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HomeMy WebLinkAboutExhibit BRESOLUTION NO. 046/2021 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIAMI DOWNTOWN DEVELOPMENT AUTHORITY OF THE CITY OF MIAMI, FLORIDA ("MIAMI DDA") APPROVING A FUNDING AGREEMENT BETWEEN THE CITY OF MIAMI AND THE MIAMI DDA ("AGREEMENT") FOR THE PURPOSES OF EXPANDING THE MIAMI DDA'S INCENTIVE FUND PROGRAM ("PROGRAM") INTO THE CITY OF MIAMI ("CITY"); ACCEPTING INITIAL FUNDING FROM THE CITY IN THE AMOUNT OF TWO HUNDRED FIFTY THOUSAND DOLLARS ($250,000.00) AND FUTURE FUNDING FROM THE CITY IN THE AMOUNT OF FIVE HUNDRED THOUSAND DOLLARS ($500,000.00) OVER THE NEXT TWO (2) FISCAL YEARS FOR COSTS ASSOCIATED WITH EXPANSION OF THE PROGRAM WITH OTHER TERMS AND CONDITIONS AS SPECIFIED IN THE AGREEMENT; AUTHORIZING THE EXECUTIVE DIRECTOR TO NEGOTIATE AND EXECUTE THE AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY; FURTHER AUTHORIZING THE EXECUTIVE DIRECTOR TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER NECESSARY DOCUMENTS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, FOR THE PURPOSES STATED HEREIN. WHEREAS, the Miami Downtown Development Authority of the City of Miami, Florida ("Miami DDA") is an independent agency of the City of Miami ("City") with a mission to grow, strengthen, and promote the economic health and vitality of Downtown Miami ("Downtown"); and WHEREAS, Goal 1 of the 2025 Downtown Miami Masterplan ("Masterplan") is to "Enhance Our Position as the Business Epicenter of the Americas", recognizing Downtown's position as an international business hub and seeking to advance its importance as an economic engine to of the State of Florida ("State"), regional, and local economies; and WHEREAS, Goal 1, Action Item 1.2 of the Masterplan is to "Grow & Attract Business Enterprise and Catalytic National Retailers, seeking to draw and retain businesses in the urban core in an effort to create jobs, add residents to the City, and, ultimately, boost the economic vitality of Downtown Miami"; and WHEREAS, the Miami DDA desires to encourage economic growth and development, the alleviation of economic disinvestment and unemployment, and the creation of an enhanced business climate, particularly in the targeted industries of Finance and Technology (collectively, "Goals"); and WHEREAS, in order to accomplish the Miami DDA's Goals, the Board of Directors has established an Incentive Fund Program ("Program"); and WHEREAS, the Program has been incredibly successful and has drawn countless businesses from across the country to Downtown; and WHEREAS, due to the success of the Program, the City wishes to expand the Program City-wide; and WHEREAS, because the Miami DDA has already successfully implemented the Program, it would is prudent and efficient for the Miami DDA to work with the City in expanding the Program City-wide; and WHEREAS, the City has offered to compensate the Miami DDA for costs associated with expanding the Program City-wide with an initial amount of two hundred fifty thousand dollars ($250,000.00) and an additional five hundred thousand dollars ($500,000.00) over the next two (2) fiscal years (collectively, "Funding"); and WHEREAS, in order to delineate the rights and responsibilities of the Miami DDA and the City in expanding the Program, it is appropriate for the Executive Director to negotiate a Funding Agreement ("Agreement") with the City; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE MIAMI DOWNTOWN DEVELOPMENT AUTHORITY OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals in the Preamble to this Resolution are true and correct and are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The Board of Directors authorizes the Executive Director to negotiate and execute the Agreement, in a form acceptable to the City Attorney, in order to expand the Program City-wide and receive the Funding from the City. Section 3. The Executive Director is further authorized to negotiate and execute any and all other necessary agreements, all in forms acceptable to the City Attorney, for the purposes stated herein. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 29t' day of October, 2021. t'4.7 Commissioner Manolo Re , iairman Christina Crespi, Executive Director A TTE. Ivonne de la Vega Secretary to the Board of Directors iIMIAMIDDA DOWNTOWN DEVELOPMENT AUTHORITY Miami DDA Incentive Fund: Guidelines 2020-2021 Fiscal Year Section 1 - Title This article shall be cited as the Miami Downtown Development Authority ("Miami DDA") Incentive Fund Program ("Program"). Section 2- Definitions As used in this article, unless the context otherwise requires: a. Average Annual Wage means the average of all wages and salaries in the City of Miami, or Miami -Dade County, or State of Florida as determined by the City of Miami, or Miami -Dade County, or State of Florida, or US. Bureau of Labor Statistics using the most currently available data as determined by the Miami DDA and by choosing the higher