual applicants are eligible to apply for this grant funding opportunity, then you may begin with step 3, Create a Grants.gov account, listed below. Creating a Grants.gov account can be completed online in minutes, but DUNS and SAM registrations may take several weeks. Therefore, an organization's registration should be done in sufficient time to ensure it does not impact the entity's ability to meet required application submission deadlines. Complete organization instructions Page 5 of 48 can be found on Grants.gov here: https://www. grants.gov/web/grants/applicants/organization-registration.html 1) Obtain a DUNS Number: All entities applying for funding, including renewal funding, must have a DUNS number from Dun & Bradstreet (D&B). Applicants must enter the DUNS number in the data entry field labeled "Organizational DUNS" on the SF-424 form. For more detailed instructions for obtaining a DUNS number, refer to: https://www. grants. gov/web/grants/applicants/organization-registration/step-1- obtain-duns-number.html 2) Register with SAM: All organizations applying online through Grants.gov must register with the System for Award Management (SAM). Failure to register with SAM will prevent your organization from applying through Grants.gov. SAM registration must be renewed annually.' For more detailed instructions for registering with SAM, refer to: https://www.grants.gov/web/grants/applicants/organization-registration/step-2- register-with-sam.html 3) Create a Grants.gov Account: The next step is to register an account with Grants.gov. Follow the on -screen instructions or refer to the detailed instructions here: https://www.grants.gov/web/grants/applicants/registration.html 4) Add a Profile to a Grants.gov Account: A profile in Grants.gov corresponds to a single applicant organization the user represents (i.e., an applicant) or an individual applicant. If you work for or consult with multiple organizations and have a profile for each, you may log in to one Grants.gov account to access all of your grant applications. To add an organizational profile to your Grants.gov account, enter the DUNS Number for the organization in the DUNS field while adding a profile. For more detailed instructions about creating a profile on Grants.gov, refer to: https://www.grants.gov/web/grants/applicants/registration/add-profile.html 5) EBiz POC Authorized Profile Roles: After you register with Grants.gov and create an Organization Applicant Profile, the organization applicant's request for Grants.gov roles and access is sent to the EBiz POC. The EBiz POC will then log in to Grants.gov and authorize the appropriate roles, which may include the Authorized Organization Representative (AOR) role, thereby giving you permission to complete and submit applications on behalf of the organization. You will be able to submit your application online any time after you have been assigned the AOR role. For more detailed instructions about creating a profile on Grants.gov, refer to: https://www. grants. gov/web/grants/applicants/registration/authorize-roles.html Page 6 of 48 6) Track Role Status: To track your role request, refer to: https://www.grants. gov/web/grants/applicants/registration/track-role-status.html 7) Electronic Signature: When applications are submitted through Grants.gov, the name of the organization applicant with the AOR role that submitted the application is inserted into the signature line of the application, serving as the electronic signature. The EBiz POC must authorize people who are able to make legally binding commitments on behalf of the organization as a user with the AOR role; this step is often missed, and it is crucial for valid and timely submissions. 6. How to Submit an Initial Application to DHS via Grants.gov Standard Form 424 (SF-424) is the initial application for this NOFO. Grants.gov applicants can apply online using Workspace. Workspace is a shared, online environment where members of a grant team may simultaneously access and edit different webforms within an application. For each NOFO, you can create individual instances of a workspace. Below is an overview of applying on Grants.gov. For access to complete instructions on how to apply for opportunities using Workspace, refer to: https ://www. grants. gov/web/grants/applicants/workspace-overview.html a. Create a Workspace: Creating a workspace allows you to complete it online and route it through your organization for review before submitting. b. Complete a Workspace: Add participants to the workspace to work on the application together, complete all the required forms online or by downloading PDF versions, and check for errors before submission. The Workspace progress bar will display the state of your application process as you apply. As you apply using Workspace, you may click the blue question mark icon near the upper -right corner of each page to access context -sensitive help. c. Adobe Reader: If you decide not to apply by filling out webforms you can download individual PDF forms in Workspace. The individual PDF forms can be downloaded and saved to your local device storage, network drive(s), or external drives, then accessed through Adobe Reader. NOTE: Visit the Adobe Software Compatibility page on Grants.gov to download the appropriate version of the software at: https://www.grants.gov/web/grants/applicants/adobe-software-compatibility.html d. Mandatory Fields in Forms: In the forms, you will note fields marked with an asterisk and a different background color. These fields are mandatory fields that must be completed to successfully submit your application. Page 7 of 48 g• e. Complete SF-424 Fields First: The forms are designed to fill in common required fields across other forms, such as the applicant name, address, and DUNS number. To trigger this feature, an applicant must complete the SF-424 information first. Once it is completed, the information will transfer to the other forms. f. Submit a Workspace: An application may be submitted through workspace by clicking the Sign and Submit button on the Manage Workspace page, under the Forms tab. Grants.gov recommends submitting your application package at least 24- 48 hours prior to the close date to provide you with time to correct any potential technical issues that may disrupt the application submission. Track a Workspace Submission: After successfully submitting a workspace application, a Grants.gov Tracking Number (GRANTXXXXXXXX) is automatically assigned to the application. The number will be listed on the Confirmation page that is generated after submission. Using the tracking number, access the Track My Application page under the Applicants tab or the Details tab in the submitted workspace. For additional training resources, including video tutorials, refer to: https ://www.grants. gov/web/grants/applicants/applicant-training.html Applicant Support: Grants.gov provides applicants 24/7 support via the toll -free number 1-800-518-4726 and email at support@grants.gov. For questions related to the specific grant opportunity, contact the number listed in the application package of the grant you are applying for. If you are experiencing difficulties with your submission, it is best to call the Grants.gov Support Center and get a ticket number. The Support Center ticket number will assist DHS with tracking your issue and understanding background information on the issue. 7. Submitting the Final Application to DHS/FEMA in ND Grants After submitting the initial application in Grants.gov, eligible applicants will be notified by DHS/FEMA and asked to proceed with submitting their complete application package in ND Grants. Applicants can register early with ND Grants and are encouraged to begin their ND Grants registration at the time of this announcement. Early registration will allow applicants to have adequate time to start and complete their application, If you need assistance registering for the ND Grants system, please contact ndgrants@fema.dhs.gov or (800) 865-4076. For step-by-step directions on using the ND Grants system and other guides, please see https://www.fema.gov/non-disaster-grants- management-system. In ND Grants, applicants will be prompted to submit the standard application information required as described below. The Standard Forms (SF) are auto generated in ND Grants, but applicants may access these forms in advance through the Forms tab under the SF- 424 family on Grants.gov. Applicants should review these forms before applying to ensure they have all the information required: Page 8 of 48 • SF-424A, Budget Information (Non -construction) o For construction under an award, submit SF-424C, Budget Information (Construction) in addition to or instead of SF-424A • SF-424B, Standard Assurances (Non -construction) o For construction under an award, submit SF-424D, Standard Assurances (Construction), in addition to or instead of SF-424B • SF-LLL, Disclosure of Lobbying Activities ■ Indirect Cost Agreement or Proposal, if the budget includes indirect costs and the applicant is required to have an indirect cost rate agreement or proposal. See further information below regarding allowability of indirect costs and documentation requirements, including if the applicant does not have or is not required to have an indirect cost rate agreement or proposal, or contact the relevant DHS/FEMA staff identified in Section G, "DHS Awarding Agency Contact Information" for further instructions. Generally, applicants have to submit either the non -construction forms (i.e., SF-424A and SF-424B) or construction forms (Le., SF-424C and SF-424D), meaning that applicants that only have construction work and do not have any non -construction work need only submit the construction forms (i.e., SF-424C and SF-424D) and not the non -construction forms (i.e., SF-424A and SF-424B), and vice versa. However, applicants who have both construction and non -construction work under this program need to submit both the construction and non -construction forms. For program -specific application submission requirements, please refer to the subsection titled "Content and Form of Application Submission" under Section D of this NOFO, Appendix A, and FEMA Form 089-0-10 (Available on http://www.grants.gov) 8. Timely Receipt Requirements and Proof of Timely Submission As application submission is a two-step process, the applicant with the AOR role who submitted the application will receive an acknowledgement of receipt and a tracking number (GRANTXXXXXXXX) from Grants.gov with the successful transmission of their initial application. This notification does not serve as proof of timely submission as the application is not complete until it is submitted in the ND Grants System. Applicants can also view the ND Grants Agency Tracking Number by accessing the Details tab in the submitted workspace section in Grants.gov, under the Agency Tracking Number column. Should the Agency Tracking Number not appear, the application has not yet migrated from Grants.gov into the ND Grants System. Please allow 24 hours for your ND Grants application tracking number to migrate. All applications must be received in ND Grants by 5:00 PM (ET) on 07/24/2020. Failure to submit by the deadline may result in an applicant being denied consideration for this funding opportunity. Proof of timely submission is automatically recorded by ND Grants. An electronic date/time stamp is generated within the system when the application is successfully received by ND Grants. Additionally, the applicant(s) listed as contacts on the application will receive a system -generated email to confirm receipt. Page 9 of 48 9. Content and Form of Application Submission The following forms or information are required to be submitted in either Grants.gov or ND Grants. The Standard Forms (SF) are submitted either through Grants.gov, through forms generated in ND Grants, or as an attachment in ND Grants. Applicants may also access the SFs at https://www.grants.gov/web/grants/forms/sf-424-family.html. a. Grants.gov • SF-424, Application for Federal Assistance (Initial Application) • Grants.gov Lobbying Form, Certification Regarding Lobbying b. ND Grants; Standard Forms or Information • SF-424A, Budget Information (Non -construction) o For construction under an award, submit SF-424C, Budget Information (Construction) in addition to or instead of SF-424A • SF-424B, Standard Assurances (Non -construction) o For construction under an award, submit SF-424D, Standard Assurances (Construction), in addition to or instead of SF-424B ■ SF-LLL, Disclosure of Lobbying Activities ■ Indirect Cost Rate Agreement or Proposal if the budget includes indirect costs. See further information below regarding allowability of indirect costs and documentation requirements, including if the applicant does not have or is not required to have an indirect cost rate agreement or proposal, or contact the relevant DHS/FEMA staff identified in Section G, "DHS Awarding Agency Contact Information" for further instructions. c, ND Grants: Program -Specific Forms or Information (Available on http://www.grants.gov or https://www.fema.gov/grant-forms) In addition, applicants are also be required to submit the following in ND Grants: • Completed US&R Budget Narrative Workbook, FEMA Form 089-0-10 • Any requests & approvals received for pre -award costs (if applicable) • If one or more vehicle purchases is/are included in the budget narrative, include the following: o Vehicle (rolling or floating) specifications of the vehicle(s) the applicant intends to purchase o A completed Vehicle Support Unit Purchase Replacement/Disposal Justification Form, FEMA Form 089-0-26 10. Other Submission Requirements Submitting Sponsoring Agency applicants must submit one complete application each, including a budget plan that is in accordance with the items outlined in the US&R Task Force FY 2020 Readiness Cooperative Agreement Statement of Work. (Appendix A) 11. Intergovernmental Review An intergovernmental review may be required. Applicants must contact their state's Single Point of Contact (SPOC) to comply with the state's process under Executive Order 12372 (See https://www.archives.gov/federal-register/codification/executive- Page 10 of 48 order/ 12372.htm1; https://www.whitehouse.gov/wp-content/uploads/2019/02/SPOC- February-2019.pdf). 12. Funding Restrictions and Allowable Costs Federal funds made available through this award may only be used for the purpose set forth in this award and must be consistent with the statutory authority for the award. Award funds may not be used for matching funds for any other Federal grants/cooperative agreements, lobbying, or intervention in Federal regulatory or adjudicatory proceedings. In addition, federal funds may not be used to sue the federal government or any other government entity. Additional instructions on funding restrictions and allowable costs are in US&R Task Force FY 2020 Readiness Cooperative Agreement Statement of Work (Appendix A) and through internally issued National US&R Response System Program Directives. (Available from the US&R Branch) a. Pre -Award Costs Per 2 C.F.R. § 200.458, pre -award costs are those incurred prior to the effective date of the Federal award directly pursuant to the negotiation and in anticipation of the Federal award where such costs are necessary for efficient and timely performance of the scope of work. Such costs are allowable only to the extent that they would have been allowable if incurred after the date of the Federal award and only with the written approval from FEMA. To apply for the approval to of pre -award costs (i.e., costs incurred prior to the beginning of the Period of Performance for this Cooperative Agreement) the recipient shall submit a justification as to why the pre -award cost approval is necessary, along with a detailed estimate of costs, in the application. The US&R Branch will review and forward the application to the Grant Programs Directorate for approval. The recipient will then be instructed to include their request and the approval with their application package submission. Once the cooperative agreement is awarded, the recipient may then draw down this funding to cover the pre -award expenses at that time. b. Direct Costs • Planning Planning costs related to training or exercises are allowed under this program. • Training. Training related costs are allowed under this program. • Exercises: Exercise related costs are allowed under this program. • Equipment: Equipment costs are allowed under this program. • Medical Monitoring: Medical Monitoring costs are allowed under this program • Domestic: Domestic travel costs are allowed under this program. • International: International travel is not an allowable cost under this program unless approved in advance by FEMA. • Except for minor renovations and modifications of existing warehouse facilities that do not change the footprint of the structure, construction and renovation costs are not allowed. Examples of permissible minor renovation and modification Page 11 of 48 costs include but are not limited to office/storage space build-out/reconfiguration, ceilings, loading docks/doors, lighting, HVAC, and security fencing. US&R Branch approval is required for reimbursement of renovation and modification costs. The purpose of allowing minor renovation and modification costs is to ensure the equipment cache is maintained as required under the National Urban Search and Rescue Response program. See 42 U.S.C. § 5165f(1)(2); 44 C.F.R. § 208.23(c)(4). • You may only use cooperative agreement funds to pay for warehouse leases for a twelve-month consecutive period within the overall period of performance and that there is no guarantee of cooperative agreement funding in future years. Task forces may write contracts with an available fund's clause or option years for protection. c. Management and Administration (M&A) Costs Management and Administration costs are allowed under this program, as outlined in 44 C.F.R. § 208.23. Management and Administration costs are activities directly related to implementing the award. Funding levels for M&A costs, if proposed, will be negotiated on a per applicant basis. d. Indirect Facilities & Administrative (F&A) Costs Indirect costs are allowable under this program as described in 2 C.F.R. Part 200, including § 200.414. Applicants with a negotiated indirect cost rate agreement that desire to charge indirect costs to an award must provide a copy of their negotiated indirect cost rate agreement at the time of application. Applicants that are not required by 2 C.F.R. Part 200 to have a negotiated indirect cost rate agreement but are required by 2 C.F.R. Part 200 to develop an indirect cost rate proposal must provide a copy of their proposal at the time of application. Post -award requests to charge indirect costs will be considered on a case -by -case basis and based upon the submission of an agreement or proposal as discussed above. E. Application Review Information 1. Application Evaluation Criteria a. Programmatic Criteria Only FEMA-designated Urban Search and Rescue Task Force Sponsoring Agencies (28 total, see Appendix C) are eligible to apply for this NOFO. Applicants must be a FEMA-designated Urban Search and Rescue Task Force Sponsoring Agency. Submitting Sponsoring Agency applicants must submit one complete application each, including a budget plan that is in accordance with the items outlined in the US&R Task Force FY 2020 Readiness Cooperative Agreement Statement of Work. (Appendix A). b. Financial Integrity Criteria Prior to making a federal award, FEMA is required by 31 U.S.C. § 3321 note, 41 U.S.C. § 2313, and 2 C.F.R. § 200.205 to review information available through any Page 12 of 48 OMB -designated repositories of government wide eligibility qualification or financial integrity information. Therefore, application evaluation criteria may include the following risk -based considerations of the applicant: 1) Financial stability. 2) Quality of management systems and ability to meet management standards, 3) History of performance in managing federal award. 4) Reports and findings from audits. 5) Ability to effectively implement statutory, regulatory, or other requirements. c. Supplemental Financial Integrity Criteria and Review Prior to making a federal award where the anticipated total federal share will be greater than the simplified acquisition threshold, currently $250,000 (see Section 805 of the National Defense Authorization Act for Fiscal Year 2018,.Pub. L. No. 115-91, OMB Memorandum M-18-18 at https://www.whitehouse.gov/wp- content/uploads/2018/06/M-18-18.pdf): 1) FEMA is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM, which is currently the Federal Awardee Performance and Integrity Information System (FAPIIS) and is accessible through the https://www.sam.gov/SAM/ website. 2) An applicant, at its option, may review information in FAPIIS and comment on any information about itself that a federal awarding agency previously entered. 3) FEMA will consider any comments by the applicant, in addition to the other information in FAPIIS, in making a judgment about the applicant's integrity, business ethics, and record of performance under federal awards when completing the review of risk posed by applicants as described in 2 C.F.R. § 200.205. 2. Review and Selection Process FEMA staff, professionally and technically qualified in the System, will evaluate applications and select applicants for funding. Applicants will be evaluated and selected for funding based on the following: a. The applicant demonstrates expertise and qualifications necessary to support Emergency Support Function #9 (ESF #9) activities under the National Incident Management System and the National Response Framework. b. The applicant's proposed work plan is consistent with the US&R Task Force FY 2020 Readiness Cooperative Agreement Statement of Work. (Appendix A) c. The applicant proposes costs that are allowable, reasonable and allocable in relation to proposed projects and tasks. F. Federal Award Administration Information 1. Notice of Award Before accepting the award, the AOR and recipient should carefully read the award package. The award package includes instructions on administering the grant award and Page 13 of 48 the terms and conditions associated with responsibilities under federal awards. Recipients must accept all conditions in this NOFO as well as any special terms and conditions in the Notice of Award to receive an award under this program. Notification of award approval is made through the ND Grants system through an automatic e-mail to the awardee point of contact (the "authorized official") listed in the initial application. The date FEMA approves the award is the "award date." The awardee should follow the directions in the notification to accept the award. Recipients must accept their awards no later than 90 days from the award date. The recipient shall notify the awarding agency of its intent to accept and proceed with work under the award or provide a notice of intent to decline through the ND Grants system. For Instructions on how to accept or decline an award in the ND Grants system, please see the ND Grants Grant Recipient User Guide. Funds will remain on hold until the recipient accepts the award through the ND Grants system and all other conditions of award have been satisfied, or the award is otherwise rescinded. Failure to accept the grant award within the 90-day timeframe may result in a loss of funds. 2. Administrative and National Policy Requirements a. DHS Standard Terms and Conditions All successful applicants for DHS grant and cooperative agreements are required to comply with DHS Standard Terms and Conditions, which are available online at: DHS Standard Terms and Conditions. The applicable DHS Standard Terms and Conditions will be those in effect at the time the award is made. What terms and conditions will apply for the award will be clearly stated in the award package at the time of award. b. Environmental Planning and Historic Preservation (EHP) Compliance As a Federal agency, FEMA is required to consider the effects of its actions on the environment and/or historic properties to ensure that all activities and programs funded by the agency, including grant -funded projects, comply with Federal EHP regulations, laws, and Executive Orders as applicable. 3. Reporting Below is an overview of the reporting requirements for this program. Additional reporting information is in US&R Task Force FY 2020 Readiness Cooperative Agreement Statement of Work. (Appendix A) a. Federal Financial Reporting Requirements The Federal Financial Report (FFR) form (SF-425) is available online at: https://www.grants.gov/web/grants/forms/post-award-reporting- forms.html#sortby=1. Recipients must report obligations and expenditures on a quarterly basis through the FFR to DHS/FEMA. Recipients must file the FFR electronically using the Payment and Reporting Systems (PARS). Page 14 of 48 An FFR must be submitted quarterly throughout the period of performance (POP), including partial calendar quarters, as well as in periods where no grant award activity occurs. Future awards and fund drawdowns may be withheld if these reports are delinquent, demonstrate a lack of progress, or are insufficient in detail. b. Programmatic Performance Reporting Requirements Awardees are responsible for providing updated performance reports using FEMA Form 089-0-11 (Available on http://www.grants.gov or https://www.fema.gov/grant-forms) on a Semi -Annual basis through ND Grants. FEMA Form 089-0-11 is due within 30 after the end of the reporting period; recipients must complete FEMA Form 089-0-11 and submit it as an attachment to the ND Grants system. c. Financial and Programmatic Reporting Periods and Report Due Dates Report Type Reporting Period Report Due Date Quarterly Federal Financial Report (SF-425) October 1— December 31 January 30 Semi -Annual Performance Report (FEMA Form 089-0-11) October 1 — December 31 January 30 Quarterly Federal Financial Report (SF-425) January 1 — March 31 April 30 Semi -Annual Performance Report (FEMA Form 089-0-11) January 1 — June 30 July 30 Quarterly Federal Financial Report (SF-425) April 1— June 30 July 30 Quarterly Federal Financial Report (SF-425) July 1 — September 30 October 30 Semi -Annual Performance Report (FEMA Form 089-0-11) July 1— December 31 January 30 d. Financial and Compliance Audit Report For audits of fiscal years beginning on or after December 26, 2014, recipients that expend $750,000 or more from Federal funding sources during their fiscal year are required to submit an organization -wide financial and compliance audit report. The audit must be performed in accordance with the requirements of Government and Accountability Office's (GAO) Government Auditing Standards, located at: http://www.gao.gov/govaud/ybk0l.htm, and the requirements of Subpart F of 2 C.F.R. Part 200, located at: https://w w.govinfo.gov/app/details/CFR-2014-title2-vol 1 /CFR-20 1 4-title2-voll- part200-subpartF e. Closeout Reporting Requirements Page 15 of 48 Within 90 days after the end of the period of performance, or after an amendment has been issued to close out a grant, recipients must submit the following: 1) The final request for payment, if applicable; 2) The final FFR (SF-425); 3) The final progress report detailing all accomplishments; 4) A qualitative narrative summary of the impact of those accomplishments throughout the period of performance; and 5) Other documents required by this NOFO, terms and conditions of the award, or other US&R Branch and GPD guidance. If applicable, an inventory of all construction projects that used funds from this program must be reported with the final progress report. After these reports have been reviewed and approved by the US&R Branch and GPD, a closeout notice will be completed to close out the grant. The notice will indicate the period of performance as closed, list any remaining funds that will be deobligated, and address the requirement of maintaining the grant records for three years from the date of the final FFR, unless a longer period applies, such as due to an audit or litigation, for equipment or real property used beyond the period of performance, or due to other circumstances outlined in 2 C.F.R. § 200.333. In addition, any recipient that issues subawards to any subrecipient is responsible for closing out those subawards as described in 2 C.F.R. § 200.343. Recipients acting as pass -through entities must ensure that they complete the closeout of their subawards in time to submit all necessary documentation and information to FEMA during the closeout of their prime grant award. The recipient is responsible for returning any funds that have been drawn down but remain as unliquidated on recipient financial records. f. Disclosing Information per 2 C.F.R. § 180.335 This reporting requirement pertains to disclosing information related to government -wide suspension and debarment requirements. Before a recipient enters into a grant award with FEMA, the recipient must notify FEMA if it knows if it or any of the recipient's principals under the award fall under one or more of the four criteria listed at 2 C.F.R. § 180.335: 1) Are presently excluded or disqualified; 2) Have been convicted within the preceding three years of any of the offenses listed in 2 C.F.R. § 180.800(a) or had a civil judgment rendered against it or any of the recipient's principals for one of those offenses within that time period; 3) Are presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state or local) with commission of any of the offenses listed in 2 C.F.R. § 180.800(a); or 4) Have had one or more public transactions (federal, state, or local) terminated within the preceding three years for cause or default. Page 16 of 48 g• At any time after accepting the award, if the recipient learns that it or any of its principals falls under one or more of the criteria listed at 2 C.F.R. § 180.335, the recipient must provide immediate written notice to FEMA in accordance with 2 C.F.R. § 180.350. Reporting of Matters Related to Recipient Integrity and Performance Per 2 C.F.R. Part 200, Appendix I § F.3, the additional post -award reporting requirements in 2 C.F.R. Part 200, Appendix XII may apply to applicants who, if upon becoming recipients, have a total value of currently active grants, cooperative agreements, and procurement contracts from all federal awarding agencies that exceeds $10,000,000 for any period of time during the period of performance of an award under this funding opportunity. Recipients that meet these criteria must maintain current information reported in FAPIIS about civil, criminal, or administrative proceedings described in paragraph 2 of Appendix XII at the reporting frequency described in paragraph 4 of Appendix XII. 4. Monitoring Per 2 C.F.R. § 200.336, FEMA, through its authorized representatives, has the right, at all reasonable times, to make site visits to review project accomplishments and management control systems to review project accomplishments and to provide any required technical assistance. During site visits, FEMA will review grant recipients' files related to the grant award. As part of any monitoring and program evaluation activities, grant recipients must permit FEMA, upon reasonable notice, to review grant -related records and to interview the organization's staff and contractors regarding the program. Recipients must respond in a timely and accurate manner to FEMA requests for information relating to the grant program. G. DHS Awarding Agency Contact Information Contact and Resource Information 1. The following Telephone Device for the Deaf (TDD) and/or Federal Information Relay Service (FIRS) number available for this Notice is: (800) 462-7585. 2. For Program Questions About Applying for an Award The Centralized Services Information Desk (CSID) is a non -emergency comprehensive management and information resource developed by DHS for grants stakeholders. CSID provides general information on all FEMA grant programs and maintains a comprehensive database containing key personnel contact information at the Federal, State, and local levels. When necessary, recipients will be directed to a Federal point of contact who can answer specific programmatic questions or concerns. CSID can be reached by phone at (800) 368- 6498 or by e-mail at: askcsidna,fema.dhs.gov, Monday through Friday, 8:00 a,m. — 5:00 p.m. ET. 3. For Financial and Administrative Questions About Applying for an Award Page 17 of 48 GPD's Grant Operations Division Business Office provides fmancial support and technical assistance, such as for password resets and registration requests, questions regarding Form 1199A, payment status, amendments, closeouts, and tracking de - obligation and award amounts. Additional guidance and information can be obtained by contacting the FEMA Call Center at (866) 927-5646 or via e-mail to: ASK- GMD@fema.dhs.gov. 4. Office of Environmental Planning and Historic Preservation (OEHP) OEHP provides guidance and information about the EHP review process to FEMA programs and its recipients and sub -recipients. All inquiries and communications about EHP compliance for FEMA grant projects or the EHP review process should be addressed with the US&R Branch. H. Additional Information 1. Period of Performance Extensions The POP for this Cooperative Agreement is 36 months to allow sufficient time to complete and execute the budget. Extensions to the POP for this program are allowed. Extensions to the POP identified in the award will only be considered through formal, written requests to both the US&R Branch and the FEMA Grants Assistance Officer and must contain specific and compelling justifications as to why an extension is required. All extension requests must be submitted using FEMA Form 089-0-012 — Amendment (Available on http://www.grants.gov or https://www.fema.gov/grant-forms) and must address the following: • Brief status of ongoing activity under this Cooperative Agreement • Outline of remaining funds available and necessary to finish activity during extension, and • Explanation of why activity could not be completed within the Period of Performance Awardees should submit all proposed extension requests to DHS/FEMA for review and approval at least 60 days before the end of the Period of Performance. 2. Payment FEMA utilizes the Payment and Reporting System (PARS) for financial reporting, invoicing and tracking payments. Additional information can be obtained at: https://isource.fema.gov/sf269/execute/LogIn?sawContentMessage=true DHS/FEMA uses the Direct Deposit/Electronic Funds Transfer (DD/EFT) method of payment to Recipients. To enroll in the DD/EFT, the Recipient must complete a Standard Form 1199A, Direct Deposit Form. 3. Appendices: A. National Urban Search and Rescue Response System (US&R) Task Force FY 2020 Cooperative Agreement Statement of Work Page 18 of 48 B. Cooperative Agreement Funding — Recommended Allocations C. Task Force Allocations and Budget Totals D. Administration Budget E. Special Cache Allocations (HEPP, IST, Medical) F. Annual Advisory Organization Stipends G. Summary of Deliverables Page 19 of 48 Appendix A US&R Task Force FY 2020 Readiness Cooperative Agreement Statement of Work A. Purpose The U. S. Department of Homeland Security (DHS) and the Federal Emergency Management Agency (FEMA) are accountable to provide support and funding for the maintenance and readiness of the National Urban Search and Rescue (US&R) Response System (the System). The purpose of this Readiness Cooperative Agreement is to support the continued development and maintenance of a national urban search and rescue capability. Specifically, this agreement provides a mechanism for distribution of Cooperative Agreement funding for certain purposes in preparation of a Federal US&R capability for disaster response. This Cooperative Agreement allows each Sponsoring Agency of a System US&R task force the opportunity to maintain a high standard and condition of operational readiness and includes guidance on key areas for task force management to focus on continued preparedness efforts. This Cooperative Agreement provides direction to the System task force's Sponsoring Agency for the use of funding to provide administrative and program management, training, support, equipment cache procurement, maintenance and storage. B. Background FEMA, in cooperation with other federal, state and local agencies created the System to provide a national US&R capability that provides lifesaving resources to survivors of structural collapse. When the System was developed in 1990, there was limited capability in only a few states to perform this mission and no resources were available for a coordinated national response. In 1992, the Federal Response Plan (FRP) was published by FEMA and coordinated activities with 26 federal agencies. The federal government's response to disasters was classified into 12 Emergency Support Functions (ESFs). ESF #9 (Search and Rescue) was established with FEMA as the Primary Agency. FEMA maintains a national consensus on standard operating procedures, organizational structure, equipment, training and exercise requirements. Currently, 28 state and local Sponsoring Agencies in 19 states participate in the System by making their task forces available for national disaster response. FEMA had no organic heavy rescue capability of its own and realized the best sources for US&R knowledge and skills reside at the state and local level. The System was developed and continues as a federal —state —local partnership, based on a Memorandum of Agreement (MOA) and individual Response and Readiness Cooperative Agreements. While the MOA provides the basic operational "Agreement" between FEMA, the state and Sponsoring Agency, the individual Readiness Cooperative Agreement provides the mechanism for distributing federal funds to the Sponsoring Agencies of the System's 28 US&R task forces for continued readiness efforts. In December 2004, the National Response Plan (NRP) was published by DHS which integrated the Federal Response Plan. The NRP was then updated in January 2008 and is Page 20 of 48 now referred to as the National Response Framework (NRF). At that time, ESF#9 was expanded to encompass urban, water -borne, and land -based search and rescue environments. C. FEMA Objectives FEMA, through the Urban Search & Rescue (US&R) Branch or Grant Programs Directorate, shall: 1. Provide oversight and funding to System Sponsoring Agencies to manage and administer US&R task force affairs and activities in accordance with accepted standard business practices. 2. Provide oversight and funding to train and exercise System personnel to safely perform assigned US&R duties in accordance with established FEMA/System approved standards and guidance. 3. Provide oversight and funding to acquire and maintain the equipment in accordance with the US&R Equipment Cache List as approved by the US&R Branch. 4, Provide oversight and funding for the lease of space to provide offices, training facilities and/or storage of vehicles and equipment, as needed. 5. Provide resources (e.g., staff, equipment, funding) to support readiness and standby activities, subject to availability of funds (e.g., catastrophic planning, technical assistance, mobilization exercises). 6, Provide a forum for discussion of strategic issues by facilitating the hosting of Sponsoring Agency Chief/Head meetings with the FEMA Administrator, or designee' as well as regularly scheduled meetings with the System's Strategic Group. D. Approvals Advance approval must be obtained in writing from both the US&R Branch and the FEMA Grants Assistance Officer for the following (in accordance with 2 C.F.R. Part 200): 1. Approval for activities or expenditures not identified in the task force narrative and budget, but that are allowable within the scope of work for this Cooperative Agreement (i.e., budget changes) 2. Requests for extension of the Period of Performance (POP) for this Cooperative Agreement. (The POP for this Cooperative Agreement is 36 months to allow sufficient time to complete and execute the budget. Extensions to the POP for this program are allowed. Extensions to the POP identified in the award will only be considered through formal, written requests to both the US&R Branch and the FEMA Grants Assistance Officer and must contain specific and compelling justifications as to why an extension is required). See also section H.1 of the NOFO for more information on the POP extension process. 