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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #10945 Date: 10/19/2021 Commission Meeting Date: 12/09/2021 Requesting Department: Department of Fire - Rescue Sponsored By: District Impacted: All Type: Resolution Subject: Approve - Pasco County RFP-SS-19-125 Fire Rescue Uniforms Purpose of Item: The nature of this item is to establish a resolution of the City of Miami Commission, authorizing an increase in capacity beyond the City Manager approved fifty -thousand dollars ($50,000.00) to the Pasco County's Request for Proposals ("RFP") No. SS-19- 125 for Fire Rescue Uniforms, on an as needed basis, for the City of Miami's Fire - Rescue Department ("Fire -Rescue"), pursuant to Section 18-111 of the Code of the City of Miami, Florida, as amended, with DesignLab, Inc. ("DesignLab"), which was competitively solicited fora term of five (5) years with an expiration date of March 10, 2025, subject to any extensions and/or replacement contracts by Pasco County; allocating funds from Fire -Rescue's General Account number 00001.184010.552200.0000.00000, subject to availability of funds and budgetary approval at the time of need; authorizing the City Manager to negotiate and execute any and all documents, including any amendments, renewals, and extensions subject to all allocations, appropriations and budgetary approvals having been previously made, compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti - Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules and regulations, as may be deemed necessary for said purpose. Background of Item: Fire -Rescue provides uniforms for its firefighters. Due to the type of service, uniforms wear out, get damaged often and they need to be replaced. By accessing the Pasco County RFP No. SS-19-125 competitively solicited contract, it will enable Fire -Rescue continue to procure uniforms, at a fair competitive rate that is acceptable to the City. Procurement worked diligently with Fire -Rescue to identify a contract for the purchase of uniforms that included favorable contract terms and pricing for the City, which resulted in the accessing of the above -mentioned RFP. For continuity of services, the initial access of the Pasco RFP No. SS-19-125 was approved by the City Manager under his delegated authority of $50,000.00 This contract has a term of five (5) years with an expiration date of March 10, 2025. The estimated fiscal impact is approximately $586,000.00 per year ($2,344,000.00 in the aggregate). Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $586,000.00 per year ($2,344,000.00 in the aggregate) Fire -Rescue General Account No.: 00001.184010.552200.0000.0000 None, as needed basis, subject to availability of funds and budgetary approval Department of Fire -Rescue Department of Fire -Rescue Department of Fire -Rescue Office of Management and Budget Office of Management and Budget Office of Management and Budget Department of Procurement City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission Office of the City Clerk Ty McGann Johnny Duran Eloy Garcia Pedro Lacret Carolina Aguila Marie Gouin Annie Perez Arthur Noriega V Valentin J Alvarez Pablo Velez Barnaby L. Min Victoria Mendez Maricarmen Lopez City Clerk's Office Reviewed B Fire Department Review Fire Budget Review Fire Chief Review Budget Analyst Review Budget Review Budget Review Procurement Review City Manager Review Legislative Division Review ACA Review Deputy City Attorney Review Approved Form and Correctness Meeting Rendered Completed 10/19/2021 12:58 PM Completed 10/19/2021 1:10 PM Completed 10/20/2021 6:09 AM Completed 10/21/2021 11:59 AM Skipped 10/22/2021 8:42 AM Completed 10/25/2021 10:50 AM Completed 11/01/2021 12:12 PM Completed 11/03/2021 3:19 PM Completed 11/03/2021 4:41 PM Completed 11/06/2021 4:41 PM Completed 11/07/2021 9:07 AM Completed 11/10/2021 10:49 AM Completed 12/09/2021 9:00 AM Completed 12/14/2021 5:20 PM City of Miami Legislation Resolution Enactment Number: R-21-0489 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 10945 Final Action Date:12/9/2021 A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING AN INCREASE IN CONTRACT CAPACITY BEYOND THE CITY MANAGER'S APPROVED THRESHOLD OF FIFTY THOUSAND DOLLARS ($50,000.00) TO THE PASCO COUNTY, FLORIDA ("PASCO COUNTY") REQUEST FOR PROPOSALS CONTRACT NO. SS-19-125 FOR FIRE -RESCUE UNIFORMS, ON AN AS NEEDED BASIS, FOR THE CITY OF MIAMI'S FIRE -RESCUE DEPARTMENT ("FIRE -RESCUE") PURSUANT TO SECTION 18-111 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), WITH DESIGNLAB, INC., A FOREIGN PROFIT CORPORATION, WHICH WAS COMPETITIVELY SOLICITED FOR A TERM OF FIVE (5) YEARS WITH AN EXPIRATION DATE OF MARCH 10, 2025, SUBJECT TO ANY EXTENSIONS AND/OR REPLACEMENT CONTRACTS BY PASCO COUNTY; ALLOCATING FUNDS FROM FIRE -RESCUE GENERAL ACCOUNT NO. 00001.184010.552200.0000.0000 AND SUCH OTHER SOURCES OF FUNDS, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami's ("City") Procurement Department ("Procurement") on behalf of the Fire -Rescue Department ("Fire -Rescue") accessed Pasco County, Florida's ("Pasco County") Request for Proposals ("RFP") Contract No. SS-19-125 for Fire -Rescue uniforms, on an as needed basis, from Designlab, Inc., a foreign profit corporation ("Designlab"), under the City Manager's approved threshold of Fifty Thousand Dollars ($50,000.00); and WHEREAS, an increase in contract capacity beyond the City Manager's approved threshold of Fifty Thousand Dollars ($50,000.00) for continued use of the Pasco County RFP Contract No. SS-19-125 for Fire -Rescue uniforms will enable Fire -Rescue to continue procuring uniforms at a fair and competitive rate that is acceptable to the City; and WHEREAS, pursuant to Section 18-111 of the Code of the City of Miami, Florida, as amended ("City Code"), the City Chief Procurement Officer has determined that Pasco County RFP Contract No. SS-19-125 for Fire -Rescue uniforms was entered into pursuant to a competitive process in compliance with City laws, policies, and procedures; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. An increase in contract capacity beyond the City Manager's approved threshold of Fifty Thousand Dollars ($50,000.00) to Pasco County RFP Contract No. SS-19-125 for Fire -Rescue uniforms, on an as needed basis, for Fire -Rescue, pursuant to Section 18-111 of the City Code with Designlab, which was competitively solicited for a term of five (5) years with an expiration date of March 10, 2025, subject to any extensions and/or replacement contracts by Pasco County is hereby authorized. Section 3. Funds are allocated from Fire -Rescue General Account No. 00001.184010.552200.0000.0000 and such other sources of funds, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized' to negotiate and execute any and all documents, including any amendments, renewals, and extensions subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the City Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: ndez, ity Attor ey 11/10/2021 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.