number. b. Expanding Business means a company with a commercial business, excluding residential development, that increases operations on a site within the Miami DDA District. c. Incentive or Incentives means the funds paid to a company under this Program. d. Miami DDA Project or Project means the associated new jobs that are the basis of the application for a Miami DDA award. e. Miami DDA is a semi -autonomous agency of the City of Miami with a mission statement to "grow, strengthen and promote the economic health and vitality of Downtown Miami." f. New Job or New Jobs means jobs created by a local Expanding Business or a New -to -Market Business which are being added to the company's roster of employees and that did not exist within the last twelve (12) months prior to the date the company submits the application to the Miami DDA's Board of Directors. g. New -to -Market Business is a company that relocates to the Miami DDA District or is a start-up company setting up operations in the Miami DDA District. Section 3 - Eligible applicants The Miami DDA Program will only be available to New -to -Market Businesses or Expanding Businesses that will either relocate, or hire, a minimum of ten (10) new employees to the Miami DDA District within a three (3) year period. A Lease must be executed within 12 months from time of the application. The Program is available to the following industries: a. Financial/Professional Services b. Technology c. Headquarters including regional headquarters; and The Board of Directors, at its discretion, may waive the eligible industry requirement at the request and recommendation of the Executive Director. Section 4 - Program requirements a. New -to -Market or Expanding Businesses: Companies applying for Miami DDA incentives must be New -to -Market or Expanding Businesses. b. Living Wage Requirement: The Miami DDA Program will not be available to companies that pay any of their employees less than the Living Wage Rate as defined by either the City of Miami or in Section 2-8.9 of the Code of Miami -Dade County, as adjusted annually by the Department of Small Business Development or its successor department, and by choosing the higher rate of both. i. Miami -Dade County: Miami -Dade, 2019-2020 fiscal year = $35,484.80 ($17.06 per hour x 40 hours x 52 weeks) c. Living Wage Eligibility: Companies receiving Miami DDA Incentives must continue to pay all its employees no less than the Living Wage Rate to remain eligible for the Program. d. Wages of New Jobs Created: In addition, the New Jobs promised under the Miami DDA application/agreement ("Application" or "Agreement") must pay an estimated Average Annual Wage at least equal to 125% that of the average of all wages and salaries in the City of Miami, or Miami -Dade County, or the State of Florida as determined by the City of Miami, or Miami -Dade County, or State of Florida, or US. Bureau of Labor Statistics using the most currently available data as determined by the Miami DDA and by choosing the higher rate. i. US. Bureau of Labor Statistics: Miami MSA, May 2019 - $50,060 across all occupations ii. Department of Economic Opportunity: State of FL, Q4 2019 - $54,288 across all industries i. 125% x $54,288 = $67,860 threshold to qualify as of June 2020 e. Wage Calculation: In determining the Average Annual Wage for the Company, only New Jobs are to be included and wages for existing jobs shall be excluded from the calculation. The Board of Directors, at its discretion, may waive the Average Annual Wage requirement upon receipt of a written request and justification from the Company. f. Job Creation: New -to -Market or Expanding Businesses must create at least ten (10) New Jobs within three (3) years of starting operations or executing this agreement, whichever is later, in the Miami DDA District and maintain those new jobs fora minimum of one (1) additional year. Miami DDA staff, under the Executive Director, must verify compliance with New Job creation and wage requirements as specified in the Board of Directors approved Miami DDA application/agreement prior to any disbursement of a Miami DDA Incentives. The Company must agree to furnish all documents necessary for Miami DDA staff to verify the Company's compliance with the New Job and salary requirements pursuant to the Miami DDA application/agreement. g. Executed Lease: Applicant must execute a commercial lease within 1 year of application approval. h. Taxes & Other Monies: Where a Company is delinquent in paying its taxes, or any other monies due to the City of Miami, the Miami DDA shall withhold Incentive funds until the Company is current. Where a Company is more than one (1) year delinquent, the Company's Miami DDA award shall be canceled, and the Company shall be disqualified from participating in the Program. i. Media Announcement: Applicant must (a) mention the Miami DDA by name within its initial press release announcing the new office location, (b) at least forty-eight (48) hours