3. Requests for spending Cooperative Agreement funds prior to the beginning of this period of performance ("pre -award costs"). See also section D.12 of the NOFO for further information on pre -award costs. For more detailed information pertaining to submission of amendments to this Cooperative Agreement, refer to US&R Program Directive 2016-010 — US&R Readiness Amendment Guidance, dated September 6, 2016, and any updates. (Available by contacting the US&R Branch) Page 21 of 48 Unauthorized expenditures may be denied and required to be reimbursed to FEMA. Use of Cooperative Agreement funds provided through this agreement for any activity that occurs outside the United States and its territories is prohibited, unless authorized by the US&R Branch, FEMA Grant Programs Directorate and FEMA International Affairs prior to incurring costs for the activity. See also section D,12 of the NOFO for further information on funding restrictions and allowable costs. E. Applicable Laws and Policies/Order of Precedence This award is subject to the laws and regulations of the United States. This Cooperative Agreement incorporates the terms and requirements of any applicable Agency policies and all US&R Program Directives issued by the US&R Branch, including those issued during the term of this Cooperative Agreement. Any inconsistency or conflict in terms and conditions specified in the award will be resolved according to the following order of precedence: public laws, regulations, applicable notices published in the Federal Register, Executive Orders, OMB Circulars, agency award conditions, the terms and conditions of the Sponsoring Agency's Memorandum of Agreement with FEMA, applicable DHS and FEMA policies, US&R Program Directives, and US&R General Memoranda. (Available by contacting the US&R Branch) Some of the terms and conditions contained herein may contain, by reference or substance, a summary of the applicable statutes, regulations, Executive Orders, or OMB Circulars. To the extent that a term or condition contained in this NOFO is a summary of an authority, such provision is not in derogation of, or an amendment to, any such statute, regulation, Executive Order, or OMB Circular. F. Cooperative Agreement Funding The FY 2020 Cooperative Agreement base total (or minimum amount) for each task force is $1,176,631. The US&R Branch recommended allocations are outlined in Appendix B of this NOFO. Additional funds allocated to specific task forces are provided by the US&R Branch in Appendices C, D, and E. Each task force can apply for up to the amount allocated to their agency as shown in Appendix C. All Sponsoring Agencies must submit supporting documentation with each application. The Period of Performance for the FY 2020 US&R Readiness Cooperative Agreement funding is 36 months. Each task force should submit a budget narrative detailing daily operation costs within that period of performance as follows. Certain costs may be expended during any point in the period of performance while other costs must be budgeted for a set period within the period of performance. For costs to conduct trainings and for procurement of equipment and supplies task forces shall only charge costs for work done in the period of performance. Where part (or all) of the work under a grant is equipment to be put into service, then that work needs to be fully completed (including receiving the equipment) within the period of performance. These costs may be incurred at any point throughout the period of performance. Page 22 of 48 Task forces are reminded that you may only use cooperative agreement funds to pay for warehouse leases for a twelve-month consecutive period within the overall period of performance and that there is no guarantee of cooperative agreement funding in future years. Task forces may write contracts with an available funds clause or option years for protection. G. FEMA/US&R Branch Responsibility 1. Review, approve, and adopt System -related products, including technical manuals, operational procedures, training curriculum and supporting manuals, meeting agendas and other requirements for the System. 2, Coordinate and support meetings relating to System activities, to develop and implement policies, procedures and System documents. 3. Establish and disseminate policy and Program Directives for the System based on established regulations and with substantial involvement and input from the partner sponsoring agencies and their members. 4, In cooperation with the System's Strategic Group, determine annual funding levels for readiness activities. 5. Purchase equipment and deliver to System task forces, based on need and available funding. 6. Review and/or approve expenditure reports, performance reports, personnel records, training records, task force self -evaluation documents, equipment cache and excess property inventories and other deliverables required by the US&R Branch. 7. Review and approve/disapprove in writing, in conjunction with the Grants Assistance Officer, any cost deviations or budget revisions from those prescribed in this agreement or from other FEMA established policies. 8. Implement the policy, criteria and procedure for task force evaluations, Distribute an annual Task Force Self -Evaluation survey with 45-day submission suspense, for completion by the task forces. Conduct a cooperative peer -based Readiness Assessment Program (RAP), to include Administrative Readiness Evaluations (ARE) and Operational Readiness Exercise Evaluations (OREE). 9. Track, disseminate, and consistently update the status of recommendations generated from the Advisory Organization to all System components. 10. Based on various planning factors, the US&R Branch may alert or activate System resources for activities associated with scheduled National Special Security Events (NSSE). Task forces activated under this section will be notified in advance, through written activation orders that will provide authorization for travel and to carryout activities required of the operations. Prior to any activities under this section, the US&R Branch will request cost estimates from identified task forces. This item would be funded separately from annual Readiness Cooperative Agreement funding but could be either an amendment to this Cooperative Agreement or the Response Cooperative Agreement. 11. Provide at least one full-time US&R Branch staff member to serve as project officer for each of the recognized Functional Groups within the Advisory Organization to assist the Group leader in the administration of the Group. H. Sponsoring Agency Responsibility and Requirements Page 23 of 48 Under this Readiness Cooperative Agreement, the Sponsoring Agency shall use funding to prepare the task force under the following categories: Administration/ Management, Training, Equipment, and Storage/Maintenance. 1. Administration and Management a. Provide sufficient staff for management and administration of task force day-to-day activities. This staff shall be responsible for program management, grants management, financial management, administrative support, training coordination and instruction, logistics management and property accountability. These management responsibilities include, but are not limited to, task force salaries and expenses coordination; record -keeping; inventory and maintenance of task force equipment caches; communicating with task force members and parties who support task force activities; and similar management and administrative tasks. b. Maintain a comparison of expenditures with budgeted amounts for each Federal award, per 2 C.F.R. § 200.302. This includes maintaining a budget that reflects budgeted versus actual expenditures, tracking back to the four budget categories and nine object classes as detailed within their budget of their application on SF-424A — Budget Information (Non -Construction) or SF-424C — Budget Information (Construction). c. Task forces may purchase equipment & supplies for the administration of their program with US&R funding, with their own funding, or both. These items may include but are not limited to, laptop and desktop computers, cellular telephones/wireless tablets, personal communication devices (e.g., smart phones), printers, scanners, copy machines, office furniture, video conference capability, etc. d. Recruit, train and maintain a roster of personnel to enable complete staffing of a National Incident Management System (NIMS) Type 1 US&R task force. Positions shall be staffed from within the task force organization, unless prior approval is given by the US&R Branch. The rostered staffing level shall be a maximum 210 personnel, plus up to 10% allowable staffing overage, to address attrition, Incident Support Team (IST) members, etc. The task force shall pursue the goal to roster the minimum of 140 deployable personnel; two deep at each of the 19 functional positions required for a NIMS type 1 US&R task force configuration. Ensure all members have a completed, signed and notarized Appointment Affidavit on file with the task force. e. The task force shall procure and maintain the required Hazardous Materials (Hazmat) preparedness and response equipment and supplies and train personnel according to current System policy. Doing so will allow the task force to perform rescue operations in a contaminated environment, as defined in the System's Hazardous Materials (Hazmat) Concept of Operations. f. Ensure each task force member meets the necessary license, certification or other professional qualification requirements of their assigned position at time of deployment. Further ensure that the task force has the documentation on file to verify currency. g. The task force may use funds to cover salary and travel for product research and development efforts, when authorized by the US&R Branch who will coordinate with the Grant Programs Directorate. Page 24 of 48 h. The task force may use funds to cover salary and travel to enable task force personnel to collaborate with federal, state, or other entities (e.g., other US&R resources or emergency responders) to enhance the capabilities of the System. i. Ensure the task force is prepared for AREs by completing an internal self -evaluation operational readiness and preparedness survey (Phase I Self -Evaluation) as provided by the US&R Branch. The completed electronic copy of the self -evaluation shall be submitted as directed by the annual Program Directive. j. Submit to the US&R Branch the following items in accordance to instructions in Appendix G by January 31 st: 1. A current task force US&R equipment cache database in a Microsoft Access - compatible database format. This database shall include both equipment caches. 2. A current Time -Phased Force Deployment Data (TPFDD) form ("Aircraft Loading Data"), in a format provided by the US&R Branch. 3. A transportation plan including all vehicles and trailers for a NIMS type 1 US&R task force over -the -road configuration. 4. An Annual Maintenance and Inventory Log, from each task force that maintains one of the three Incident Support Team (IST) equipment caches, 5. An Annual Maintenance and Inventory Log, from each task force that maintains one of the seven Hazardous Materials Equipment Push Package (HEPP) caches. h. Ensure funds are properly allocated, accounted for, and reported for those task force members who serve as Sponsoring Agency Chief Representatives, Advisory Group Chair, Deputy Advisory Group Chair, IST Representative, Legal Representative, Functional Group Leaders, Deputy Functional Group Leaders, Subgroup Leaders, National and Divisional Task Force Representatives, Incident Support Team leadership as appropriate and authorized by the US&R Branch. These funds are intended to defray personnel salary, backfill, travel and other administrative costs associated with these positions for assigned task forces in accordance with Sponsoring Agency policies and Appendices C, D, E, and F. Ensure timely reporting of expenditures for readiness activities carried out under this agreement and timely delivery of Cooperative Agreement reporting. Refer to Section I of this Appendix, Reporting. j. As funding allows, ensure personnel salaries and expenses relating to task force and Incident Support Team administration, development and training preparedness activities are paid in accordance with established Sponsoring and Participating Agency policies/practices and in a timely manner, but no later than 120 days after completion of a training exercise. Appropriate personnel records shall be kept in accordance with 2 C.F.R. Part 200. k. Compliance with NIMS is a condition for award of this Cooperative Agreement as outlined in Homeland Security Presidential Directive-5 (HSPD-5), Management of Domestic Incidents. Sponsoring Agencies must comply with the NIMS Implementation Activities established annually by FEMA. Sponsoring Agencies must report NIMS compliance activities in accordance with state and local NIMS guidance. Additionally, a certificate of completion for each required course in accordance with current the Position Descriptions must be in each System task force member's personnel file. State offered NRF, NIMS, or equivalent certificates may be substituted for those courses offered on the FEMA NIMS website provided they Page 25 of 48 meet federal NTMS standards. For further information on compliance and guidance, refer to the following website: https://www.fema.gov/national-incident-management- system. 1. Attend FEMA-sponsored or FEMA-approved System meetings, conferences, and training sessions, or other events as directed by the US&R Branch as they relate to the System. Other activities include on -site peer AREs, OREEs, quality assurance oversight of FEMA-sanctioned training courses, training with other task forces, grants management training, non-federal search and rescue meetings/activities (e.g., State Urban Search and Rescue (SUSAR) Alliance), and research & development for equipment, as directed by the US&R Branch. The US&R Branch is recommending allocation of certain funds as identified in Appendix B for travel. All travel funds shall be accounted for under Management and Administration and/or Training at the task force level. m. Provide complete medical evaluations and immunizations to task force members as defined by the System's Medical Subgroup. Medical screening should be conducted, at a minimum, on a triennial basis for each task force member. Each task force member must have a current Fit for Deployment form signed by the examining physician on file. This document along with the medical evaluation shall become part of each member's personal medical record. Please refer to the most current Program Directive. n. Expend at least 98% of the Cooperative Agreement funds for which the task force has budgeted. Failure to expend 98% might be taken into consideration for future award amounts. 2. Training a. Provide System -related or System -required training for task force personnel, including the delivery of local US&R training courses or other courses specifically required by the System's Position Descriptions or authorized by the US&R Branch. This should include equipment specific training provided by the manufacturer and authorized repair technician certification training to allow task forces to have members certified to conduct manufacturer approved repairs in-house. b. As funding permits, complete all five modules of the OREE over a three-year period either as individual exercise components, or as one comprehensive deployment exercise. The task force is encouraged to exercise as many task force members as possible during this Cooperative Agreement. c. A task force deployment may cover all five modules or portions thereof, in which case those components not addressed in a deployment must be exercised once every three years. d. When a task force completes all five modules, those funds originally set aside for a deployment exercise may then be used for other System approved items within the same budget category. This change must be addressed in the Semi -Annual Performance Report. A budget change is required when funds exceeding 10% of the Cooperative Agreement award amount are moved to another program budget category. e. The task force should notify the US&R Branch of mobilization or deployment exercises as soon as the exercise is scheduled, but not later than 60 days before the Page 26 of 48 exercise begins. Notification should be brief, but include dates, scope of exercise, number of participants, and other agencies involved. (Appendix G) The intent of this notification is to provide the US&R Branch planning information for AREs and scheduling joint exercises with other DoD/federal Agencies. It does not take the place of, and should not be confused with, sanction request letters to obtain FEMA approval of task force sponsored training and exercises in accordance with the Training Program Administration Manual (TPAM), dated January 27, 2020 (issued as US&R Program Directive 2020-004), or most current training manual. (Available from the US&R Branch) f. Submit an after -action report within 90 days of the completion of a mobilization or deployment exercise, or a training activity with duration of more than 24 consecutive hours. Send the report to the attention of the US&R Branch Chief and written in a format where lessons learned may be shared with other task forces in the System. g. Ensure training and exercise activities of the task force meet System standards, requirements and certifications. Ensure training records for all task force personnel are kept in a central, secure location. h. Provide funding for expenses related to the acquisition, maintenance, training and certification of Canine Search Teams. This statement is not related to the funding provided to host canine evaluations. i. The task force is authorized to fund the acquisition, maintenance, training and certification of Canine Search Teams — Human Remains Detection. This allows the task force the ability to have this resource within the task force. Task force support of this resource is voluntary. j. When authorized, ensure funds are distributed in support of hosting a System Canine Search Team Certification Evaluation or Preparation, as identified in Appendix D. When funding provided for the canine evaluations exceeds actual costs, the excess allocated funds may be redirected to other System activities that support the task force's canine program under Items 6 & 7. If remaining funds are used to cover costs under Items 6 and/or 7, provide this information and the associated cost(s) in their Semi -Annual Performance Report submission. k. Provide grants management training to assigned task force Grant Managers and Assistants who have not previously attended training. Grant management training is mandatory for all task force Grants Managers and Assistants. Grant management training is optional, but highly recommended, for task force Program Managers and other key personnel assigned to System administrative duties. Every effort shall be made to attend continuing education by task force Grant Managers and Assistants during the Cooperative Agreement to stay current with regulation updates/changes. Personnel should attend training from a facility that provides a "Grants Certificate Program" and/or the US&R Grant Manager course. The US&R Branch and/or Grants Assistance Officer may be contacted for further information on classes offered, Examples of some grant management course topics are: 1. Managing Federal Grants and Cooperative Agreements for Recipients 2. Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards: 2 C.F.R. Part 200 3. Applying for Federal Grants and Cooperative Agreements 4. How to Prepare the Application Budget Page 27 of 48 5. Business Management Systems for Recipients 6. Audit of Federal Grants and Cooperative Agreements 1. Provide appropriate database and systems training, as needed to task force logistics and program management personnel to maintain personnel, equipment, grant, financial and accountability records. 3. Equipment and Supplies a. In addition to the requirements in this Appendix, states must use, manage, and dispose of equipment, as defined by 2 C.F.R. § 200,33, in accordance with state laws, Non -state task forces must follow the 2 C.F.R. § 200.313(c)-(e) regarding the use, management, and disposition of equipment. All task forces must comply with the requirements of 2 C.F.R. § 200.314 for supplies, as defined by 2 C.F.R. § 200.94. All task forces must also comply with 2 C.F.R. § 200.312 regarding federally owned property, Equipment is tangible personal property with a useful life of at least 1 year & a per unit cost of at least $5,000 (or the non-federal entity's equivalent threshold, whichever is lower). Supplies, on the other hand, are tangible personal property lower than the $5,000 equipment threshold or have a useful life of less than a year. Phones, tablets, etc. would more likely be supplies than equipment. b. The Sponsoring Agency is authorized to purchase equipment as listed in the System's most current FEMA Approved Equipment Cache List, dated March 31, 2020 (issued as US&R Program Directive 2020-007), or most current Approved Equipment Cache List. (Available on https://www.responsesystem.org or by contacting the US&R Branch) Task force personnel are reminded and directed not to exceed the current Manufacturer Suggested Retail Price (MSRP), unless prior approval is received in writing from the US&R Branch. The task force must follow the applicable federal procurement requirements at 2 C.F.R. § § 200.317 — 200.326. The rules differ depending on whether the task force is a state entity or a non -state entity. Non -state entities must follow their own documented procurement procedures that reflect applicable state and local laws and regulations, provided the procurements conform to applicable federal law and the federal procurement requirements. Part of the purpose of following the federal procurement requirements is to ensure reasonable prices are obtained, and reasonable costs are also a requirement of the federal cost principles per 2 C.F.R. § 200.403. Special consideration is given to the task force to purchase other equipment items in support of training, administrative, and warehouse/maintenance needs. Any other equipment not specified above can only be purchased after receiving written approval from the US&R Branch. c. Specific task forces are identified and provided funds to cover maintenance costs of the IST "A", "B" and "C" caches and medical kits. Cooperative Agreement regulations apply to these funds and shall not be transferred to a Participating Agency (See Appendix E). d. Specific task forces are also identified and provided funds to cover maintenance costs of the seven HEPP caches in accordance with the most current version of the System's HEPP Concept of Operations, (See Appendix L). Cooperative Agreement Page 28 of 48 regulations apply to these funds and shall not be transferred to a Participating Agency. These task forces are also required to submit an annual HEPP maintenance cost estimate by October 30th of each year to the US&R Branch's Program Management Section Chief to assist with the budgeting for future Cooperative Agreements, subject to the availability of funds. This cost estimate shall be based on actual expenses incurred from the previous year and any additional costs anticipated for the following year, as funding allows. e. Task forces are to ensure that the full complement of Communications capability that meets the requirements, per the current FEMA Approved Equipment Cache List has been purchased and/or identified within the Sponsoring Agency for immediate deployment. This Communications capability shall be maintained in a state of readiness for response. Service agreements, as required, shall be in place for immediate use of equipment upon activation. Communications capabilities shall be addressed in the following priority order: 1. Radio UHF, VHF, 800MHz, Marine, and Air frequency capability, to include the required quantities of portable handheld radio units; portable base station(s), mobile and convertiacom unit(s), and portable repeater(s); and mobile radio units installed and operational in all task force prime mover vehicles; 2. Satellite capability including satellite data via transportable .98-1.2M dish system, mobile satellite data system(s), and handheld and mobile satellite phones; 3. Cellular -based data and phone capability to include wireless mobile hotspots and wireless phones. Correcting deficiencies in task force communications capabilities remains a priority within the FY2020 Cooperative Agreement Period of Performance. f. Purchase equipment or supplies necessary to conduct operations within the disciplines of the task force (e.g., Communications, Search & Logistics). These items may include but are not limited to, wireless tablets, personal communication devices (e.g., smart phones), software, printers, etc. g. For state task forces regarding grant -purchased equipment, they must maintain and track equipment in accordance with state laws and procedures. For non -state task forces regarding grant -purchased equipment, all equipment must be tracked as to its origin. Equipment that is procured with this Cooperative Agreement funding shall be identified with the source, cache list number and Cooperative Agreement number, in accordance with 2 C.F.R. Part 200. Additionally, for all task forces, federal equipment shall be properly identified as to the ownership and funding source (including Agency name and Cooperative Agreement number or Disaster/contract number). The tracking can be accomplished through procurement documents, through fields in a database, or spreadsheet. It is the responsibility of each task force to develop a method of tracking in accordance with this section. However, it should be a system that will easily and quickly identify the information. Additionally, all procurement records and receipts should be cross-referenced and coded with the Cooperative Agreement number, cache list item number, Statement of Work section, or source of origin, or a system to easily and quickly identify the information. See also 2 C.F.R. §§ 200.313, 200.318, 200.333. h. Transportation equipment is authorized for purchase as part of this Cooperative Agreement with prior approval from the US&R Branch in writing after submitting a Page 29 of 48 completed FEMA Form 089-0-26. (Available on https://www.fema.gov/grant-forms) or by contacting the US&R Branch) i. Equipment and prime mover vehicles purchased with federal funds or provided by FEMA shall be for the use of the System. 2 C.F.R. § 200.313(a)(1). States must follow their own laws and procedures when using equipment. 2 C.F.R. § 200.313(b). Non -state task forces must use the equipment in accordance with 2 C.F.R. § 200.313(c), including that equipment must be used for the original program or project as long as needed, whether or not the program or project continues to be funded by a federal award. 2 C.F.R. § 200.313(c)(1). The task force must make the equipment available for its other federal programs or projects as long as it does not interfere with the ability to use under the US&R award. 2 C.F.R. § 200.313(c)(2). The task force may use US&R-acquired equipment for non-federal purposes as long as it does not interfere with the ability to use the equipment under this US&R award. See 2 C.F.R. § 200.313(a)(1), (c)(1), (c)(2). For example, equipment or vehicles may be used on a local, regional, or state disaster response or under other extraordinary circumstance as long as the use does not interfere with the original purpose of the federal award. The US&R Branch Chief shall be notified immediately in writing of any exceptional use of the two US&R equipment caches that diminish the response capability of the task force. The task force or Sponsoring Agency is responsible for replacement, re- supply, and/or repair of equipment used or consumed during activities not associated with the System, and for an immediate return to a state of readiness. j. Title for the original cache, vehicles, and all equipment purchased under the Cooperative Agreements reside with the task forces (44 C.F.R. § 208.27, 2 C.F.R. Part 200). k. Title to the FEMA (i.e., "Second Cache") equipment cache, as well as the IST and HEPP Caches, which were purchased and distributed to their respective task forces by FEMA, resides with FEMA. 1. Should a non -state task forces transfer, sell, or scrap any of the equipment and/or vehicles, they are required to first ask for prior written approval and disposition instructions from the US&R Branch and Grants Assistance Officer for all grant - purchased equipment with a current per unit fair market value over $5,000 (in accordance with 2 C.F.R. § 200.313). m. For any federally -furnish property, upon completion of the award or when the property is no longer needed, all task forces must report the property to FEMA or obtain instructions from the US&R Branch and Grants Assistance Officer per 2 C.F.R. § 200.312 and FEMA Manual 119-7-1, "Personal Property", or current edition at time of disposition. (Available on http://www.fema.gov) n. For the purpose of accountability and safety, the task force is authorized to purchase an identification (ID) system, as long as they meet the requirements outlined in US&R Program Directive 2006-019 —Accountability and Medical Information Cards. (Available by contacting the US&R Branch) 4. Maintenance and Storage a. Maintain an accountability of property acquired under Cooperative Agreement funding, distributed federal property, and acquired federal excess property. Provide an annual report to FEMA on the status of federal property on January 31St of each Page 30 of 48 year, as part of the database submittal to the US&R Warehouse per 2 C.F.R. § 200.312. Conduct an inventory of federal property and property acquired under Cooperative Agreement funding, in accordance with 2 C.F.R. §§ 200.312, 200.313, 200.314. b. Provide manufacturer's recommended maintenance and repair to US&R equipment acquired and specifically identified on the System's current FEMA Approved Equipment Cache List. Also, provide maintenance and repair to any supplemental equipment as approved by FEMA, which was purchased with FEMA funding and delivered to the task forces, purchased during a federal System response, or was acquired with FEMA approval through the Federal Excess Property Program. Task forces are expected to perform routine maintenance of equipment to maintain a state of readiness. c. As part of the operational readiness of each task force, all US&R equipment shall be maintained in an immediate state of readiness in a cache storage facility or facilities. This may include planning and engineering and other costs for development, maintenance, and/or lease of storage facilities and associated equipment for US&R equipment and supplies. Except for minor renovations and modifications of existing warehouse facilities that do not change the footprint of the structure, construction and renovation costs are not allowed. Examples of permissible minor renovation and modification costs include but are not limited to office / storage space buildout / reconfiguration, ceilings, loading docks / doors, lighting, HVAC, and security fencing. US&R Branch approval is required for reimbursement of renovation and modification costs. The purpose of allowing minor renovation and modification costs is to ensure the equipment cache is maintained as required under the National Urban Search and Rescue Response program. See 42 U.S.C. § 5165f(1)(2); 44 C.F.R. § 208.23(c)(4). d. Task force management is reminded you may only use cooperative agreement funds to pay for warehouse leases for a twelve-month consecutive period within the overall period of performance and that there is no guarantee of cooperative agreement funding in future years. See Section F of this Appendix, Cooperative Agreement Funding. Task forces may write contracts with an available fund's clause or option years for protection. e. The day-to-day repair, maintenance, storage, insurance, and administrative costs for all equipment purchased or provided by FEMA will be accomplished via this Cooperative Agreement funding provided and in accordance with 2 C.F.R. Part 200. 1. Sponsoring Agencies and/or task forces are responsible for purchasing insurance for all vehicles and equipment they own, including gap insurance and/or riders necessary to insure vehicles for actual losses as described in 2 C.F.R. Part 200. The Federal government's self-insurance does not cover actual loss and/or damage to vehicles owned by the Sponsoring Agencies and/or task forces. 2. Under the Federal Tort Claims Act (FTCA), the federal government self- insurance program applies to all vehicles owned by the federal government. This act applies in the context of tort liability as well as to property damage or loss caused by employees acting within the scope of their official duties. See 28 U.S.C. § 2671, This act does not apply to rental vehicles used by Sponsoring Agencies and/or task forces when federally activated. Page 31 of 48 I. Reporting The Sponsoring Agency shall use the following procedure for reporting. There are several types of reports required for this agreement. Refer to Appendix G for specific instructions and points of contact to submit all reports and deliverables. See also section F.3 of the NOFO for any additional reporting requirements. 1. Requirements a. Task Force Self -Evaluation: As identified in Section H of this Appendix, Subsections 1.i of this document is due when directed by the US&R Branch. b. Equipment Information Submission: As identified in Section H of this Appendix, Subsections 1 j and 4.a. Provide FEMA with an updated database of the task force US&R equipment cache (both federally owned, and grant purchased). Also provide a current TFPDD form, in a format provided by the US&R Branch and a transportation plan including all vehicles and trailers for a NIMS type 1 US&R task force over -the - road configuration. Submission shall include a cover letter addressed to the US&R Branch as directed in Appendix G by January 31 st. Those task forces who have been identified to maintain one of the three ISTs and/or one of the seven HEPP caches are also required to submit the inventory of these caches as well. c. HEPP Maintenance Annual Cost Estimates: Those task forces who have been identified to maintain one of the seven HEPP caches are required to submit an annual HEPP maintenance cost estimate by October 30th of each year to the US&R Branch's Program Management Section Chief. This information will be used to assist with the budgeting for future Cooperative Agreements, subject to the availability of funds. This cost estimate shall be based on actual expenses incurred from the previous year and any additional costs anticipated for the following year, as funding allows. d. Semi -Annual Performance Report: This report is due to the US&R Branch for the duration of this agreement and is a written report providing a narrative and expenditures, as explained below. 1. The Sponsoring Agency shall electronically send a report semi-annually by January 30th (covering the time period of July 1st through December 31st) and by July 30th (covering the time period of January 1st through June 30th) of each year until the Cooperative Agreement is closed. 2. The Performance Report shall include task force accomplishments and the total budgeted, expenditures and balance for the Cooperative Agreement funding within the following areas: Administration/Management, Training, Equipment, and Maintenance/Storage, 3. Performance Narrative and Funds Report (FEMA Form 089-0-11- available on http://www.grants.gov or https://www.fema.gov/grant-forms) shall be used. 4. Completed Performance Report shall be uploaded into the NDGrants System, or as otherwise directed. 5. All changes, whether requiring prior approval or not, shall be noted in the Performance Fund Reports and subsequent closeout documents. 6. The Final Performance Reports shall be included in the completed closeout package and emailed to the US&R Branch and FEMA Grant Programs Directorate, unless otherwise directed. Page 32 of 48 2. Closeout Reports The scope of work identified in the task force's approved budget plan for the Cooperative Agreement must be completed within the Period of Performance. The task force will have 90 days after the Period of Performance to complete the final payments and prepare the closeout documents. If unable to complete the closeout process by the due date, the task force must contact the Grant Programs Directorate and US&R Branch to request an extension of the liquidation and closeout reporting period. For more detailed information pertaining to submission of the Closeout Report for this Cooperative Agreement, refer to the US&R Program Directive applicable at the time. At a minimum the following closeout documents must be submitted: a. Cover Letter: The recipient's closeout cover letter should reference the closeout cooperative agreement number. Please note in the cover letter any items that are not applicable. If the equipment and/or supplies are maintained by the recipient, a statement that addresses the intention to continue use of this equipment needs to be included and that the equipment/supplies will continue to be used for their intended purpose of the cooperative agreement over the life cycle of the equipment/ supplies. Also provide a statement expressing the intent to continue use of Federally Furnished Property for the Federal US&R Program, as noted in the most recent equipment information database submission. Instructions for the Equipment Information database submission are contained in the statement of work and are not part of the closeout procedure. b. Cover Page: Provides basic information pertaining to the Cooperative Agreement, to include the Assistance Listings number, recipient name, EIN number, Cooperative Agreement number, address, email address, contact person and a signature of certification by an authorized official that all information contained within the closeout package is correct. c. Final Performance Report: Recipients must submit a final progress report detailing all accomplishments and a qualitative summary of the impact of those accomplishments throughout the period of performance. Provide a summary of the qualitative accomplishments made through the duration of the FEMA cooperative agreement period of performance. For example, if the cooperative agreement included items under the equipment category (i.e., personal protective equipment), indicate not just the number of pieces of equipment purchased, but also describe the results of the purchase in terms of the response capability or safety, training, or other respects. The report should be broken out in the four program categories: Administrative, Training, Equipment, and Storage/Maintenance and their associated object classes. d. Final Financial Status Report: The Final Federal Financial Report (SF-425) is to be submitted through the Payment and Reporting System (PARS). A copy of the PARS - generated SF-425 report should also be included in the closeout package. e. Refund Checks: If applicable for non -state task forces per 2 C.F.R. § 200.305, a check should be submitted to FEMA to return any unspent federal funds plus interest earned. f. Record Keeping/Retention: Retain records pursuant to the Cooperative Agreement conditions. Cooperative Agreement records should include a copy of the award document, Cooperative Agreement articles, ledgers, documentation of expenditures, Page 33 of 48 documentation -copies of cancelled checks, paid invoices, payrolls, time and attendance records, contract records, etc. Upon completion of all required actions, the submission of all required items, and any appropriate financial adjustments and payments, FEMA will advise the task force in writing when the award can be considered closed out. This information must be kept for at least three years after the date of submission of the final expenditure report (SF-425). This retention period may be longer if any litigation, claim, or audit is started before the expiration of that three-year period, in which case the record retention period is until all litigation, claims, or audit findings involving those records have been resolved and final action taken. Other types of documents pertaining to indirect costs, equipment, real property, or program income have a different start date for the record retention period. See 2 C.F.R. §§ 200.318, 200.333-200.337, 200.403(g) for further information about the items in this paragraph. 3. Timelines (See Appendix G) a. Task Force Self -Evaluation: Submitted as directed by the US&R Branch, by way of a US&R Program Directive. b. Equipment Information Submission, due January 31st of each year, including: 1. Inventory of Federally owned equipment. 2. Inventory of HEPP and IST Caches (when applicable). 