in advance, provide the exact date and time of when the press release will be published, and (c) at least forty-eight (48) hours in advance, provide a copy of the press release. j. Media Appearances: The company must provide an employee, at a minimum a senior executive, for a minimum of four (4) engagements in year 1, two (2) engagements year 2, and two (2) engagements in year 3 to assist with recruitment efforts of the Miami DDA attracting additional companies to Downtown Miami. Required engagements will consist of a presentation, panel discussion, interview, quote for media story, or comparable engagement. Section 5 — Miami DDA incentives The amount of the Miami DDA award is tentatively ascertained, pending Board approval, during application processing and is based on the commitment of New Job creation as specified in the Miami DDA application/agreement. The actual Miami DDA award will be determined after the Company has begun operations, and at the end of each fiscal year upon the verification of new hires as specified in the Board of Directors approved Miami DDA application/agreement, and all other obligations set forth in the application/agreement and the Resolution approving the Miami DDA award. The maximum Miami DDA award is based on the number of employees brought to Miami DDA District during the initial move, and any subsequent new hires. The incentives over the three (3) year period after the applicant's start of operations or the execution of this agreement, whichever is later, may not exceed: a. $500 per employee for the first 50 jobs (minimum of 10); b. $350 per employee for each job added above 50 but less than 100; c. $250 per employee for each job added above 100 Applicant may be eligible for the following bonuses for new hires only: a. An additional $125 per employee if a company is located within the Flagler District as defined by the City of Miami b. An additional $125 per employee if new hire received a degree from a public university, private university, or technical school located within Miami -Dade County and graduated within 3 years of the hire date c. An additional $125 per employee if previously unemployed or employed below the Living Wage Rate immediately preceding employment with company d. An additional $125 per employee if their primary residence is within the Miami DDA District A Company may not receive more than $50,000 in awards in any single fiscal year, even if all the New Jobs are created in one (1) year. A Company may not receive more than $150,000 in award payments over the three (3) year eligibility period. The Board of Directors, at its discretion, may waive the applicable $150,000 total award cap at the request and recommendation of Executive Director. Section 6 - Source, claim period and disbursement of Miami DDA incentives Annual disbursements will be contingent on the verification of the new jobs created. Disbursement will begin in the City of Miami fiscal year following the Project's start of operations. The City of Miami's fiscal year runs from October 1 through September 30 of the following calendar year. Companies will be monitored annually to ensure compliance with the projected number of new jobs and the wages associated with the new jobs. Disbursements to the Company will only be made after it has met all commitments as set forth in the Miami DDA application/agreement and the Board approved Miami DDA Resolution, and disbursements are limited in each year of the disbursement schedule approved in the Miami DDA Resolution to amounts set forth in Section 5. No incentive amounts shall be disbursed after the last fiscal year set forth in the Miami DDA application/agreement and the Board approved Miami DDA Resolution. To be eligible to claim any award under the Miami DDA Program, an applicant that has entered into an approved application/agreement must annually apply to the Miami DDA by May 15 for such award. An appropriation, if made by the Board, will be paid in the City of Miami fiscal year that begins on October 1 following the May 15 claims - submission date. The claim for award must include a copy of all documents that allow the Miami DDA to verify compliance with all the terms and the Company's commitments set forth in the Board of Directors Resolution approving the Miami DDA incentive award and the accompanying approved application/agreement. The Miami DDA shall designate staff, or a third party, to administer the Miami DDA Program and determine Company compliance. Any awards determined to be due to Companies and processed by said designated staff shall require written approval and authorization of the Board of Directors. Section 7 - Application process A company wishing to participate in the Program will apply to the Miami Downtown Authority. Upon request, a Company's confidentiality will be protected, to the best of the agency's ability, for any information regarding a project's location and/or expansion evaluation of any site in Florida. The