3. A current Task Force Deployment Data Form (Aircraft Loading Data), FEMA Form 089-0-15. (Available on https://www.fema.gov/grant-forms or by contacting the US&R Branch) 4. A current transportation plan including all vehicles and trailers for a NIMS type 1 US&R task force over -the -road configuration. c HEPP Maintenance Annual Cost Estimates: For those task forces who have been identified to maintain one of the seven HEPP caches, the deadline to submit an annual HEPP maintenance cost estimate is October 30th of each year. d. The Semi -Annual Performance Report: This semi-annual report is due by January 30th and July 30th each year during the Period of Performance. e. The Quarterly Federal Financial Report (FFR) — SF-425: This quarterly report is due within 30 days after the end of each quarter: January 30th, April 30th, July 30th, and October 30th f. Final Cooperative Agreement Closeout Package: The closeout package is due to FEMA within 90 days after the Period of Performance expires. This package includes the following items: 1. Cover Letter 2. Cover Page 3. Final Performance Report 4. Final Federal Financial Report (FFR), SF-425 5. Final Payment/Unexpended Funds Task forces must be current with all reports at the time of award of this Cooperative Agreement. Page 34 of 48 J. Time is of the Essence FEMA is providing an annual Readiness Cooperative Agreement and it is strongly recommended that the Sponsoring Agency seek expedited approval for the acceptance and management of the Cooperative Agreement. The US&R Branch and Grant Programs Directorate acknowledge the time -sensitive nature of processing and awarding the Cooperative Agreement and will make every effort to expedite the process. The United States Congress closely scrutinizes the timely spending of Readiness Cooperative Agreement funds and failure to meet necessary requirements and time frames may result in the loss of funding for this and future Cooperative Agreement periods. Page 35 of 48 Appendix B-1 Cooperative Agreement Funding — Recommended Allocations FV 2020 - $37.832M Budget Spend Plan- 04/03/2020 2020-OS-A391-D60D-XXXX Final Budget Amount: $ = 37,832,000 Task Forces: $ 34,820,168 Direct Support: $ 3,011,832 Task Force,Readiness, Cooperative, Agreements ; , # ITEM -'; UNIT COST, 1 •QTY EXTENDED COST SUBTOTAL1 Program Management $ 652,000 $ 1,176,631 - - $ 32,945,668 - - 2 Staffkit:ii:ifitriliA 7AVs $ 50,000 3 Support & Mtg Travel or asdirected' py US&R _Branch $ 60,000 4 ;'Readiness Assessment Program Participation $ 5,000 28 - - 5 wi Supii.4' vl Nett & Local Tritiw K/Cani6161.0 l $ 82,500 6 tO ' A— '':,tat — W $ ' $ 157,309 7 - Mrii ap iiliz ," „0- _,5,- Co t ate. f $ ` 19,822 8 Ngle e '"I''arf, '' s.,r x Storage/Maintenance $ _ 150,000 - #" ITEM SFECIFICTFs' , QIY - ;UNITCOST " SUBTOTAL- �� ���� echo see: Spend Plan TF Details 1 $ 289,500 $ 28%500 10 HEP 3�e See, Spend Plan TF Details 1 $ 322,000 $ 322;000 11 r „ .:Nat'l Level Trailing Deiivvery Hosting see: Spend Plan TF Details 1 $ 575,000 $ 575,000 ? Nat I "'mil:Tri ining lnitiiat vas See: Spend Pion TF Details .- -- 1 $ - 10,000 $ - 10,000. 13 ,_t RIO: 0 ;41 Ma ,pifk,i *Oa Alone budgeted this FY 0 $ 15,000 $ - 14 „ i-Divi•sionalvMulti Task Farce Table Top Exercises None budgeted this FY 0 $ 10,000 $ 15,'-'7,"S CE Wkshp New , a. dlitifiatatibt i4CV19 None budgeted this FY 0 $ 47,000 $ - 16 - IST National Level`) rainin"gCourse (S,a20) None budgeted this FY 0 $ 90,000 $ - 17 IST Support See: Spend Plan TF Details 1 $ 133,000 $ 133,000 18 tiAnnual,MeetingsHostingSee:Spend Plan TFDetails • 1 $ 24,000 $ 24,000 19 "' Annual Advisory,Organzation Stipends See:Spend Plan TFDetails 1 $ 326,000 $ 326,000 20 ;Canine Search Specialist Certification Process See: Spend Nan TF Details 1 $ ' 195,000 $ 195,000 21 = i ,ay? iggirliggiiTF,ReadinE ss Co'bperative reements_Subtotal 2 IfIllit34,82 168 22 ismatjTF Readipess A Sul pleem€ntal,Fundung End of .0.0 &R Fu ld ngRIBRESIN 23 fi ,5„ , , .- ' 3 _ti.T Readiness GASu le u :t ilr undin Endo Veer Pi50 F n in _pp-,_. ..F g� t., < w.�?.�4i,.g_ « t'i ,�. �,as.�..._.c�sP� t ' x _ .� 24 _ 4i.,,,10526 gftr 25 26 27 Budget Task Force Surplus/Deficit Subtotal: Final Budget Combined Spend Plans Total: Administrative Travel Spend Plan Total (amount not paid from Appropriation): $ - $ 37,832,000 $ - Page 36 of 48 Appendix B-2 Cooperative Agreement Funding - Recommended Allocations Spend Plan Task Force Details It iTeM DETAILS UNIT COST SUBTOTAL 28 29 30 31 32 15TC06he:Mamtenance (Fxerclses'Med0 ddtaii4ij , ISTCache Recapitalrzatron HEPP Cache', Recapitaliiation (PAPRVear3"of3) 4 TF6,;TX-TFI VATF2.�- ; _`- TF6 ;' ''-TF1 VA-TF. CATF7 Co-TF1 FL TRIIN- TF1 MD-TF1 NV TF1,-TX rF1 - G] TF7 `.CO-TFI FL :TF2,=IN- TFI, MD-TFI NV TFI. TX :" TF1 3 3 7 7 $ $ 91,500 5,000 $ 35,000 $ 11,000 $ 274,500 15,000 soot 245,000 77,000 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 Nat 1 LvI Training Hosting CS r Nat'i Lvl Training Hosting Co Nat'l Nat Lvl Training Hosting C' Lv TrainingHosting:, HE vi-T.ta#ritngHostieg, Naf I Lyl Tragic Nat'I Lvl Hosting ariing I lostirig ,_ Nat O-4 iralnJrigt scin Nat'l Lvl Training Hosting-;. �fai`(LvlzTrair[Ing Hosf�igvf Nat'l Lvl Taiping Hosting, :om ittgaMfkataia„,,iogi-- „N.0,11 g r Lida) IST Support IST Support L Stipentl L Stipent lie- ISZ Sup-66fo STL Stipend Blued iSTSupport. C&GS Stipenc hopfi - hey actltation ISTSupport` IST.Trng Eaulrtation - MISQ CA NE TF1 NB TFI NE< itSWP 1 1 1 1 1 1 1 1 1 1 1 a;!t1Wia cll 35,000 35,000 $ 90,000 $ 45,000 $ 40,000 $ 90,000 $ 90,000 $ 40,000 $ 35,000 $ FTraining pelivery Host 35,000 40,000 egTotal. 10,000 vel TreirJ�r'ng Initiatif�sTotal, 1 1 1 10 1 $ 6,000 $ 6,000 $ 6,000 $ 1,500 $ 100,000 $ 35,000 35,000 90,000 45,000 40,000 90,000 90,000 40,000 35,000 35,000 40,000 F 575,000 10,000 6,000 6,000 6,000 15,000 100,000 53- Une 14: IST Support Total: 33 OPO;i 54 55 Annual MtgHosting BenmebSpC Meeting �GY20) Annual Mtg Hosting CY21 Strat Mt 1 2 $ 20,000 $ 1,000 20,000 2,000 56 57 Annuai Mtg`i osting CV21Adv'Grp l AnrivalC' g: clitiiii.i.'621.1011.Mt 2 0 $ 1,000 $ - 40,000 2,000 58 Annuaf Mtg Hosting�CY21 Grants`Wkshp'(1=day) `=;. 0 $ 5,000 59 60 61 Annual MtgHosting .. CV21 Trng%E-xerclse;Wkshp (2 days) Annual MtgHosting : GY21 Adv Org 1 eetings 0 0 e:17 Annual $ 10,000 $ 40,000 Hosting Total' 2' 62 63 64 65 66 67 68 Annual Ad :-.o Stipends ;SAI AnnualAdv;OrgStipend's =T Anriti r AchtOrg Supers is ' TFR Ds . Annual AdvOrg $upends Adv: rp Ci14ir ;_. Annual AdV;Org Stipends bop Adv Grp Annual Adv:Org Stipends J. Annual Adv Org Stipends Legal;Rep IIC: CA TFS C0-TF1 OH7 TXTF 64 TF6 CO,TFI NYTI mbnu fIT TFl rn• OTT 3 1 3 1 1 1 1 $- 8,000 $ 20,000 $ 15,000 $ 30,000 $ 24,000 $ 15,000 $ 8,000 24,000 20,000 45,000 30,000 24,000 15,000 8,000 69 70 71 72 73 74 AnnualAdv:OtgStipends .FuckG`rpLdrs , 460-0 A8v (1 Stipends Dep FGLs & ISTGAs Annual Adv_Org Stipends„ Subgroup & Uri EiLdrs= Ann'ualAdvQrgStipends Il'Support- AnXlual Adv:Org $tipe er Unit $upp'ort _ See current AdvOeg Gs See 44iff 4dv Org Ust .?. 1 See currentAdv Org List UFTF1 NF TF7 4 8 15 1 1 $ 12,000 $ 4,000 $ 4,000 $ 5,000 $ 15,000 Line-18 Annual -Advisory Organization Stipends Total: $ 48,000 32,000 60,000 5,000 15,000 6;000= 75 76 Canine Seatch-Specialist Certification Evaluations CA 1 M TFI UT 4 0 TF1, Mv-TF1 Nr,TCt 6 $ - 32,500 a'11ine Search Specialist Certification Process Totaj 195,000 15,000-. Page 37 of 48 Appendix C Task Force Allocations and Budget Totals Sponsoring Agency/Grantee Base Funding Amount Administrative Costs Special Cache Costs Total Amount 1 City of Phoenix Fire Dept. (AZ-TF1) $1,176,631 $0 $0 $1,176,631 2 City of Los Angeles Fire Dept. (CA-TF1) $1,176,631 $4,000 $0 $1,180,631 3 Los Angeles County Fire Dept. (CA-TF2) $1,176,631 $90,000 $0 $1,266,631 4 Menlo Park Fire Protection District (CA-TF3) $1,176,631 $32,500 $0 $1,209,131 5 City of Oakland Fire Services Agency (CA-TF4) $1,176,631 $90,000 $0 $1,266,631 6 Orange County Fire Authority (CA-TF5) $1,176,631 $85,000 $0 $1,261,631 7 City of Riverside Fire Dept. (CA-TF6) $1,176,631 $15,000 $96,500 $1,288,131 8 City of Sacramento (CA-TF7) $1,176,631 $0 $46,000 $1,222,631 9 City of San Diego Fire -Rescue Dept. (CA-TF8) $1,176,631 $4,000 $0 $1,180,631 10 West Metro Fire Protection District (CO-TF1) $1,176,631 $82,000 $46,000 $1,304,631 11 Metro -Dade County Fire Dept. (FT..-TF1) $1,176,631 $0 $0 $1,176,631 1.2 City of Miami Fire and Rescue (FL-TF2) $1,176,631 $0 $46,000 $1,222,631 13 City of Indianapolis - DPS (IN-TF1) $1,176,631 $74,000 $46,000 $1,296,631 14 City of Beverly Emergency Management Agency (MA-TF1) $1,176,631 $35,000 $0 $1,211,631 15 Montgomery County Fire and Rescue Service (MD-TF1) $1,176,631 $37,500 $46,000 $1,260,131 16 Boone County Fire Protection District (MO-TF1) $1,176,631 $32,500 $0 $1,209,131 17 City of Lincoln Fire and Rescue Dept. (NE-TFI) $1,176,631 $156,000 $0 $1,332,631 18 New Jersey State Police (NJ-TF1) $1,176,631 $0 $0 $1,176,631 19 Clark County Fire Dept. (NV-TF1) $1,176,631 $43,000 $46,000 $1,265,631 20 NYC Office of Emergency Management (NY-TF1) $1,176,631 $86,500 $0 $1,263,131 21 Miami Valley Fire/EMS Alliance (OH-TF1) $1,176,631 $77,000 $0 $1,253,631 22 Philadelphia Fire Dept. (PA-TF1) $1,176,631 $98,000 $0 $1,274,631 23 City of Memphis Division of Fire Services (TN-TF1) $1,176,631 $4,000 $0 $1,180,631 24 Texas Engineering Extension Service (TX-TF1) $1,176,631 $84,000 $142,500 $1,403,131 25 Salt Lake Urban Search & Rescue (ITT-TF1) $1,176,631 $73,500 $0 $1,250,131 26 Fairfax County Fire and Rescue Dept. (VA-TFI) $1,176,631 $5,000 $0 $1,181,631 27 Virginia Beach Fire Dept. (VA-TF2) $1,176,631 $18,000 $96,500 $1,291,131 28 Pierce County Dept. of Emergency Mgmt. (WA-TF1) $1,176,631 $36,500 $0 $1,213,131 Totals: $32,945,668 $1,263,000 $611,500 $34,820,168 Page 38 of 48 Appendix D Administration Budget Task Force AZ-TF1 CA-TF1 CA-TF2 Strategic Group, Advisory Group Leadership (Attachment G) & National Meeting Name/ Purpose of Financial Facilitation L71- Unit Ldr - Exercise L36 - Nat'l Trng Host: Comm Spec SAC/National/ Divisional Rep/Advisory Group Member/Financial Facilitation $$ 4,000.00 TFR, Meetings/Advisory. Group/SG Meeting/SAC Meeting Host $$' Canine Search; Spec. Certification $$ 90,000.00 IST ConEd, 1ST Training, IST Support Total Amount Per Task Force 0.00 90,000.00 CA-TF3 L75 - Canine Certification Evaluation 32500.00 32,500.00 CA-TF4 CA-TF6 CA-TF7' CA-TF8 L39 - Nat'l Trng Host: MTT L41-Nat'l Trng Host: PTT L49 - ISTL Stipend L62 - SAC-D L67 - Adv Org IST Rep L69 - Functional Grp Ldr-Logs +, L70 - IST Group Adv - Ops L64 - TFR-D L71 - Subgroup Ldr - Training L 42 - Nan Trng Bost: SOFR L54 - Hosting Biennial SAC Mtg L55 - Hosting Strat Grp Mtg , 2 Mtgs 8,000.00 15,000.00' 12,000.00 4,000.00 15,000.00 4,000.00 20,000.00 2,000.00 Page 39 of 48 90,000.00 15,000.00 4,000.00 90,000.00 35,000.00 L56 - Hosting Adv Grp Mtg, 2 Mtgs L62 - SACR D L64 - TFR-D FL-TF1 8,000.00 15,000.00 0.00 FL-TF2 IN-TF1 MA-TF1 MD-TF1 MO-TF1 NE-TF1 NJ-TF1 NV-TF1 OH-TF1 L38 - Nat'I Trng Host: Logs L65 - Advisory Group Chair L71 - Subgroup Ldr - Transportation L35 - Nat'l Trng Host: Comm N. Wkshp L46 - Nat'l Lvl Trng - Water Ops Workshop L75 - Canine Certification Evaluation L75 - Canine Certification Evaluation L50 - ISTL Stipend L51 - C&GS Stipend Facilitation (10ppl @S1,500) L52 - IST Support - Training Facilitation L69 - Func Grp Ldr - Finance/Admin L70 - Dep. Functional Grp Ldr - Ops L70 - Dep. Functional Grp Ldr - Adm/Fin (hold) L73 - Exercise Unit Support L43 - National Training: TFL L71 - Subgroup Ldr - Public Affairs L71 - Subgroup Ldr - Safety L34 -Nat'l Trng Host: CSS L64- TFR-D L71 - Subgroup. Ldr - Canine L75 - Canine Certification Evaluation L37 - Nat'I Trng Host: HERS L62 - SACR-D 30,000.00 4,000.00 12,000.00 4,000.00 4,000.00 15,000.00 4,000.00 4,000.00 15,000.00 4,000.00 >. 8,000.00 Page 40 of 48 32,500.00 32,500.00 40,000.00 35,000.00 5,000.00 35,000.00 45,000.00 6,000.00 15,000.00 100,000.00 0.00 74,000.00 35,000.00 37,500.00 32,500.00 156,000.00 43,000.00 77,000.00 PA-TF1 TN-TF1 UT-TF1 VA-TF1 VA-TF2 WA-TF1 L69 - Functional Grp Ldr - Planning L71 - Subgroup Leader - Communications L71 - Subgroup Leader - Management Policy L71 - Subgroup Ldr - Rescue L40 - Nat'l Trng`Host: MTT L70 - Planning Functional Group - IST GA ,. L71 - Subgroup Ldr -Medical L70 - Dep. Functional Grp Ldr - Planning L44 - Nat'l Trng:Host: TSS L 63 - TFR-N L69 - Functional. Grp Ldr - Ops L70 - ISTGA - Logistics L71- Subgroup Ldr - Equipment L71 - Subgroup Ldr - Structures L66 - Dep Adv Group Chair L68 - Legal Rep L70 - ISTGA - Admin/Finance L72 - Adv Org IT Support L75 - Canine Certification Evaluation L46 - Nat'l Lvl Trng - Water Ops \% orkshop L48 - ISTL Stipend L71 - Subgroup Ldr - Search L71 - Subgroup Ldr - Ilazmat L70 - Dep. Functional Grp Ldr - Log L71 - Subgroup Leader - Comm L75 - Canine Certification Evaluation Totals: 12,000.00 4,000.00 4,000.00 4,000.00 4,000.00 20,000.00 12,000.00 4,000.00 4,000.00 4,000.00 24,000.00 8,000.00 4,000.00 5,000.00 4,000.00 4,000.00 4,000.00 326,000.00 24,000.00 32,500.00 195,000.00 5,000.00 585,000.00 6,000.00 133,000.00 4,000.00 73,500.00 5,000.00. 18,000.00 1,263,000.00 Page 41 of 48 Appendix E Special Cache Allocations Task Force HEPP Cache Maintenance & Recapitalization (PAPR Year 1 of 3) — Line 10 IST Cache Maintenance & Recapitalization — Line 9 Total Amount per Task Force AZ-TF1 CA-TF1 CA-TF2 CA-TF3 CA-TF4 CA-TF5 CA-TF6 $96,500 $96,500 CA-TF7 $46,000 $46,000 CA-TF8 CO-TF1 $46,000 $46,000 FL-TF1 FL-TF2 $46,000 $46,000 IN-TF2 $46,000 $46,000 MA-TF1 MD-TF1 $46,000 $46,000 MO-TF1 NE-TF1 NJ-TF1 NV TF1 $46,000 $46,000 NY-TF1 OH-TF1 PA-TF1 TN-TF1 TX-TF1 $46,000 $96,500 $142,500 UT-TF1 VA-TF1 VA-TF2 $96,500 $96,500 WA-TF1 Totals: $322,000 $289,500 $611,500 Page 42 of 48 Appendix F Annual Advisory Organization Stipends Line # Position Task Force Stipend $ 62 SAC - Division Central CO-TF1 8,000 62 SAC - Division East OH-TF1 8,000 62 SAC - Division West CA-TF5 8,000 63 TFR - National TX-TF1 20,000 64 TFR - Division Central CO-TF1 15,000 64 TFR - Division East NY-TF1 15,000 64 TFR - Division West CA-TF6 15,000 65 Advisory Group Chair IN-TF1 30,000 66 Advisory Group Chair - Deputy UT-TF1 24,000 67 Advisory Group - IST Representative CA-TF5 15,000 68 Advisory Group - Legal Representative UT-TF1 8,000 69 FUNCTIONAL GROUP LEADER TX-TF1 12,000 69 FUNCTIONAL GROUP LEADER OH-TF1 12,000 69 FUNCTIONAL GROUP LEADER CA-TF5 12,000 69 FUNCTIONAL GROUP LEADER NE-TF1 12,000 70 DEPUTY FUNCTIONAL GROUP LEADER NE-TF1 4,000 70 DEPUTY FUNCTIONAL GROUP LEADER TN-TF1 4,000 70 DEPUTY FUNCTIONAL GROUP LEADER VA-TF2 4,000 70 DEPUTY FUNCTIONAL GROUP LEADER NE-TF1 4,000 70 IST GROUP ADVISOR CA-TF5 4,000 70 IST GROUP ADVISOR TX-TF1 4,000 70 IST GROUP ADVISOR UT-TF1 4,000 70 IST GROUP ADVISOR PA-TF1 4,000 71 SUBGROUP LEADER - CANINE NY-TF1 4,000 71 SUBGROUP LEADER - COMMUNICATIONS OH-TF1 4,000 71 SUBGROUP LEADER - EQUIPMENT TX-TF1 4,000 71 SUBGROUP LEADER - EXERCISE CA-TF1 4,000 71 SUBGROUP LEADER - FINANCE WA-TF1 4,000 71 SUBGROUP LEADER - HAZMAT VA-TF2 4,000 71 SUBGROUP LEADER - MANAGEMENT - POLICY OH-TF1 4,000 71 SUBGROUP LEADER - MEDICAL PA-TF1 4,000 71 SUBGROUP LEADER - PUBLIC AFFAIRS NV-TF1 4,000 71 SUBGROUP LEADER - RESCUE OH-TF1 ' 4,000 71 SUBGROUP LEADER - SEARCH VA-TF2 4,000 71 SUBGROUP LEADER - STRUCTURES TX-TF1 4,000 71 SUBGROUP LEADER - TRAINING CA-TF8 4,000 71 SUBGROUP LEADER - TRANSPORTATION IN-TF1 4,000 71 UNIT LEADER - SAFETY NV-TF1 4,000 72 Annual Advisory Org Stipends - IT Support UT-TF1 5,000 73 Annual Advisory Org Stipends - Exercise Unit Support NE-TF1 15,000 Totals: 326,000 Page 43 of 48 Appendix G Summary of Deliverables YEARLY REPORTING REQUIREMENTS Deliverable Due Date(s) Method(s) of Submittal Point(s) of Contact Additional Information 1 Grant Application June 1st Submit initially through Grants.gov (www.grants.gov). Once determined eligible, submit complete package through NDGrants System John Conklin Use current template (FEMA Form 089-0-10) 2 Task Force Self -Evaluation scheduled in advance Email Parry Boogard National US&R Response System Task Force Self - Evaluation Scoresheet (FEMA Form 089-0-14) 3 Equipment Database January 31st Submit via email or by mailing an approved encrypted thumb drive to the US&R Branch Bruce Barnett / Dave Conrad 4 Inventory of Federally Owned Equipment (2nd Cache, HEPP & IST, where applicable); Current copy of 18-4 January 31st Bruce Barnett / Dave Conrad 5 Time -Phase Force Deployment Data (TPFDD)/"Aircraft Loading Data" form (FEMA Form 089-0-15) January 31st Bruce Neuhaus Page 44 of 48 6 HEPP Maintenance Annual Cost Estimates October 30th Submit via email Bruce Barnett This cost estimate shall be based on actual expenses incurred from the previous year and any additional costs anticipated for the following year. 7 Semi -Annual Performance Report (FEMA Form 089-0- 11) January 30th Submit through NDGrants System John Conklin July 30th 8 Quarterly Financial Report (SF-425) October 30th Submit SF425 through the Payment and Reporting System (PARS) Tawana Mack - Grant Programs Directorate Must be submitted in PARS to continue to draw down funds January 30th April 30th July 30th 9 Notification of Mobilization or Full -Scale Exercise No later than 60 days before the exercise begins Email Brian Smith Notification should be brief, but include dates, scope of exercise, number of participants, and other agencies involved. (not take the place of, and should not be confused with sanction request letters to obtain FEMA approval of TF sponsored training and exercises) Page 45 of 48 10 Exercise After Action Report Within 90 days of the completion of a mobilization or full-scale exercise, or a training activity with duration of more than 24 consecutive hours. Submit via email or by mailing an approved encrypted thumb drive to the US&R Branch Brian Smith AAR should be written in a format where lessons learned may be shared with other task forces in the National US&R Response System. CLOSEOUT REPORTING REQUIREMENTS - Due 90 days after end of the Cooperative Agreement Period of Performance Deliverable Method(s) of Submittal Point(s) of Contact Additional Information USE CURRENT CLOSEOUT PACKAGE TEMPLATE Email entire package to FEMA-USR- GRANTS@fema.dhs.gov cc: Tawana.Macknafema.dhs.gov Email as a Microsoft Word or .PDF file Tawana Mack / Rayna Bal (FEMA- USR Grants@fema.dhs.gov) (CONTAINS 'IIIE FOLLOWING ITEMS with exception of the SF-425): 1 Final Performance Report (should show actual expenditures, by budget category) Consolidates and summarizes all prior performance reports 2 Final Financial Status Report (SF-425) Submit through the Payment and Reporting System (PARS) and email that submission as .pdf file with closeout package 3 Financial Payment and Unexpended Funds (if applicable) Discuss specific method of repayment with Grants Officer at time of closeout Payment of all unliquidated obligations for FEMA and report unexpended funds to Assistance Officer 4 Cover Letter, including statement of intent for future use of equipment Email Include in cover letter stating the equipment / supplies will be used for their intended purpose of the grant over the life cycle of the equipment / supplies. Page 46 of 48 POC NAME EMAIL Phone ADDRESS US&R BRANCH CONTACTS GROUP EMAIL ACCOUNT Brian Smith Bruce Neuhaus Buddy Ey John Conklin FEMA-USR- GRANTS@fema.dhs.aov briand.smith@fema.dhs.gov bruce.neuhaus@fema.dhs.gov elwood.ev-iii@fema.dhs.gov iohn.conklin@fema.dhs.gov N/A 202-212-4316 202-924-1707 202-702-8854 202-212-7234 U.S. Department of Homeland Security Federal Emergency Management Agency US&R Branch, ORR- RS-OP-UB Attn: (Appropriate name here) 500 C Street, SW Parry Boogard parrv.boogardjr@fema.dhs.gov 202-212-4570 Washington, DC 20472 Rayna Bal Rayna.Bal@fema.dhs.gov 202-646-7933 US&R WAREHOUSE CONTACT - EQUIPMENT INVENTORY ITEMS Federal Emergency Management Agency US&R Warehouse Bruce Barnett Dave Conrad bruce.barnett@fema.dhs.gov davidp.conrad@fema.dhs.gov 202-212-1763 202-322-3717 13990 Park Center Road Building 9 Herndon, VA 20171- 3222 GRANT PROGRAMS DIRECTORATE CONTACT U.S Department of Homeland Security Tawana Mack Tawana.M ack@,fema. dhs. eov 202-786-9863 Federal Emergency Management Agency DHS-F t MA-GPD Robert Tate Robert.Tate@,fema. dhs.gov 202-297-0743 Attn: (Appropriate name here) 400 C Street, SW, 3N Page 47 of 48 Washington, D.C. 20472-3635 ADDRESS TO RETURN REFUND CHECKS Please go to www.fema.gov/how-make- payment-fema for further instructions and addresses. Page 48 of 48 Department of Homeland Security Federal Emergency Management Agency URBAN SEARCH AND RESCUE RESPONSE SYSTEM Task Force Narrative Workbook OMB 1660-0073 Expires December 31, 2018 PAPERWORK BURDEN DISCLOSURE NOTICE FEMA Form 089-0-10 Public reporting burden for this data collection is estimated to average 4 hours per response. The burden estimate includes the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and submitting this form. This collection of information is required to obtain or retain benefits. You are not required to respond to this collection of information unless a valid OMB control number is displayed on this form. Send comments regarding the accuracy of the burden estimate and any suggestions for reducing the burden to: Information Collections Management, Department of Homeland Security, Federal Emergency Management Agency, 500 C Street, SW., Washington, DC 20472- 3100, Paperwork Reduction Project (1660-0073) NOTE: Do not send your completed form to this address. Purpose The U.S. Department of Homeland Security (DHS) and the Federal Emergency Management Agency (FEMA) are accountable to provide support and funding for the maintenance and readiness of the National Urban Search and Rescue (US&R) Response System. The purpose of the Readiness Cooperative Agreement is to support the continued development and maintenance of a national urban search and rescue capability. Specifically, the agreement provides a mechanism for distribution of Cooperative Agreement funding for certain purposes in preparation for US&R disaster response. The Cooperative Agreement allows each Sponsoring Agency of a US&R task force the opportunity to maintain a high standard and condition of operational readiness and includes guidance on key areas for task force management to focus on continued preparedness efforts. The Cooperative Agreement provides direction to the US&R task force Sponsoring Agency for the use of funding to provide: administrative and program management, training, support, equipment cache procurement, maintenance and storage. This workbook is designed for use by the Sponsoring Agencies of all current task forces within the US&R Response System when applying for the US&R Readiness Cooperative Agreement solicitation. For more specific information and instructions for submission, refer to the applicable Notice of Funding Opportunity (NOFO) package and Statement of Work. Urban Search & Rescue (US&R) Readiness Cooperative Agreement Task Force Narrative Workbook CONTENTS Purpose i Contents 1 Sample Cover Letter 2 Preparer & Contact Information (FEMA Form 089-0-10A) 3 Budget Summary (Detailed) (FEMA Form 089-0-10B) 4 Sample of "Purpose of Cooperative Agreement" from Task Force 5 Administration and Management (FEMA Form 089-0-10C) 6 Training (FEMA Form 089-0-10-10D) 7 Equipment (FEMA Form 089-0-10E) 8 Storage & Maintenance (FEMA Form 089-0-10F) 9 Budget Totals 10 Position Descriptions (FEMA Form 089-0-10H) 11 Form for Additional Budget Clarification Information (FEMA Form 089-0-101)12 1 SAMPLE COVER LETTER FOR COPERATIVE AGREEMENT APPLICATION 7/20/2020 US Department of Homeland Security Federal Emergency Management Agency Grants Management Branch Attn: Ms. Tawana Mack 800 K Street NW - Rm: S430-5 Washington, DC 20472 Dear Ms. Mack: Enclosed is the US&R application of City of Miami Fire -Rescue Department for the year 2020 Department of Homeland Security/FEMA, Urban Search & Rescue Cooperative Agreement for a total of $1,222,631. The following items have been completed electronically within ND Grants: 1. Application for Federal Assistance, SF 424 n 2. Budget Information -Non Construction Programs FEMA form SF 424A r 3. Summary sheet for Assurances and Certifications, SF 424 B a 4. SF GG/SF LLL - Lobbying Activities The following are included in the Narrative Statement (FEMA Wkbk 089-0-10) and attached with the Application: ra 5. Preparer & Contact Information Sheet ca 6. Budget Narrative (Budget Summary Sheet, four cost categories and Budget Totals) El 7. Position Descriptions for all Staff paid by the Cooperative Agreement The following are submitted as additional attachments: • 8. Single Audit Report for FY2019/Corrective Action Plan © 9. Indirect Cost Rate Agreement • 10. Specifications for all rolling transportation © 11. Pre -Award Cost Request and Approval Please call Capt. Erik Sanchez at (786)554-3155 or email at ErikSanchez@miamigov.com or Miroslava Diaz at (786) 236-7598 or email at mirosdiaz@miamigov.com for any other infotination that you may need. Sincerely, Erik Sanchez, Fire Captain US&R Program Manager City of Miami Fire -Rescue Florida Task Force II PREPARER INFORMATION Preparer, Prefix First Name Middle Name Last Name Title Agency/Organization Address 1 Address 2 City State Zip Phone Fax E-mail Ms. Miroslava Diaz Grants Manager City of Miami Florida Task Force 2 444 S.W. 2nd Avenue 10th Floor Miami Florida 33130 305-569-4044 mirosdiaz@miamigov.com CONTACT INFORMATION Point Contact,, ineassiganga Prefix First Name Middle Name Last Name Title Agency/Organization Address 1 Address 2 City State Zip Phone Fax E-mail Captain Erik Sanchez Program Manager City of Miami Florida Task Force 2 444 S.W. 2nd Avenue 10th Floor Miami Florida 33130 305-554-3155 ErikSan chez(cr�.m iam igov. com APPLICANT INFORMATION Applicant Task Force Organization Name Employer Identification Number DUNS Number Address 1 Address 2 City County State Zip Country Submission Date Type of Applicant Congressional District Applicant Congressional District Project Authorized Representative First Name Authorized Representative Middle Name Authorized Representative Last Name Authorized Representative Title Florida Task Force 2 City of Miami 59-6000375 72220791 444 S.W. 2nd Avenue 10th Floor Miami Miami -Dade Florida 33130 United States jo- FEMA Form 089-0-10A Section 3 Preparer Contact Information Page 1 of 2 Authorized Representative Phone Number Applicant Identifier (if applicable) State Applicant Identifier (if applicable) Organizational Unit: Department: Division: Made available for EO 12372 (Answer Y or N ) Date Reviewed If applicable) "Y" for not covered "N" for not selected Section 3 FEMA Form 089-0-10A Preparer Contact Information Page 2 of 2 COOPERATIVE AGREEMENT BUDGET SUMMARY BUDGET SUMMARY Grant Program Function or Activity (a) Catalog of Federal Domestic Assistance Number (b) Estimated Unobligated Funds New or Revised Budget Federal (c) Non -Federal (d) Federal (e) Non -Federal (f) Total (g) 1. US&R Readiness Cooperative Agreement 97.025 0.00 0.00 1,222,631.00 1,222,631.00 2. 0.00 3. 0.00 4. 0.00 5. Totals $0.00 $0.00 $1,222,631.00 $0.00 $1,222,631.00 BUDGET CATEGORIES'. 6. Object Class Categories GRANT PROGRAM, FUNCTION OR ACTIVITY (1)Admin. & Mgmnt. (2) Training (3) Equipment (4) Storage & Maint. Total (5) a. Personnel $778,501.00 $10,080.00 $0.00 $0.00 $788,581.00 b. Fringe Benefits 87,462.00 0.00 0.00 0.00 87,462.00 c. Travel 39,000.00 12,000.00 0.00 0.00 51,000.00 d. Equipment 0.00 0.00 111,038.00 49,000.00 160,038.00 e. Supplies 5,000.00 0.00 0.00 0.00 5,000.00 f. Contractual 80,730.00 14, 000.00 0.00 35,820.00 130,550.00 g. Construction N/A N/A N/A N/A N/A h. Other 0.00 0.00 0.00 0.00 0.00 i. Total Direct Charges (sum of 6a-6h) 990,693.00 36,080.00 111,038.00 84,820.00 1,222,631.00 j. Indirect Charges 0.00 0.00 0.00 0.00 0.00 k. TOTALS (sum of 6i and 6j) $990,693.00 $36,080.00 $111,038.00 $84,820.00 $1,222,631.00 7. Program Income FEMA Form 089-0-10B Section 4 Budget Summary Page 1 of 2 NON-FEDERAL RESOURCES (a) Grant Program (b) Applicant (c) State (d) Other Sources (e) TOTALS 8. $0.00 9. 0.00 10. 0.00 11. 0.00 12. TOTAL (sum of lines 8-11) $0.00 $0.00 $0.00 $0.00 FORECASTED CASH NEEDS 13. Federal Total for 1st Year 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter $0.00 14. Non -Federal 0.00 15. TOTAL (sum of lines 13 and 14) $0.00 $0.00 $0.00 $0.00 $0.00 BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE! OF THE PROJECT (a) Grant Program 16. (b) First FUTURE FUNDING PERIODS (Years) (c) Second (d) Third (e) Fourth 17. 18. 19. 20. TOTAL (sum of lines 16-19) $0.00 $0.00 $0.00 $0.00 OTHER BUDGET INFORMAT ON 21. Direct Charges: 23. Remarks: 22. Indirect Charges: FEMA Form 089-0-10B Section 4 Budget Summary Page 2 of 2 National Urban Search & Rescue Response System US&R Task Force Readiness Cooperative Agreement Budget Narrative Purpose of Agreement The purpose of this Readiness Cooperative Agreement is to continue the development and maintenance of National Urban Search and Rescue (US&R) Response System resources to be prepared for mission response and to provide qualified personnel in support of Emergency Support Function-9 (ESF-9) activities under the National Incident Management System (NIMS) and the National Response Framework (NRF). Our Task Force agrees to manage the continued development and maintenance of this National US&R Response System resource. We will be prepared to provide qualified, competent US&R personnel in support of ESF-9 activities under the National Response Framework. Specifically, the FY2020 US&R Notice of Funding Opportunity (NOFO) and the accompanying budget narrative provides our plan to accomplish our objectives identified by DHS/FEMA. This work plan identifies the key areas that our Task Force will focus its continued readiness efforts. These key areas are admistrative and program management, training, support, equipment cache preparedness, maintenance and storage. These key areas are detailed in the Grant Guidance/Statement of Work. This Cooperative Agreement will allow our Task Force to maintain a high standard and condition of operational readiness. It is the intent of our Task Force to comply with the US&R Response System FY 2020 US&R NOFO throughout the duration of this agreement. While portions of the FY2020 US&R NOFO are included in the budget narrative, we acknowledge compliance with the FY2020 US&R NOFO in its entirety. Section 7 Purpose of Agreement ADMINISTRATION & MANAGEMENT Our Task Forcewill accomplish the goalsset forth in the DHS-FEMA statement of work, guidance, and directives provided by the Urban Search & Rescue Program Office. The costs for the Administration & Management portion of this budget/narrative will be addressed In thissection and will cover costs for a maximum amount of time of 12 months, and the costs will occur within the 36 month period of performance. The cost details will be provided in the object classes within this Program Category. The Administrative/Management personnel under this Readiness Cooperative Agreeement is responsible for the day-to-day operations: of the Task Force and will be responsible to ensure that all management,. administration and operational requirements are accomplished. Our Task Force will attempt to maintain the preparedness of the Task Force under this Readiness Cooperative Agreement, In order to provide critical emergency response services as one of the 28 teams for the National Urban Search and Rescue Response System under the Response Cooperative Agreement. Funding for any deployments will be handled under the Response Cooperative Agreement. Total Adtnirlistration & Mena§ement toga $990,693 Personnel Salaries & Fringe Benefits Notes for Personnel Salaries and Fringe Benefits section The US&R Task Force will provide sufficient staff for management and administration of the Task Force day- to -day activities to accomplish required supervisory, administrative, training and Iagisticalduties. Specifically. program management; grants management; financial management; administrative support; training coordination and Instruction; logistics management and property accountability. This shall include, but Is not limited to, funding personnel salaries '. relating to Task Force development and management; record -keeping, Inventory and maintenance of the USBdt Equipment Caches; correspondence with Task Force members and parties who support Task Force activities; along with similar management and administrative tasks. Provide the staffs' salary, benefits, and also note any cost of living increases (percentage and amount) below that will be paid under the Readiness Cooperative Agreement There is a drop down menu for the staff positions, and any additional staff not noted can be added. If a staff position IS -part time, please provide the hours and hourly rate In the Personnel box below to clarify the time to be allotted, e.g., one day a week, 90 hours a month at a rate of $45.00 per hour, etc. If overtime hours are listed, please note them as -a separate line Item below. -Put the total amount under salary. Note the hourly rate in the clarification box. Personnel Salaries and Fringe Benefits Staff Ps Na Egli/Pdit Time, $alas ' Dates (cdrrent) Salary Dates tenor) Fringe Benefits.= fat Program Manager Training Manager Logistics Manager Grant Manager Administrative Specialist Erik Sanchez Gustavo Arellano Joseph Barter Miroslava Dlaz Maritza Gomez Full -Time Full -Time Full -Time Full -Time Full -Time 10/11/2020 - 10/9/2021 10/11/2020 - 10/9/2021 10/11/2020-10/9/2021 10/11/2020 - 10/9/2021 10/11/2020 - 10/9/2021 10/13/19 - 10/10/2020 10/13/19 - 10/10/2020 10/13/19- 10/10/2020 10/13/19 - 10/10/2020 10/13/19 - 10/10/2020 $21,131 $19,690 $17,696 $12,414 $10,717 $137,350 $127,981 $115,020 $80,688 $69,661 $158,481 $147,671 $132;716 $93,102 $80,378 $0 $0 $0 $0 $0 Travel Related Backfill Part -Time Task Force Members HEPP Maintenance $63.00 @ 600 hrs $63.00 @ 3000 his $50.00 @ 420 hrs $5,815 $37,800 $189,000 $21,000 $43,615 $189,000 $21,000 $0 $0 $0 $0 $0 Totals $87,462 $778,501 $865,963 onhel Salaries.:= - The area below Is for any additional notes the Task Force may need to add for clarifying the paid staff positions. If the position is part-time Ilst the hours, and hourly rate. Also there is a separate area (Tab 11) for the position descriptions for each staff position listed, or position descriptions maybe added as an attachment. Training Manager, Logistics Manager, and Administrative Specialist are responsible for the day-to-day administration and support of the Task Force. Duties Include procurement, personnel time management, overtime administration, and budget oversight. Grant Manager is responsible for all grant and financial requirements in support of Task Force activities. For a breakdown of part time staff and functions, please see Position Descriptions attachment. All funded full-time positions spend 100% of their time on activities within the scope of this agreement HEPP maintenance/Inventory/calibration Is Included under Personnel Salaries and Fringe Benefits. Salary rates are based upon contractual -agreements set forth by the Gty of Miami and the respective Unions involved. Task Force Training/Exerdse will be used to upgrade task force preparedness to respond to all types of events. This narrativeibolc has character limitations. For additional clarification use tab 12 - Coat Basis: Phase mark appmbfWta hair(es) below. -. O Union Agreements ❑ City/County/Organhation Negotiated Agreements O Histor/calData ❑ Bids/Quotes ❑ Costs are in Comparison w/other 7Fs for Similar Tasks or Items ❑ Other (Osthere): Fringe Bedeefits The area below is to state the total percentage (e.g., 23%) for the Fringe Benefits (If applicable) and list the Items (e.g., health, dental, workers' comp) that are included. Midge Benefit Regular Wages Rale is 15.3847% and it includes; Medicare War/fers Camp, Unemploymen0 Health Benefits. However, we have 77 other participating agencies with different percentages. Th narral araoter limitations For additional clarification use tab 12 marka00ronrate-box(es) below:- O Union Agreements ❑ Clty/County/Organizatlon Negotiated Agreements O Historical Data ❑ B/ds/Quotes ❑ Costs are in Comparison w/other 7Fs for Similar resits or Items ❑ Other (List here): FEMA FORM 088h100 Section 6 Administration Management Page 1 of 0 Travel Attend DHS/FENA-sponsored or DHS/FEMA-approved US&k meetings, conferences, andtraining sessions, to Include Task Force Leader meetings, Advisory Organization Meetings, Ad. Hoc Groups and Sub -Groups, Incident Support Team (I5T) training/meetings, workshops, or others as directed by the US&R Program Office as they relate to. the National US&R Response System. Other activities Include on -site peer Administrative Readiness Evaluation (ARE) of other Task Forces, quality: assurance oversight of FEMA-sanctioned training courses, training with other Task Forces, grants management training, and research and development for equipment as directed by the US&R Program Office. Based on approval by the tJS&R Program Of0ce and available funding, Task Forces can use funds to cover travel for product research and development efforts, thereby keeping apprised of cutting edge technology for equipment used within the Svstem. There are also miscellaneous meetings that are required due to the dynamic program. Costs can be provided in detail or by trip costs, and a detail of tie costs should be listed in the comments sections, that will show how you arrived at the trip total. The costs listed below are estimates due to travel locations that are unknown at the time of application. It is at tlls lime when costs are generally based on'histOrlcal data. There are drop down menus for some of the meetings, and you can add others that are in line with the statement of work. The drop down menu in the section below includes ail _ events, allowing you the flexibility t0 account for your travel costs In this section Admin/Management Program Category or tie. Training Program Category. The Task Force Is authorized to. reallocate funds between Admin/Management travel and Training travel without requesting: a budget change authorization. However, this change must be reflected in your Performance Report and note the reason(s) for the change. Event Title - - No. of Personnel-- No. of Trips` . -- SestPer Petsoli Lumps Sum Work Group Meetings 4 1 $1,500 $6,000 Grant Workshop 3 1 $1,500 $9,500 Task Farce Representatives' Meeting 3 1 $1,500 $9,500 Sponsoring Agency Chiefs' Meeting 2 1 $1,500 $3,000 East Coast 7FRMeetngs 4 1 $1,500 $6,000 /STWorks/no 6 1 $1,500 $9,000 Add/Nana7FEMA Travel Not Yet Known 4 1 $1,500 $6,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total $39,000 Travel...= Briefly describe breakdown of travel Cost Per Person. Provide examples of "other authorized travel" 5 selected above. Travel breakdowns are approximations based on previous values (airfare and lugguage - $600, hotel - $150 per day for average 3 day trip $450; per diem - $50 per day for 3 days $150, car rental - $50 per day for 3 days $150, parking - $50, fuel $100). Travel expenses are figured at a cost of $1500 for actual travel and $1500 per day (24 hour) backfill (line item under Staff Positions). Backfill for students is flgued at rate of $62.50 per hour (see salaries). Additional TFL meeting, East Coast TFL/Log meetings and Other Authorized Travel are included under Travel heading. Other authorized travel covers unfunded meetings surfacing throughout the budget period. Work group meetings are also held at the regional level as part of the East Coast TFL/Log meetings. Other authorized travel covers meetings that are requested in the midst of a budget cycle that were not planned or anticipated by FEMA. Examples of other travel might Include; State level US&R meetings and conferences, HR Canine Workshops, East Coast Logistics Meetings and State Meetings such as TFL, Logisitla, ADSAR and FASAR. m ebb raructe moat dditional darification use tab,12}. =Cost Basis:. Pietse`: hark aoMopriate boxes) below. 121 Union Agreements ❑ aly/County/Organ/zation Negotiated Agreements Id H/storlcalData ❑ Bids/Quotes ❑ Costs are in Comparison w/other TFs for Similar Tasks or Items ❑ Other (Listhere): Equipment Notes for Equipment Section -+ - Purchase of office fumlture and' equipment specifically for administrative purposes are allowable under this Cooperative Agreement. b shall induce, but is not limited to, laptops and desktop computers, higher -end printers, scanners, copy machines, desks, book shelves, etc. The costs noted in this area -are for the purchase of equipment and not service agreements, will -Rich should be included under contractual or other. Rolling or floating transportatlon will require specifications as,part of the appllcadon and should be listed under the Equipment Program Category. The general definition out of 2 C.F.R. Part 200 Is: "Equipment Is tangible personal pro -with a useful life of at least 1 year & a per unit cost of at least _$5,000 (or the non-federal entity's equivalent threshold, whichever B lower). - Equipment These are the items our Task Force anticipates requiring for this Cooperative Agreement for the equipment object class under the Administration/Management Program Category. However, due to the dynamic program, the requirements for these items (within the amount approved at time of award for this object class) may change. Any changes to listed items will be reflected in the Performance Reports, with the reason for the change noted and the Task Force will not be required to submit a budget change If items are on the approved cache lists, authorized by program guidance or directives. 'Item Oesoriptibfl . _ tlnit Cost No. bftlnitd 'Tbtal.st $0 $0 $0 s0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total $0 :Equipment . Describe any additional supporting Information for equipment costs below. This narrative _tiox has dfaraeteFltmdatwgs For additronai clanf cetion use tab l4. Cost Basis:, Phase mark appropriate box(es) below. ❑ Union Agreements ❑ City/County/Organtration Negotiated Agreements ❑ Historical Data ❑ Bids/Quotes ❑ Cosh are in Comparison w/other 7F5 for Similar Tasks or Items ❑ Other (List here): FEMA FORM 0000.1NO Section 6 Administration Management Pape R of Supplies Notesfor Supphes_Sectlon _ ..'. .. . .- _ �. In the below area, provide an approximate listing of the supplies necessary for the administration/management 00 this cooperative agreement. Supply Items/costs that should be listed are Items to support the administration/management of the Task Force and other than what the equipment definition states in C.F.R. Part 200.- Supplies, on the other hand, are tangible personal property lower than the $5,000 equipment threshold or have a useful life of less than a year. Phones, tablets, etc. would more likely be supplies than equipment. However, due to the dynamic program, the requirements for these Items (within theamount approved at time of award for this object class) may change. My changes to the listed Items will be reflected in the Performance Reports,: Including the reason for the change(s) noted. Supplies These are the Items we anticipate requiring for this Cooperative Agreement. However, due to the dynamic program, requirement of these Items may change and any changes will be reflected in the Performance Reports, with the reason for the change noted. Cache 00 Unit.Cost Nd. of Units Totaicost Miscellaneous Office Supplies $5,000 $5,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total $0 $5,000 Suttplres"; ' - Describe any additional supporting information for supply costs below. Miscellaneous office supplies might include paper, pens, folders, printer ink, replace old printer, etc. We will also need to outfit the new full-time position with a computer, printer, office equipment, office fumiture, etc. Thrs narrat�iveboxhes character Iimitatto r For additional darfica6orc use halo 12 Cost Basis: Please nark appropriate boxes) below. ❑ Union Agreements O City/County/Organ/zation Negotiated Agreements ❑ Historical Data O Bids/Quotes ❑ Costs are In Comparison w/otlier 7Fs for Similar Tasks or Items ❑ Omer (List here): Contractual Notes forContracmalsectton In the area below, list any contractual costs for medical exams, services, rentals, etc. The Task Force will ensure that Task Force Medical Screening wit take place In accordance with Program Directive 2005-008 or a more current revised directwe issued: by the US&R Program OtBce. _ .. _.. -. _ Contractual Slatihtlikagerte Medical Screening Phone/ iPad Data Service (Verizon) Phone Data Service (Sprint) ATf FirstNet Satellite Iridiums - SatCom Global Satellite BGANS/G2 - SatCom Global Satellite - Ground Control M-Sat - NI Govemment My DB Solution Quamtjtjt linikcost 40 $250 12 $2,570 12 $609 6 $1,333 12 $350 12 $155 12 $567 12 $727 12 $250 tgta1C9at). $10,000 $30 840 $7,308 $7,998 $4;200 $1,860 $6,800 $8,724 $3,000 $0 $0 $0' $0 $0 $0 s0 $0 Total $80,730 COtltractual Describe any additional supporting Information for contractual costs below. Medical screening line Item will be utilized up to a cost of $250. This cost will coverdeductibles and special tests not covered by insurance or sponsoring agencies for compliance with team medical physical requirments. Official personnel cellphones (see attachments as to full-time and part-time staff). Service for cache satellite phones which remain with the cache for emergency use only (deployments). Contractual service period for Phone Data and Satellite will be from January 1st, 2020 to December 31st, 2020. Last service period was from January 1st, 2019 to December 31st, 2019. These contracture) costs do not cover more than a 12 month time frame. This natrativebox has character hmrtattons For'edditional clanhcation, use.tab 1 . — Cost Basis: Please n(atkappmet late boxes) below. ❑ Union Agreements Id City/County/Organization Negotiated Agreements © Historical Data la Bids/Quotes ❑ Costs are in Comparison w/other 7Fs for Similar Tasks or Items ❑ Other (List here): FERIA FORM 0004140C section 6 Atlminlstration Management P0093 or4 Other Notes.for Other.So2tion This area willcover any miscellaneous Items that are not covered In the other object cia and are allowable within the Statement of Work. Ikons ljuantittr (Jolt Coat Total Cast sa $o $o $o so 0 Total $o Other Describe any additional supporting Information for other costs below. This 118RattVe�bD limrtatigps For additional danfi}cation, r se tab Cost Baifs = Please lriaik alirxnodate box(es) below. ❑ Union Agreements ❑ City/County/Organhatlon Negotiated Agreements ❑ - HistxicalData ❑ Bids/Quotes ❑ Costs are /n Comparison w/oMer 7Fs for Similar Tasks or Items ❑ Ocher (List here): Indirect Costs Notes for indirect Costs Serfion Indirect Costs can only -be listed If there is an Indirect Cost Rate Agreement that has been approved by a cognizant Federal Agency. A copy of the Indirect Cost Rate Agreement should, accompany the application. The Indirect Cost Rate Agreement you provide should state what category or categories the Indirect Costs are based on, le equipment, salaries,: all expenses, etc. The information provided below should list the description of the cost category for the base, the amount on which it's based, thepercentage,- and the total. The rate or amount approved at time of award will prevail thru the term of the Cooperative Agreement. Item/CasegoW- ItemN$54iptlop _ , , ` 'BabAmdilnt' PorSeIi agu _ 'i 'Tdtal;CGtt - , Total $o Indirect Costs Describe any additional supporting Information for Indirect L Cognizant Federal Agency and the date of approval. below. Please advise who is the This nerratrvebbx I character hmitatioiis For addigonel derrficadon, use to _; ="Coost Basra.sPlease markappropdate boides) below ; ❑ Union Agreements ❑ pty/County/Organiration Negotiated Agreements ❑ Historical Data ❑ Bids/Quotes ❑ Costs are /n Comparison w/other7Ts for Similar Tasks or Items ❑ OBier (List here): FERIA FORM 009-0-10C Section e Adminlslratlon Management Page 4414 Staff'Posit(oh . t TRAINING Task Force General Comments This Program Category covers the costs for the training portion of this Readiness Cooperative Agreement. The training portion of this budget/narrative will cover costs for a maximum amount of time of 12 months, and will be accomplished within the 36 month period of performance. This Task Force intends to maintain a deployable Task Force and will provide the required training to insure mission readiness, safety, and managements of the Task Force. The training will be accomplished in'accordance with the Urban Search & Rescue Program Office statement of work, program guidance, directives, and will also include training to meet the NIMS compliance requirements. The training cost details will be provided in the below object classes under this Program Category. Our Task Force will attempt to maintain the preparedness of the Task Force under this Readiness Cooperative Agreement, in order to provide critical emergency response services as one of the 28 teams for the National Urban Search and. Rescue Response System. Funding for any deployments will be handled under the Activation Cooperative Agreement. The below list of training and costs covers what is anticipated for this Readiness Cooperative Agreement. Due to the dynamic program, training scheduling and requirement changes, some of the training listed may require revisions. Any changes will be noted within the Performance Reports, and will include the change and the reason for the change. It will not require a budget adjustment as long as thechange is within the Program Category total as noted at time of award, and is an approved training requirement within the statement of work, program guidance, and directives. The only exception to this is the movement of travel funds between the Administration/Managment Program Category and the Training Program Category, which can be accomplished without requiring a budget change, however, it must be noted in the Performance Reports, with the change and the reason for the movement of funds. Totai'Training Gos $36,0/30 Personnel Salaries & Fringe Benefits Notes for Personnel Salaries and Fringe -Benefits' The Force can use this category to account for the salaries of Task: Force Members attending US&R-related,_US&R required and local training as well as salaries for the training coordinator. This includes, but is not limited to, functional training, mobilization training, Iocai training for the program, grants management training, training with other task forces,: research and development lbr equipment, and other DHS/FEMA approved training events, or training related to the requirements of the USBdt program, as approved by the Program Manager/Grants Assistance Officer. This may also include backfill expenses for the Individual(s) attending training. If specific costs are unknown, give estimated Salary hours and average salary rate. If specific dates are unknown, provide estimated time frame (e.g., 1 day per week/month, etc.). If overtime hours are listed, please note them as a separate line item below. Put thetotal amount under salary.-- Note the hourly rate in the dar'fiirationbox. Personnel Salaries and Fringe Benefits Tra)hing`Event Descriptipn'' Training/Exercise Related Backfill FEMA Position Specific Training EuH/Pert Tlrne�'= Part -Time Overkim& Hotirs $63,00 @ 160 Hrs Date Salary charged. Fringeigeiiefits fir Applioable) , Fringe Benefits may vary $10,080 $10,080 $0 $0 0 $0 $0 $0 $0 $0 0 $0 $0 $0 $0 $0 Totals $0 $10,080 $10,080 .personnel Salaries - The area below is to provide additional notes the Task Force may need to add for clarifying the range of salary rates used to develop the average hourly costs. Backfill costs for conducting training and exercises. Examples of Training and Exercises include: Structural Collapse Shoring, Rescue Specialist refresher courses, Water Specialist Training, Hazmat and Medical Refresher, Air Force Patriot Exercises, Search and Rescue Full Scale Exercises, etc. Thin._nnreat harectar hmnatlonn. For addnional clanfcation_use tab_'. Basis:' Please mark appropriate-box(es). below.;- © Union Agreements o City/County/Organization Negot/atedAgreements O Historical Data ❑ Bids/Quotes ❑ Costs are in Comparison w/other TFs for Similar Tasks orltems ❑ Other (List here): Fringe Benefits The area below is to state the total percentage (e.g., 23%) for the Fringe Benefits (if applicable) and list the items (e.g., health, dental, workers' comp) that are included. Items included under Fringe Benefits are medical, Dental, Workers Compensation. Total percentage is 26.4824 for the City of Miami Fire Rescue. However, we have 27 other participating agencies with different percentages. Thisharratiye,nuzbliadiaracterIimna444s. Eoradditional clarification_a§a teb 12• ,_ ost-Basis:' Please mark appropriatebox(es) below.: - = © Union Agreements ❑ City/County/Organization Negotiated Agreements ❑ Historical Data O Bids/Quotes ❑ Costs are in Comparison w/other TFs for Similar Tasks orltems ❑ Other (List here): FEMA FORM 009-0-10p Section 7 Training Pagel of 0 Travel Notes for TravelSection Attend DHS/FEMA-sponsored or DHS/FEMA-approved US&R meetings, conferences, and training sessions, to Include Task Force Leader meetings, the Advisory Organization Meetings, Incident Support Team (IST) training/meetings, workshops, or others as directed by the US&R Branch as they relate to the National US&R Response System. Other activities include on -site peer Administrative Readiness Evaluations (AREs) of other US&R Task Forces, quality assurance oversight of FEMA-sanctioned training courses, training with other Task Forces, grants management training, and research and development for equipment, as directed by the US&R-Branch. Based on approval by the US&R Branch and available funding, Task Forces can use funds to cover travel for product research and development efforts, thereby keeping apprised of cutting edge technology for equipment used within the System. There are also miscellaneous meetings that are required due to the dynamic program. Costs can be provided in detail or by trip costs, and a detail of the costs should be listed in the comments sections, that will show how you arrived at the trip total. The costs listed below are estimates due to travel locations are unknown at the time of application. -It is at this time when costs are generally based on historical data. There are drop down menus for some of the meetings/training, and you can add others that are in line with the statement of work, program guidance, and directives. This will allow you the flexibility to account for your travel costs in this section (Training) or Admin/Management categories. The Task Force is authorized to reallocate travel funds between Admin/Management travel and Training travel without requesting a budget change authorization. However, any changes must be reflected in your Performance Report, with an explanation on the reason(s) for the change. EventTitle, . -- (- - NO,.ctf Personnel f _ _ -; Cos# Per.Perstfl Cutup Sum - Task Force Leader !1 $1,500 $1,500 Communications Specialist 2 $1,500 $3,000 Heavy Equipment & Rigging Specialist 0 $1,500 $0 Logistics Specialist 0 $1,500 $0 Canine Search Specialist 0 $1,500 $0 Medical Specialist 2 $1,500 $3,000 Grants Manager Training 1 $1,500 $1,500 Other Authorized Travel 2 $1,500 $3,000 0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total _ __ $12,000 Travel -` Briefly describe breakdown of travel Cost Per Person. Provide examples of "other authorized travel" if selected above. Travel breakdowns are approximations based on previous values. (airfare and luggage-$600, hotel $150 per day for avg 3 day trip $450, per diem $50 per day for 3 days $150, car rental $50 for 3 day $150, parking $50, fuel $100). Travel expenses are figured at a cost of $1,500 for actual travel and $1,500 per day. Th067nartative = fha9pgaracte Cost Basis: Please mark apb'roorfate-bou(es) below." ▪ Union Agreements 2 City/County/Organization Negotiated Agreements O Historical Data ❑ Bids/quotes ❑ Costs are in Comparison w/other TFs for Similar Tasks or Items ❑ Other (List here): FEMA FORM 099-0-90D Section 7 Training Page 2 of 5 Equipment Notes for Equipnient Section - Purchase of equipment specifically for training, to include props, training materials, training facility expenses, etc. are allowable under this Cooperative Agreement. The costs noted In this area are for the purchase of equipment and riot service agreements, which should be Included under contractual or other. Rolling or floating transportation, if allowable will require specifications/approval as part of the application. The general definition of "Equipment" out of the CFR is: "Equipment" means an article of nonexpendable, tangible personal property having a useful life of more than one year and an acquisition cost which equals or exceeds the lesser of the capitalization level established by the governmental unit for financial statement purposes, or $5000. Equipment These are the items our Task Force anticipates requiring under this Cooperative Agreement for the equipment object class under the Training Program Category. However, due to the dynamic program, the requirements for these Items (within the amount approved at time of award for this object class) may change. Any changes to listed items will be reflected In the Performance Reports, noting the reason for the change and the Task Force will not be required to submit a budget change if items are on the approved cache lists, authorized by program guidance or directives. Rolling or floating equipment requires the specifications to be submitted to the Program Office/Grants Assistance Officer for prior approval. Item-DeScription Cadhe Ingt400t3:-Ii-gatga AO.- of Unit$ _ $0 $0 $0 $o SD So $0 $0 $0 $o $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total $0 cost Basis: Please mark aoprcprlate box(es) below. - • Describe any additional supporting information for equipment costs below. O Union Agreements O City/County/Organization Negotiated Agmements O Historical Data O Skis/Quotes O Costs are in Comparison w/ other TFs for Similar Tasks or Items El Other (Ust here): Thisnnitivebox boxhdschenacerIinItaUons FEMA FORM 089-0-100 Section 7 Training Page 3 of 5 Supplies Notes for Supplies Section In the area below provide an approximate listing of the supplies necessary for preparing and/ or delivery of training within this cooperative agreement. Supply items/costs that should be listed are Items other then what the equipment definition states as follows: Thegeneral definition of "Equipment' out of the CFR is: "Equipment' means an article of nonexpendable, tangible personal property having a useful life of more than one year and an acquisition cost whichequals or exceeds the lesser of the capitalization level established by the governmental unit for financial statement purposes, or$5000. Supplies These are the Items our Task Force anticipates requiring under this Cooperative Agreement. However, due to the dynamic program, the requirements for these Items may change and any changes will be reflected In the Performance Reports, with the reason for the change noted. A budget change is not required to be submitted if the costs in this category if costs remain the same and Items are allowable under the Grant Guidance, current Cache List and official documentation from the US&R Branch. Item = Cach Unit Cost No. of Units. TotahCost' `. $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total $0 $0 Supplies -."`: Describe any additional supporting Information for supply costs below. T 'fiatdarficadon`,use tab st Basis.: Please rirark aopropniate boxes) below.' ▪ Union Agreements m City/County/organIzat/on Negotiated Agreements ▪ Historical Data ▪ Bids/Quotes • Costs are /n Comparison w/other TFs for Similar Tasks or Items o Other (List here): Contractual Notes for contractual Sectio In the area below;. list any supporting information for the contractual costs of services,- rentals, etc., as it pertains: to training. Contractual Service Canine Insurance Qubntib 14 :UnitCest,_ . $1,000 1'4i Coat' $14,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total $14,000 .Contractual' Describe any additional supporting information for contractual costs below. Canine Insurance is providedto certified Task Force canines. Th,s nem ve boiEhes character limitations.:For edddionaictarificadon uae tab 12 Cost Basis: Please mark appropriate boxes) below. • Union Agreements • City/County/Organization Negotiated Agreements © Historical Data • B/ds/Quotes El Costs are /n Comparison w/other TFs forSimi/ar Tasks or Items • Other (List here): FEMA FORM 099-0-10D Section 7 Training Page 4 of 5 Other Notes for Other Section This area will cover any miscellaneous items that are are tralning-related and allowable under the Statement of Work but not covered In the other object classes. Item .. Quantity., _- unit cost row :-cost $o $0 $0 $0 $0 $0 Total $0 Other_ = Describe any additional supporting information for other costs below. Ths narretrve bd' character bmnationsµ;:FilijedditioneretilifiCatian use tidal. ostBasis:` Please mark appropriate bodes) below. ,. ▪ Union Agreements • City/County/Organization Negotiated Agreements o Historical Data o Bids/Quotes • Costs are in Comparison w/other TFs for Similar Tasks or Items • Other (List here): Indirect Costs Notes for In`directCosts^ SiTir Indirect Costs can only be provided if there -isan Indirect Cost Rate Agreement that has been approved by a cognizant Federal Agency. A copy of the Indirect Cost Rate Agreement should accompany the application. The '- Indirect Cost Rate Agreement that you provide should state what category or categories the Indirect Costs are based on, ie equipment, salaries, all expenses, etc. Theinformationprovided below: should list the. description -. of the cost category for the base, the amount on which its based, the percentage, and the total. The rate or amount approved at time of award will prevail thru the term of the Cooperative Agreement. - fterh)Catdgoby Xtem De$criptforl , --!':-.7:::,-, Q;sbb Ampunt=., . I±erceiltage- .: . 'total Cost _ Total $0 Indirect costs - Describe any additional supporting information for indirect costs below. Please advise who is the Cognizant Federal Agency and the date of approval. This narrative bait has character hmrtationa zFer additidnal darficattort usa tab l2 Basis:= Please Mark appiopriatebox(es) below. • Union Agreements • City/County/Organization Negotiated Agreements ▪ Historical Data • Blds/Quotes • Costs are in Comparison w/other TFs for Similar Tasks or Items Other (List Here): FEMA FORM 099.0400 Section 7 Training Pages of EQUIPMENT Task Force General Commerits This Program Program Category covers the costs for the equipment portion of the Readiness Cooperative Agreement for our Task Force. The period of performance covers a 36 month period to accomplish the work in this area. Our Task Force intends to maintain a deployable Task Force and will provide the required equipment to insure mission readiness, safety, and management of the Task Force. The equipment will be purchased in accordance with the requirements of the Urban Search & Rescue Branch statement of work, current cache list, and official guidance from the US&R Branch. The equipment and supporting cost details will be provided in the below object classes under this Program Category. Our Task Force will attempt to maintain the preparedness of the Task Force under this Readiness Cooperative Agreement, in order to provide critical emergency response services as one of the 28 teams for the National Urban Search and Rescue Response System. The below list of equipment and costs covers what is anticipated for this Readiness Cooperative Agreement. Due to the dynamic program, training scheduling and requirement changes, some of the equipment listed may require revisions. Any changes will be noted within the Performance Reports, and will include the change and the reason for the change. It will not require a budget adjustment as long as the change is within the Program Category total as noted at time of award, and is an approved equipment requirement within the statement of work, current cache list, and official guidance from the US&R Branch. Total'Eggiornent Cost $111,038 Personnel Salaries & Fringe Benefits Notes for Personnel Salaries and Fringe Benefits Section The Task Force can use this category to account for the salaries of Task Force Members who perform duties related to maintenance of US&R. equipment and vehicles. This may also include backfill expenses for Individual(s) who are working with the cache. If specific costs are unknown, give estimated salary hours and average salary rate. If specific dates are unknown, provide estimated time frame (e.g., 1 day per week/month, etc.). If overtime hours are listed, please note them as a separate Item below. Put the total amount under salary. Note the hourly rate in the clarification box. Personnel Salaries and Fringe Benefits PUIIfPaytTiie Overtime Hours Date Salary Charged Fringe BeriefitStIr Applicable) Salary Totals $ 0 $ 0 $0 $0 $0 $0 $0 $0 $ 0 So $ 0 $ 0 $ 0 $0 $0 Totals $ 0 $ 0 $0 Personnel Salaries The area below is to provide additional notes the Task Force may need to add for clarifying the range of salary rates used to develop the average hourly costs. Cost BaSiS: Please mark agroriate box(ea) below. gag§ • Union Agreements ▪ City/County/Organization Negonated Agreements El Historical Data CI Bids/Quotes o Costs are in Comparison w/ other 7Fs for Similar Tasks or Items ▪ Other (List here): Ptinge Biaatits'(Iumwireitili) The area below is to state the total percentage (e.g., 23%) for the Fringe Benefits (if applicable) and list the items (e.g., health, dental, workers' comp) that are included. Thia-nitintiVabox has-ehaniCtiiirr:linitiationdForedditionatlarift6ition gf-AmlAVAlmCost o Union Agreements • aly/Counly/Organization Negotiated Agreements ▪ Historical Data El Bids/Quotes • Costs are in Comparison w/ other 7Fs for Similar Tasks or Items o Other (List here): FEMA FORM 089-010E Section 8 Equipment Page 1016 Travel Notes for Travel section Travel in this category would cover costs relating to quality assurance on equipment or vehicle, or any other travel related to cache management within the scope of the Grant Guidance. Please note: These expenses can be reflected within the Administrative/Management or Training travel category instead. Costs can be provided in detail or by trip costs, and a detail of the costs should be listed in the comments sections, that will show, how you arrived at the trip total. The costs listed below are estimates due to travel locations that are unknown at the time of application. It is at this time when costs are generally based on historical data. There are drop down menus for some of the meetings, and you can add others that are in line within the Statement of Work. Travel (If Applicable) Event Title Nor of` Personnel-- CostPerperson No., of Teips'(approx.),= •Total Cost ; .. ;_ $0 $0 $0 $0 $0 $0 $0 $0 $0 If other, list here $o If other, list here If other, Ilst here $0 $0 If other, list here If other, list here $0 $0. If other, list here Total $0 $0 Travel. Briefly describe breakdown of travel Cost Per Person. Provide examples of "other authorized travel' if selected above. 'ibis narrative box has;characterlrmita.4oes`. poi• additional dar Wtion use tab 12 Basis: Please mark aooiobnate boxes) below., - ❑ Union Agreements ❑ City/County/Organization Negotiated Agreements ❑ H/stoncal Data ❑ Bids/Quotes ❑ Costs are in Comparison w/other TFs for Similar Tasks or Items ❑ Other (Listhere): FEMA FORM 089-0-10E Section 8 Equipment Page 2 of 0 Equipment Notes for Equipment Section Your agency is authorized to purchase equipment as listed in the approved DI-IS/FEMA 2015 US&R Task Force Equipment Cache List, or any subsequently approved DHS/FEMA USER Equipment list. Task Force personnel are reminded and directed not to exceed quantity and/or cost caps as listed on the cache list. Task Force must follow department procurement regulations, which are in accordance with 2 CFR Part 200 to ensure reasonable prices are obtained. The US&R Program Office and the Grants Office Assistance Officer must . provide written approval for any other equipment not identified: on approved' cache llst(s), in program guidance, or specifications. Those Task Forces who maintain an tsr Medical Cache are to include the appropriate amount below for replacement of equipment and pharmaceuticals. However, due to the dynamic program, the requirements for these items (within the amount approved at time of award for this object class) may change. Any changes to listed items will be reflected In the Performance Reports, noting the reason for the change and the Task Force will not be required to submit a budget change if items are on the approved cache lists, noted in the statement of work, or authorized by program guidance or directives. Rolling or floating equipment requires the specifications to be submitted to the US&R Branch/Grants Assistance Officer for prior approval. The general definition of "Equipment" out of the CFR is: "Equipment" means an article of,nonexpendeble, tangible personal property having e useful life of more than one year and an acquisition cost which equals or exceeds the lesser of the capitalization level established by the governmental unit for financial statement purposes, or $5000. Equipment These are the items our Task Force anticipates requiring for this Cooperative Agreement under the equipment object class within the Equipment Program Category. However, due to the dynamic program, the requirements for these Items (within the amount approved at time of award for this object class) may change. Any changes to listed items will be reflected in the Performance Reports, nodng the reason for the change and the Task Force w II not be required to submit a budget change if items are on the approved cache lists, authorized by program guidance or directives. Rolling or floating equipment requires the specifications and bud et Information to be submitted to the Program Office/Grants Assistance Office for prior approval Nod of Units - )item Descriptiofl ` Helmot, mats -type, low profile, ASTMMFPA compliant or wII nefibdllator/Monitor, 12 Load Capability, Dab, CPR, Paw, 12 AM" NIRP r , wit -tarry Rang noel Pn thne .Shnrildm Lithium Battery (HEPP)(Explred Equip.) Generator, 6500 / 7000 watt...(HEPP) Vim, odic'# Logistics Medical N/A N/A Uhit=Oost $333 $39,790 $86 $4,488 50 2 120 Totilfeatt $16,650 $79,580 $10,320 $4,488 $0 $0 $0 $0 $0 $0 $0 0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total $111,038 Equipment _ , -_. est Basis: -Please mark aPiJroprlate boxes) below. Describe any additional supporting information for equipment costs below. ❑ O - ❑ O ❑ ❑ Union Agreements City/County/Organization Negotiated Agreements Historical Data Bids/Quotes Costs are in Comparison w/other Tfs for Similar Tasks or Items Other (List here).: Cache List Items shall cover what has been previously approved from the FEMA cache list and/or Statement of Work. Examples: small engines, hydraulic tool seals, chainsaws, medical equipment. Funds will be used in accordnace with forthcoming guidnace from the US&R Branch. We are currently updating all of our old/worn equipment with new equipment, along with purchasing new equipment in -order to become 100% compliant with the current cache list. The purpose of the HEPP Recapitalization is to replace PAPR's. This narrative box has character limitations.- For additional clamcation use tab 12 4 -.- FEMA FORM 088-0-10E Section 8 Equipment Page 8 016 Supplies Notes for. Supplies Section In the area below, provide an approximate listing of necessary supplies. Supply items/costssthat should be listed are items other then what the equipment definition states as follows: The general definition of "Equipment" out of the CFR is: "Equipment' means an article of nonexpendable, tangible personal property having a useful life of more than one year and an acquisition cost which equals or exceeds the lesser of the capitalization level established by the governmental unit for financial statement purposes, or $5000. However, due to the dynamic program, the requirements for these items (within the amount approved at time of award for this object class) may change. Any changes to the listed items will be reflected in the Performance Reports, Including the reason for the change(s) noted. Supplies These are the Items our Task Force anticipates requiring under this Cooperative Agreement. However, due to the dynamic program, the requirements for these items may change and any changes will be reflected in the Performance Reports, with the reason for the change noted. A budget change is not required to be submitted for approval if the costs in this object class remain as approved at time of award and the items are allowable in accordance with the statement of work, program guidance and directives. Item Cache�#� Unif:Coet- No. of Units' Total Cost.= $0 $a $0 $0 $0 $0 $0 $0 $0 $0 $o $0 $o $ $0 Total $0 Supplies Describe any additional supporting information for supply costs below. this narrative`_box,bas che_racter limitatiiti,ns - For a lditionai clarfica> on use tab 12 :ost Basis: Please mark appropriate box(es) below.. <; , ❑ Union Agreements ❑ City/County/Organization Negotiated Agreements ❑ Historical Data ❑ Bids/Quotes O Costs are in Comparison w/other TFs for Similar Tasks or Items ❑ Other (Listhere): FEMA FORM 089-0-10E Section 8 Equipment Page of Contractual Notes for Contractual Section" In the area below, list any supporting information for the contractual costs of services, rentals, etc., for equipment. Contractual Service quantity ' . Unit Cost` Total` Cost- $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total $0 $o contractual Describe any additional supporting information for contractual costs below. This,parrat&elboxhascheracbi.limitations Foradditionaidar. cation usetkb12 Other Basis. Please` markappropdatebox(es).below._,'3- ❑ Union Agreements ❑ City/County/Organization Negotiated Agreements ❑ Historical Data ❑ Bids/Quotes ❑ Costs are in Comparison w/other TFs for Similar Tasks or Items ❑ Other (List here): Notes for Other Section= This area will cover any miscellaneous items that are are equipment -related and allowable under the Statement of Work but not covered in the other object classes. ikern : Y . Quantity - :+ ,Uni Cost Totat :o$t __- 0 $0 $0,, $0 so • $0 $0 so Total so Other Describe any additional supporting information for other costs below. This narrative box s`cha acterlimitations For addaionalcla ficatioa usetab 12 ':- 'Cost Basics Please markappropriate boxes) below. kerf ❑ Union Agreements ❑ City/County/Organization Negotiated Agreements ❑ Historical Data ❑ Bids/Quotes ❑ Costs are in Comparison w/other 7Fs for Simi/ar Tasks or Items ❑ Other (List here): FEMA FORM 089-0-00E Section 8 Equipment Page 8 of Indirect Costs Notes for Indirect Costs Section Indirect Costs can only be provided if there Is an Indirect Cost Rate Agreement that has been approvedby a cognizant Federal Agency. A copy of the Indirect Cost Rate Agreement should accompany the application. The Indirect Cost Rate Agreement that you provide should state what category or categories the Indirect Costs are based on, I.e., equipment, salaries, all expenses, etc. The information provided below should list the description of the cost, category for the base, the amount on which its based, the percentage, and the total. The rate or amount approved at time of award will prevail thru the term of the Cooperative Agreement. - -- Item/Category ::ttemtpesadptied ._.'BaseAmounti ^Rerogntage:V- Total'Cost >. Total $0 Indirect.Costs.' Describe any additional supporting information for indirect costs below. Please advise who is the Cognizant Federal Agency and the date of approval. Thlsoarretive box his character limitations Foraddmonal clarification otetab:1 Cost Basis:.`please mark below., .- ❑ Union Agreements ❑ C/1y/County/OrganizationNegotiaterd Agreements ❑ Historical Data ❑ Bids/Quotes ❑ Costs are in Comparison w/other 7Fs for Similar Tasks or Items ❑ Other (List here): FEMA FORM 089-0-10E Section 8 Equipment Page of STORAGE & MAINTENANCE This Program Category covers the costs for the storage/maintenance portion of this Readiness Cooperative Agreement. The costs for the Storage/Maintenance portion of this budget/narrative will be addressed in this section for any warehouse lease or maintenance costs for the equipment/vehicles, and the costs will occur within the 36 month period of performance. Task force management is reminded you may only use cooperative agreement funds to pay for warehouse leases for a twelve-month consecutive period within the overall period of performance and that there is no guarantee of cooperative agreement funding in future years (See Statement of Work, Section F, Cooperative Agreement Funding at pages 21-22). 22).Task forces may write contracts with an available . fund's clause or option years for protection. The storage and maintenance wit be in accordance with the requirements of the Urban Search &Rescue Branch statement of work, program guidance, Our Task Force will attempt to maintain thepreparedness of the Task Force under this Readiness Cooperative Agreement, in order to provide critical emergency response services as one of the 28 teams for the National Urban Search and Rescue Response System. The below list of costs covers what is anticipated for this Readiness Cooperative Agreement. Except for minor renovations and n,mmiociiitifi,c!ttiions of existing -warehouse facilities that do not change the footprint of the structure, constructil.ondiann,,drirnenfrovation costs.are not allowed. Examples of permissible minor renovation and nn rnete int-110a hilt aro nnt linaitati nffira/etnrann enact. hi itirtarnnfint iratinn raffle, chinnrc Itnhtinn 1-1%/Ar and cannily fanrinn Theeflafinnal I !CRP Rranrh Votal;StOragel:&Maintenatic:OXOStL,::1'_i $84,820 Personnel Salaries & Fringe Benefits N'otitetfditBartiiiineISalariWaiitifiiiitfe7aeiletitkseetiAiVMMONRAK-SRWAnktgMMOZOB:Ri-ta:dvsvgmkRxndam-N.RM.nafibavtakkgg-Mggyazdyta-l-KaMyan The Task Force can use this category to account for the salaries of Task Force Members who perform duties related to storage & maintenance. This may also include backfill expenses for individual(s) who are worldng with related projects. If specific costs are unknown, give estimated salary hours and average salary rate. If specific dates are unknown, provide estimated time frame (e.g. 1 day per week/month, etc.),If overtime hours are listed please note them as a separate line item below. Put the total amount under salary. Note the hourly rate in the clarification box Personnel Salaries and Fringe Benefits staffPjraition •Foil/Paa2lina" Overtinte=tidurs „ . Date Saldry Charged kdO9O-43_000titlx,c=„,:::„ Salary TotaL $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $o $0 $0 $0 $0 Totals $0 $0 $0 Personnel Salaries = = The area below is to provide additional notes the Task Force may need to add for clarifying the range of salary rates used to develop the average hourly costs. 11#0.14#01Y:4PPX-i. 64:441*tgtri-th ARdAPWRIM.:';. Cost Basis: Please mark dobrbijfibta';hoii(et) bdbVMSN:,:a;::gs;MM-itanfa 0 Union Agreements O aty/County/aganization Negotiated Agreements El Historical Data O Bids/Quotes o Costs are in Comparison w/ other 7Fs for 57milar Tasks or Items O Other (List here): The area below is to state the total percentage (e.g., 23%) for the Fringe Benefits (if applicable) and list the items (e.g., health, dental, workers' comp) that are included. This Oariative,boiehailtharaCteiS,IimitationSi'Foitadditiotial cladfiOation-.0se tab 12":,- Cost Basis:,-PleaseOark-ag-Ortialafe-boidesYbOldif.,7,17,---: El Union Agreements El C7ty/County/Organization Negotiated Agreements O Historical Data El Bids/Quotes D Costs are in Comparison w/ other 7Fs for Similar Tasks or Items O Other (List here): FEMA FORM 089-0-10F Section 9 Storage Maintenance Page I of Travel Notes for Travel Section This section can be used for those travel items related to storage, maintenance and/or;equipment (e g., mileage, etc,) allowable within the scope of he Statement of Work. Please note: These expenses can be reflected within the Administrative/Management travel category instead. Costs can be provided In detail or by trip costs, and a detail of the costs should be listed in the comments sections, that will show how you arrived at the;trip total. The costs listed below are estimates due to travel locations thatlare unknown at the time of application. It is at this time when costs are generally based on historical data. There are drop down menus for some of the meetings, and you can add' others that are in line within the Statement of Work. Travel (If Applicable) EventTitle No. of Personnel, Cost Per Person Number of Trips' Total Cost . $o $o $o $0 $0 $0 $0 $0 0 If other, list here $0 If other, list here $0 If other, list here $0 If other, list here $0 IT other, list here $0 If other, list here $0 Total $0 Travel Briefly describe breakdown of travel Cost Per Person. Provide examples of other authorized travel" if selected above. has iracter bmitaboi nal clarification 7 Cost Basis:' Please' mark appropriate boxes) treloW:`_ ❑ Union Agreements ❑ City/County/Organization Negotiated Agreements ❑ Historical Data ❑ Bids/Quotes ❑ Costs are in Comparison w/ other 7Fs for Similar Tasks or Items ❑ Other (List here): FEMA FORM 088-0.10F Section 9 Storage Maintenance Page 2 of Equipment Notes for Equipment Section .3 This section may. be used to reflect expenses related purchasing, maintenance and repair of equipment and vehicles, as approved by DHS/FEMA and within the scope of the Statement of Work. Your Task Force is authorized to purchase equipment as listedin the approved DHS/FEMA 2017 US&R Task Force Equipment Cache List, or any subsequently approved DHS/FEMA US&R Equipment list. Task Force personnel are reminded and directed not to exceed quantity and/or cost caps as listed on the cache list. Task Force must follow department procurement regulations, which are in accordance with 2 CFR Part 200 to ensure reasonable prices are obtained. The US&R Branch and the Grants Office Assistance Officer must provide written approval for any other equipment not identified on approved cache list(s). Those Task Forces who maintain an IST Medical Cache are to include the appropriate amount below for replacement of equipment and pharmaceuticals. Please note: These expenses can be reflected within the Equipment category instead. Item oesoopoon ' - . Item # Caglie'#- - :•Up t Cost ` No of Uniks ` , Total Cost ` ,' Equipment and Fleet Maintenance/Repair $35,000 1 $35,000 HEPP Maintenance $14,000 1 $14;000 $0 $0 $0 $0 $0 • $0 $0 $0 $0 $0 $0 $0 $0. $0 $0 $0 $0 $0 •$0 Total $49,000 Equipment= Describe any additional supporting information for equipment costs below. Fleet Repair/maintenance includes new tires, oil and fuel filter changes, shock absorbers, replace burned out lights and other wear consumables. HEPP and Task Force Equipment repair/maintenance is to repair any damage from wear and tear, or maintenece for any of our gas, electric, and hydraulic equipment. This narrative_�box ha haracterlirnitations For Cost Basis: Please rriark apbropriafe`box(es)`below ., D Union Agreements D City/County/Organization Negotiated Agreements O Historical Data • Bids/Quotes ❑ Costs are in Comparison w/ other 7Fs for Similar Tasks or Items ❑ Other (List here): FEMA FORM 089-0-10F Section 9 Storage Maintenance Page 3 of 8 Supplies Notes for Supplies Section In the area below, provide an approximate listing of necessary supplies. Supply items/costs that should be listed' are items other then what the equipment definition states as follows: The general definition of "Equipment" out of the CFR is: "Equipment" means an article of nonexpendable, tangible personal property having a useful life of more than one year and an acquisition cost which equals or exceeds the lesser of the capitalization level established by the governmental unit for financial statement purposes, or $5000. ztetp Cache # Unit Cost .' ._ _ ; Neait Units ' Total cost, $0. $0 $0 $o $0 $0 $0 $0 $0 $o $0 $0 $0 $0 $0 Total so.. Supplies ,.. Describe any additional supporting information for supply costs below. This narrativ tiaracter limitations For addrtwnai clarificati Cost Basis.' Please mark appropriate box(es) below." ❑ Union Agreements ❑ City/County/Organization Negotiated Agreements ❑ Historical Data ❑ Bids/Quotes ❑ Costs are in Comparison w/ other TFS for Similar Tasks or Items ❑ Other (List here): FEMA FORM 089-0-10F Section 9 Storage Maintenance Page 4 of e Contractual Notes for Contractual Section In the area below, list any supporting information for the contractual costs of services, rentals, etc., as it pertains to the maintenance and/or lease of storage facilities and associated US&R equipment and supplies. Under the quantity for leases please include the square footage of the warehouse. Task force management is reminded you may only use cooperative agreement funds to pay for warehouse leases for a twelve-month consecutive period within the overall period of performance and that there is no guarantee of cooperative agreement funding in; future years (See Statement of Work, Section F, Cooperative Agreement Funding_ at pages 21-22). Task forces may write contracts with an available fund's clause or option years for protection. Contractual Service,'", Alarm Service Prior Coiferage•Daj:eeS .; 10/1/2019 - 9/30/2020 Leases BegintDate. 