Application will be approved by the Board of Directors and all Miami DDA requirements shall be incorporated therein to ensure all parties comply with the requirements of this Agreement. An Application must be signed by an officer of the applying company. At the time of Application, the Miami DDA will confirm that the Company has provided information and/or documentation supporting the Company's consideration of other locations and that the requested Miami DDA Incentive is required for the Company to choose the Miami DDA District as the location of its new operations or expansion. Any Company decisions committing the Company to a location within the Miami DDA District prior to the Board of Directors approval of the Miami DDA Application/Agreement will render a Company ineligible to participate in the Miami DDA program. The Executive Director may waive this prior decision rule and forward the Company's Application to the Board of Directors for consideration upon the written request by the Company to preserve the inducement for a limited time. However, the Board of Directors retains the sole and absolute discretion to approve or deny the Company's Application. This prior business decision rule waiver shall not be available to a Company that has already publicly disclosed the intent to locate or expand its operations in the Miami DDA District. Upon receipt and initial review, the Miami DDA shall contact the Board of Directors to schedule an Application presentation as directed by the Executive Director. Within thirty (30) days of receipt of the Company's Application, The Miami DDA shall prepare its recommendation on the Application, including an economic impact analysis. Each Board approved Application shall serve as the written Agreement between Miami DDA and the Company, and shall include all Application requirements outlined in this Section and, at a minimum, specify: a. The total number of New Jobs to be created and that will be dedicated to the project, the Average Annual Wage of those jobs, any capital investment, and a time schedule or plan for when such jobs will be in place and active in the Miami DDA District; b. The fiscal impact to the Miami DDA District; c. The maximum amount of Miami DDA awards which the Company is eligible to receive and the maximum amount of Miami DDA awards that the Company is eligible to receive for each fiscal year; d. That the Miami DDA may review and verify the financial and personnel records of the Company and/or perform on - site visits to verify employment relating to the New Jobs, wages paid, and ascertain whether the Company is in compliance with the terms of the Application/Agreement; e. The date (June 15) by which, in each fiscal year, the Company must file a claim to be considered to receive a Miami DDA award for the following fiscal year (October 1 — September 30); f. That compliance with the terms and conditions of the approved Application/Agreement is a condition precedent for the receipt of any Miami DDA award in a fiscal year and that the Company's failure to comply with the terms and conditions of the approved Application/Agreement results in the loss of eligibility for receipt of Miami DDA awards and the revocation by the Board of Directors of the certification of the Company as a Miami DDA eligible business; g. That payment of Miami DDA Incentives is conditioned on and subject to specific annual appropriations by the City of Miami sufficient to pay amounts under the approved Application/Agreement; and h. That the amount of the Incentives received will be based on the Incentive levels specified in Section 5. Section 8 - Approval process Applications will be approved by a resolution of the Board of Directors for the Miami DDA. The Board shall have no obligation to approve any application before it. Final determination of an approval of the award of Miami DDA incentives shall be at the sole and absolute discretion of the Board. Upon any Board approval, the Miami DDA shall send the applicant a letter explaining such approval, any attendant conditions, and request the Company's roster of employees. CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Honorable Mayor and Members DATE: June 11, 2021 of the City Commission FROM: Arthur Noriega V. City Manager SUBJECT: Information for the FY 2020-21 Mid -Year Budget Amendment, No. 4 Information for the Proposed Mid -Year Budget Amendment This proposed Mid -Year Budget Amendment describes the operational budget changes that are needed for FY 2020-21. The proposed net changes for the General Fund is $872,000 which is less than one percent of the Adopted General Fund Budget ($861.000 million). It includes the transfer of $1.000 million from Special Revenue Fund to Capital Projects to fund the Computer Aided Dispatch (CAD) system, the transfer of $2.500 million to Debt Service for the payment of the Vehicle Lease Purchase Program and other recommended changes as stipulated below. These recommended changes to the