10/1/2020 Lease End Date 9/30/2021 quantity 12 Un t'Co'st $113 Total Cost $1,356 Controlled Temperature Envoirnment 1/1/2020 - 12/31/2020 1/1/2021 12/31/2021 12 $1,046 $12,552 USAR Trailer Offices 1/1/2020 - 12/31/2020 1/1/2021 12/31/2021 12 $1,625 $19,500 Directv 1/1/2020 - 12/31/2020 1/1/2021 12/31/2021 12 $119 $1,428 AES Portable 1/1/2020 - 12/31/2020 1/1/2021 12/31/2021 12 $82 $984 $0 $0 so $0 $0 $0 $0 $0 $0 $0 $0 $0 Total $35,820 COntractua Describe any additional supporting information for contractual costs below. Include square footage and cost per for any facility leases included above. FL-TF2 facilities warehouse contains an overall area of 25,000 square feet. This area includes equipment storage, vehicle storage, training facility and administrative support. Direct 1V service is for the USAR trailer office. Alarm System is for the security of cache items, and Controlled Temperature Envoornment is for the rental of a trailer (approx. 1,300 square feet) for the storage of temperature sensitive items; examples include: computers, radios, HazMat monitors, MRE's, medical cache, etc. FL-TF2 USAR Trailer Offices contain the working offices for full-time and part-time staff. Lease costs will not exceed a 12 month period in this FY2020 CA. Tors frarratrve ratter:Imitations i'or:addmonal danficato 'Cost Basis: Please mark appropriate boxes)=below. ❑ Union Agreements ❑ C/ty/County/Organization Negotiated Agreements O Historical Data O Bids/Quotes O Costs are in Comparison w/other TFs for Similar Tasks or Items (List here): ❑ Other Other Notes for Other Section This area will cover any miscellaneous items that are are storage & maintenance -related and allowable under the Statement of Work but not covered in the other object classes. Except for minor renovations and modifications of existing warehouse facilities that do not change the footprint of the structure, construction and renovation costs are not allowed. Examples of permissible minor renovation and modification costs include but are not limited to office/storage space build-out/reconfiguration, ceilings, loading docks/doors, lighting, HVAC, and security fencing. US&R Branch minor renovation modification costs here Item .Quan Srty : _ Unite- Total Cost _ = $o $o $0 so $0 $0 Total $0.00 Other • Describe any additional supporting information for other costs below. This narrative box has character limitations For}addnronal clanficatiortuse taby 12 Cost Basis: Please mark appropriate boz(es) below', ❑ Union Agreements ❑ City/County/Organization Negotiated Agreements ❑ Historical Data ❑ Bids/Quotes ❑ Costs are in Comparison w/ other TFs for Similar Tasks or Items O Other (List here): FEMA FORM 089-0-70F Section 9 Storage Maintenance Pages of Indirect Costs Notes for Indirect Costs Section'' Indirect Costs can only be, provided if there is an Indirect Cost Rate Agreement that has been approved by a cognizant Federal Agency. A copy of the Indirect Cost Rate Agreement should accompany the application, The Indirect Cost Rate Agreement that you provide should state what category or categories the IndirectCosts are based on, le equipment, salaries, all expenses, etc. The information provided below should list the description of the cost category for the base, the amount on which It's' based, the percentage, and the total. The rate or amount approved at time of award will prevail thru the term of the Cooperative Agreement. Item/Category. ' Item Description'- BaseAnioudt : Percentage Total Cost: Total $0 Indirect Costs Describe any additional supporting information for indirect costs below. Please advise who is the Cognizant Federal Agency and the date of approval. This narrative _box has character limitations For'additional ctarifcation use tab ost Basis:' Please mark aoproorriate boic(es)-below. % ❑ Union Agreements O City/County/Organization Negotiated Agreements ❑ Historical Data ❑ Bids/Quotes ❑ Costs are in Comparison w/ other 7Fs for Similar Tasks or Items O Other (List here): FEMA FORM 069-0-10F Section 9 Storage Maintenance Page of 6 BUDGET TOTALS This summary will be populated based on figures entered into other sections of this narrative. Actiyty Administration & Management Cost. , $990,693.00 Training Equipment Storage & Maintenance Object Class Personnel Fringe Benefits Travel $36,080.00 $111,038.00 $84,820.00 $788,581.00 $87,462.00 $51,000.00 Equipment Supplies Contractual Other $160,038.00 $5,000.00 $130,550.00 $0.00 Indirect Charges $0.00 Activity Sum $1,222,631.00 Object Class Sum $1,222,631.00 Total $1,222,631.00 FEMA FORM 089-0-10G Section 10 Budget Totals POSITION DESCRIPTIONS P/ease fill In position descriptions below, or attach pre -typed descriptions 11.YAdininittratiiieSgetialletiSatlanieL., Descr/be Administrative Specialist functions here. Z: Financial;Grants Manager:. N Describe Financial Grants Manager functions here. 3 Grant Managi fi Nam Descr/be Grant Manager functions here. 4:.Logistics Coordinator: Name Describe Logistics Coordinator functions here. 5i..Logistics Manager _ Nam Describe Logistics Manager functions here. &.. Program: Manager " _': Describe Program Manager functions here. FEMA FORM 089.0-10H Section 11 Position Descriptions Page 1 of 2 latainitit totitdiSatoeiR00 Name Describe Describe Training Coordinator functions here. Other Iist position and -name) Describe position functions here. ,Other:(Please Iist position and name) Describe position functions here. 8. Training Manager:: -Name , Describe Training Manager functions here. Other (Please list position andname) Describe position functions here. Other(Please=iist.position and name)= Describe position functions here. FEMA FORM 089.0.10H Section 11 Position Descriptions Page 2 of 2 BUDGET CLARIFICATION Please use the blocks below if additional space is needed to clarify other sections of the narrative ADMINISTRATIVE/MANAGEMENT",.." Personnel Salaries: Fringe Benefits; Travel; ADMINISTRATIVE/MANAGEMENTS.'• Other: Direct Charges ADMINISTRATIVE/MANAGEMENT Equipment;; Supplies. - Contractual: ADMINSTRATIVE/MANAGEMENT FEMA FORM 089-0-101 Section 12 Budget Clarification Page 1 of 5 TRAINING.: Personnel Salaries: Fringe Benefits: Travel: TRAINING. Equipment: Supplies: Contractual: FEMA FORM 089-0-101 Section 12 Budget Clarification Page 2 of 5 TRAINING Other: Direct Charges EQUIPMENT :. i. Personnel Salaries: Fringe Benefits: Travel:: TRAINING - EQUIPMENT ' , Equipment: Supplies; Contractual: FEMA FORM 089-0-101 Section 12 Budget Clarification Page 3 of 5 EQUIPMENT Other: Direct Charges EQUIPMENT FEMA FORM 089-0-101 Section 12 Budget Clarification Page 4 of 5 STORAGE &`MAINTENANCE. . . Personnel Salaries: Fringe Benefits: Travel:• STORAGEt& MAINTENANCE Other: Direct Charges STORAGE & MAINTENANCE•, Equipment: Supplies: Contractual: STORAGE &.MAINTENANCE FEMA FORM 089-0-101 Section 12 Budget Clarification Page 5 of 5 South Florida Urban Search and Rescue Excerpts from Strategic Plan (Position Descriptions) ADMINISTRATION FL-TF2 will maintain administrative staffing organized as a Division of the City of Miami Fire Rescue Department with the following dedicated full time personnel: • Program Manager: Captain Erik Sanchez: Establishes division goals and objectives. Coordinates all task force grant goals to comply with cooperative agreements. Oversees the day-to-day task force operations. • Staff Lieutenant /Administrative Logistics Specialist: Lieutenant Joseph Barber: Responsible for all Finance and Procurement activities within the organization. Responsible for all personnel issues within the organization (Overtime reporting, time sheets, etc). Provide supervisory assistance to the Program Manager. • Staff Lieutenant /Administrative Training Specialist: Lieutenant Gustavo Arellano: Responsible for the timely delivery of training in accordance with the requirements set forth by FEMA (Approximately 30 courses delivered in a two year period), as well as the yearly training requirements set forth by the Program Manager (Approximately 72 hours per member). Responsible for tracking and reconciling all Task Force Training hours. Provides supervisory assistance to the Program Manager. • Grants Manager: Miroslava Diaz: Responsible for overall programmatic administration of all grants awarded to the Urban Search and Rescue/Florida Task Force II by the Federal Government. Daily oversight of programmatic grant matters in support of task force activities. Responsible for fiscal reporting on all our grants, approximately $1.3 Million in grants annually. • Administrative Specialist: Maritza Gomez: Responsible for overall financial administration of all grants awarded to the Urban Search and Rescue/Florida Task Force II by the Federal Government. Daily oversight of financial matters in support of task force activities. Part Time Personnel are also utilized as Discipline Coordinator positions. This allows for the most cost effective means of personnel allocation. They are utilized on an as needed basis and do not burden the organization with the cost of full time salaries. The following part time positions have been established within the Table of Organization: • Discipline Training Coordinator: Frank Manaide: Responsible for assisting each discipline with their monthly/yearly discipline training needs. Assists and facilitates our Drills and Mobility Exercises. • Readiness Coordinator: Firefighter Timothy Gleason: Responsible for assuring the Task Force is in a readiness state at both the Training, and Equipment levels. Responsible for updating our deployment rosters. • Financial Officers: Julio Mestas: Responsible for the financial oversight of team activity during deployments. During deployments he assists with the day to day financial support and management of grant goals. Conducts all reconciliation of reimbursement paperwork and coordinates any After -Action Reports. • Medical Coordinator: Firefighter Ahmed Abousaleh: Responsible for the implementation and oversight of the Medical Team. This responsibility includes response activities during deployments, readiness activities, and team welfare. Coordinates yearly medical exams and oversees the HIPAA related information within the TF personnel files. • Communications Coordinator: Gabriel Rodriguez: Responsible for the readiness and implementation of the communications plan. Ensures communications equipment is functional and deployable. Monitor and updates equipment and conducts training within his discipline on same. • HazMat Coordinators: Tony Prado and Juan Abrue: Responsible for the WMD component of the Task Force. (One fully stocked tractor trailer containing about 1.2 million dollars in equipment.) Oversees training and maintenance for all HazMat components and the new HazMat Equipment Push Package Cache stored at FL-TF2 warehouse. • Canine Coordinator: Lieutenant Jorge Cruz: Responsible for the readiness of the •K-9 and search component of the Task Force. Ensures that all search team members are in compliance with requirements set forth by FEMA. Coordinates all training for TF members within his discipline as well as oversees the coordination and site maintenance of the FL-TF2 training prop located in Davie, Fl. • Public Information Officer: Captain Iggy Carroll: Ensures that the message released by this Task Force is in line with the position of the Department of Homeland Security and the Sponsoring Agency, The City of Miami Fire Department. Disseminates TF related information to the local media and coordinates the TF Media Policy as it relates to any and all media resources. • Rescue Team Coordinator: Captain Carlo Soldevilla: Responsible for the oversight of all Rescue equipment. Assists with the institution of rescue methodology and the implementation and maintenance of light, medium and heavy rescue vehicles. Guarantees the readiness of the Rescue equipment cache and oversees training and skill testing for every TF member in his discipline. • Flood /Swiftwater Coordinator: Firefighter Greg Barhorst: Responsible for the Flood/Swiftwater cache, maintenance, and training in support of FEMA Directives. Oversees the continuing education and training for all TF members. • Task Force Leaders: Chief Joseph Zahralban, Chief Scott Dean, Chief David Duenas, Chief Alejandro Fernandez and Captain Grant Musser: Utilized on an as needed basis for special projects requiring management oversight with regard to higher level administrative duties (Example: hurricane reimbursements, audits). Additionally responsible to function as non - department member liaison and represents FL-TF2 at all local and national US&R meetings. • Logistics Coordinator: Firefighter Jesus Garcia: Responsible for all response equipment contained within the organization (over 20,000 individual items). Also responsible for excess property and the day-to-day operations of the Warehouse Manager, Transportation Officer, and Air Response Manager. • Warehouse Manager: Firefighter Jesse Santerre: Responsible for the inventory, tracking, and maintenance of all of our equipment, apparatus, and supplies. Oversees the day-to-day operational readiness of our equipment cache. • Air Response Manager: Ishmael Colon -Marquez: Responsible for assuring our equipment and apparatus are in a state of readiness to be deployed by air. Creates load plans for response to disasters which include our equipment pallets, transportation vehicles and apparatus, as well as our personnel. • Transportation Officer: Rene Gomez: Responsible for the entire task force fleet (4 tractors, 5 fifty foot trailers, 5 box trucks, 3 flatbeds, 2 SUV's, 5 F-350, 1 F-550, 1 Excursion, 2 forklifts, 8 off road ATV's). Establishes and implements a transportation policy for active drivers and a transportation plan during deployments. Oversees the day-to-day operational readiness for the Transportation Cache, including but not limited to monthly maintenance, minor repairs, and modifications, yearly inspections, records, etc. • Personnel Support Coordinator: Chief David Duenas: Responsible for the administration of the Personnel Support Program to include Critical Incident Stress Management, Employee Assistance, Assisting personnel and family with needs during times of deployment and coordinates CISD for the TF members and their relatives after deployment and on an as -needed basis. • Planning Team Coordinator: Lieutenant Santiago Ramos: Responsible for planning drills and exercises, conducting and preparing HSEEP AAR Reports. oversees training and skill testing for every TF member in his discipline. GRANT APPLICATION PACKAGE U.S. Department of Homeland Security Washington, DC 20472 FEMA US&R GENERAL MEMORANDUM — 2020-047 June 24, 2020 FOR: National Urban Search & Rescue Response System Task Force Represen ti es ,?.nd Program Managers FROM: Buddy Ey, Chi d ��' Admin / Finan Section Urban Search and Rescue Branch SUBJECT: US&R General Memorandum 2020-047 - Notice of Funding Opportunity Posted for the FY2020 US&R Readiness Cooperative Agreement This General Memorandum (GM) informs the National Urban Search and Rescue (US&R) Response System (the System) that the Department of Homeland Security (DHS) Notice of Funding Opportunity (NOFO) package for the FY2020 US&R Readiness Cooperative Agreement has been posted to Grants.gov. In addition, the checklist used for review of each submitted application is attached. Every task force is strongly encouraged to use this document as a reference during application preparation. To locate the Grant Opportunity in Grants.gov, type 97.025 into the search box and press Go. The projected timeline for the FY2020 US&R Readiness Cooperative Agreement is as follows: June 24, 2020: Cooperative Agreement Notice of Funding Opportunity (NOFO) package to post on www.grants.gov and available for access July 10, 2020: DUE - Submit SF424 through www.grants.gov for initial approval July 24, 2020: DUE — All application packages submitted through the NDGrants System. Must be received by 5:OOPM Eastern Time. August 30, 2020: Anticipated Funding Selection Date Sept 01, 2020: Anticipated Award Date Anticipated Period of Performance: September 01, 2020 — August 31, 2023 Please note: Previous Appendixes A (Statement of Work) and C through H (Spend Plan, supporting documents, reporting requirements and contact lists) are no longer attachments; they are rolled into the body of the NOFO as Appendix A - G. The former Appendix B, the Budget Narrative, is a stand-alone attachment. US&R Task Force members have 90 days to accept their awards from the time of ND Grants System Notification. Note that this date is flexible, due to the time frame the task forces may need to obtain organization approvals. www.fema.gov Diaz. Miroslava From: USAR (PM) Sent: Thursday, July 9, 2020 10:37 AM To: Diaz, Miroslava Subject: Fwd: ACTION REQUIRED: Application Released in ND Grants FYI. Thank you Miros. Respectfully, Erik Sanchez, Fire Captain US&R Program Manager City of Miami Fire -Rescue Urban Search and Rescue Florida Task Force II U. S. Dept. of Homeland Security C-(786)554-3155 P-(305)416-5472 eriksanchez@miamigov.com usarpm@miamigov.com "There are no secrets to success. It is the result of preparation, hard work, and learning from failure." Colin Powell Begin forwarded message: From: "john.conklin@fema.dhs.gov" <john.conklin@fema.dhs.gov> Date: July 9, 2020 at 10:14:56 AM EDT To: "USAR (PM)" <usarpm@miamigov.com> Subject: ACTION REQUIRED: Application Released in ND Grants CAUTION: This is an email from an external source. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Erik Sanchez, Thank you for your Cooperative Agreement application submission. Your organization is one of the 28 Task Forces within the National Urban Search & Rescue Response System and therefore deemed eligible to apply for this Cooperative Agreement. Please continue to complete and submit all required sections and upload all the necessary documentation. Thank you for your cooperation, Sincerely FEMA GPD and US&R Branch Staff For ND Grants instructions and tutorials, please visit https://www.fema.gov/non-disaster-grants- management-system. If you have any questions, please contact your Program Manager or the ND Grants 1 Service Desk at: Phone: 800-865-4076 E-mail: NDGrants@fema.dhs.gov Thank you for participating in the Fiscal Year (FY) 2020 National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement! 2 Diaz, Miroslava From: Barrett, Almartha Sent: Thursday, July 2, 2020 12:48 PM To: Diaz, Miroslava Cc: Blondet, Lillian; Sanchez, Erik Subject: RE: US&R General Memorandum 2020-047 - Notice of Funding Opportunity Posted for the FY2020 US&R Readiness Cooperative Agreement Attachments: submission.pdf Miros, It has been submitted. Almartha Kind Regards, Almartha Almartha Barrett, MPA Grant Writer Office of Grants Administration 305-416-1437 From: Diaz, Miroslava <MirosDiaz@miamigov.com> Sent: Tuesday, June 30, 2020 12:34 PM To: Barrett, Almartha <abarrett@miamigov.com> Cc: Blondet, Lillian <LBlondet@miamigov.com>; Sanchez, Erik <ErikSanchez@miamigov.com> Subject: FW: US&R General Memorandum 2020-047 - Notice of Funding Opportunity Posted for the FY2020 US&R Readiness Cooperative Agreement Importance: High Good afternoon Almartha, i I'm following up with you regarding the previous email below. When you have a moment, can you please advise the status of this request. Regards, Mf roi V aj Budget and Financial Support Advisor City of Miami Department of Fire -Rescue USAR Florida Task Force II 1122 N.W. South River Drive Miami, FI 33136 Phone: 305.569.4044 MirosDiaz@miamigov.com From: Diaz, Miroslava Sent: Wednesday, June 24, 2020 11:47 AM To: Barrett, Almartha <abarrett@miamigov.com> Cc: Blondet, Lillian <LBlondet@miamigov.com>; USAR (PM) <usarpm@miamigov.com>; Sanchez, Erik <ErikSanchez@miamigov.com> Subject: FW: US&R General Memorandum 2020-047 - Notice of Funding Opportunity Posted for the FY2020 US&R Readiness Cooperative Agreement Importance: High Good afternoon Almartha, Hope you are well. Attached please find US&R FY2020 Readiness Cooperative Agreement Notice of Funding Opportunity and the award timeline. The SF424 form is due July 10th on www.grants.gov. I've attached the one you submitted last year for your reference. Please be advised that the name and contact information (Form SF424 - Letter F) changed. The Program Manager information is as follow: Captain Erik Sanchez Telephone Number: (786) 554-3155 Email: usarpm@miamigov.com Thank you in advance and please let me know if you need anything else. Regards, MCr0VDfa3' Budget and Financial Support Advisor City of Miami Department of Fire -Rescue USAR Florida Task Force 11 1122 N.W. South River Drive Miami, FI 33136 Phone: 305.569.4044 MirosDiaz@miamigov.com 2 GRANTS.GOW Confirmation Thank you for submitting your grant application package via Grants.gov. Your application is currently being processed by the Grants.gov system. Once your submission has been processed, Grants.gov will send email messages to advise you of the progress of your application through the system. Over the next 24 to 48 hours, you should receive two emails. The first will confirm receipt of your application by the Grants.gov system, and the second will indicate that the application has either been successfully validated by the system prior to transmission to the grantor agency or has been rejected due to errors. Please do not hit the back button on your browser. If your application is successfully validated and subsequently retrieved by the grantor agency from the Grants.gov system, you will receive an additional email. This email may be delivered several days or weeks from the date of submission, depending on when the grantor agency retrieves it. You may also monitor the processing status of your submission within the Grants.gov system by clicking on the "Track My Application" link listed at the end of this form. Note: Once the grantor agency has retrieved your application from Grants.gov, you will need to contact them directly for any subsequent status updates. Grants.gov does not participate in making any award decisions. IMPORTANT NOTICE: If you do not receive a receipt confirmation and either a validation confirmation or a rejection email message within 48 hours, please contact us. The Grants.gov Contact Center can be reached by email at support@grants.gov, or by telephone at 1-800-518-4726. Always include your Grants.gov tracking number in all correspondence. The tracking numbers issued by Grants.gov look like GRANTXXXXXXXXX. If you have questions please contact the Grants.gov Contact Center: supportagrants.gov 1-800-518-4726 24 hours a day, 7 days a week. Closed on federal holidays. The following application tracking information was generated by the system: Grants.gov Tracking GRANT13158590 Number: Applicant DUNS: 07-222-0791 Submitter's Name: Lillian Blondet CFDA Number: 97.025 CFDA Description: National Urban Search and Rescue (US&R) Response System Funding Opportunity DHS-20-DOD-025-00-01 Number: Funding Opportunity Fiscal Year (FY) 2020 National Urban Search & Rescue (US&R) Description: Response System Readiness Cooperative Agreement Agency Name: Department of Homeland Security - FEMA Application Name of CityofMiami US&R this Submission: Date/Time of Receipt: Jul 02, 2020 12:44:10 PM EDT TRACK MY APPLICATION — To check the status of this application, please click the link below: https://apply07.grants.gov/apply/spoExit.jsp?p=web/grants/applicants/track-my-application. html&tracking_num=GRANT13158590 It is suggested you Save and/or Print this response for your records. DHS-20-DOD-025-00-01 Fiscal Year (FY) 2020 National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement Department of Homeland Security Department of Homeland Security - FEMA GENERAL INFORMATION Document Type: Grants Notice Funding Opportunity Number: DHS-20-DOD-025-00-01 Funding Opportunity Title: Fiscal Year (FY) 2020 National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement Opportunity Category: Discretionary Opportunity Category Explanation: Funding Instrument Type: Cooperative Agreement Category of Funding Activity: Disaster Prevention and Relief Category Explanation: Expected Number of Awards: 28 CFDA Number(s): 97.025 -- National Urban Search and Rescue (US&R) Response System Cost Sharing or Matching Requirement: No Version: Synopsis 2 Posted Date: Jun 24, 2020 Last Updated Date: Jun 24, 2020 Original Closing Date for Applications: Jul 24, 2020 Current Closing Date for Applications: Jul 24, 2020 Archive Date: Aug 24, 2020 Estimated Total Program Funding: $37,832,000 Award Ceiling: $37,832,000 Award Floor: $37,832,000 ELIGIBILITY Eligible Applicants: Others (see text field entitled "Additional Information on Eligibility" for clarification) Additional Information on Eligibility: Applicant must be one of the 28 currently designated FEMA National US&R Task Forces. ADDITIONAL INFORMATION Agency Name: Department of Homeland Security - FEMA Description: The National Urban Search and Rescue (US&R) Response System (the System) provides funding for 28 national task forces staffed and equipped to assist State and local governments conduct around -the -clock search -and - rescue operations following a Presidentially declared major disaster or emergency under the Stafford Act (e.g., earthquakes, tornadoes, floods, hurricanes, aircraft accidents, hazardous materials spills and catastrophic structure collapses). When deployed, these task forces support State and local emergency responders' efforts to locate survivors and manage recovery operations. This program supports DHS Mission 5, Goal 5.1: "Enhance National Readiness," as provided in the DHS 2014 Quadrennial Homeland Security Review. The objective of this Cooperative Agreement is to provide for the sustainment and readiness of the System and local jurisdictions, through the funding of: administration and management, training, equipment, and storage and maintenance. Program Priorities are as follows: 1. Ensure that System Sponsoring Agency Administrative Organizations manage and administer task force affairs and activities consistent with best practices; to include making available training and exercises that enable task force personnel to safely perform assigned duties in accordance with established FEMA and System standards and guidance. 2. Ensure a state of readiness and enhance operational effectiveness by acquiring and maintaining equipment and tools in accordance with the System's current approved FEMA Equipment Cache List. 3. Provide leased space to meet the office, training site and storage requirements of the System. 4. Optimize standby activities by making available resources to enable catastrophic event planning, mobilization exercises and technical assistance. 5. Provide forums to enable FEMA and System Sponsoring Agency senior leadership coordination and discussion on System strategic issues. Link to Additional Information: http://www.grants.gov Grantor Contact Information: If you have difficulty accessing the full announcement electronically, please contact: CSID askcsid@fema.dhs.gov askcsid@fema.dhs.gov OMB Number: 4040-0004 Expiration Date: 12/31/2022 Application for Federal Assistance SF-424 * 1. Type of Submission: Preapplication Application * 2. Type of Application: * If Revision, select appropriate letter(s): New Continuation Revision * Other (Specify): a Application Changed/Corrected * 3. Date Received: 4. Applicant Identifier: 07/02/2020 5a. Federal Entity Identifier: 5b. Federal Award Identifier: State Use Only: 6. Date Received by State: 7. State Application Identifier: fl 8. APPLICANT INFORMATION: * a. Legal Name: City of Miami * b. Employer/Taxpayer Identification Number (EIN/TIN): * c. Organizational DUNS: 59-6000375 0722207910000 d. Address: * Streetl: Street2: * City: County/Parish: *State: Province: *Country: * Zip / Postal Code: 444 SW 2nd Avenue, 5th Floor Miami FL: Florida USA: UNITED STATES 33130-1910 e. Organizational Unit: Department Name: Division Name: Miami Fire Department f. Name and contact information of person to be contacted on matters involving this application: Prefix: Middle Name: * Last Name: Suffix: Captain * First Name: Erik Sanchez Title: Organizational Affiliation: *Telephone Number: (786) 554-3155 Fax Number: *Email: usarpm@miamigov.com Tracking Number:GRANT13158590 Funding Opportunity Number:DHS-20-DOD-025-00-01 Received Date:Jul 02, 2020 12:44:10 PM EDT Application for Federal Assistance SF-424 * 9. Type of Applicant 1: Select Applicant Type: C: City or Township Government Type of Applicant 2: Select Applicant Type: Type of Applicant 3: Select Applicant Type: * Other (specify): * 10. Name of Federal Agency: Department of Homeland Security - FEMA 11. Catalog of Federal Domestic Assistance Number: 97.025 CFDA Title: National Urban Search and Rescue (US&R) Response System * 12. Funding Opportunity Number: DHS-20-DOD-025-00-01 *Title: Fiscal Year (FY) 2020 National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement 13. Competition Identification Number: Title: 14. Areas Affected by Project (Cities, Counties, States, etc.): Add Attacktnent ... v ..... t, ;,t +tM Ie.....m i ...... ....fit, e,. , .. * 15. Descriptive Title of Applicant's Project: Urban Search and Rescue Response System Attach supporting documents as specified in agency instructions. Add A AP- i ,rents 1 Tracking Number:GRANT13158590 Funding Opportunity Number:DHS-20-DOD-025-00-01 Received Date:Jul 02, 2020 12:44:10 PM EDT Application for Federal Assistance SF-424 16. Congressional Districts Of: * a. Applicant FL-027 * b. Program/Project 0 Attach an additional list of Program/Project Congressional Districts if needed. �d 1�men t . I. elt✓z'I 17. Proposed Project: * a. Start Date: 09/01/2020 * b. End Date: 08/31/2023 18. Estimated Funding ($): * a. Federal * b. Applicant * c. State * d. Local * e. Other * f. Program Income *g.TOTAL 1,222,631.00 0.00 0. 00 0. 00 0 .00 0 .00 1,222,631.00 * 19. Is Application a. This application b. Program is subject Subject to Review By State Under Executive was made available to the State under to E.O. 12372 but has not been selected covered by E.O. 12372. Order 12372 Process? the Executive Order 12372 Process for review on • by the State for review. a? c. Program is not * 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation in attachment.) Yes No If "Yes", provide explanation and attach ttapt€rre€tt+Atf1 itent 21. *By signing this herein are true, complete comply with any resulting subject me to criminal, application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements and accurate to the best of my knowledge. I also provide the required assurances** and agree to terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may civil, or administrative penalties. (U.S. Code, Title 218, Section 1001) and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency C. ** I AGREE ** The list of certifications specific instructions. Authorized Representative: Prefix: Ms. * First Name: Lillian Middle Name: * Last Name: Blondet Suffix: *Title: Office of Grants Administration, Director * Telephone Number: 305-903-1315 Fax Number: *Email: lblondet@miamigov.com * Signature of Authorized Representative: Lillian Blondet * Date Signed: 07/02/2020 Tracking Number:GRANT13158590 Funding Opportunity Number:DHS-20-DOD-025-00-01 Received Date:Jul 02, 2020 12:44:10 PM EDT CERTIFICATION REGARDING LOBBYING Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Statement for Loan Guarantees and Loan Insurance The undersigned states, to the best of his or her knowledge and belief, that: If any funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this commitment providing for the United States to insure or guarantee a loan, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in accordance with its instructions. Submission of this statement is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required statement shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. * APPLICANT'S ORGANIZATION City of Miami * PRINTED NAME AND TITLE OF AUTHORIZED REPRESENTATIVE Prefix: Ms. * Last Name: * Title: * First Name: Lillian Blondet Office of Grants Administration, Director Middle Name: Suffix: * SIGNATURE: Lillian Blondet * DATE: 07/02/2020 Tracking Number:GRANT13158590 Funding Opportunity Number:DHS-20-DOD-025-00-01 Received Date:Jul 02, 2020 12:44:10 PM EDT Diaz, Miroslava From: USAR (PM) Sent: Tuesday, July 21, 2020 11:04 AM To: Diaz, Miroslava Subject: RE: CA 2020 Budget Approved. Thank you Miros, let's submit it. Respectfully, Erik Sanchez, Fire Captain US&R Program Manager City of Miami Fire -Rescue Urban Search and Rescue Florida Task Force II U. S. Dept. of Homeland Security C-(786)554-3155 P-(305)416-5472 eriksanchez@miamigov.com usarpm@miamigov.com "There are no secrets to success. It is the result of preparation, hard work, and learning from failure." Colin Powell From: Diaz, Miroslava Sent: Tuesday, July 21, 2020 11:01 AM To: USAR (PM) <usarpm@miamigov.com> Subject: RE: CA 2020 Budget Please review this last update. I moved $10,000 from the Equipment line item to Storage & Maintenance. Thank you! From: Diaz, Miroslava Sent: Tuesday, July 21, 2020 9:11 AM To: USAR (PM) <usarpm@miamigov.com> Subject: CA 2020 Budget Good morning Erik, I have completed the changes you requested and updated the budget. Please review and advise of any additional changes. Thank you, -Miros MCroi'D%a#' Budget and Financial Support Advisor City of Miami Department of Fire -Rescue USAR Florida Task Force II i ND Grants I View Application Action History Page 1 of 7 Skip to main content ND Grants • • Applications • Manage Applications • Grants Grants Dashboard • Performance Progress Reports ▪ Manage Amendments • • Administration • Organizations • Request Organization Access • Review Organization Access Requests • usarmiami • Logout Help o Download Pluq-ins View Application • Application Information • Applicant Information • SF-424 Information • Contacts • SF-424A • Attachments • Certification Regarding Lobbying • SF-LLL • SF-424B • Action History • The application has been submitted. Application Information Application Number EMW-2020-CA-APP-00056 Funding Opportunity Name Fiscal Year (FY) 2020 National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement Funding Opportunity Number DH S-20-DOD-025- 00-01 Application Status Submitted Application Submission Date 07/21/2020 Applicant Information Legal Name City of Miami - Florida Task Force II Type Others (specify) Division Name Department Name Employer Identification Number (EIN) 59-6000375 Other Organizations that share this EIN DUNS Number 072220791 DUNS+4 0000 Applicant Congressional District Congressional District 18, FL Physical Address 444 SW 2ND Avenue, loth Floor Miami, Florida 33130 UNITED STATES Mailing Address 444 SW 2ND Avenue, 10th Floor Miami, Florida 33130 UNITED STATES https://eservices.fema.goy/ndgrants/grantee/submitApplication.action 7/21/2020 ND Grants I View Application Action History Page 2 of 7 SF-424 Information Project Information Project Title Urban Search and Rescue Response System Program/Project Congressional Districts FL-27 Proposed Start Date 09/01/2020 Proposed End Date 08/31/2023 Areas Affected by Project (Cities, Counties, States, etc.) United States Estimated Funding Funding Source Estimated Funding ($) Federal Funding $1,222,631.00 Applicant Funding $0.00 State Funding $0.00 Local Funding $0,00 Other Funding $0.00 Program Income Funding $0.00 Total Funding $1,222,631.00 Is application subject to review by state under the Executive Order 12372 process? Program is not covered by E.O. 12372. Is applicant delinquent on any federal debt? No Contacts Contact Name Email Primary Phone Number Contact Types Diaz, Miroslava mirosdiaz@miamigov.com 3055694044 Authorized Official Secondary Contact Signatory Authority Primary Contact Sanchez, Erik usarpm@miamigov.com (786) 554-3155 SF-424A Budget Information for Non -Construction Programs OMB Number 4040-0006 Expiration Date 06/30/2014 Burden Statement Grant Program CFDA Number Budget Object Class Amount Personnel $788,581.00 Fringe Benefits $87,462.00 Travel $51,000.00 Equipment $160,038.00 Supplies $5,000.00 Contractual $130,550.00 Construction $0.00 Other $0.00 Total Direct Charges $1,222,631.00 Indirect Charges $0.00 Budget Category Total $1,222,631.00 Non -Federal Resources Amount Applicant $0.00 State $0.00 Other $0.00 Total Non -Federal Resources $0.00 Income Amount Program Income $0.00 Total Budget Amount Total Project Cost $1,222,631.00 https://eservices.fema.gov/ndgrants/grantee/submitApplication.action 7/21/2020 ND Grants I View Application Action History Page 3 of 7 Total Budget Amount Federal $1,222,631.00 Non -Federal $0.00 Total Project Cost $1,222,631.00 Direct Charges Explanation Indirect Charges Explanation Forecasted Cash Needs (Optional) No Forecasted Cash Needs have been entered for this application Future Funding Periods (Years) (Optional) No Budget Estimates of Federal Funds Needed for the Balance of the Project have been entered for this application Remarks SF-424A Budget Information - Non -Construction Programs (4040-0006) SF-424A Budget Information - Non -Construction Programs (4040-0006) According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control number for this information collection is 4040-0006. The time required to complete this information collection is estimated to average 1.8 hours per response, including the time to review instructions, search existing data resources, gater the data needed and complete and review the information collection. If you have comments concerning the accuracy of the time estimate(s) or suggestions for improving this form, please write to: U.S. Department of Health & Services, OS/OCIO/PRA, 200 Independence Ave., S.W., Suite 537-H, Washington D.C. 20201, Attention: PRA Reports Clearance Officer. Agency, Total Responses, Average Burden per response in Hours, Total Burden Hours • CNCS, 10, 4, 40 • DOI, 1274, 49/60, 1046 • DOS, 150, 5/60, 13 • EPA, 9098, 1.97, 17905 • SSA, 1400, 30/60, 700 • TREAS, 276, 1, 276 • VA, 184, 15/60, 46 • USDA, 7241, 3, 21723 • DOC, 5685, 20/60, 1895 • DOT, 50, 1.6, 80 • DHS, 150, 2, 300 • HHS, 1510, 2.64, 3998 • Total, 27028,_,48022 • 48022 hrs. / 27028 = 1.8 total hours per response. Y Close Attachments Attached Documents Title Description GrantApplication.xml GrantApplication.xml Submitted in Grants.gov Form GG LobbyingPorm- Form GG_LobbyingForm-V1.1.pdf Submitted in Grants.gov V1.1.pdf Form SF424 2 1-V2.1.pdf Form SF424_2_1-V2.1.pdf Submitted in Grants.gov 03 FF 089-0-10 BdgtNrrtve IJSR FL-TF2 CA2020 Budget Narrative FL-TF2 CA2020 Budget Narrative 07152020 FL-TF2 Budget.xlsm Position Descriptions 2020.pdif Position Descriptions 2020 Position Descriptions 2020 FY2019 City of Miami Single FY2019 City of Miami Single Audit FY2019 City of Miami Single Audit Audit Secure.pdf Certification Regarding Lobbying Status Signed Date Signed 07/21/2020 Certification for Contracts, Grants, Loans, and Cooperative Agreements https://eservices.fema.gov/ndgrants/grantee/submitApplication.action 7/21/2020 ND Grants View Application Action History Page 4 of 7 The undersigned certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, 'Disclosure of Lobbying Activities,' in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,00 0 and not more than $100,000 for each such failure. Statement for Loan Guarantees and Loan Insurance The undersigned states, to the best of his or her knowledge and belief, that: If any funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this commitment providing for the United States to insure or guarantee a loan, the undersigned shall complete and submit Standard Form-LLL, 'Disclosure of Lobbying Activities,' in accordance with its instructions. Submission of this statement is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required statement shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Applicant's Organization: City of Miami - Florida Task Force II Signing Authority Name: Mr. Miroslava Diaz Signature Date: 07/21/2020 Signatory Authority Title: Program Manager I, Erik Sanchez, or my designee am hereby providing my signature for this application as of 07/21/2020 SF-LLL Disclosure of Lobbying Activities OMB Number 0348-0046 Expiration Date 12/31/2013 Burden Statement Status Not Applicable Form Not Applicable to Application Yes SF-424B Assurances for Non -Construction Programs OMB Number 4040-0007 Expiration Date 06/30/2014 Burden Statement Status Signed https://eservices.fema.gov/ndgrants/grantee/submitApplication.action 7/21/2020 ND Grants I View Application Action History Page 5 of 7 Date Signed 07/21/2020 Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0040), Washington, DC 20503. NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant, I certify that the applicant: 1. Has the legal authority to apply for Federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay the non -Federal share of project cost) to ensure proper planning, management and completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States and, if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S,C. §§4728-4763) relating to prescribed standards for merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F), 6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681- 1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. §§6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee- 3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and, (j) the requirements of any other nondiscrimination statute(s) which may apply to the application. 