budget do not include the rollover of prior year. This is due to the Financial Integrity Principal #4 (Ordinance 11890) which states that "the total amount of budget surplus to be added to designated reserves and special revenue funds pursuant to this section (together, the "rollover amounts") is limited to city-wide surplus for any fiscal year". In FY 2019-20, as reported in the CAFR, there is the deficit of $3.400 million. Given that the City Commission has the final authority in approving such changes, the accompanying proposed Budget Resolution is brought to the Commission for consideration. Recommended Adjustments to the General Fund Revenue and Expenditures Line Items (figures detailed in Attachment A) Revenues The FY 2020-21 Adopted Budget is $861.000 million. It is recommended that the budget be increased by $135,000 (Charges for Services category) to include the projected revenues from the management of the Olympia Theater and Tower by the Department of Real Estate and Asset Management and also increased by $737,000 (Other miscellaneous settlement) from the Marlin's settlement related to the non- relocation agreement. Expenditures DREAM The FY 2020-21 Budget for the Department of Real Estate and Asset Management is $13.754 million. It is recommended that the budget be increased an additional $929,000 due to an increase of $389,000 to Information for the FY 2020-21 Mid -Year Budget Amendment, No. 4 June 10, 2021 Page 2 of 6 cover security costs at the Marine Stadium and Ft. Dallas Park that are no longer part of the Police Department's budget, and the expenses associated with the management of the Olympia Theater and Tower Theater of $540,000. Innovation and Technology The FY 2020-21 Budget for the Office of Innovation and Technology is $14.332 million. It is recommended that the budget be increased by $802,000 to cover salary increases primarily due to the labor settlement agreement of $1.100 million. Solid Waste The FY 2020-21 Budget for the Department of Solid Waste is $37.665 million. It is recommended that the budget be increased by $718,000 to cover personnel cost ($553,000), equipment rental ($120,000), and advertising/education costs ($45,000) related to the Anti- Litter Program. Additionally, it is recommended to transfer -out funds to the Capital Project fund in the amount of $480,000 for the purchase of heavy equipment (3 Hawk Cranes). Thus, the total start-up cost recommended for the Anti -Litter Program is $1.198 million. Non -Departmental Accounts (NDA) • It is recommended that the Aids to Government Agencies line item be decreased by $426,000 to account for the prior year fund balance of the Civilian Investigative Panel, as reported in the City's FY 2019-20 CAFR page 47. • It is recommended that the Aids to Government Agencies line item be increased $250,000 to DDA to administer a City-wide Program New -to -Market Businesses • It is recommended that the Aids to Government Agencies line item be increased $250,000 to the College Football Program National Championship through its recipient South Florida CFPNCG Host Committee for championship hospitality. • A decrease of $6.777 million from the Budget Reserve for an uncollectible line item to offset the increased costs in other sections of the budget as noted in this memorandum. Transfers -Out The FY 2020-21 Budget for Transfers -Out is $87.341 million. It is recommended that the budget be increased by $4.828 million, as noted below: Transfers -out to Capital Protect Fund ($2.328 million) • The amount of $66,000 to complete project 40-B17315 for the Risk Management Information System. • The amount of $545,000 to the Miami Convention Center project 40-B183403 for the cost of the Fight Elevator and Riverfront Carpet. • The amount of $500,000 for the College Football Entities Projects at Moor Parks 40-B213512. • The amount of $737,000 to Marlins Garage Project 40-4203408 from the settlement mentioned in the revenue section of this memo. • The amount of $480,000 for the purchase of heavy equipment (3 Hawk Cranes) for the Ani-Litter Program. Transfers -out to Debt Service Information for the FY 2020-21 Mid -Year Budget Amendment, No. 4 June 10, 2021 Page 3 of 6 • The amount of $2.500 million from the current Transfers- out to Fund 24028 (Santander 2019 Vehicle lease purchase)- as per Resolution No. R-20-0315, adopted October 8, 2020 ("Supplemental Resolution"). Changes in Special Revenue Funds (figures detailed in Attachment B) It is recommended that Special Revenue Funds be amended to appropriate the sum of grants accepted by the City Commission that were not captured in the Adopted Budget, as of October 2020. These grants include actual cash awards, as well as reimbursement grants for various Special Revenue Funds which include Fire -Rescue Services, Police Services, and Departmental Improvement Initiatives. Other changes to Special Revenue Funds are needed to allocate the remaining prior year fund balance based upon the reconciliation