7. Will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally -assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply, as applicable, with provisions of the Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 9. Will comply, as applicable, with the provisions of the Davis- Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327- 333), regarding labor standards for federally -assisted construction subagreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93- 205). https://eservices.fema.gov/ndgrants/grantee/submitApplication.action 7/21/2020 ND Grants I View Application Action History Page 6 of 7 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. §470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§469a-1 et seq.). 14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. §§2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. §§4801 et seq.) which prohibits the use of lead -based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States, Local Governments, and Non -Profit Organizations." 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, and policies governing this program. 19. Will comply with the requirements of Section 106(g) of the Trafficking Victims Protection Act (TVPA) of 2000, as amended (22 U.S.C. 7104) which prohibits grant award recipients or a sub -recipient from (1) Engaging in severe forms of trafficking in persons during the period of time that the award is in effect (2) Procuring a commercial sex act during the period of time that the award is in effect or (3) Using forced labor in the performance of the award or subawards under the award. Applicant's Organization: City of Miami - Florida Task Force II Signing Authority Name: Miroslava Diaz Signature Date: 07/21/2020 Signatory Authority Title: Program Manager I, Erik Sanchez, or my designee am hereby providing my signature for this application as of 07/21/2020 Y https://eservices.fema.gov/ndgrants/grantee/submitApplication.action 7/21/2020 ND Grants I View Application Action History Page 7 of 7 Close Action History 10 V records per page Showin 1 to 4 of 4 entries Search User Action System Status Change System Status Change System Status Change System Status Change • 1 Description Application status updated from Pending Submission to Pending Review Application status updated from Pending Review to Pending Submission Application status updated from Pending Submission to Pending Review Application status updated from Pending Review to Pending Submission Date 07/21/2020 12:17 -04:00 07/09/2020 10:14 -04:00 07/09/2020 10:11 -04:00 07/02/2020 13:34 -04:00 Y https://eservices.fema.gov/ndgrants/grantee/submitApplication.action 7/21/2020 Diaz, Miroslava From: Sent: To: Cc: Subject: ndgrants@fema.dhs.gov Thursday, July 23, 2020 10:23 AM USAR (PM) Diaz, Miroslava; Diaz, Miroslava Application Received CAUTION: This is an email from an external source. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Erik Sanchez, This is to inform you that your application EMW-2020-CA-APP-00056 has been received by FEMA. Thank you for participating in the Fiscal Year (FY) 2020 National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement! 1 Diaz, Miroslava From: Diaz, Miroslava Sent: Thursday, August 20, 2020 2:26 PM To: Sanchez, Erik Subject: FW: Application for Federal Assistance Approved Attachments: EMW-2020-CA-00056-S01 Award Letter.pdf For your records. From: ndgrants@fema.dhs.gov [mailto:ndgrants@fema.dhs.gov] Sent: Thursday, August 20, 2020 1:30 PM To: Diaz, Miroslava <MirosDiaz@miamigov.com> Cc: USAR (PM) <usarpm@miamigov.com> Subject: Application for Federal Assistance Approved CAUTION: This is an email from an external source. Do not click links or open attachments unless you recognize the sender and know the content is safe. Captain Erik Sanchez City of Miami - Florida Task Force II 444 SW 2ND Avenue, 10th Floor [Grantee Organization > Physical Address > Address 2] Miami, FL, 33130 - Congratulations! Your grant application EMW-2020-CA-APP-00056 submitted under the Department of Homeland Security's (DHS) FY 2020 National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement has been approved for award. Your award number is EMW-2020-CA-00056-S01. Please log into ND Grants at [https://portal.fema.gov] to accept the award. Enter your User Name and Password to log in. Please note you must be the Authorized Official in order to accept the award. Once you reach the ND Grants homepage, click the Award Offer Review link in the Pending Tasks column. From the Award Offer Review page, click the Complete Award Offer Review icon (wrench) in the Action column. Then review the Award Package and accept or decline the award. Please save or print the Award Package for your records. For ND Grants instructions and tutorials, please visit https://www.fema.gov/non-disaster-grants-management-system. If you have any questions, please contact your Program Manager or the ND Grants Service Desk at: Phone: 800-865-4076 E-mail: NDGrants@fema.dhs.gov 1 CITY OF MIAMI SINGLE AUDIT REPORT City of Miami, Florida Single Audit Reports in Accordance with Uniform Guidance and Chapter 10.550, Rules of the Florida Auditor General Fiscal Year Ended September 30, 2019 Table of Contents Independent Auditor's Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance With Government Auditing Standards 1-2 Independent Auditor's Report on Compliance for Each Major Federal Program and Major State Project; Report on Internal Control Over Compliance; and Report on the Schedule of Expenditures of Federal Awards and Schedule of State Financial Assistance Required by the Uniform Guidance and Chapter 10.550, Rules of the Florida Auditor General 3-5 Schedule of Expenditures of Federal Awards 6-10 Schedule of State Financial Assistance 11 Notes to Schedule of Expenditures of Federal Awards and Schedule of State Financial Assistance 12 Schedule of Findings and Questioned Costs 13-14 RSM RSM US LLP Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance With Government Auditing Standards Independent Auditor's Report To the Honorable Mayor and Members of the City Commission City of Miami, Florida We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of the governmental activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information of the City of Miami, Florida (the City), as of and for the year ended September 30, 2019, and the related notes to the financial statements, which collectively comprise the City's basic financial statements, and have issued our report thereon dated March 20, 2020. Our report includes a reference to other auditors who audited the financial statements of the following component units and funds, as described in our report on the City's financial statements: Component Units / Funds Classification • Southeast Overtown Park West Redevelopment Agency • Omni Community Redevelopment Agency • Midtown Community Redevelopment Agency • Virginia Key Beach Park Trust • Liberty City Community Revitalization District Trusts • Firefighters' and Police Officers' Retirement Trust • General Employees' and Sanitation Employees' Retirement Trust and Other Managed Trusts • Miami Sports and Exhibition Authority • Downtown Development Authority • Bayfront Park Management Trust • Coconut Grove Business Improvement District • Wynwood Business Improvement District nonmajor special revenue fund nonmajor special revenue fund nonmajor special revenue fund nonmajor special revenue fund nonmajor special revenue fund aggregate remaining fund information aggregate remaining fund information discretely presented component unit discretely presented component unit discretely presented component unit discretely presented component unit discretely presented component unit This report does not include the results of the other auditors' testing of internal control over financial reporting or compliance and other matters that are reported on separately by those auditors. THE POWER OF BEING UNDERSTOOD AUDIT I TAX I CONSULTING 1 RSM US LLP Is the U.S. member firm of RSM International, a global network of independent audit. tax. and consulting firms. Visit rsmus.courtaboutusfor more information regarding RSM USLLPanc RSM International Internal Control over Financial Reporting In planning and performing our audit of the financial statements, we considered the City's internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of City's internal control. Accordingly, we do not express an opinion on the effectiveness of the City's internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. Compliance and Other Matters As part of obtaining reasonable assurance about whether the City's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. Accordingly, this communication is not suitable for any other purpose. .sA, vs ,P Miami, Florida March 20, 2020 2 RSM RSM US LLP Report on Compliance for Each Major Federal Program and Major State Project; Report on Internal Control Over Compliance; and Report on the Schedule of Expenditures of Federal Awards and Schedule of State Financial Assistance Required by the Uniform Guidance and Chapter 10.550, Rules of the Florida Auditor General Independent Auditor's Report To the Honorable Mayor and Members of the City Commission City of Miami, Florida Report on Compliance for Each Major Federal Program and Major State Project We have audited the City of Miami, Florida's (the City) compliance with the types of compliance requirements described in the OMB Compliance Supplement and the requirements described in the Florida Department of Financial Services State Projects Compliance Supplement, that could have a direct and material effect on each of the City's major federal programs and major state projects for the year ended September 30, 2019. The City's major federal programs and major state projects are identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. Management's Responsibility Management is responsible for compliance with federal and state statutes, regulations and the terms and conditions of its federal and state awards applicable to its federal programs and state projects. Auditor's Responsibility Our responsibility is to express an opinion on compliance for each of the City's major federal programs and major state projects based on our audit of the types of compliance requirements referred to above. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) and Chapter 10.550, Rules of the Florida Auditor General (Chapter 10.550). Those standards, the Uniform Guidance and Chapter 10.550 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program or major state project occurred. An audit includes examining, on a test basis, evidence about the City's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. THE POWER OF BEING UNDERSTOOD AUDIT I TAXI CONSULTING 3 RSM US LIP is the U.S. member firm of RSM International, a global network of independent audit, tax, and consulting firms. Visit rsmus.comfahoutus for more intormation regarding RSM US LLP and RSM international. We believe that our audit provides a reasonable basis for our opinion on compliance for each major federal program and major state project. However, our audit does not provide a legal determination of the City's compliance. Opinion on Each Major Federal Program and Major State Project In our opinion, the City complied, in all material respects, with the types of compliance requirements referred to above that could have a direct and material effect on each of its major federal programs and major state projects for the year ended September 30, 2019 Report on Internal Control Over Compliance Management of the City is responsible for establishing and maintaining effective internal control over compliance with the types of compliance requirements referred to above. In planning and performing our audit of compliance, we considered the City's internal control over compliance with the types of requirements that could have a direct and material effect on each major federal program and major state project to determine the auditing procedures that are appropriate in the circumstances for the purpose of expressing an opinion on compliance for each major federal program and state project, and to test and report on internal control over compliance in accordance with Uniform Guidance and Chapter 10.550, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the City's internal control over compliance. A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program or state project on a timely basis. A material weakness in internal control over compliance is a deficiency, or combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program or state project will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program or state project that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of Uniform Guidance and Chapter 10.550. Accordingly, this report is not suitable for any other purpose. 4 Report on the Schedule of Expenditures of Federal Awards and Schedule of State Financial Assistance Required by the Uniform Guidance and Chapter 10.550, Rules of the Florida Auditor General We have audited the financial statements of the City as of and for the year ended September 30, 2019, and have issued our report thereon dated March 20, 2020, which contained unmodified opinions on those financial statements, and included a reference to other auditors. Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the basic financial statements. The accompanying schedule of expenditures of federal awards and schedule of state financial assistance are presented for purposes of additional analysis as required by Uniform Guidance and Chapter 10.550, Rules of the Florida Auditor General, and is not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. The information has been subjected to the auditing procedures applied in the audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the schedule of expenditures of federal awards and schedule of state financial assistance are fairly stated in all material respects in relation to the basic financial statements as a whole. SAf t I P Miami, Florida April 23, 2020, except for the Schedule of Expenditures of Federal Awards and Schedule of State Financial Assistance for which the date is March 20, 2020 5 City of Miami, Florida Schedule of Expenditures of Federal Awards Fiscal Year Ended September 30, 2019 Federal Grantor/Pass-through Grantor/Program or Cluster Title U.S Department of Agriculture Pass -Through Florida Department of iHealth: Child and Adult Care Food Program Total U.S Department of Agriculture Department of Commerce Office Coastal Zone Management Administration Awards Total Department of Commerce Office U.S Department of Housing and Urban Development Pass -Through Entity Pass -Through to CFDA Number GrantlContract Number Identifying Number Subrecipients Federal Expenditures 10.558 A-2384 16165FL350N1099 $ $ 73,857 S-576 16165FL350N1099/ 52,578 16165FL350N2020 11.419 NA17N0S4190059 126,435 $ 126,435 $ 30,000 $ 30,000 Community Development Block Grants/Entitlement Grants Cluster 14.218 B-06-MC-120013 $ - $ 248 B-07-MC-120013 56,703 137,499 B-08-MC-120013 45,486 45,486 B-10-MC-120013 42,580 109,470 B-11-MC-120013 62,633 228,932 B-12-MC-120013 2,013 20,847 B-13-MC-120013 17,864 B-14-MC-120013 48,883 210,951 B-15-MC-120013 14,495 734,565 B-16-MC-120013 117,120 1,092,102 B-17-MC-120013 170,735 197,406 B-18-MC-120014 960,900 4,644,746 B-19-MC-120013 1,700 1,521,548 7,441,816 Emergency Solutions Grant Program 14.231 E-12-MC-120002 368 384 E-13-MC-120002 1 6,656 E-14-MC-120002 337 337 E-15-MC-120002 221 221 E-16-MC-120002 14,150 14,150 E-17-MC-120002 1,782 2,569 E-18-MC-120002 117,276 406,023 134,135 430,340 (Continued) 6 City of Miami, Florida Schedule of Expenditures of Federal Awards Fiscal Year Ended September 30, 2019 Federal Grantor/Pass-through Grantor/Program or Cluster Title Pass -Through Entity Pass -Through to CFDA Number Grant/Contract Number Identifying Number Subrecipients Federal Expenditures HOME Investment Partnership Program 14.239 M-05-MC-120211 41,234 M-06-MC-120211 1,688 M-07-MC-120011 1,083 M-08-MC-120011 62,311 M-09-MC-120011 27,298 M-10-MC-120011 170,149 M-11-MC-120011 24,066 M-12-MC-120011 47,448 M-13-MC-120011 502,328 M-14-MC-120011 142,136 M-15-MC-120011 614,069 M-16-MC-120011 1,512,716 M-17-MC-120011 579,581 M-18-MC-120011 415,367 4,141,474 Housing Opportunities for Persons with AIDS 14.241 F-LH-05-F005 6,959 Pass -Through Miami -Dade County, Florida: F-LH-10-F005 88,750 F-LH-15-F005 366,741 F-LH-16-F005 122,162 F-LH-17-F005 5,522,205 F-LH-18-F005 - 5,352,899 11,459,716 Continuum of Care Program 14.267 FL0190L4D001710 596000573 84,372 FL0189L4D001710 596000573 95,947 FLO211L4D001710 596000573 152,632 FL0189L4D001811 596000573 201,110 FL0190L4D001811 596000573 54,082 FL0211L40001811 596000573 - 100,584 688,727 Lower Income Housing Assistance Program -Section 8 Moderate Rehabilitation 14.856 FL145MR0001 - 1,901,654 FL145MR0002 512,307 2,413,961 (Continued) 7 City of Miami, Florida Schedule of Expenditures of Federal Awards Fiscal Year Ended September 30, 2019 Pass -Through Entity Pass -Through to Federal Grantor/Pass-through Grantor/Program or Cluster Title CFDA Number Grant/Contract Number Identifying Number Subrecipients Federal Expenditures Section 8 Housing Choice Vouchers Cluster 14.871 FL-145 2,356,593 Total U.S Department of Housing and Urban Development $ 1,655,683 $ 28,932,627 U.S Department of Justice Pass -Through Office of the Florida Attomey General: Crime Victim Assistance 16.575 VOCA-2017-City of Miami Depa-00096 596000375 $ $ 5,312 VOCA-2018-City of Miami Depa-00016 596000375 226,185 231,497 Public Safety Partnership and Community Policing Grants 16.710 2016ULWX0024 704,376 2017ULWX0033 640,002 1,344,378 Edward Byrne Memorial Justice Assistance Grant Program 16.738 2016-DJ-BX-0816 106,557 2018-DJ-BX-0831 193,699 Pass -Through Florida Department of Law Enforcement: 300,256 Edward Byme Memorial Justice Assistance Grant Program 16.738 2017-DJ-BX-0788 2017-DJ-BX-0788 172,278 DNA Backlog Reduction Program 16.741 2017-AK BX-0013 43,221 Edward Byrne Memorial Competitive Grant Program 16.751 2014-WY-BX-002 57,154 471,148 Comprehensive Opioid Abuse Site -Based Program 16.838 2018-AR-BX-K1019 2,245 Body Wom Camera Policy and Implementation 16.835 2016-BC-BX-K087 - 81,226 Equitable Sharing Program 16.922 not applicable 534,760 Total U.S Department of Justice $ 57,154 $ 3,181,009 (Continued) 8 City of Miami, Florida Schedule of Expenditures of Federal Awards Fiscal Year Ended September 30, 2019 Federal Grantor/Pass-through Grantor/Program or Cluster Title U.S. Department of Transportation Pass -Through Florida Department of Transportation: Highway Planning and Construction Cluster National Priority Safety Programs - Highway Safety Cluster Total U.S Department of Transportation CFDA Number 20.205 20.616 GrantlContract Number Pass -Through Entity Pass -Through to Identifying Number Subrecipients Federal Expenditures G0R73 Not available $ $ 903 ARJ81 Not available 379,148 AR558/431501-1 Not available - 703 AR559/420917-1 Not available - 886 G1156 GOP50 National Endowment for the Humanities Museum Grant African American History and Culture 45.309 MH-00-17-0022-17 Total National Endowment for the Humanities US Department of Health and Human Services 381,640 73,084 1,485 74,569 $ $ 456,209 $ 127,842 $ $ 127,842 Pass -Through Florida Agency for Persons with Disabilities: Medical Assistance Program 93.778 Not Applicable Not available $ $ 304,694 Total U.S Department of Health and Human Services $ Executive Office of the President Pass -Through South Florida HIDTA/Monroe County Sheriffs: High Intensity Drug Trafficking Areas Program Total Executive Office of the President U.S Department of Homeland Security National Urban Search and Rescue Response System 95.001 $ 304,694 G15MI001A G15MI001A $ $ 102,896 G19MI0001A G19MI0001A 37,568 $ $ 140,464 97.025 EMW-2014-CA-K00009 $ $ 501 EMW-2015-CA 00042 49,113 EMW-2016-CA-00019-$01 150,103 EMW-2017-CA-00048 174,073 EMW-2018-CA-00008 1,121,470 EMW-95-k-4718 3,020,713 (Continued) 9 4,515,973 City of Miami, Florida Schedule of Expenditures of Federal Awards Fiscal Year Ended September 30, 2019 Federal Grantor/Pass-through Grantor/Program or Cluster Title Assistance to Firefighters Grant Pass -Through State of Florida Division of Emergency Management: Disaster Grants - Public Assistance (Presidentially Declared Disasters) Pass -Through State of Florida Division of Emergency Management: Homeland Security Grant Program Preparing for Emerging Threats and Hazards Total U.S Department of Homeland Security Total Expenditures for Federal Awards Pass -Through Entity Pass -Through to CFDA Number Grant/Contract Number Identifying Number Subrecipients Federal Expenditures 97.044 2017-F6-C111-P4310000-4101-D 126,640 2018-F7-C111-P4310000-4101-D 90,910 217,550 97.036 Z0032 4337DRFLP0000001 1,954,889 106,941 2,061,830 97.067 17-DS-V9-11-23-02-346 EMW-2016-SS-00092-S01 1,141,165 18-DS-X3-11-23-02-376 EMW-2017-SS-00061 2,437,477 3,254,972 19-DS-04-11-23-02-319 EMW-2018-SS-00064 134,181 588,957 18-DS-X1-11-23-02-338 EMW-2017-SS-00061 98,076 97.133 EMW-2016-GR-00097 EMW-2016-GR-00097-S01 See Notes to Schedule of Expenditures of Federal Awards and Schedule of State Financial Assistance 10 2,571,658 5,083,170 291,748 467,951 $ 2,863,406 $ 12,346,474 $ 4,576,243 $ 45,645,754 City of Miami, Florida Schedule of State Financial Assistance Fiscal Year Ended September 30, 2019 State Grantor/Pass-through Grantor/Program or Cluster Title Department of Environmental Protection Statewide Surface Water Restoration and Wastewater Projects Total Department of Environmental Protection CSFA Number Grant/Contract Number State Expenditures 37.039 S0774 $ 450,000 LP132OJ 1,046,635 $ 1,496,635 Department of Economic Opportunity Division of Housing and Community Development 40.038 HL098 $ 500,000 Total Department of Economic Opportunity $ 500,000 Florida Housing Finance Corporation State Housing Initiatives Partnership (SHIP) Program 40.901 Total Florida Housing Finance Corporation SHIP FY2018-2019 $ 10,009 SHIP FY2017-2018 632,021 SHIP FY2016-2017 196,136 $ 838,166 Department of Financial Services Local Government Fire Service Grants Equipment/Training Materials 43.010 2360A $ 400,000 Total Department of Financial Services $ 400,000 Florida Department of State Historic Preservation Grants Acquisition, Restoration of Historic Properties Total Florida Department of State 45.031 19.H.SM.100.064 $ 23,080 45.032 MP511 259,772 $ 282,852 Department of Transportation Public Transit Service Development Program 55.012 444353-1-84-01 $ 210,572 GE075 118,224 Total Department of Transportation $ 328,796 Department of Health Emergency Medical Services (EMS) Matching Awards 64.003 M6026 $ 25,834 Pass -Through Miami -Dade County, Florida: County Grant Awards 64.005 EMS County Grant #C0013 43,011 Total Department of Health $ 68,845 Total Expenditures of State Financial Assistance $ 3,915,294 See Notes to Schedule of Expenditures of Federal Awards and Schedule of State Financial Assistance 11 City of Miami, Florida Notes to Schedule of Expenditures of Federal Awards and Schedule of State Financial Assistance Fiscal Year Ended September 30, 2019 Note 1. General and Basis of Presentation The accompanying Schedule of Expenditures of Federal Awards and Schedule of State Financial Assistance (the Schedules) present the expenditure activities of all federal programs and state awards of the City of Miami, Florida (the City) for the year ended September 30, 2019. All expenditures related to federal awards and state financial assistance received directly from federal and state agencies, as well as federal and state awards passed through other government agencies are included in the accompanying Schedules. The information in the Schedules is presented in accordance with the requirements of the Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) and Chapter 10.550, Rules of the Florida Auditor General (Chapter 10.550). Because the Schedules present only a selected portion of the operations of the City, it is not intended to and does not present the financial position, changes in fund balance/net position or cash flows, where applicable, of the City. The City's reporting entity is defined in Note 1 of the City's basic financial statements. Note 2. Basis of Accounting The accompanying Schedules are presented using the modified accrual basis of accounting since grants are accounted for in the governmental fund types of the City. Such expenditures are reported following the cost principles contained in the Uniform Guidance and Chapter 10.550, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Note 3. Indirect Cost Recovery The City did not recover its indirect costs using the 10% de minimis indirect cost rate provided under Section 200.414 of the Uniform Guidance. 12 City of Miami, Florida Schedule of Findings and Questioned Costs Fiscal Year Ended September 30, 2019 I — Summary of Independent Auditor's Results Financial Statements Type of report the auditor issued on whether the financial statements audited were prepared in accordance with GAAP: Unmodified Internal control over financial reporting: Material weakness(es) identified? Yes X No Significant deficiency(ies) identified? Yes X None Reported Noncompliance material to financial statements noted? Yes X No Federal Awards Internal control over major programs: Material weakness(es) identified? Yes Significant deficiency(ies) identified? Yes X No X No Type of auditor's report issued on compliance for major programs: Unmodified Any audit findings disclosed that are required to be reported in accordance with Section 2 CFR 200.516(a)? Yes X No Identification of major programs: CFDA Number 14.218 14.239 14.267 14.871 14.856 97.025 Name of Federal Program or Cluster Community Development Block Grants/Entitlement Grants Cluster HOME Investment Partnership Program Continuum of Care Program Section 8 Housing Choice Vouchers Lower Income Housing Assistance Program -Section 8 Moderate Rehabilitation National Urban Search and Rescue Response System Dollar threshold used to distinguish between type A and B programs: $1,369,372 Auditee qualified as low -risk auditee? (Continued) X Yes No 13 City of Miami, Florida Schedule of Findings and Questioned Costs Fiscal Year Ended September 30, 2019 Section I — Summary of Auditor's Results (Continued) State Financial Assistance Internal control over major projects: Material weakness(es) identified? Significant deficiency(ies) identified? Type of auditor's report issued on compliance for major projects: Any audit findings disclosed that are required to be reported in accordance with Chapter 10.550, Rules of the Florida Auditor General? Identification of major projects: The projects tested as major were as follows: CSFA Number(s) 37.039 40.038 40.901 Dollar threshold used to distinguish between type A and type B projects: Yes Yes X No X No Unmodified Yes X No Name of State Proiect Statewide Surface Water Restoration And Wastewater Projects Division of Housing And Community Development State Housing Initiatives Partnership (SHIP) Program $750,000 Section 11— Financial Statements Findings No matters to report. Section III — Federal Awards Findings and Questioned Costs No matters to report. Section IV — State Financial Assistance Findings and Questioned Costs No matters to report. IV — Summary Schedule of Prior Audit Findings The prior year single audit disclosed no findings in the Schedule of Findings and Questioned Costs and no uncorrected or unresolved findings exist from the prior audit's Summary Schedule of Prior Audit Findings. 14 U.S. Department of Homeland Security Washington, D.C. 20472 GRANT AMENDMENT LETTER City of Miami - Florida Task Force II Erik Sanchez 444 SW 2ND Avenue, 10th Floor Miami, FL 33130 - Re: Amendment #: EMW-2020-CA-00056-A03 Dear Erik Sanchez, The amendment to change the award information for Fiscal Year (FY) 2020 National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement (Award #: EMW-2020-CA-00056-S01) has been approved on 09/29/2021. The changes to the award information are listed below. Budget Change: Budget Class Previous Amount Adjusted Amount Personnel $788,581.00 $788,581.00 Fringe Benefits $87,462.00 $87,462.00 Travel $51,000.00 $51,000.00 Equipment $160,038.00 $207,956.00 Supplies $5,000.00 $5,000.00 Contractual $130,550.00 $130,550.00 Construction $0.00 $0.00 Indirect Charges $0.00 $0.00 Other $0.00 $0.00 Total $1,222,631.00 $1,270,549.00 Please allow 2-3 business days for this information to be reflected in the Payment and Reporting System (PARS). Terms and Conditions Change: The following Term and Condition has been added to your award: FY 2021 Supplemental Funding for the FY 2020 Award FEMA is adding Fiscal Year (FY) 2021 funding as a supplement to your FY 2020 award, which is indicated in the obligating document of this amended award package. These supplemental funds may only be used for expenses incurred on/after October 1, 2020 (i.e., they cannot be used to cover expenses incurred before the federal FY 2021). These supplemental funds can be used for expenses incurred through the end of your FY 2020 award period of performance. The award information contained in this amendment supersedes award information listed in previous award packages and amendments. If you have any questions or concerns regarding your grant funds, please call 1-866-927-5646. NICA DANNELLE MATHES Section Chief Amendment Agreement Articles ?Ali T ,Ln- 4111,Fir U.S. Department of Homeland Security Washington, D.C. 20472 AGREEMENT ARTICLES National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement GRANTEE: City of Miami - Florida Task Force II ORGANIZATION EIN: 59-6000375 ORGANIZATION DUNS: 072220791 ORGANIZATION TYPE: Others (specify) ORGANIZATION CONGRESSIONAL FL-1 8 DISTRICT CODE: ORGANIZATION PHYSICAL 444 SW 2ND Avenue, 10th Floor ADDRESS: Miami, FL 33130 - ORGANIZATION MAILING ADDRESS: 444 SW 2ND Avenue, 10th Floor Miami, FL - PROGRAM: National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement SOLICITATION NAME: Fiscal Year (FY) 2020 National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement SOLICITATION YEAR: 2020 SOLICITATION DESCRIPTION: The National Urban Search and Rescue (US&R) Response System (the System) provides funding for 28 national task forces staffed and equipped to assist State and local governments conduct around -the -clock search -and -rescue operations following a Presidentially declared major disaster or emergency under the Stafford Act (e.g., earthquakes, tornadoes, floods, hurricanes, aircraft accidents, hazardous materials spills and catastrophic structure collapses). When deployed, these task forces support State and local emergency responders' efforts to locate survivors and manage recovery operations. This program supports DHS Mission 5, Goal 5.1: Enhance National Readiness, as provided in the DHS 2014 Quadrennial Homeland Security Review. The objective of this Cooperative Agreement AMENDMENT NUMBER: is to provide for the sustainment and readiness of the System and local jurisdictions, through the funding of: administration and management, training, equipment, and storage and maintenance. Program Priorities are as follows: 1. Ensure that System Sponsoring Agency Administrative Organizations manage and administer task force affairs and activities consistent with best practices; to include making available training and exercises that enable task force personnel to safely perform assigned duties in accordance with established FEMA and System standards and guidance. 2. Ensure a state of readiness and enhance operational effectiveness by acquiring and maintaining equipment and tools in accordance with the System's current approved FEMA Equipment Cache List. 3. Provide leased space to meet the office, training site and storage requirements of the System. 4. Optimize standby activities by making available resources to enable catastrophic event planning, mobilization exercises and technical assistance. 5. Provide forums to enable FEMA and System Sponsoring Agency senior leadership coordination and discussion on System strategic issues. EMW-2020-CA-00056-A03 Name of the AO who signed the amendment NICA MATHES TABLE OF CONTENTS Article I - USA PATRIOT Act of 2001 Article II - Universal Identifier and System of Award Management Article III - Nondiscrimination in Matters Pertaining to Faith -Based Organizations Article IV - SAFECOM Article V - Copyright Article VI - Federal Debt Status Article VII - Americans with Disabilities Act of 1990 Article VIII - False Claims Act and Program Fraud Civil Remedies Article IX - Duplication of Benefits Article X - Federal Leadership on Reducing Text Messaging while Driving Article XI - Reporting Subawards and Executive Compensation Article XII - Non -Supplanting Requirement Article XIII - Best Practices for Collection and Use of Personally Identifiable Information (PII) Article XIV - National Environmental Policy Act Article XV - Rehabilitation Act of 1973 Article XVI - Limited English Proficiency (Civil Rights Act of 1964, Title VI) Article XVII - Hotel and Motel Fire Safety Act of 1990 Article XVIII - Disposition of Equipment Acquired Under the Federal Award Article XIX - Trafficking Victims Protection Act of 2000 (TVPA) Article XX - Prior Approval for Modification of Approved Budget Article XXI - Reporting of Matters Related to Recipient Integrity and Performance Article XXII - Acceptance of Post Award Changes Article XXIII - Assurances, Administrative Requirements, Cost Principles, Representations and Certifications Article XXIV - Whistleblower Protection Act Article XXV - Patents and Intellectual Property Rights Article XXVI - Energy Policy and Conservation Act Article XXVII - Civil Rights Act of 1964 - Title VI Article XXVIII - Notice of Funding Opportunity Requirements Article XXIX - Lobbying Prohibitions Article XXX - Terrorist Financing Article XXXI - Drug -Free Workplace Regulations Article XXXII - Acknowledgement of Federal Funding from DHS Article XXXII! - Age Discrimination Act of 1975 Article XXXIV - Activities Conducted Abroad Article XXXV - DHS Specific Acknowledgements and Assurances Article XXXVI - Civil Rights Act of 1968 Article XXXVII - Education Amendments of 1972 (Equal Opportunity in Education Act) - Title IX Article XXXVIII - Fly America Act of 1974 Article XXXIX - Debarment and Suspension Article XL - Use of DHS Seal, Logo and Flags Article XLI - Procurement of Recovered Materials Article XLII - Program Income Article XLIII - Cooperative Agreement; Federal Involvement Article XLIV - Renovation and Modification Costs Article XLV - Warehouse Leases Article XLVI - FY 2021 Supplemental Funding for the FY 2020 Award Article I - USA PATRIOT Act of 2001 Recipients must comply with requirements of Section 817 of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act of 2001 (USA PATRIOT Act), Pub. L. No. 107-56, which amends 18 U.S.C. sections 175-175c. Article II - Universal Identifier and System of Award Management Recipients are required to comply with the requirements set forth in the government -wide financial assistance award term regarding the System for Award Management and Universal Identifier Requirements located at 2 C.F.R. Part 25, Appendix A, the full text of which is incorporated here by reference. Article III - Nondiscrimination in Matters Pertaining to Faith -Based Organizations It is DHS policy to ensure the equal treatment of faith -based organizations in social service programs administered or supported by DHS or its component agencies, enabling those organizations to participate in providing important social services to beneficiaries. Recipients must comply with the equal treatment policies and requirements contained in 6 C.F.R. Part 19 and other applicable statues, regulations, and guidance governing the participations of faith -based organizations in individual DHS programs. Article IV - SAFECOM Recipients receiving federal financial assistance awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. Article V - Copyright Recipients must affix the applicable copyright notices of 17 U.S.C. sections 401 or 402 and an acknowledgement of U.S. Government sponsorship (including the award number) to any work first produced under federal financial assistance awards. Article VI - Federal Debt Status All recipients are required to be non -delinquent in their repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. (See OMB Circular A-129.) Article VII - Americans with Disabilities Act of 1990 Recipients must comply with the requirements of Titles I, II, and III of the Americans with Disabilities Act, Pub. L. No. 101-336 (1990) (codified as amended at 42 U.S.C. sections 12101-12213), which prohibits recipients from discriminating on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities. Article VIII - False Claims Act and Program Fraud Civil Remedies Recipients must comply with the requirements of the False Claims Act, 31 U.S.C. sections 3729-3733, which prohibits the submission of false or fraudulent claims for payment to the federal government. (See 31 U.S.C. sections 3801-3812, which details the administrative remedies for false claims and statements made.) Article IX - Duplication of Benefits Any cost allocable to a particular federal financial assistance award provided for in 2 C.F.R. Part 200, Subpart E may not be charged to other federal financial assistance awards to overcome fund deficiencies; to avoid restrictions imposed by federal statutes, regulations, or federal financial assistance award terms and conditions; or for other reasons. However, these prohibitions would not preclude recipients from shifting costs that are allowable under two or more awards in accordance with existing federal statutes, regulations, or the federal financial assistance award terms and conditions. Article X - Federal Leadership on Reducing Text Messaging while Driving Recipients are encouraged to adopt and enforce policies that ban text messaging while driving as described in E.O. 13513, including conducting initiatives described in Section 3(a) of the Order when on official government business or when performing any work for or on behalf of the federal government. Article XI - Reporting Subawards and Executive Compensation Recipients are required to comply with the requirements set forth in the government -wide award term on Reporting Subawards and Executive Compensation located at 2 C.F.R. Part 170, Appendix A, the full text of which is incorporated here by reference in the award terms and conditions. Article XII - Non -Supplanting Requirement Recipients receiving federal financial assistance awards made under programs that prohibit supplanting by law must ensure that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non-federal sources. Article XIII - Best Practices for Collection and Use of Personally Identifiable Information (PII) Recipients who collect PII are required to have a publicly available privacy policy that describes standards on the usage and maintenance of the PII they collect. DHS defines personally identifiable information (PII) as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. Recipients may also find the DHS Privacy Impact Assessments: Privacy Guidance and Privacy Template as useful resources respectively. Article XIV - National Environmental Policy Act Recipients must comply with the requirements of the National Environmental Policy Act of 1969 (NEPA), Pub. L. No. 91-190 (1970) (codified as amended at 42 U.S.C. section 4321 et seq.) and the Council on Environmental Quality (CEQ) Regulations for Implementing the Procedural Provisions of NEPA, which require recipients to use all practicable means within their authority, and consistent with other essential considerations of national policy, to create and maintain conditions under which people and nature can exist in productive harmony