of year-end revenues and expenditures. The Special Revenue Fund Budget was approved by the City Commission on September 24, 2020 and totaled $197.087 million. This Budget Amendment, if approved, adds $16.551 million for a revised total Special Revenue Fund Budget of $213.638 million. Attachment B includes a list of the various Special Revenue Funds and the amounts by which they changed as a result of the activity described above and detailed as follows: General Special Revenue The FY 2020-21 Budget for General Special Revenue is $2.193 million. It is recommended that the budget be increased by $3.142 million to include a higher than anticipated prior year fund balance carryover. Planning Services The FY 2020-21 Special Revenue Budget for Planning Services is $19.896 million. It is recommended that the budget be increased by $1.014 million to include a higher than anticipated prior year fund balance carryover. It is also recommended a Transfer -Out to Capital in the amount of $854,876 from the Downtown Development Regional Impact Master Plan Recovery Fee, as per Capital Budget Appropriation on June 10th, 2021; Resolution No. 21-0224. Historic Preservation Trust Fund The FY 2020-21 Special Revenue Budget for the Historic Preservation Trust Fund is $50,000. It is recommended that the budget be increased by $40,000 to include higher than anticipated prior year fund balance carryover. Public Art Fund The FY 2020-21 Special Revenue Budget for the Public Art Fund is $758,000. It is recommended that the budget be increased by $1.277 million to include a higher than anticipated prior year fund balance carryover. Planning and Zoning Tree Trust Fund The FY 2020-21 Special Revenue Budget for the Planning and Zoning Tree Trust Fund is $3.343 million. It is recommended that the budget be increased by $379,000 to include a higher than anticipated prior year fund balance carryover. It is also recommended a Transfer -Out to Capital $456,000 to the Shenandoah New Pool and Park Enhancements - Tree Canopy, Project Number 40-B40563. Fire -Rescue Services Information for the FY 2020-21 Mid -Year Budget Amendment, No. 4 June 10, 2021 Page 4 of 6 The FY 2020-21 Special Revenue Budget for Fire -Rescue Services is $4.738 million. It is recommended that the budget be increased by $4.466 million to include a higher than anticipated prior year fund balance carryover ($1.592 million) and grant funds accepted pursuant to City Resolutions R-20-0263 for the Assistance to Firefighter's grant ($1.734 million), R-20-0368 for the Federal Emergency Management, Urban Search and Rescue Fiscal Year 2019 Supplemental Agreement ($13,000), R-20-0347 for the Assistance to Firefighters grant ($1.104 million), and R-20-0346 additional funds above budgeted amount for the Federal Emergency Management, Urban Search and Rescue Supplemental Fiscal Year 2020 Agreement ($23,000). UASI-Fire Rescue The FY 2020-21 Special Revenue Budget for the UASI-Fire Rescue is $26.519 million. It is recommended that the budget be decreased by $11.368 million due to a lower than anticipated prior year fund balance carryover. Parks and Recreation Services The FY 2020-21 Special Revenue Budget for Parks and Recreation Services is $1.031 million. It is recommended that the budget be increased by $2.730 million to include a higher than anticipated prior year fund balance carryover. Police Services The FY 2020-21 Special Revenue Budget for Police Services is $9.418 million. It is recommended that the budget be increased by $3.238 million to include a higher than anticipated prior year fund balance carryover ($1.986 million), a grant accepted pursuant to City Resolution R-20-0247 for the Miami FL Incident -Based Reporting System ($192,000), a grant accepted pursuant to City Resolution R-20-0370 for the City of Miami Police FY20 JAG program ($235,000), a grant accepted pursuant to City Resolution R-20- 0246 for the High Intensity Drug Trafficking Area (HIDTA) CSI program ($98,000), a grant accepted pursuant to City Resolution R-20-0400 for the FY21 Bicycle & Pedestrian Focused program ($93,000), a grant accepted pursuant to City Resolution R-21-0007 for the BJA FY20 Miami Crime Gun Intelligence Center program ($654,000), a reduction of $52,000 in previously loaded budget of the VOCA FY 21 grant accepted pursuant to City Resolution R-20-0191,and three MOUs with the Monroe County Sheriff's Office accepted pursuant to City Code Section 18-115 for the High Intensity Drug Trafficking Area: Operation " Peace Fighter" ($9,000), Operation " Self -Made" ($9,000), and Operation "Worldwide Prestige" ($14,000). It is also recommended that a Transfer -Out to Capital from an expired City Contribution award to fund the implementation of a new CAD System ($1.000 million), Project Number 40-B203215. Law Enforcement Trust Fund The FY 2020-21 Special Revenue Budget for the Law Enforcement Trust Fund is $822,000. It is recommended that the budget be decreased by $148,000 due to a lower than