and fulfill the social, economic, and other needs of present and future generations of Americans. Article XV - Rehabilitation Act of 1973 Recipients must comply with the requirements of Section 504 of the Rehabilitation Act of 1973, Pub. L. No. 93-112 (1973), (codified as amended at 29 U.S.C. section 794,) which provides that no otherwise qualified handicapped individuals in the United States will, solely by reason of the handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. Article XVI - Limited English Proficiency (Civil Rights Act of 1964, Title VI) Recipients must comply with Title VI of the Civil Rights Act of 1964, (42 U.S.C. section 2000d et seq.) prohibition against discrimination on the basis of national origin, which requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services. For additional assistance and information regarding language access obligations, please refer to the DHS Recipient Guidance: https://www.dhs.gov/guidance-published-help-department-supported-organizations-provide-meaningful-access- people-limited and additional resources on http://www.lep.gov. Article XVII - Hotel and Motel Fire Safety Act of 1990 In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C. section 2225a, recipients must ensure that all conference, meeting, convention, or training space funded in whole or in part with federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, (codified as amended at 15 U.S.C. section 2225.) Article XVIII - Disposition of Equipment Acquired Under the Federal Award When original or replacement equipment acquired under this award by the recipient or its sub -recipients is no longer needed for the original project or program or for other activities currently or previously supported by DHS/FEMA, you must request instructions from DHS/FEMA to make proper disposition of the equipment pursuant to 2 C.F.R. Section 200.313. Article XIX - Trafficking Victims Protection Act of 2000 (TVPA) Recipients must comply with the requirements of the government -wide financial assistance award term which implements Section 106(g) of the Trafficking Victims Protection Act of 2000 (TVPA), codified as amended at 22 U.S.C. section 7104. The award term is located at 2 C.F.R. section 175.15, the full text of which is incorporated here by reference. Article XX - Prior Approval for Modification of Approved Budget Before making any change to the DHS/FEMA approved budget for this award, you must request prior written approval from DHS/FEMA where required by 2 C.F.R. Section 200.308. DHS/FEMA is also utilizing its discretion to impose an additional restriction under 2 C.F.R. Section 200.308(e) regarding the transfer of funds among direct cost categories, programs, functions, or activities. Therefore, for awards with an approved budget where the Federal share is greater than the simplified acquisition threshold (currently $250,000), you may not transfer funds among direct cost categories, programs, functions, or activities without prior written approval from DHS/FEMA where the cumulative amount of such transfers exceeds or is expected to exceed ten percent (10%) of the total budget DHS/FEMA last approved. You must report any deviations from your DHS/FEMA approved budget in the first Federal Financial Report (SF-425) you submit following any budget deviation, regardless of whether the budget deviation requires prior written approval. Article XXI - Reporting of Matters Related to Recipient Integrity and Performance If the total value of any currently active grants, cooperative agreements, and procurement contracts from all federal awarding agencies exceeds $10,000,000 for any period of time during the period of performance of this federal award, then the recipients must comply with the requirements set forth in the government -wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is incorporated here by reference in the award terms and conditions. Article XXII - Acceptance of Post Award Changes In the event FEMA determines that changes are necessary to the award document after an award has been made, including changes to period of performance or terms and conditions, recipients will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate recipient acceptance of the changes to the award. Please call the FEMA/GMD Call Center at (866) 927-5646 or via e-mail to ASK-GMD@fema.dhs.gov if you have any questions. Article XXIII - Assurances, Administrative Requirements, Cost Principles, Representations and Certifications DHS financial assistance recipients must complete either the Office of Management and Budget (OMB) Standard Form 424B Assurances - Non -Construction Programs, or OMB Standard Form 424D Assurances - Construction Programs, as applicable. Certain assurances in these documents may not be applicable to your program, and the DHS financial assistance office (DHS FAO) may require applicants to certify additional assurances. Applicants are required to fill out the assurances applicable to their program as instructed by the awarding agency. Please contact the DHS FAO if you have any questions. DHS financial assistance recipients are required to follow the applicable provisions of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located at Title 2, Code of Federal Regulations (C.F.R.) Part 200, and adopted by DHS at 2 C.F.R. Part 3002. Article XXIV - Whistleblower Protection Act Recipients must comply with the statutory requirements for whistleblower protections (if applicable) at 10 U.S.0 section 2409, 41 U.S.C. section 4712, and 10 U.S.C. section 2324, 41 U.S.C. sections 4304 and 4310. Article XXV - Patents and Intellectual Property Rights Recipients are subject to the Bayh-Dole Act, 35 U.S.C. section 200 et seq, unless otherwise provided by law. Recipients are subject to the specific requirements governing the development, reporting, and disposition of rights to inventions and patents resulting from federal financial assistance awards located at 37 C.F.R. Part 401 and the standard patent rights clause located at 37 C.F.R. section 401.14. Article XXVI - Energy Policy and Conservation Act Recipients must comply with the requirements of the Energy Policy and Conservation Act, Pub. L. No. 94- 163 (1975) (codified as amended at 42 U.S.C. section 6201 et seq.), which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act. Article XXVII - Civil Rights Act of 1964 - Title VI Recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964 (codified as amended at 42 U.S.C. section 2000d et seq.), which provides that no person in the United States will, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. DHS implementing regulations for the Act are found at 6 C.F.R. Part 21 and 44 C.F.R. Part 7. Article XXVIII - Notice of Funding Opportunity Requirements All the instructions, guidance, limitations, and other conditions set forth in the Notice of Funding Opportunity (NOFO) for this program are incorporated here by reference in the award terms and conditions. All recipients must comply with any such requirements set forth in the program NOFO. Article XXIX - Lobbying Prohibitions Recipients must comply with 31 U.S.C. section 1352, which provides that none of the funds provided under a federal financial assistance award may be expended by the recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any federal action related to a federal award or contract, including any extension, continuation, renewal, amendment, or modification. Article XXX - Terrorist Financing Recipients must comply with E.O. 13224 and U.S. laws that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. Recipients are legally responsible to ensure compliance with the Order and laws. Article XXXI - Drug -Free Workplace Regulations Recipients must comply with drug -free workplace requirements in Subpart B (or Subpart C, if the recipient is an individual) of 2 C.F.R. Part 3001, which adopts the Government -wide implementation (2 C.F.R. Part 182) of Sec. 5152-5158 of the Drug -Free Workplace Act of 1988 (41 U.S.C. sections 8101-8106). Article XXXII - Acknowledgement of Federal Funding from DHS Recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposal, bid invitations, and other documents describing projects or programs funded in whole or in part with federal funds. Article XXXII! - Age Discrimination Act of 1975 Recipients must comply with the requirements of the Age Discrimination Act of 1975, Pub. L. No. 94-135 (1975) (codified as amended at Title 42, U.S. Code, section 6101 et seq.), which prohibits discrimination on the basis of age in any program or activity receiving federal financial assistance. Article XXXIV - Activities Conducted Abroad Recipients must ensure that project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained. Article XXXV - DHS Specific Acknowledgements and Assurances All recipients, subrecipients, successors, transferees, and assignees must acknowledge and agree to comply with applicable provisions governing DHS access to records, accounts, documents, information, facilities, and staff. 1. Recipients must cooperate with any compliance reviews or compliance investigations conducted by DHS. 2. Recipients must give DHS access to, and the right to examine and copy, records, accounts, and other documents and sources of information related to the federal financial assistance award and permit access to facilities, personnel, and other individuals and information as may be necessary, as required by DHS regulations and other applicable laws or program guidance. 3. Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate backup documentation to support the reports. 4. Recipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance. 5. Recipients of federal financial assistance from DHS must complete the DHS Civil Rights Evaluation Tool within thirty (30) days of receipt of the Notice of Award or, for State Administering Agencies, thirty (30) days from receipt of the DHS Civil Rights Evaluation Tool from DHS or its awarding component agency. After the initial submission for the first award under which this term applies, recipients are required to provide this information once every two (2) years as long as they have an active award, not every time an award is made. Recipients should submit the completed tool, including supporting materials, to CivilRightsEvaluation©hq.dhs.gov. This tool clarifies the civil rights obligations and related reporting requirements contained in the DHS Standard Terms and Conditions. Subrecipients are not required to complete and submit this tool to DHS. The evaluation tool can be found at https://www.dhs.gov/publication/dhs-civil-rights-evaluation-tool. 6. The DHS Office for Civil Rights and Civil Liberties will consider, in its discretion, granting an extension if the recipient identifies steps and a timeline for completing the tool. Recipients should request extensions by emailing the request to CivilRightsEvaluation@hq.dhs.gov prior to expiration of the 30-day deadline. Article XXXVI - Civil Rights Act of 1968 Recipients must comply with Title VIII of the Civil Rights Act of 1968, Pub. L. No. 90-284, as amended through Pub. L. 113-4, which prohibits recipients from discriminating in the sale, rental, financing, and advertising of dwellings, or in the provision of services in connection therewith, on the basis of race, color, national origin, religion, disability, familial status, and sex (see 42 U.S.C. section 3601 et seq.), as implemented by the U.S. Department of Housing and Urban Development at 24 C.F.R. Part 100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units-i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground -floor units in buildings without elevators) -be designed and constructed with certain accessible features. (See 24 C.F.R. Part 100, Subpart D.) Article XXXVII - Education Amendments of 1972 (Equal Opportunity in Education Act) - Title IX Recipients must comply with the requirements of Title IX of the Education Amendments of 1972, Pub. L. No. 92-318 (1972) (codified as amended at 20 U.S.C. section 1681 et seq.), which provide that no person in the United States will, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving federal financial assistance. DHS implementing regulations are codified at 6 C.F.R. Part 17 and 44 C.F.R. Part 19. Article XXXVIII - Fly America Act of 1974 Recipients must comply with Preference for U.S. Flag Air Carriers (air carriers holding certificates under 49 U.S.C. section 41102) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974, 49 U.S.C. section 40118, and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B-138942. Article XXXIX - Debarment and Suspension Recipients are subject to the non -procurement debarment and suspension regulations implementing Executive Orders (E.O.) 12549 and 12689, which are at 2 C.F.R. Part 180 as adopted by DHS at 2 C.F.R. Part 3000. These regulations restrict federal financial assistance awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs or activities. Article XL - Use of DHS Seal, Logo and Flags Recipients must obtain permission from their DHS FAO prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials. Article XLI - Procurement of Recovered Materials States, political subdivisions of states, and their contractors must comply with Section 6002 of the Solid Waste Disposal Act, Pub. L. No. 89-272 (1965), (codified as amended by the Resource Conservation and Recovery Act, 42 U.S.C. section 6962.) The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition. Article XLII - Program Income Per 2 CFR section 200.307, recipients are encouraged to earn income to defray program costs where appropriate. Program income means gross income earned by the recipient that is directly generated by a supported activity or earned as a result of the Federal award during the period of performance except as provided in 2 CFR section 200.307 paragraph (f). Program income includes but is not limited to income from fees for services performed, the use or rental of real or personal property acquired under Federal awards, the sale of commodities or items fabricated under a Federal award, and principal and interest on loans made with Federal award funds. Interest earned on advances of Federal funds is not program income. Except as otherwise provided in Federal statutes, regulations, or the terms and conditions of the Federal award, program income does not include rebates, credits, discounts, and interest earned on any of them. When the recipient earns program income under this cooperative agreement, this program income must be added to the Federal award as described by 2 CFR section 200.307(e)(2)). The program income must be used for the purposes and under the conditions of the Federal award. Article XLIII - Cooperative Agreement; Federal Involvement Program authority and responsibility under this cooperative agreement resides with FEMA and the recipient, consistent with the terms of the award, including the Notice of Funding Opportunity. FEMA will work with the recipient to review and refine work plans to ensure program goals and objectives can be effectively accomplished. The recipient and its subrecipients shall not develop or engage in the development of tasks not approved in recipient's application without post -award approval from the FEMA program office, and the issuance of a Grant Amendment from FEMA. FEMA will monitor the project on a continual basis by maintaining ongoing contact with the recipient and will provide input to the program's direction, in consultation with the recipient, as needed. Article XLIV - Renovation and Modification Costs Except for minor renovations and modifications of existing warehouse facilities that do not change the footprint of the structure, construction and renovation costs are not allowed. Examples of permissible minor renovation and modification costs include but are not limited to office/storage space build-out/reconfiguration, ceilings, loading docks/doors, lighting, HVAC, and security fencing. The National US&R Branch approval is required for reimbursement of renovation and modification costs. The purpose of allowing minor renovation and modification costs is to ensure the equipment cache is maintained as required under the National Urban Search and Rescue Response program. See 42 U.S.C. 5165f(I)(2); 44 C.F.R. 208.23(c)(4). Article XLV - Warehouse Leases Task force management is reminded you may only use cooperative agreement funds to pay for warehouse leases for a twelve month consecutive period within the overall period of performance and that there is no guarantee of cooperative agreement funding in future years. See Section VI, Cooperative Agreement Funding at pages 3-4. Task forces may write contracts with an available fund's clause or option years for protection. Article XLVI - FY 2021 Supplemental Funding for the FY 2020 Award FEMA is adding Fiscal Year (FY) 2021 funding as a supplement to your FY 2020 award, which is indicated in the obligating document of this amended award package. These supplemental funds may only be used for expenses incurred on/after October 1, 2020 (i.e., they cannot be used to cover expenses incurred before the federal FY 2021). These supplemental funds can be used for expenses incurred through the end of your FY 2020 award period of performance. Obligating Document for Amendment la. AGREEMENT NO. EMW-2020-CA-0005 6-S01 6. RECIPIENT NAME AND ADDRESS City of Miami - Florida Task Force II 444 SW 2ND Avenue, loth Floor Miami, FL 33130 - 9. NAME OF RECIPIENT PROJECT OFFICER Erik Sanchez 11. EFFECTIVE DATE OF THIS ACTION 09/29/2021 2. AMENDMENT NO. 3. EMW-2020-CA-00056-A03 RECIPIENT NO. 596000375 7. ISSUING FEMA OFFICE AND ADDRESS FEMA-GPD 400 C Street, SW, 3rd floor Washington, DC 20472-3645 POC: 866-927-5646 PHONE NO. (786) 554-3155 12. METHOD OF PAYMENT PARS 4. TYPE OF ACTION AMENDMENT 5. CONTROL NO. WX03757N2020T , WX03758N2020T , WX05442N2021 T 8. PAYMENT OFFICE AND ADDRESS FEMA Finance Center 430 Market Street Winchester, VA 22603 10. NAME OF FEMA PROJECT COORDINATOR Central Scheduling and Information Desk Phone: 800-368-6498 Email: Askcsid@dhs.gov 13. ASSISTANCE ARRANGEMENT Cost Reimbursement 15. DESCRIPTION OF ACTION a. (Indicate funding data for awards or financial changes) PROGRAM CFDA NO. NAME ACRONYM ACCOUNTING DATA (ACCS CODE) XXXX-XXX-XXXXXX- XXXXX-XXXX-XXXX-X National 97.025 2020-OS-A392-D60D- Urban Search -4101-D & Rescue (US&R) Response System Readiness Cooperative Agreement National 97.025 2020-OS-A392-D60D- Urban Search -3160-D & Rescue (US&R) Response System Readiness Cooperative Agreement National 97.025 2021-OS-A392-D60D- Urban Search -4101-D & Rescue (US&R) Response PRIOR TOTAL AWARD $1,202,810.00 $19,821.00 AMOUNT AWARDED THIS ACTION + OR (-) 14. PERFORMANCE PERIOD From: 09/01/2020 Budget Period 09/01/2020 To: 08/31/2023 08/31/2023 CURRENT CUMULATIVE NON - TOTAL FEDERAL COMMITMENT AWARD $0.00 $1,202,810.00 $0.00 $19,821.00 See Totals See Totals $0.00 $47,918.00 $47,918.00 See Totals System Readiness Cooperative Agreement TOTALS S1,222,631.00 $47,918.00 $1,270,549.00 $0.00 b. To describe changes other than funding data or financial changes, attach schedule and check here. N/A 16 a. FOR NON -DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT TO FEMA (See Block 7 for address) National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement recipients are not required to sign and return copies of this document. However, recipients should print and keep a copy of this document for their records. 16b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited above. 17. RECIPIENT SIGNATORY OFFICIAL OR DESIGNEE (at the time of the Award) (Name and Title) Sanchez, Erik 18. FEMA SIGNATORY OFFICIAL (Name and Title) NICA DANNELLE MATHES, Section Chief SIGNATURE DATE 08/20/2020 17:52 DATE Wed Sep 29 19:56:34 GMT 2021 ND Grants View Amendment Request Page 1 of 2 Skip to main content ND Grants • • Applications • Manage Applications • Grants Grants Dashboard ▪ Performance Progress Reports • Manage Amendments • • Administration o Organizations Reauest Organization Access • Review Organization Access Requests • usarmiami • Logout ▪ Mein o Download Plug -ens View Amendment Request • Amendment Request Details • Attachments • Action History x • The Amendment Request was successfully submitted. Amendment Request Details Required fields are marked with an asterisk*. Amendment Request Number EMW-2020-CA-00056-R02 Organization Name City of Miami - Florida Task Force II Amendment Request Status Submitted Amendment Request Narrative This funding will be used to continue the re -capitalization of the task force equipment cache. More spec2fic direction will be provided by the US&R Branch. Attachments Attached Documents Description USR PD 2021-010 - FY20 Simi USR PD 2021-010 - FY2020 US&R Readiness Cooperative Agreement - Supplemental Award with FY 2021 Funding Award with FY21 Fundina.odf 9 pp Action History 10 records per page Showing 1 to 10 of 18 entries Search:I User Action Description Mirosiava Status Change Amendment Request status updated from Pending Submission to Pending Review Diaz Miroslava Status Change Amendment Request status updated from New to Pending Submission Diaz System Status Change Performance Report status updated from Pending Review to Approved Miroslava Status Change Performance Report status updated from Pending Submission to Pending Review Miroslava Status Change Performance Report status updated from New to Pending Submission Diaz System Status Change Performance Report status updated from Pending Review to Approved Miroslava Status Change Performance Report status updated from Pending Submission to Pending Review Diaz Miroslava Status Change Performance Report status updated from New to Pending Submission Diaz System Status Change Award status updated from Approved to Accepted Miroslava Task Completion Award task Award Offer Review completed by usarmiami Diaz • 1 Date 09/24/2021 13:58 - 04:00 09/24/2021 13:58 - 04:00 08/18/2021 14:36 -04:00 07/30/2021 08:51 -04:00 07/30/2021 08:51 -04:00 01/25/2021 10:56 - 05:00 01/21/2021 08:33 -05:00 01/21/2021 08:33 - 05:00 08/20/2020 13:53 -04:00 08/20/2020 13:52 -04:00 https://eservices.ferna.gov/ndgrants/grantee/submitAmendmentRequest.action 9/24/2021 ND Grants Create Amendment Request Page 1 of 6 Skip to main content ND Grants • Applications Manage Applications • Grants • Grants Dashboard ▪ Performance Progress Reports ▪ Manage Amendments • Administration ▪ Organizations ▪ Request Organization Access • Review Organization Access Requests • usarmiami • Logout Help • Download Plug -ins Create Amendment Request • Grant Number EMW-2020-CA-00056 • Amendment Request Narrative • Contacts • Period of Performance • SF-424A • Terms and Conditions • Attachments Cancel Save Submit Amendment Request Narrative Please provide an explanation for this Amendment Request. If the narrative exceeds 20,000 characters please provide an attachment. Narrative %Gut L 9Copy itPaste h Undo B Bold I Italic Align left =Align center =Align right -Justify h ;_Bullet list Bullet list i=Numbered list .,Numbered list `•Decrease indent Increase indent ddinsert/edit Zink EEETable — Font Sizes This funding will be used to continue the re -capitalization of the task force equipment cache. More specific direction will be provided by the US&R Branch. https://eservices. fema. gov/ndgrants/grantee/loadAmendmentRequest.action?amendmentRe... 9/24/2021 ND Grants Create Amendment Request Page 2 of 6 Contacts Contact Search for a Contact Select Contact Add Contact Contact Diaz, Miroslava mirosdiaz@miamigov.com Sanchez, Erik usarpm@miamigov.com Authorized Official Period of Performance Period of Performance Start Date 09/01/2020 Signatory Primary Secondary Authority Contact Contact 0 0 0 [Calendar] Period of Performance End Date 08/31/2023 SF-424A [Calendar] 0 © ❑ Budget Information for Non -Construction Programs OMB Number 4040-0006 Expiration Date 06/30/2014 Burden Statement Budget Object Class Personnel $788,581.00 Fringe Benefits $87,462.00 Travel $51,000.00 Equipment $160,038.00 Supplies $5,000.00 Contractual $130,550.00 Construction $0.00 Other $0.00 Grant Amount Amendment Request Amount $788,581.00 $87,462.00 $51,000.00 $160,038.00 $5,000.00 $130,550.00 $0.00 Budget Category Total $1,222,631.00 $1,222,631.00 Action Remove Contact Remove Contact https: //eservices. fema.gov/ndgrants/grantee/1oadAmendmentRequest.action?amendmentRe... 9/24/2021 ND Grants Create Amendment Request Page 3 of 6 Budget Object Class Grant Amount Total Direct Charges $1,222,631.00 Indirect Charges $0.00 Amendment Request Amount $0.00 $1,222,631.00 $0.00 Budget Category Total $1,222,631.00 $1,222,631.00 Non -Federal Resources Grant Amount Applicant State Other $0.00 $0.00 $0.00 Total Non -Federal Resources $0.00 Income Grant Amount Program Income $0.00 Total Budget Federal Non -Federal Total Project Cost Grant Amount $1,222,631.00 $0.00 $1,222,631.00 Amendment Request Amount $0.00 $0.00 $0.00 $0.00 Amendment Request Amount $0.00 Amendment Request Amount $1,222,631.00 $0.00 $1,222,631.00 SF-424A Budget Information - Non -Construction Programs (4040-0006) SF-424A Budget Information - Non -Construction Programs (4040-0006) According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control number for this information collection is 4040-0006. The time required to complete this information collection is estimated to average 1.8 hours per response, including the time to review instructions, search existing data resources, gater the data needed and complete and review the information collection. If you have comments concerning the accuracy of the time estimate(s) or suggestions for improving this form, please write to: U.S. Department of Health & Services, OS/OCIO/PRA, 200 Independence Ave., S.W., Suite 537-H, Washington D.C. 20201, Attention: PRA Reports Clearance Officer. Agency, Total Responses, Average Burden per response in Hours, Total Burden Hours • CNCS, 10, 4, 40 • DOI, 1274, 49/60, 1046 • DOS, 150, 5/60, 13 • EPA, 9098, 1.97, 17905 • SSA, 1400, 30/60, 700 • TREAS, 276, 1, 276 • VA, 184, 15/60, 46 • USDA, 7241, 3, 21723 • DOC, 5685, 20/60, 1895 • DOT, 50, 1.6, 80 • DHS, 150, 2, 300 • NHS, 1510, 2.64, 3998 • Total, 27028,_,48022, 48022 hrs, / 27028 = 1,8 total hours per response. A V https: //eservices. fema.govindgrants/grantee/loadAmendmentRequest.action?amendmentRe... 9/24/2021 ND Grants I Create Amendment Request Page 4 of 6 Close Terms and Conditions You can request to remove the following Terms and Conditions from your Grant Name Program Income <p>Per 2 CFR section 200.307, recipients are encouraged to earn income to defray program costs where appropriate. Program income means gross income earned by the recipient that is directly generated by a supported activity or earned as a result of the Federal award during the period of performance except as provided in 2 CFR section 200.307 paragraph W. Program income includes but is not limited to income from fees for services performed, the use or rental of real or personal property acquired under Federal awards, the sale of commodities or items fabricated under a Federal award, and principal and interest on loans made with Federal award funds. Interest earned on advances of Federal funds is not program income. Except as otherwise provided in Federal statutes, regulations, or the terms and conditions of the Federal award, program income does not include rebates, credits, discounts, and interest earned on any of them. When the recipient earns program income under this cooperative agreement, this program income must be added to the Federal award as described by 2 CFR section 200.307(e)(2)). The program income must be used for the purposes and under the conditions of the Federal awards/p> Cooperative Agreement; Federal Involvement <p>Program authority and responsibility under this cooperative agreement resides with FEMA and the recipient, consistent with the terms of the award, including the Notice of Funding Opportunity. FEMA will work with the recipient to review and refine work plans to ensure program goals and objectives can be effectively accomplished. The recipient and its subrecipients shall not develop or engage in the development of tasks not approved in recipient's application without post -award approval from the FEMA program office, and the issuance of a Grant Amendment from FEMA. FEMA will monitor the project on a continual basis by maintaining ongoing contact with the recipient and will provide input to the program's direction, in consultation with the recipient, as needed.</p> Renovation and Modification Costs <p>Except for minor renovations and modifications of existing warehouse facilities that do not change the footprint of the structure, construction and renovation costs are not allowed. Examples of permissible minor renovation and modification costs include but are not limited to office/storage space build-out/reconfiguration, ceilings, loading docks/doors, lighting, HVAC, and security fencing. The National US&R Branch approval is required for reimbursement of renovation and modification costs. The purpose of allowing minor renovation and modification costs is to ensure the equipment cache is maintained as required under the National Urban Search and Rescue Response program. See 42 U.S.C. 5165f(I)(2); 44 C.F.R. 208.23(c)(4).<br></p> Warehouse Leases <p>Task force management is reminded you may only use cooperative agreement funds to pay for warehouse leases for a twelve month consecutive period within the overall period of performance and that there is no guarantee of cooperative agreement funding in future years. See Section VI, Cooperative Agreement Funding at pages 3-4. Task forces may write contracts with an available fund's clause or option years for protection.</p> es Action Remove Remove Remove Remove V https://eservices.fema. gov/ndgrants/grantee/1oadAmendmentRequest.action?amendmentRe... 9/24/2021 ND Grants Create Amendment Request Page 5 of 6 Close Attachments Add Attachment Attached Documents USR PD 2021- 010 - FY20 Supl Award with FY21 Fundino.pdf x Description Browse... File Size Action 299 KB USR PD 2021-010 - FY2020 OS&R Readiness n V Confirm Document Delete Are you sure you want to delete the uploaded document? Explanation for Deletion- required [Delete] V V Cancel Ok < September 2020 > Su Mo Tu We Th Fr Sa https://eservices. fema.gov/ndgrants/grantee/loadAmendmentRequest.action?amendmentRe... 9/24/2021 ND Grants Create Amendment Request Page 6 of 6 < September 2020 Su Mo Tu We Th Fr Sa 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 10 < August 2023 Su Mo Tu We Th Fr Sa 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 6 7 8 9 https://eservices.fema. gov/ndgrants/grantee/loadAmendmentRequest. acti on?amendmentRe... 9/24/2021 FOR: FROM: SUBJECT: U.S. Department of Homeland Security Washington, DC 20472 FEMA US&R PROGRAM DIRECTIVE - 2021-010 September 24, 2021 National Urban Search & Rescue Response System Task Force Representatives Fred Endrikat, Chief Digitally srgneC try FREOR Urban Search and Rescue Branch ERE() R ENDRIKAT EDoFOT Dale:2021.09.241236:52 04OO US&R Program Directive 2021-010 — FY2020 US&R Readiness Cooperative Agreement — Supplemental Award with FY2021 Funding Implementation Date: September 24, 2021; Re -issue / Expiration Date: September 30, 2021 The 28 National Urban Search and Rescue (US&R) Response System ("the System") task forces have an opportunity to receive supplemental funding within their FY2020 US&R Readiness Cooperative Agreements. This potential funding will continue to address the finding identified in the last Government Accountability Office (GAO) Audit, which highlighted the System's need to develop a comprehensive plan to prioritize and finance the replacement of equipment for the Urban Search and Rescue (US&R) task forces. Further direction and instruction pertaining to the purchase of specific equipment, along with corresponding specifications and quantities will be provided in subsequent US&R Program Directives after the funding is received. The direction given will address the funding received in this supplemental award. Terms and Conditions: These supplemental funds may only be used for expenses incurred on/after October 1, 2020 (i.e., they cannot be used to cover expenses incurred before the federal FY 2021). These supplemental funds can be used for expenses incurred through the end of your FY 2020 award period of performance. Since this action will need to be completed by the end of the fiscal year (September 30, 2021), the System needs to be prepared to receive the funding as soon as it is available. To this end, all task forces will need to initiate and submit a cost amendment request in NDGrants no later than noon on Monday, September 27, 2021 so the supplemental can be awarded when the funding is received. REQUIRED ACTIONS The issue is approved for FEMA National US&R Response System implementation. All task forces are to submit a cost amendment request in NDGrants no later than noon on Monday, September 27, 2021. Because it is unclear as to the amount of funding (if any) that would be provided, each task force should leave the dollar amount blank and this will be filled in once the dollar amount is known. In the "narrative" field, include the following: "This funding www_fema.gov US&R Program Directive 2021-010 — FY2020 US&R Readiness Cooperative Agreement — Supplemental with FY2021 Funding Page 2 will be used to continue the re -capitalization of the task force equipment cache. More specific direction will be provided by the US&R Branch" Refer to the attached NDGrants Quick Reference Guide — Viewing and Creating Amendments for instruction on how to submit a cost change amendment. Attachment ND Grants Quick Reference Guide — Viewing and Creating Amendments ce: US&R Strategic Group US&R Advisory Group US&R Branch Staff FEMA Regional/Federal/International ESF #9 Representatives US&R Task Force Grant Managers FEMA Grants Program Directorate www.fema.gov VI. Appendix Cache equipment that would be replaced due to expiration, obsolescence, or no longer being supported by the manufacturer ($4,649,508 of Communications equipment was funded at the end of FY16 and FY17). SECTION GROUP Description FEMA Cache Item Number Type I Qty Unit of Issue COMMUNICATIONS RADIOS (Marine) Radio, Handheld, Portable, Marine Band w/Antenna & Belt Clip CA-0116.00 4 each COMMUNICATIONS RADIOS (Marine) Battery, Marine Radio CA-0116.01 4 each COMMUNICATIONS RADIOS (Marine) Charger, Desktop, Marine Radio includes all 3 items: Charger Base #BC-119N-01, NC Adapter #BC145SA-31 for Charger Base, and Adapter Cup #AD123 CA-0116.02 4 each COMMUNICATIONS RADIOS (Marine) Adapter, 12V Power Adapter, Cigarette Lighter Type CA-0116.03 4 each COMMUNICATIONS RADIOS (Marine) Antenna, Marine Radio, Spare CA-0116.04 2 each COMMUNICATIONS RADIOS (Marine) Belt Clip, Marine Radio, Spare CA-0116.05 2 each COMMUNICATIONS RADIOS (Portable) Transportable Astro Lunch Box Mobile, w/ accessories CA-0117.00 2 each COMMUNICATIONS RADIOS (Crypto) Keyloader, Radio, Encryption - KVL4000, KIT (TO INCLUDE FOLLOWING ITEMS) CA-0118.00 1 each COMMUNICATIONS RADIOS (Base Radio) Radio, Base Station, Intergrated Base Rapid Deployment Kit for Below to include 6U Rack mount case, 19inch rack mount shelves, (2) Marine grade 10 Amp ATM Fused cigarette lighter plugs, Front and rear mounted LED lighting, mic clips, rear mounted 1 U plate with (4) bulhead "N" Connectors, (4) RG-214 Low loss jumper/Patch coax cables with male mini UHF RF connector on one 1 side and Male N on the other. Jumpers are to have heat shrinked connector barrels. AC/DC Transfer switch, DC ICT 30 Amp power supply, Blue Sea Fuse block, All Motorola accs, speaker, accs B+ Voltage, primary DC Power cable and mounting bracket, Low Voltage discinnect, Power poles with fron mounted chasis mount 30AMP rated connector, (4) Mag mounts antennas with 25ft of low loss coax terminated with Male "N" connectors. CA-0119.00 2 each COMMUNICATIONS RADIOS (Base Radio) Radio, Mobile R1 UHF 380-470 MHz & VHF 136-174 MHz (Flashcode to meet MERS requirments) CA-0119.01 2 each COMMUNICATIONS RADIOS (Base Radio) Radio, R1 UHF 380-470 MHz & 700/800 MHz (Flashcode to meet MERS requirments) CA-0119.02 2 each COMMUNICATIONS RADIOS (Base Radio) Antenna Base, Omnidirectional 3db gain female N connector 746-869MHz CA-0119.03 4 each 12 COMMUNICATIONS RADIOS (Base Radio) Antenna, Mobile 762-870 3db co -linear CA-0119.04 4 each COMMUNICATIONS RADIOS (Mobile) Radio, Mobile R1 UHF 380-470 MHz & VHF 136-174 MHz (Flashcode to meet MERS requirments) (10 for Vehicles) CA-0120.00 10 each COMMUNICATIONS RADIOS (Remote DC) Radio, DC Remote for US&R Cache handheld radios. Pelican case remote, XTS & APX Battery Eliminator(s), external antenna connection. Like a NIFC 4330. CA-0121.00 2 each COMMUNICATIONS RADIOS (Portable/Handheld) Radio, Handheld R1 UHF 380-470 MHz & VHF 136-174 MHz (Flashcode to meet MERS requirments) CA-0122.00 86 each COMMUNICATIONS RADIOS (Portable/Handheld) Radio, Handheld R1 UHF 380-470 MHz & 700/800MHz (Flashcode to meet MERS ihthis requirments)The above associated items CA-0108.01-.07 are alotted for and compatible item. CA-0123.00 4 each COMMUNICATIONS RADIOS (Remote IP) Radio, Remote (IP), Consollete with remote deskset. Dual Band UHF R1 380-470 Secondary VHF 136-174 CA-0124.00 1 each COMMUNICATIONS COMPUTER/ NETWORKING Computer, Laptop, Tablet or Touch GUI Device w/applicable applications to US&R. w/Charger, Case, and associated cables and accessories to interface with applicable peripherals. CI-0101.00 12 each COMMUNICATIONS COMPUTER/ NETWORKING Mircrosoft Office (Latest Edition) CI-0101.01 14 each COMMUNICATIONS COMPUTER/ NETWORKING Adobe Acrobat Pro (Latest Edition) CI-0101.02 14 each COMMUNICATIONS COMPUTER/ NETWORKING Anti Virus (Latest Edition) CI-0101.03 14 each HAZMAT RADIATION EQUIPMENT NanoRaider ZH, Isotope Identifier, Color Display, 3 CdZnTe Detectors, Digital Signal Processing Electronics, Web Server, Bluetooth, USB Capable, Reachback capability, w/accessories and carrying case HB-0119.00 1 each LOGISTICS CACHE TRANSPORTATION / SUPPORT Portable aluminum aircraft ramps set (20,000# per axle rating) DAMAS C130 low clearance Extended shoring (Configuration Determined per TF) LI-0121.00 1 set LOGISTICS CACHE TRANSPORTATION / SUPPORT Container, ATA300F Compliant, for transport of Oxygen Cylinders, flame and penetration requirements set forth in 49CFR LI-0122.00 each LOGISTICS TASK FORCE SUPPORT Work Area Rapid Deployment LED Lighting System, Spot or Scene (12 Total - Type Determined by TF) LH-0135.00 12 each RESCUE PNEUMATIC POWERED TOOLS Raker System, FEMA, 6ft, complete RA-0118.00 2 kit RESCUE HYDRAULIC POWERED TOOLS Pump, Manual, Hydrafusion RC-0112.00 2 each RESCUE HYDRAULIC POWERED TOOLS Strut, 4" lift, Hydrafusion RC-0112.01 2 each 13 RESCUE HYDRAULIC POWERED TOOLS Strut, 10" lift, Hydrafusion RC-0112.02 2 each RESCUE HYDRAULIC POWERED TOOLS Strut, 16" lift, Hydrafusion RC-0112.03 2 each RESCUE HYDRAULIC POWERED TOOLS Chain Wedge For 3/8" Chain, RC-0112.04 4 each RESCUE HYDRAULIC POWERED TOOLS Combi Tool, Hydraulic Vehicle Rescue System, Battery Powered RC-0113.00 2 each RESCUE HYDRAULIC POWERED TOOLS Battery Pack, w/ For Hydraulic Vehicle Rescue System RC-0113.01 3 each RESCUE HYDRAULIC POWERED TOOLS Cutter, Hydraulic Vehicle Rescue System, Battery Powered RC-0113.02 1 each RESCUE HYDRAULIC POWERED TOOLS Spreader, Hydraulic Vehicle Rescue System, BatteryPowered w/ 1 batteryRC-0113.03 p y y 1 each RESCUE HYDRAULIC POWERED TOOLS Ram, Hydraulic Vehicle Rescue System, Battery Powered RC-0113.04 1 each RESCUE HYDRAULIC POWERED TOOLS Adapter, 110 VAC, for Hydraulic Vehicle Rescue System RC-0113.05 2 each RESCUE HYDRAULIC POWERED TOOLS Battery, 28 VDC (Milwauklee) 3000mah for Hydraulic Vehicle Rescue System RC-0113.06 13 each RESCUE HYDRAULIC POWERED TOOLS Charger, Triple Bank, for Hydraulic Vehicle Rescue System RC-0113.07 2 case RESCUE HYDRAULIC POWERED TOOLS Charger, RoboPak Battery Pack RC-0113.08 3 each RESCUE HYDRAULIC POWERED TOOLS Adapter, RoboPak to Genisis/Milwaukee p RC-0113.09 3 each TECHNICAL TECHNICAL SEARCH EQUIPMENT Camera, Search, telescoping with color monitor, w/ accessories, two additional batteries, recharging system and storage case. TF-0101.00 2 TECHNICAL TECHNICAL SEARCH EQUIPMENT Camera, Search, Mongoose or equivalent TF-0106.00 2 TECHNICAL TECHNICAL SEARCH EQUIPMENT GPS (global positioning satellite) receivers, handheld portable, WAAS capable, compatible with Garmin Mapsource software, battery operated, with Carrying case, Lanyard, USB data cable, external magnetic mount antenna and Cigar lighter adapter TF-0116.00 24 each 14 TECHNICAL TECHNICAL SEARCH EQUIPMENT Software, Mapping GPS, (2 applications) Garmin City Navigator, DeLorme Street Atlas USA, Topo USA TF-0117.00 2 each MEDICAL ANTIBIOTICS / ANTIFUNGALS Antibiotics/Antifungals MA-0000.00 Type I Qty Unit of Issue MEDICAL ANTIBIOTICS / ANTIFUNGALS Amoxicillin/Clavulinic Acid, 875 mg, (NDC 93227534) MA-0101.00 100 tablets MEDICAL ANTIBIOTICS / ANTIFUNGALS Bacitracin Ointment, 15gm tubes, TOP MA-0103.00 48 tubes MEDICAL ANTIBIOTICS / ANTIFUNGALS Betadine Solution, 8oz bottle MA-0104.00 24 each MEDICAL ANTIBIOTICS / ANTIFUNGALS Betadine Ointment, packets or tubes MA-0106.00 50 pkg MEDICAL ANTIBIOTICS / ANTIFUNGALS Ceftriaxone, 1gm unit doses, IM or IV, (NDC 517871110) MA-0107.00 16 each MEDICAL ANTIBIOTICS / ANTIFUNGALS Cephalexin, 500mg, PO (NDC 93314701) MA-0108.00 300 each MEDICAL ANTIBIOTICS / ANTIFUNGALS Cephazolin, 1gm unit doses, IV, Vials (NDC 781345196) MA-0110.00 25 vials MEDICAL ANTIBIOTICS / ANTIFUNGALS Ciprofloxacin, 500mg, PO, (NDC 85175402) MA-0111.00 400 tablets MEDICAL ANTIBIOTICS / ANTIFUNGALS Clotrimazole / Lotrimin cream, MA-0112.00 20 tubes MEDICAL ANTIBIOTICS / ANTIFUNGALS Azlthromycin, 500mg tab, PO, (NDC 93716956) MA-0114.00 200 tablets MEDICAL ANTIBIOTICS / ANTIFUNGALS Flagyl, 500mg unit dose, IV, or equivalent MA-0115.00 10 vials MEDICAL ANTIBIOTICS / ANTIFUNGALS Fungal Powder (Tinactin or equivalent), small cans, TOP MA-0116.00 25 each MEDICAL ANTIBIOTICS / ANTIFUNGALS Silver Sulfadiazine Cream, 1%, 50gm bottles, TOP (NDC 49884060036) MA-0119.00 24 each MEDICAL ANTIBIOTICS / ANTIFUNGALS Vancomycin, 1gm unit doses, IV (NDC 409653301) MA-0120.00 12 vials MEDICAL ANTIBIOTICS / ANTIFUNGALS Acetazolamide, 250mg, PO, MA-0131.00 250 each MEDICAL ANTIBIOTICS / ANTIFUNGALS Septra DS / Bactrim, tablets MA-0155.00 100 each 15 MEDICAL PATIENT COMFORT MEDICATIONS Patient Comfort Medications MB-0000.00 Type I Qty Unit of Issue MEDICAL PATIENT COMFORT MEDICATIONS Antacid/Simethicone, PO MB-0101.00 250 each MEDICAL PATIENT COMFORT MEDICATIONS Zofran tablets, 8mg MB-0102.00 50 tablets MEDICAL PATIENT COMFORT MEDICATIONS Ducusate Sodium 100mg or equivalent MB-0104.00 50 tablets MEDICAL PATIENT COMFORT MEDICATIONS Hemorrhoidal Rectal Suppositories (Anusol HC or equivalent) MB-0105.00 10 each MEDICAL PATIENT COMFORT MEDICATIONS Pseudephedrine, 60mg tablets, PO, (NDC 93725201) MB-0110.00 200 tablets MEDICAL PATIENT COMFORT MEDICATIONS Transdermal Patch/Scopolamine, 1.5 mg MB-0111.00 10 each MEDICAL PATIENT COMFORT MEDICATIONS Bisacodyl, (Dulcolax), 5mg, PO MB-0116.00 20 each MEDICAL PATIENT COMFORT MEDICATIONS Powder, Gold Bond, or equivalent, 4oz bottle MB-0117.00 12 bottle MEDICAL PATIENT COMFORT MEDICATIONS Ondansetron (Zofran), 2m1 vital, (NDC 409475503) MB-0118.00 50 each MEDICAL PAIN MEDICATIONS Pain Medications MC-0000.00 Type I Qty Unit of Issue MEDICAL PAIN MEDICATIONS Acetaminophen, 325mg tablets, PO MC-0102.00 500 tablets MEDICAL PAIN MEDICATIONS Aspirin, 325mg tablets, PO MC-0103.00 300 tablets MEDICAL PAIN MEDICATIONS Ibuprofen, 800mg tablets, PO MC-0105.00 500 each MEDICAL PAIN MEDICATIONS Morphine Sulfate, 10 mg injectable, (NDC 10019017844) MC-0107.00 50 vials 16 MEDICAL PAIN MEDICATIONS Oxycodone, 5mg/Acetominophen, 325mg tablets, PO MC-0108.00 200 tablets MEDICAL PAIN MEDICATIONS Ketorolac, 30 mg/ml Single dose vial, IV, IM (NDC 409228761) MC-0111.00 100 each MEDICAL PAIN MEDICATIONS Diprivan /Propofol 10mg/ml 100 ml vial MC-0113.00 10 bottle MEDICAL SEDATIVES / ANESTHETICS / PARALYTICS Sedatives / Anesthetics / Paralytics MD-0000.00 Type I Qty Unit of Issue MEDICAL SEDATIVES / ANESTHETICS / PARALYTICS Diazepam 5mg Tabs PO, (NDC 172392660) MD-0102.00 20 each MEDICAL SEDATIVES / ANESTHETICS / PARALYTICS Fentanyl Citrate, 50mcg/cc, 2m1 amp (NDC 1001903727) MD-0103.00 25 each MEDICAL SEDATIVES / ANESTHETICS / PARALYTICS Haloperidol, Injection, 5mg/ml, 1m1 amps MD-0104.00 4 each MEDICAL SEDATIVES / ANESTHETICS / PARALYTICS Ketamine Injection 500 mg vial MD-0106.00 20 each MEDICAL SEDATIVES / ANESTHETICS / PARALYTICS Lidocaine, Injection, 1%, multi -use 50m1 vial (NDC 409427602) MD-0107.00 10 each MEDICAL SEDATIVES / ANESTHETICS / PARALYTICS Midazolam, Injection, 5mg/ml, 5m1 amps (NDC 409230801) MD-0108.00 15 each MEDICAL SEDATIVES / ANESTHETICS / PARALYTICS Succinylcholine, 200mg/10ml vial (NDC 409662902) MD-0109.00 10 each MEDICAL SEDATIVES / ANESTHETICS / PARALYTICS Vecuronium, Injection, 10mg vials (NDC 41616093144) MD-0111.00 20 each MEDICAL SEDATIVES / ANESTHETICS / PARALYTICS Bupivacaine 0.5% 30 m1 vial (NDC 74161050) MD-0112.00 4 each MEDICAL SEDATIVES / ANESTHETICS / PARALYTICS Lidocaine, Injection, 1 % w/ epinephrine, multi -use 50m1 vial (NDC 409317803) MD-0113.00 10 each MEDICAL SEDATIVES / ANESTHETICS / PARALYTICS Lorazepam, 2mg/ml, 5cc vial MD-0115.00 25 each 17 MEDICAL STEROIDS Steroids ME-0000.00 Type I Qty Unit of Issue MEDICAL STEROIDS Prednisone, 20mg tablets, PO, (NDC 143147701) ME-0102.00 100 tablets MEDICAL STEROIDS Triamcinolone Cream, 0.1%, 15gm tube, TOP (NDC 45802006405) ME-0103.00 20 each MEDICAL STEROIDS Decadron, 4mg/ml, 5m1 vial (NDC 517490524) ME-0104.00 4 each MEDICAL MISCELLANEOUS MEDICATIONS Miscellaneous Medications MF-0000.00 Type I Qty Unit of Issue MEDICAL MISCELLANEOUS MEDICATIONS Charcoal, activated, 50 gr tube MF-01 02.00 5 each MEDICAL MISCELLANEOUS MEDICATIONS Antivenin-Crotalid 10 m1 vials, IV (mission specific) MF-0103.00 10 vials MEDICAL MISCELLANEOUS MEDICATIONS H2 Blocker, e.g.Cimetadine, PO MF-0104.00 100 tablets MEDICAL MISCELLANEOUS MEDICATIONS Insulin, Regular Human, Injection, 100u vials, IV/SC MF-0107.00 2 each MEDICAL MISCELLANEOUS MEDICATIONS Magnesium Sulfate 50%, 5gm/10m1, vials (NDC 517261025) MF-0108.00 6 each MEDICAL MISCELLANEOUS MEDICATIONS Mannitol, 25%, 12.5gm/50m1 amp vials, IV (NDC 409403101) MF-0109.00 10 each MEDICAL MISCELLANEOUS MEDICATIONS Phenytoin, Injection, 50mg/m1, 1gm vials, IV MF-0111.00 2 each MEDICAL MISCELLANEOUS MEDICATIONS Phenytoin, 100mg, PO, (NDC 10019051001) MF-0112.00 30 each MEDICAL MISCELLANEOUS MEDICATIONS Polystyrene Resin (Kayexalate), 1 Ib jar, PO, or equivalent MF-0113.00 1 each MEDICAL MISCELLANEOUS MEDICATIONS Pralidoxime, 1gm vials (NDC 60977014101) MF-0115.00 30 each MEDICAL MISCELLANEOUS MEDICATIONS Truvada, 300mg (TENOFADIR/EMTRICITABINE) or current CDC recommendation MF-0116.00 30 tablets MEDICAL MISCELLANEOUS MEDICATIONS Isentress (RALTEGRAVIR), 400mg or current CDC recommendation MF-0118.00 60 tablets MEDICAL MISCELLANEOUS MEDICATIONS Etomidate, 2mg/ml, 20mg vial (NDC 74669502) MF-0119.00 10 each MEDICAL MISCELLANEOUS MEDICATIONS Diphenhydramine, 25mg, PO, MF-0120.00 100 each 18 MEDICAL MISCELLANEOUS MEDICATIONS Diphenhydramine, Injection, 50mg/ml, 50mg vials, IM/IV, (NDC 641037625) MF-0121.00 16 vials MEDICAL MISCELLANEOUS MEDICATIONS Dextrose, 50%, 25gm amps, pre -filled MF-0122.00 20 each MEDICAL MISCELLANEOUS MEDICATIONS Naloxone, 1mg/ml, 2mg vial MF-0123.00 10 vials MEDICAL MISCELLANEOUS MEDICATIONS Fexofenadine, 180mg, PO, (NDC 93725201) MF-0124.00 100 each MEDICAL INTRAVENOUS FLUIDS / VOLUME EXPANDERS Intravenous Fluids / Volume Expanders MG-0000.00 Type I Qty Unit of Issue MEDICAL INTRAVENOUS FLUIDS / VOLUME EXPANDERS D5 1/2 Normal Saline, 1000cc MG-0101.00 28 each MEDICAL INTRAVENOUS FLUIDS / VOLUME EXPANDERS D5W 100 or 150 ml bags MG-0102.00 15 each MEDICAL INTRAVENOUS FLUIDS / VOLUME EXPANDERS Normal Saline, 1000cc MG-0104.00 70 each MEDICAL INTRAVENOUS FLUIDS / VOLUME EXPANDERS Normal Saline, 100 or 150 ml bags MG-0106.00 15 each MEDICAL IMMUNIZATIONS / IMMUNE GLOBULIN Immunizations / Immune Globulin MH-0000.00 Type I Qty Unit of Issue MEDICAL IMMUNIZATIONS / IMMUNE GLOBULIN Hepatitis B Immune Globulin, 5m1 vials (NDC 58160082111) MH-0101.00 2 each MEDICAL IMMUNIZATIONS / IMMUNE GLOBULIN Rabies Immune Globulin -Human, 15001U, 10m1 vials (NDC 5390505101) MH-0102.00 2 each MEDICAL IMMUNIZATIONS / IMMUNE GLOBULIN Rabies Vaccine (Human Diploid Cell), 1 m1/unit dose (NDC 49281025010) MH-0103.00 4 each MEDICAL IMMUNIZATIONS / IMMUNE GLOBULIN TDAP/tetunusAdacel 0.5 m1 SDV (NDC 492810400010) MH-0104.00 5 each MEDICAL CANINE TREATMENT Canine Treatment MI-0000.00 Type I Qty Unit of Issue MEDICAL CANINE TREATMENT Atropine eye drops MI-0103.00 3 each 19 MEDICAL CANINE TREATMENT Dexamethasone, 2 mg/ml (100 ml vial) or other available amount MI-0106.00 2 vial MEDICAL CANINE TREATMENT Merck Veterinary Manual, 10th Edition or newer MI-0107.00 1 each MEDICAL CANINE TREATMENT Metasplint, Canine, sized to meet canine needs; (or equivalent Sam Splint) 6 total, 2 of each size - small, medium, large MI-0109.00 6 each MEDICAL CANINE TREATMENT Muzzle, adjustable, basket type, leather or nylon, 3 total - 1 each: medium, large, extra large MI-0110.00 3 each MEDICAL CANINE TREATMENT Vetwrap, 3" rolls, 12/box MI-0112.00 1 box MEDICAL CANINE TREATMENT Tape, Cloth, Porous, 1" rolls, 12/box MI-0113.00 1 box MEDICAL CANINE TREATMENT Tube, Stomach, K9, 4 total: 2 small, 2 medium MI-0115.00 4 each MEDICAL CANINE TREATMENT Acepromazine, 10mg/ml, 50 ml bottle, Vet use only MI-0118.00 1 vial MEDICAL CANINE TREATMENT Apomorphine, 6mg Tabs MI-0119.00 8 each MEDICAL CANINE TREATMENT Flagyl, 250mg, Tab (metronidazole) 100/bottle MI-0124.00 2 bottle MEDICAL CANINE TREATMENT Flagyl, 500mg, Tab (metronidazole) 100/bottle MI-0124.01 2 bottle MEDICAL CANINE TREATMENT Robitussin DM Syrup, 8oz. MI-0125.00 2 each MEDICAL CANINE TREATMENT Butorphanol, 10 mg vial (Torbugesic, 10 mg/ml), (Vet use only) (Optional Purchase) MI-0126.00 6 vial MEDICAL CANINE TREATMENT Antisedan, Injectable (atipamezole NCI), (Vet use only) (Optional Purchase) MI-0127.00 2 vial MEDICAL CANINE TREATMENT Domitor or Dexdomitor, Injectable (medetomidine HCl/Dexmedetomidine NCI), (Vet use only) (Optional Purchase) MI-0128.00 2 vial MEDICAL CANINE TREATMENT Shears or K9 clippers, Rechargeable, w/#40 Blade MI-0129.00 1 each MEDICAL CANINE TREATMENT Tramadol 50 mg Tablets, 100/btl (Ultram, Tramal) MI-0131.00 1 bottle MEDICAL CANINE TREATMENT Deramaxx Tablets, 100 mg, 90/btl, or equivalent (Rimadyl, Etogesic, Metacam, Piroxicam) (Vet use only) (Optional Purchase) MI-0132.00 1 bottle MEDICAL CANINE TREATMENT 4-Methylprazole (Fomepizole) Antizol-Vet 1.5 ml vial MI-0133.00 1 vial 20 MEDICAL CANINE TREATMENT Animax, 15 ml btl, or equivalent (Panalog, otomax 15 gm), (Vet use only) (Optional Purchase) MI-0134.00 4 bottle or tube MEDICAL CANINE TREATMENT Mask, Anesthesia Induction, Canine, Small MI-0135.00 1 each MEDICAL CANINE TREATMENT Mask, Anesthesia Induction, Canine, Large MI-0135.01 1 each MEDICAL CANINE TREATMENT Mask, Anesthesia Induction, Canine, Extra Large MI-0136.00 1 each MEDICAL CANINE TREATMENT Betagen Spray, 120 ml, or equivalent (antibiotic with steroid spray, like Gentocin spray with betamethasone ), (Vet use only) (Optional Purchase) MI-0138.00 1 bottle MEDICAL CANINE TREATMENT Cast Padding, 3", 24/pkg MI-0139.00 1 pkg MEDICAL CANINE TREATMENT Neosporin w/ steroid Ophthalmic Oint, 3.5 gram (any triple antibiotic with steroid) MI-0140.00 5 tubes MEDICAL CANINE TREATMENT Neosporin w/o steroid Ophthalmic Oint, 3.5 gram (any triple antibiotic without steroid) MI-0140.01 5 tubes MEDICAL CANINE TREATMENT Euthanasia Solution, 100 ml/bottle, (Vet use only) (Optional Purchase) MI-0141.00 1 bottle MEDICAL CANINE TREATMENT Handbook, Drug Dose, Plumb, 6th edition or newer MI-0142.00 1 each MEDICAL CANINE TREATMENT Handbook, Toxicology and Poison MI-0143.00 1 each MEDICAL CANINE TREATMENT Powder, Styptic, 6 oz (42 grams) / bottle MI-0144.00 2 each MEDICAL CANINE TREATMENT Handbook, Emergency, BSAVA Manual of Canine and Feline Emergency and Critical Care, by Lesley G. King (Editor), Richard Hammond (Editor) MI-0145.00 1 each MEDICAL CANINE TREATMENT Shears, Trimming, battery operated MI-0146.00 2 each MEDICAL CANINE TREATMENT Trimmers, Nail, K9, Heavy Duty, (pliers style) MI-0147.00 2 each MEDICAL CANINE TREATMENT Cerenia (maropitant citrate) 10 mg/ml or (Zofran, Anzemet) 20 ml vial MI-0148.00 1 vial MEDICAL CANINE TREATMENT Cerenia tablets 60 mg, 4 tablets/box MI-0149.00 3 box MEDICAL CANINE TREATMENT Dexamethasone Na Phos 4 mg/ml; 100 ml/bottle MI-0150.00 1 bottle MEDICAL CANINE TREATMENT Suture, Synthetic, Absorbable, 2-0 monofilament, on an FS-1 cutting needle, (Polydioxanone (PDS, Maxon), polyglactone (Monocryl) 36/box MI-0151.00 1 box 21 MEDICAL CANINE TREATMENT Glue, Tissue MI-0152.00 4 each MEDICAL CANINE TREATMENT Canine Probiotic, 15/box MI-0153.00 1 each MEDICAL BASIC AIRWAY EQUIPMENT Basic Airway Equipment MJ-0000.00 Type I Qty Unit of Issue MEDICAL BASIC AIRWAY EQUIPMENT Mask, Bag Valve, PEDI disposable, (ambu or equivalent) MJ-0102.00 4 each MEDICAL BASIC AIRWAY EQUIPMENT Cannula, Nasal 02, Adult MJ-0103.00 25 each MEDICAL BASIC AIRWAY EQUIPMENT Mask, Oxygen, pediatric, with tubing, 100% non-rebreather MJ-0105.00 6 each MEDICAL BASIC AIRWAY EQUIPMENT Mask, Oxygen, 100% non-rebreather type with tubing MJ-0106.00 30 each MEDICAL BASIC AIRWAY EQUIPMENT Airways, Nasopharyngeal, Kit, to include sizes 20 - 36 MJ-0107.00 10 each MEDICAL BASIC AIRWAY EQUIPMENT Nebulizer set ups, adult MJ-0108.00 50 each MEDICAL BASIC AIRWAY EQUIPMENT Airways, Oropharyngeal, Kit MJ-0109.00 10 each MEDICAL BASIC AIRWAY EQUIPMENT Tubing, Oxygen Extension, 25-50' starred lumen MJ-0110.00 6 each MEDICAL BASIC AIRWAY EQUIPMENT Tubing, Oxygen Extension, 7' starred lumen MJ-0111.00 6 each MEDICAL BASIC AIRWAY EQUIPMENT Mask, Pocket Style, Emergency Resuscitation MJ-0112.00 84 each MEDICAL BASIC AIRWAY EQUIPMENT Connectors, Oxygen Tubing, Double Male+A609 MJ-0113.00 32 each MEDICAL BASIC AIRWAY EQUIPMENT Tubing, Suction, spare MJ-0114.00 2 each MEDICAL BASIC AIRWAY EQUIPMENT Canister, Suction, spare MJ-0115.00 2 each MEDICAL BASIC AIRWAY EQUIPMENT Suction Unit, with Rechargeable battery and DC cord MJ-0116.00 2 each MEDICAL BASIC AIRWAY EQUIPMENT Suction, Manual, with Tonsil -style tip MJ-0117.00 8 each MEDICAL BASIC AIRWAY EQUIPMENT Valve, Diverter, 5-way, 2-15 LPM, MJ-0118.00 2 each 22 MEDICAL BASIC AIRWAY EQUIPMENT Case, Carrying case Oxygen D cylinder size, deluxe or EQ MJ-0119.00 7 each MEDICAL BASIC AIRWAY EQUIPMENT Cylinder, oxygen, aluminum, D size (or 10 ea. Jumbo "D" cylinder) MJ-0120.00 14 each MEDICAL BASIC AIRWAY EQUIPMENT Oxygen Regulator, with 2 Diss ports with check valves. 1 litter to 25 Ipm flow rates. MJ-0121.00 7 each MEDICAL BASIC AIRWAY EQUIPMENT Regulator, Compressed gas, SCBA (CGA 357) to DISS Port, 45-70 PSI MJ-0123.00 2 each MEDICAL BASIC AIRWAY EQUIPMENT Catheter, Adult, Suction with Thumb Port 14FR MJ-0126.00 10 each MEDICAL BASIC AIRWAY EQUIPMENT Catheter, Pedi, Suction with Thumb Port, 6 FR MJ-0127.00 6 each MEDICAL BASIC AIRWAY EQUIPMENT Catheter, Adult, Suction Yaunker MJ-0128.00 10 each MEDICAL BASIC AIRWAY EQUIPMENT Aero Chamber Spacer Device, or equivalent MJ-0129.00 8 each MEDICAL BASIC AIRWAY EQUIPMENT Mask, Bag Valve, adult, disposable compact module MJ-0130.00 12 each MEDICAL ADVANCED AIRWAY EQUIPMENT Advanced Airway Equipment MK-0000.00 Type I Qty Unit of Issue MEDICAL ADVANCED AIRWAY EQUIPMENT Stylets, Endotracheal Tube, pediatric size MK-0105.00 8 each MEDICAL ADVANCED AIRWAY EQUIPMENT Detector, CO2, Endotracheal Tube, electronic MK-0106.00 6 each MEDICAL ADVANCED AIRWAY EQUIPMENT Adapter, Adult/PEDI, CO2 box/25 MK-0106.01 1 box MEDICAL ADVANCED AIRWAY EQUIPMENT Securing Devices, Endotracheal Tube MK-0107.00 12 each MEDICAL ADVANCED AIRWAY EQUIPMENT Stylets, Endotracheal Tube, adult size MK-0108.00 12 each MEDICAL ADVANCED AIRWAY EQUIPMENT Tube, Endotracheal, 4.0 MK-0110.00 8 each 23 MEDICAL ADVANCED AIRWAY EQUIPMENT Tube, Endotracheal, 3.5 MK-0111.00 8 each MEDICAL ADVANCED AIRWAY EQUIPMENT Tube, Endotracheal, 3.0 MK-0112.00 8 each MEDICAL ADVANCED AIRWAY EQUIPMENT Tube, Endotracheal, 7.0 MK-0113.00 10 each MEDICAL ADVANCED AIRWAY EQUIPMENT Tube, Endotracheal, 4.5 MK-0114.00 8 each MEDICAL ADVANCED AIRWAY EQUIPMENT Tube, Endotracheal, 6.0 MK-0115.00 10 each MEDICAL ADVANCED AIRWAY EQUIPMENT Tube, Endotracheal, 5.0 MK-0116.00 8 each MEDICAL ADVANCED AIRWAY EQUIPMENT Tube, Endotracheal, 5.5 MK-0116.01 8 each MEDICAL ADVANCED AIRWAY EQUIPMENT Tubes, Endotracheal, 8.0 MK-0117.00 10 each MEDICAL ADVANCED AIRWAY EQUIPMENT Tube, Endotracheal, 10.0 MK-0118.00 2 each MEDICAL ADVANCED AIRWAY EQUIPMENT ETT Heat -Moisture Exchangers, disposable MK-0119.00 10 each MEDICAL ADVANCED AIRWAY EQUIPMENT Forcep, Magill, Pediatric MK-0120.00 9 each MEDICAL ADVANCED AIRWAY EQUIPMENT Forcep, Magill, Adult MK-0121.00 9 each MEDICAL ADVANCED AIRWAY EQUIPMENT Handle, Laryngoscope, Fiberoptic, Non -Disposable, with batteries (C-cell) MK-0122.00 2 each MEDICAL ADVANCED AIRWAY EQUIPMENT Blade, Laryngoscope, fiberoptic, non -disposable, including: Macintosh #3, 4 Miller #0, 1, 2, 3, (Tactical Laryngoscope set) MK-0122.01 2 sets 24 MEDICAL ADVANCED AIRWAY EQUIPMENT Handle, Laryngoscopy, Fiberoptic, Disposable MK-0123.00 8 each MEDICAL ADVANCED AIRWAY EQUIPMENT Blade, Laryngoscope, fiberoptic, disposable, including: Macintosh #3, 4 Miller#0, 1, 2, 3, (Tactical Laryngoscope set) MK-0123.01 8 sets MEDICAL ADVANCED AIRWAY EQUIPMENT Video Intubation Device, Laryngoscopy, non -rechargeable, w/necessary cables, complete w/blades MK-0123.02 2 each MEDICAL ADVANCED AIRWAY EQUIPMENT Valve, Positive End -Expiratory Pressure (PEEP), adjustable 0-15, disposable MK-0125.00 12 each MEDICAL ADVANCED AIRWAY EQUIPMENT Ventilator, Automatic Emergency, w/accessories & case MK-0136.00 2 each MEDICAL ADVANCED AIRWAY EQUIPMENT Circuits, Ventilator, Wye, Disposable for Automatic Emergency Ventilator MK-0136.01 10 each MEDICAL ADVANCED AIRWAY EQUIPMENT Mask, CPAP, for Automatic Emergency Ventilator MK-0136.02 10 each MEDICAL ADVANCED AIRWAY EQUIPMENT Whistle Airway Monitor MK-0138.00 12 each MEDICAL ADVANCED AIRWAY EQUIPMENT Airway, Non -visualized airway, Adult, LMA, or equiv. MK-0140.00 6 each MEDICAL ADVANCED AIRWAY EQUIPMENT Thoracostomy Procedure Kit MK-0141.00 9 each MEDICAL ADVANCED AIRWAY EQUIPMENT Cricothyroidotomy, Surgical, Kit MK-0142.00 8 each MEDICAL ADVANCED AIRWAY EQUIPMENT Vent Thoracic, Chest decompression MK-0144.00 4 each MEDICAL ADVANCED AIRWAY EQUIPMENT Escherman bougie/ Flex guide or equivalent MK-0145.00 10 each MEDICAL RESPIRATORY TREATMENT MEDS RESPIRATORY TREATMENT MEDS ML-0000.00 Type I Qty Unit of Issue 2.5 MEDICAL RESPIRATORY TREATMENT MEDS Albuterol, 0.5% Soln, 20mg multi -dose bottles, INHAL (NDC 50383074120) ML-0108.00 3 each MEDICAL RESPIRATORY TREATMENT MEDS Albuterol, 2.5mg unit dose, INHAL, 25/box (NDC 487950125) ML-0109.00 50 each MEDICAL RESPIRATORY TREATMENT MEDS Albuterol, MDI/Aerosol, INHAL ML-0110.00 8 each MEDICAL RESPIRATORY TREATMENT MEDS Ipratropium / Combivent Inhaler Aerosol ML-0112.00 6 each MEDICAL INTRAVENOUS ACCESS / ADMINISTRATION Intravenous Access / Administration MM-0000.00 Type I Qty Unit of Issue MEDICAL INTRAVENOUS ACCESS / ADMINISTRATION Wipes, Alcohol, 200/box MM-0101.00 2 box MEDICAL INTRAVENOUS ACCESS / ADMINISTRATION Pads, Betadine Prep, 100/pk MM-0102.00 2 box MEDICAL INTRAVENOUS ACCESS / ADMINISTRATION Catheter, IV, 14g (E.S.I.P.) MM-0103.00 50 each MEDICAL INTRAVENOUS ACCESS / ADMINISTRATION Catheter, IV, 22g (E.S.I.P.) MM-0104.00 50 each MEDICAL INTRAVENOUS ACCESS / ADMINISTRATION Catheter, IV, 24g (E.S.I.P.) MM-0105.00 50 each MEDICAL INTRAVENOUS ACCESS / ADMINISTRATION Catheter, IV, 20g (E.S.I.P.) MM-0106.00 50 each MEDICAL INTRAVENOUS ACCESS / ADMINISTRATION Catheter, IV, 18g (E.S.I.P.) MM-0107.00 50 each MEDICAL INTRAVENOUS ACCESS / ADMINISTRATION Catheter, IV, 16g (E.S.I.P.) MM-0108.00 50 each MEDICAL INTRAVENOUS ACCESS / ADMINISTRATION Central Venous Access Kits, Arrow, Triple Lumen, Pediatric MM-01 09.00 4 each 26 MEDICAL INTRAVENOUS ACCESS / ADMINISTRATION Central Venous Access Kits Arrow, Triple Lumen, Adult MM-0109.01 4 each MEDICAL INTRAVENOUS ACCESS / ADMINISTRATION Container, Sharp -Object Disposal, large size MM-0110.00 2 each MEDICAL INTRAVENOUS ACCESS / ADMINISTRATION Container, Sharp -Object Disposal, individual size MM-0111.00 24 each MEDICAL INTRAVENOUS ACCESS / ADMINISTRATION Needle, Scalp Vein, 19g MM-0113.00 15 each MEDICAL INTRAVENOUS ACCESS / ADMINISTRATION Tape, Cloth 2" MM-0117.00 6 each MEDICAL INTRAVENOUS ACCESS / ADMINISTRATION Tape, IV site cover, 50/pkg MM-0119.00 2 pkg MEDICAL INTRAVENOUS ACCESS / ADMINISTRATION Tourniquets for IV starts, disposable MM-0120.00 100 each MEDICAL INTRAVENOUS ACCESS / ADMINISTRATION Buretrol Sets MM-0121.00 6 each MEDICAL INTRAVENOUS ACCESS / ADMINISTRATION Tubing, IV, Coiled, 10gts/cc,Tactical MM-0122.00 18 each MEDICAL INTRAVENOUS ACCESS / ADMINISTRATION IV Set Ups, Multifunction Tubing, (Select 3) MM-0123.00 48 each MEDICAL INTRAVENOUS ACCESS / ADMINISTRATION Labels, Medication Added MM-0125.00 30 each MEDICAL INTRAVENOUS ACCESS / ADMINISTRATION Needle, 22g, 100/pkg MM-0126.00 1 pkg MEDICAL INTRAVENOUS ACCESS / ADMINISTRATION Needle, 18g, 100/pkg MM-0127.00 1 pkg MEDICAL INTRAVENOUS ACCESS / ADMINISTRATION Needle, 27g, 100/pkg MM-0128.00 1 pkg 27 MEDICAL INTRAVENOUS ACCESS / ADMINISTRATION Normal Saline, 10cc plastic vials (for reconstitution) MM-0129.00 28 each MEDICAL INTRAVENOUS ACCESS / ADMINISTRATION Pumps, Manual Fluid Infusion, disposable MM-0130.00 16 each MEDICAL INTRAVENOUS ACCESS / ADMINISTRATION Lock, Saline MM-0131.00 48 each MEDICAL INTRAVENOUS ACCESS / ADMINISTRATION Syringe, Luerlock, 30cc (w/E.S.I.P.) 25/box MM-0132.00 1 box MEDICAL INTRAVENOUS ACCESS / ADMINISTRATION Holder, Syringe, Tubex-type (Carpuject) MM-0133.00 10 each MEDICAL INTRAVENOUS ACCESS / ADMINISTRATION Syringe, Luer Lock, 10cc MM-0134.00 50 each MEDICAL INTRAVENOUS ACCESS / ADMINISTRATION Syringe, Luerlock, 1cc, (w/E.S.I.P), 100/pkg MM-0136.00 1 pkg MEDICAL INTRAVENOUS ACCESS / ADMINISTRATION Syringe, Luerlock, 3cc, (w/E.S.I.P) 25/pkg MM-0137.00 1 pkg MEDICAL INTRAVENOUS ACCESS / ADMINISTRATION IV Insulating and Warming Kits (Safe and Warm or equivalent) MM-0140.00 6 each MEDICAL INTRAVENOUS ACCESS / ADMINISTRATION IV Set Up, Dial -A -Flow MM-0141.00 7 each MEDICAL INTRAVENOUS ACCESS / ADMINISTRATION Tube, Red Top, 7m1 MM-0142.00 1 pkg MEDICAL INTRAVENOUS ACCESS / ADMINISTRATION Tube, Holder, Blood Collection MM-0143.00 4 each MEDICAL INTRAVENOUS ACCESS / ADMINISTRATION Intraosseous EZIO Handle Kit, MM-0144.00 2 each MEDICAL INTRAVENOUS ACCESS / ADMINISTRATION Needle, Intraosseous, EZIO, Adult, 25mm needle with stabilizer MM-0144.01 10 each 28 MEDICAL INTRAVENOUS ACCESS / ADMINISTRATION Needle, Intraosseous, EZIO, Pediatric, 15mm with stabilizer MM-0144.02 10 each MEDICAL INTRAVENOUS ACCESS / ADMINISTRATION Needle, Intraosseous, EZIO, LD, 45mm with stabilizer MM-0144.03 10 each MEDICAL INTRAVENOUS ACCESS / ADMINISTRATION Cannula, Blunt MM-0145.00 100 each MEDICAL INTRAVENOUS ACCESS / ADMINISTRATION Pump, IV Fluid, AAA Battery Powered, (less then 2 lbs.) MM-0147.00 4 each MEDICAL INTRAVENOUS ACCESS / ADMINISTRATION Pump, IV Fluid, Cartridge, MM-0148.00 20 each MEDICAL PATIENT ASSESSMENT / GENERAL CARE Patient Assessment / General Care MN-0000.00 Type I Qty Unit of Issue MEDICAL PATIENT ASSESSMENT CARE / GENERAL Blankets, Mylar Space or equivalent MN-0102.00 50 each MEDICAL PATIENT ASSESSMENT CARE / GENERAL BP Cuff, pediatric (Semi -Disposable) MN-0103.00 7 each MEDICAL PATIENT ASSESSMENT CARE / GENERAL BP Manometers MN-0104.00 10 each MEDICAL PATIENT ASSESSMENT CARE / GENERAL BP Cuff, adult (Semi -Disposable) MN-0105.00 10 each MEDICAL PATIENT ASSESSMENT CARE / GENERAL BP Cuff, obese/thigh with Manometers MN-0106.00 2 each MEDICAL PATIENT ASSESSMENT CARE / GENERAL Swabs, cotton, sterile, long, wrapped pairs MN-0107.00 50 each MEDICAL PATIENT ASSESSMENT CARE / GENERAL Electrodes, Cardiac Monitor, disposable, 4/pkg, 10 pkg/bx MN-0109.00 5 box MEDICAL PATIENT ASSESSMENT CARE / GENERAL Form, Patient Encounter MN-0110.00 100 each 29 MEDICAL PATIENT ASSESSMENT CARE / GENERAL Catheter, Foley, Prep Trays and Collection Bags (10 French Ped) MN-0111.00 4 each MEDICAL PATIENT ASSESSMENT CARE / GENERAL Catheter, Foley, Prep Trays and Collection Bags (16 French) MN-0112.00 4 each MEDICAL PATIENT ASSESSMENT CARE / GENERAL Hemocult Slides and Developer (or equivalent), box MN-0113.00 1 each MEDICAL PATIENT ASSESSMENT CARE / GENERAL Jelly, Lubricant, single use packets MN-0115.00 50 each MEDICAL PATIENT ASSESSMENT CARE / GENERAL Tubes, NG, Adult, 18 French MN-0117.00 4 each MEDICAL PATIENT ASSESSMENT CARE / GENERAL Tubes, NG, Pediatric, 8 French MN-0118.00 4 each MEDICAL PATIENT ASSESSMENT CARE / GENERAL Scissors, Trauma Dressing, disposable, pair MN-0120.00 18 pair MEDICAL PATIENT ASSESSMENT CARE / GENERAL Stethoscopes MN-0121.00 10 each MEDICAL PATIENT ASSESSMENT CARE / GENERAL Syringe, Irrigation Tip, 60cc MN-0122.00 20 each MEDICAL PATIENT ASSESSMENT CARE / GENERAL Thermometers, oral, electronic MN-0123.00 2 each MEDICAL PATIENT ASSESSMENT CARE / GENERAL Thermometers, oral, hypothermia MN-0124.00 7 each MEDICAL PATIENT ASSESSMENT CARE / GENERAL Tongue Depressors, sterile, individually wrapped, box MN-0125.00 1 box MEDICAL PATIENT ASSESSMENT CARE / GENERAL Triage Tags (Dept. of Transportation -type) 50/pkg MN-0126.00 2 pkg MEDICAL PATIENT ASSESSMENT CARE / GENERAL Urine Multi-stix (or equivalent), 100 Strips/Pkg MN-0127.00 2 pkg 30 MEDICAL PATIENT ASSESSMENT CARE / GENERAL Urinal MN-0128.00 2 each MEDICAL PATIENT ASSESSMENT CARE / GENERAL Bed Pan, Fracture MN-0129.00 2 each MEDICAL PATIENT ASSESSMENT CARE / GENERAL Cot, Patient, Surgical Medical, Waist Level MN-0130.00 4 each MEDICAL PATIENT ASSESSMENT CARE / GENERAL Ice Packs, Gel, 6 x 9 Reusable MN-0131.00 10 each MEDICAL PATIENT ASSESSMENT CARE / GENERAL Tube, Chest, 10 FR MN-0132.00 2 each MEDICAL PATIENT ASSESSMENT CARE / GENERAL Tube, Chest, 36 FR MN-0134.00 2 each MEDICAL PATIENT ASSESSMENT CARE / GENERAL Tube, Chest, 20 FR MN-0135.00 2 each MEDICAL PATIENT ASSESSMENT CARE / GENERAL Tube, Chest, 32 FR MN-0136.00 2 each MEDICAL PATIENT ASSESSMENT CARE / GENERAL Fan, Room (for treating heat illness), large MN-0138.00 4 each MEDICAL PATIENT ASSESSMENT CARE / GENERAL Heimlich Valves or equivalent MN-0139.00 12 each MEDICAL PATIENT ASSESSMENT CARE / GENERAL Obstetrics Kit, disposable with ear bulb syringe MN-0143.00 2 each MEDICAL PATIENT ASSESSMENT CARE / GENERAL Plastic Fluid Collection Bags (for chest tubes) MN-0144.00 12 each MEDICAL PATIENT ASSESSMENT CARE / GENERAL Pleurevac Chambers or equivalent MN-0145.00 4 each MEDICAL PATIENT ASSESSMENT CARE / GENERAL Tissues, Facial, (pocket packs) MN-0146.00 50 pkg 31 MEDICAL PATIENT ASSESSMENT CARE / GENERAL Bottles, Spray or Misting MN-0147.00 2 each MEDICAL PATIENT ASSESSMENT CARE / GENERAL Corpsman, Kit, Field, ENT, Basic or equivalent MN-0150.00 4 each MEDICAL PATIENT ASSESSMENT CARE / GENERAL Corpsman, Kit, Field, Deluxe, ENT MN-0151.00 2 each MEDICAL PATIENT ASSESSMENT CARE / GENERAL Glucometer MN-0152.00 7 each MEDICAL PATIENT ASSESSMENT CARE / GENERAL Glucometer, patient test strips MN-0153.00 1 box MEDICAL PATIENT ASSESSMENT CARE / GENERAL Glucometer, QA solution MN-0154.00 1 each MEDICAL PATIENT ASSESSMENT CARE / GENERAL Lancet, for use with Glucometer, box of 100 MN-0155.00 1 box MEDICAL PATIENT ASSESSMENT CARE / GENERAL Chest Tube Kit MN-0156.00 4 each MEDICAL PATIENT ASSESSMENT CARE / GENERAL Hypothermia Wrap MN-0157.00 6 each MEDICAL PATIENT IMMOBILIZATION / EXTRICATION Patient Immobilization / Extrication MO-0000.00 Type I Qty Unit of Issue MEDICAL PATIENT IMMOBILIZATION / EXTRICATION Collars, Cervical, Pediatric MO-0103.00 8 each MEDICAL PATIENT IMMOBILIZATION / EXTRICATION Collars, Cervical, adjustable MO-0104.00 16 each MEDICAL PATIENT IMMOBILIZATION / EXTRICATION Tape, Duct MO-0106.00 4 each MEDICAL PATIENT IMMOBILIZATION / EXTRICATION Backboard, Full, w/ vertical lift capability MO-0107.00 2 each 32 MEDICAL PATIENT IMMOBILIZATION / EXTRICATION Backboard Half, confined space immobilization, c-spine MO-0108.00 2 each MEDICAL PATIENT IMMOBILIZATION / EXTRICATION Head Beds, disposable, adult MO-0109.00 10 each MEDICAL PATIENT IMMOBILIZATION / EXTRICATION Longboards, Stokes Compatible, Floating Type, w/Straps MO-0110.00 4 each MEDICAL PATIENT IMMOBILIZATION / EXTRICATION Board, Immobilization, Pediatric, complete w/bag MO-0111.00 2 each MEDICAL PATIENT IMMOBILIZATION / EXTRICATION Straps, Backboard, 9 ft., nylon (Spider Strap) MO-0115.00 12 each MEDICAL PATIENT / PERSONAL PROTECTION Patient / Personal Protection MP-0000.00 Type I Qty Unit of Issue MEDICAL PATIENT / PERSONAL PROTECTION Aprons, Plastic, disposable, lightweight, 100/roll MP-0101.00 1 rolls MEDICAL PATIENT / PERSONAL PROTECTION Boot Covers, (to protect safety boots from body fluids), disposable, pair MP-0102.00 100 pair MEDICAL PATIENT / PERSONAL PROTECTION Hot Packs - disposable MP-0105.00 20 each MEDICAL PATIENT / PERSONAL PROTECTION Suits, Impermeable, w/ plastic/rubber boots, disposable MP-0106.00 10 each MEDICAL PATIENT / PERSONAL PROTECTION Gloves, Latex, sterile, sized to meet team needs, pair MP-0107.00 80 pair MEDICAL PATIENT / PERSONAL PROTECTION Protectors, face and eye, surgical shield, box MP-0111.00 1 box MEDICAL PATIENT / PERSONAL PROTECTION Victim protection kits, (dust masks, ear plugs, helmet w/ face shield) MP-0112.00 4 sets MEDICAL PATIENT / PERSONAL PROTECTION Bracket, Helmet, FOR FULL -FACE FACESHIELD (DIALECTRIC) MP-0112.01 4 each 33 MEDICAL PATIENT / PERSONAL PROTECTION Faceshield, Full -face, CLEAR POLYCARBONATE, BULLARD MP-0112.02 4 each MEDICAL PATIENT / PERSONAL PROTECTION HELMET, BULLARD (RATCHET SUSPENSION) MP-0112.03 4 each MEDICAL PATIENT / PERSONAL PROTECTION Wipes, Pre -Moistened Towlettes (wet wipes), box MP-0113.00 1 box MEDICAL PATIENT / PERSONAL PROTECTION Gloves, Latex Free, Examination, Sizes per TF MP-0115.00 32 box MEDICAL PATIENT / PERSONAL PROTECTION Handwash, liquid gel sanitizer 4 oz bottle MP-0119.00 84 each MEDICAL PATIENT / PERSONAL PROTECTION Handwipe, sanitizer towel, MP-0120.00 4 box MEDICAL SKELETAL CARE SKELETAL CARE MQ-0000.00 Type I Qty Unit of Issue MEDICAL SKELETAL CARE Bandages, Elastic, 3 inch ace wrap MQ-0101.00 24 each MEDICAL SKELETAL CARE Bandages, Elastic, 6 inch ace wrap MQ-0102.00 24 each MEDICAL SKELETAL CARE Elasticon 3" MQ-0103.00 36 each MEDICAL SKELETAL CARE Splint, traction bilateral, long bone, Kendrick or EQ MQ-0105.00 2 each MEDICAL SKELETAL CARE Splints, Moldable, 4"x 3ft, SAM or EQ MQ-0107.00 28 each MEDICAL WOUND CARE Wound Care MR-0000.00 Type I Qty Unit of Issue MEDICAL WOUND CARE Suture, 0-silk on a PSL , box MR-0101.00 1 box MEDICAL WOUND CARE Suture, 3-0 silk on a PS-1, box MR-0102.00 1 box MEDICAL WOUND CARE Suture, 4-0 vicryl on a PS-1, box MR-0103.00 1 box MEDICAL WOUND CARE Suture, 6-0 nylon on a PC-1, box MR-0104.00 1 box 34 MEDICAL WOUND CARE Suture, 5-0 vicryl on on a PC-12, box MR-0105.00 1 box MEDICAL WOUND CARE Bandages, Triangular MR-0106.00 50 each MEDICAL WOUND CARE Band-Aids, assorted sizes, box MR-0107.00 3 box MEDICAL WOUND CARE Band-Aids, 2"x 2", box MR-0108.00 3 box MEDICAL WOUND CARE Sheets, Burn, sterile MR-0111.00 10 each MEDICAL WOUND CARE Chucks, Absorbent MR-0112.00 50 each MEDICAL WOUND CARE Amputation Kit, Each kit MR-0113.00 4 kit MEDICAL WOUND CARE Suture Kit MR-0114.00 10 kit MEDICAL WOUND CARE Dressing, Multi -Trauma, Large, 12" x 30" MR-0116.00 20 each MEDICAL WOUND CARE Dressing, Trauma, 5" x 9", or equivalent MR-0117.00 48 each MEDICAL WOUND CARE Minor Procedure Kit, or equivalent MR-0118.00 10 each MEDICAL WOUND CARE Gauze, Packing, lodoform, 1/4", bottle MR-0119.00 1 bottle MEDICAL WOUND CARE Gauze, Wraps, 4" width (Kerlix-type or equivalent) MR-0120.00 80 each MEDICAL WOUND CARE Hydrogen Peroxide, 3%, 16 oz. bottles MR-0122.00 10 each MEDICAL WOUND CARE Razor, Disposable MR-0124.00 12 each MEDICAL WOUND CARE Cutters, Ring, w/extra blades MR-0127.00 6 each MEDICAL WOUND CARE Scalpel blades (#11) and handles, disposable, box of 10, box MR-0129.00 1 box MEDICAL WOUND CARE Scalpel blades (#10) and handles, disposable, box of 10, box MR-0130.00 1 box MEDICAL WOUND CARE Brush, Scrub, Sterile, Hibiclens, 30 / box MR-0131.00 1 box 35 MEDICAL WOUND CARE Stapler, Skin, disposable MR-0133.00 6 each MEDICAL WOUND CARE Forceps, Splinter MR-0134.00 7 each MEDICAL WOUND CARE Sponges, Sterile Gauze, 4"x4", 2/pkg, 25/box MR-0135.00 4 box MEDICAL WOUND CARE Steri-strips, 1/4", box MR-0136.00 1 box MEDICAL WOUND CARE Steri-strips, 1/8", box MR-0137.00 1 box MEDICAL WOUND CARE Tape, Silk, 1" roll, 12/pkg MR-0139.00 2 pkg MEDICAL WOUND CARE Tincture of Benzoin, 2oz bottles MR-0140.00 4 bottle MEDICAL WOUND CARE Gauze, Vaseline MR-0142.00 16 each MEDICAL WOUND CARE Eugenol or equivalent MR-0143.00 2 each MEDICAL WOUND CARE Tape, Cloth 2" MR-0144.00 24 each MEDICAL WOUND CARE Tape, Transpore 1", or equivalent, 12/pk MR-0145.00 2 pks MEDICAL WOUND CARE Dressing, Blister, 4" x 3" Mole Skin, 3/pks MR-0147.00 8 roll MEDICAL WOUND CARE Dressing, 2nd skin, 3" circles MR-0149.00 2 tub MEDICAL WOUND CARE Tourniquets for Hemmorrage control (CAT or equivalent) MR-0150.00 24 each MEDICAL WOUND CARE Dressing, Hemostatic Gauze, Z Fold MR-0151.00 16 each MEDICAL MISCELLANEOUS SUPPLIES Miscellaneous Supplies MS-0000.00 Type I Qty Unit of Issue MEDICAL MISCELLANEOUS SUPPLIES Sanitary Pads, box MS-0108.00 1 box MEDICAL MISCELLANEOUS SUPPLIES Bag, bio hazard, for medical waste MS-0111.00 50 each MEDICAL MISCELLANEOUS SUPPLIES Bag, Body, with handles and zippers (non -translucent) MS-0112.00 10 each 36 MEDICAL MISCELLANEOUS SUPPLIES Clipboards, metal bound, with storage pockets MS-0113.00 3 each MEDICAL MISCELLANEOUS SUPPLIES Disinfectant, 1 gallon bottle (Cidex or equivalent) MS-0114.00 2 each MEDICAL MISCELLANEOUS SUPPLIES Markers, felt tip, black, permanent MS-0116.00 12 each MEDICAL MISCELLANEOUS SUPPLIES Back Pack, Large (Thomas or Contera or EQ) MS-0118.00 7 each MEDICAL MISCELLANEOUS SUPPLIES Pens, black, 12/pkg. MS-0119.00 4 each MEDICAL MISCELLANEOUS SUPPLIES Personal Waist Packs, fanny pack, ski patrol -style MS-0120.00 6 each MEDICAL MISCELLANEOUS SUPPLIES Refrigerator, Small, AC / DC Compatable, digital thermostat with transit bag, for storing medications at 38 degrees MS-0122.00 1 each MEDICAL MISCELLANEOUS SUPPLIES Power strip, surge protector, 6 outlet with surge protection MS-0123.00 12 each MEDICAL MISCELLANEOUS SUPPLIES Clinical Procedures in Emergency Medicine, Roberts and Hedges MS-0126.00 1 each MEDICAL MISCELLANEOUS SUPPLIES Pocketbook, Tarascon Pediatric Emergency (or equivelant) MS-0127.00 3 each MEDICAL MISCELLANEOUS SUPPLIES Pocketbook, Tarascon Adult Emergency (or equivelant) MS-0128.00 3 each MEDICAL MISCELLANEOUS SUPPLIES Pocketbook, Tarascon, Med and Critical Care (or equivelent) MS-0129.00 3 each MEDICAL MISCELLANEOUS SUPPLIES Pharmacopeia, Pocket, Tarascon (or equivelent) MS-0130.00 3 each MEDICAL MISCELLANEOUS SUPPLIES Box, Shipping, for blood draw tubes, with absorbant (box shall be compliant with current Title 49, CFR regulations in regards to shipping biohazard/infectous hazard materials) 10 per case MS-0131.00 4 cs MEDICAL MISCELLANEOUS SUPPLIES Pack, Recon, Small MS-0132.00 3 each MEDICAL MISCELLANEOUS SUPPLIES Pocketbook, Transcon, Internal Medicine, or equivelent MS-0134.00 4 each MEDICAL MISCELLANEOUS SUPPLIES Bag, Resealable, (sandwich size) 50/box MS-0135.00 1 box MEDICAL PATIENT MONITORING Patient Monitoring MT-0000.00 Type I Qty Unit of Issue 37 MEDICAL PATIENT MONITORING Charger, for Defibrillator/Monitor LP 15 MT-0101.00 2 each MEDICAL PATIENT MONITORING Battery, Lithuim, for Defibrillator/Monitor LP 15 MT-0102.00 14 each MEDICAL PATIENT MONITORING Defibrillator / Monitor, 12 Lead Capability, Defib, CPR, Pace, 12 Lead, SP02, NIBP, CO2 w/Carry Bags and Pouches, Shoulder Strap MT-0103.00 2 each MEDICAL PATIENT MONITORING Case,Protective for LP 15 MT-0104.00 2 each MEDICAL PATIENT MONITORING ECG paper for LP 15 MT-0106.00 12 roll MEDICAL PATIENT MONITORING Monitor, Electrolyte, portable,Na, K, PCO2, PO2, HET Unit, Military Kitw/Ballistic Case (iStat or equivalent) MT-0107.00 1 each MEDICAL PATIENT MONITORING Cartridges, Electrolyte monitor, MT-0107.01 1 box MEDICAL PATIENT MONITORING Cartridges, Electrolyte monitor, MT-0107.02 1 box MEDICAL PATIENT MONITORING Monitor, Vital Signs, Compact, Battery powered, AC adaptor, cuffs for large adult, adult, child and infant. Features; Non -Invasive BP, Pulse Ox, EKG, MAP, temperature with 12 lead cap MT-0108.00 2 each MEDICAL PATIENT MONITORING Defibrilator, Automatic External, Automatic, 3 Lead Monitoring Capable, under 5 Ibs with battery, ECG Display, and memory capture (see specification list) MT-0109.00 6 each MEDICAL PATIENT MONITORING Defibrilator, Automatic External, Automatic, Pads MT-0110.00 50 each MEDICAL PATIENT MONITORING Cardic Monitor, Compact MT-0111.00 2 each MEDICAL PATIENT MONITORING CO Oxymeter, Handheld, w/SpO2, and Operator's Manual MT-0112.00 4 each MEDICAL PATIENT MONITORING Sensor, Reusable, Adult, 3', (SpO2, SPCO, and SPMet), Rad 57 Oxymeter MT-0112.01 4 each MEDICAL PATIENT MONITORING Sensor,Reusable Pediatric Rad 57, Oxymeter MT-0112.02 4 each MEDICAL PATIENT MONITORING Cable, Extension 8', for Reusable Sensor (SpO2, SPCO, and SPMet), Rad 57 Oxymeter MT-0112.03 4 each MEDICAL PATIENT MONITORING Case, Protective, Water Resistant, RAD 57 Oxymeter MT-0112.04 4 each MEDICAL CARDIAC CARE MEDICATIONS Cardiac Care Medications MU-0000.00 Type I Qty Unit of Issue 38 MEDICAL CARDIAC CARE MEDICATIONS Adenosine 6mg/2cc vial MU-0101.00 20 each MEDICAL CARDIAC CARE MEDICATIONS Atropine Sulfate, 0.1mg/ml, 1mg amps, pre -filled MU-0102.00 24 each MEDICAL CARDIAC CARE MEDICATIONS Atropine Sulfate 0.4mg/ml, 20cc vial MU-0103.00 40 each MEDICAL CARDIAC CARE MEDICATIONS Calcium Chloride, Injection, 10%, 10mg amps, pre -filled MU-0104.00 12 each MEDICAL CARDIAC CARE MEDICATIONS Dobutamine, Injection, .25 mg amps, or equivelent pre -mix MU-0107.00 2 each MEDICAL CARDIAC CARE MEDICATIONS Dopamine, 40mg/ml, 200mg amps, or equivalent pre -mix MU-0108.00 8 each MEDICAL CARDIAC CARE MEDICATIONS Epinephrine, 1:10,000 (0.1mg/ml), 1mg amps, pre -filled MU-0109.00 24 each MEDICAL CARDIAC CARE MEDICATIONS Furosemide, 5mg/ml, 100mg vial MU-0110.00 16 each MEDICAL CARDIAC CARE MEDICATIONS Heparin, Injection, 1000units/ml, 10m1 multi -dose vial MU-0111.00 2 each MEDICAL CARDIAC CARE MEDICATIONS Labetalol, Injection, 5/mg/ml, 100mg multi -dose vial MU-0112.00 4 each MEDICAL CARDIAC CARE MEDICATIONS Lidocaine, 200mg/ml, 1gm amps, or equivalent pre -mix MU-0113.00 5 each MEDICAL CARDIAC CARE MEDICATIONS Lidocaine, Injection, 5mg/ml, 100mg amps, pre -filled MU-0114.00 14 each MEDICAL CARDIAC CARE MEDICATIONS Nitroglycerin, 2%, Paste, 15gm tubes MU-0115.00 2 each MEDICAL CARDIAC CARE MEDICATIONS Nitroglycerine, 200 metered -dose sprays/bottle or 10 bottles of .4mg tablets MU-0116.00 10 each MEDICAL CARDIAC CARE MEDICATIONS Procainamide, Injection, 500mg/ml, 1g vials MU-0117.00 4 each MEDICAL CARDIAC CARE MEDICATIONS Sodium Bicarbonate, lmeq/ml, 50meq amps, pre -filled MU-0118.00 50 each MEDICAL CARDIAC CARE MEDICATIONS Amiodarone HCI (Cordarone) 150 mg vial MU-0120.00 21 each MEDICAL CARDIAC CARE MEDICATIONS Lovenox 150mg Vial MU-0121.00 3 each MEDICAL CARDIAC CARE MEDICATIONS Metoprolol 50 mg Tab MU-0122.00 50 each 39 MEDICAL CARDIAC CARE MEDICATIONS Metoprolol 1mg/ml, 5mI Vial MU-0123.00 12 each MEDICAL CARDIAC CARE MEDICATIONS Diltiazem 25 mg vial MU-0124.00 12 each MEDICAL CARDIAC CARE MEDICATIONS Epinephrine, 1:1000, multi -dose 30cc vials, SC, (NDC 548906100) MU-0125.00 5 bottle MEDICAL EYES, EARS, NOSE, THROAT Eyes, Ears, Nose, Throat MV-0000.00 Type I Qty Unit of Issue MEDICAL EYES, EARS, NOSE, THROAT Lozenges, throat (Sucrets or equivalent), 30/pkg MV-0101.00 6 pkg MEDICAL EYES, EARS, NOSE, THROAT Spray, Oxymetazoline Nasal, 5cc bottles MV-0102.00 14 each MEDICAL EYES, EARS, NOSE, THROAT Treatment Epistaxis, Rhino rocket or EQ MV-0103.00 4 each MEDICAL EYES, EARS, NOSE, THROAT Solution, Gentamycin Ophthalmic, 3mg/ml, 5m1 bottles, TOP MV-0104.00 7 each MEDICAL EYES, EARS, NOSE, THROAT Ointment, Gentamycin Ophthalmic, 3mg/g, 3.5g tubes, TOP MV-0105.00 4 each MEDICAL EYES, EARS, NOSE, THROAT Suspension, Antibiotic Otic, 15m1 bottles, TOP MV-0106.00 3 each MEDICAL EYES, EARS, NOSE, THROAT Lamp, Exam, ultraviolet/visible, with magnifier, 110 VAC MV-0107.00 1 each MEDICAL EYES, EARS, NOSE, THROAT Solution, Eye Flush, 30cc btl MV-0108.00 84 bottle MEDICAL EYES, EARS, NOSE, THROAT Patches, Eye, Plastic MV-0109.00 6 each MEDICAL EYES, EARS, NOSE, THROAT Patches, Eye, cotton, individually wrapped MV-0110.00 12 each MEDICAL EYES, EARS, NOSE, THROAT Strips, Flourescein, (individually wrapped) (NDC 17478040401) MV-0111.00 20 each MEDICAL EYES, EARS, NOSE, THROAT Lens, Morgan Irrigation MV-0112.00 6 each MEDICAL EYES, EARS, NOSE, THROAT Atropine 1% eye drop, 5cc bottle MV-0113.00 4 each MEDICAL EYES, EARS, NOSE, THROAT Topical Ophthalmic Anesthetic, 2 m1 bottles or unidose equivalent of Tetracaine (NDC 24208092064) MV-0114.00 20 each 40 MEDICAL WMD PHARMACEUTICAL WMD Pharmaceutical MW-0000.00 Type I Qty Unit of Issue MEDICAL WM PHARMAC DUTICAL Diazepam Injector, 10 mg Diazepam in 2mL, 15 units per box, 4 Year Shelf Life MW-0101.00 90 each MEDICAL WM PHARMAC DUTICAL Diazepam (CANA) Trainer, 25 per box MW-0102.00 1 box MEDICAL WM PHARMACDUTICAL Case, Waterproof, Lifetime Warranty, Yellow with a clear lid, custom lettering for USAR MW-0103.00 90 each MEDICAL WM PHARMACDUTICAL Decal, DHS Medical Kit, for Pelican Micro Case 1040 MW-0104.00 90 each MEDICAL WMD PHARMACEUTICAL Canteen Cover, Yellow with Custom lettering for US&R, Fire Service Specification # 5100- 217 MW-0105.00 90 each MEDICAL WMD PHARMACEUTICAL Ciprofloxin, 500 mg, 100 per bottle MW-0106.00 16 bottle MEDICAL WMD PHARMACEUTICAL Doxycycline, 100 mg, 500 per bottle MW-0107.00 4 bottle MEDICAL WMD PHARMACEUTICAL Potassium Iodide, USP 130 mg per table, 14 tablets per package, Hard side Packaging, Approx. 5 year shelf life MW-0108.00 25 pkg MEDICAL WMD PHARMACEUTICAL DuoDoteTMAuto-Injector (Atropine and Pralidoxime Chloride Injection) 30 Auto -injectors per box MW-0109.00 9 30 per box MEDICAL WMD PHARMACEUTICAL DuoDote TM Training Simulator (DuoDote training simulator for BinaJectTM drug delivery system with no drug or needle, includes 25 instruction cards) 25 trainers per box MW-0110.00 1 25 per box MEDICAL WMD PHARMACEUTICAL Cyanide Antidote Kit MW-0111.00 4 each VEHICLES Vehicles SUV/PickupNan - Cmd Vehicle Lifecycle Replacement 5 each 41