anticipated prior year fund balance carryover. Public Works Services The FY 2020-21 Special Revenue Budget for Public Works Services is $6.835 million. It is recommended that the budget be increased by $275,000 due to a higher than anticipated prior year fund balance carryover. It is also recommended that $1.000 million of micromobility fees in this fund be transferred to a Capital Project, pursuant to Miami City Commission Resolution R-20-0388 and the Joint Participation Information for the FY 2020-21 Mid -Year Budget Amendment, No. 4 June 10, 2021 Page 5 of 6 Micromobility Network Agreement between the City of Miami and Miami Dade County, Project Number 40-B213604. Solid Waste Recycling Trust The FY 2020-21 Special Revenue Budget for the Solid Waste Recycling Trust is $163,000. It is recommended that the budget be decreased by $49,000 due to a lower than anticipated prior year fund balance carryover. City Clerk Services The FY 2020-21 Special Revenue Budget for City Clerk Services is $1.578 million. It is recommended that the budget be increased by $49,000 to include a higher than anticipated prior year fund balance carryover. The Department will be transferring $155,000 from Lobbyists' Registration Fee Program Award to the City Clerk Miscellaneous Special Revenue Award to cover the additional salary and Internal Service Fund cost for the Legislative Services Representative that is partially funded by the CRAs. Human Services The FY 2020-21 Special Revenue Budget for the Human Services is $497,000. It is recommended that the budget be increased by $30,000 to include higher than anticipated prior year fund balance carryover. Bayfront/Riverfront Land Acquisition Rouse Trust The FY 2020-21 Special Revenue Budget for Bayfront/Riverfront Land Acquisition Rouse Trust is $1.777 million. It is recommended that the budget be increased by $119,000 to include a higher than anticipated prior year fund balance carryover. Miami Ballpark Parking Facilities The FY 2020-21 Special Revenue Budget for the Miami Ballpark Parking Facilities is $13.095 million. It is recommended that the budget be decreased by $6.174 million due to a lower than anticipated prior year fund balance carryover. Departmental Improvement Initiatives The FY 2020-21 Special Revenue Budget for Departmental Improvement Initiatives is $9.361 million. It is recommended that the budget be increased by $10.815 million to include a higher than anticipated prior year fund balance carryover ($10.765 million) and a donation accepted pursuant to City Code Section 18- 115 from Knight Foundation center ($50,000). It is also recommended to include a transfer out from DREAM's rollover Award to Capital for repairs at the James L Knight, Project Number 40-B183403 ($86,000) and at the Olympia Theater, Project Number 40-B213416 ($22,291) Transportation and Transit The FY 2020-21 Special Revenue Budget for Transportation and Transit is $18.879 million. It is recommended that the budget be increased by $6.409 million due to a higher than anticipated prior year fund balance carryover. NET Offices and Code Enforcement The FY 2020-21 Special Revenue Budget for the NET Offices and Code Enforcement is zero dollar. It is recommended that the budget be increased by $11,000 to include higher than anticipated prior year fund balance carryover. Information for the FY 2020-21 Mid -Year Budget Amendment, No. 4 June 10, 2021 Page 6 of 6 Revised Position Counts by Department (figures detailed in Attachment C) The changes noted in attachment C caused the position counts in various Departments to change- with no fiscal impact. Debt Service Fund Amendment The FY 2020-21 Debt Service Fund Budget is $66.230 million It is recommended that the Special Obligation budget be increased by $5.304 million to allocate to Fund 24028 (Santander 2019 Vehicle Lease Purchase Program) to pay the current year lease obligation where $2.804 million is from the prior year fund balance of the said fund and the additional $2.500 million is from the current Transfers- out from the General fund. General Fund Budget Amendment General Fund Revenues Property Taxes Franchise Fees and Other Taxes Interest Transfers -In Fines and Forfeitures Intergovernmental Revenues Licenses and Permits Other Revenues (Inflows) Charges for Services Total Revenues General Fund Expenditures Mayor Commissioners City Manager Agenda Coordination Independent Auditor General City Attorney City Clerk Civil Service Code Compliance Communications Equal Opportunity and Diversity Programs Finance Grants Administration Human Resources Innovation and Technology Management and Budget Neighborhood Enhancement Teams (NET) Procurement Human Services Building Planning Zoning Housing and Community Development General Services Administration Resilience and Public Works Solid Waste Capital Improvements Fire -Rescue Police Real Estate and Asset Management Parks and Recreation Risk Management Non -Departmental Accounts (NDA) Transfers - Out TOTAL GENERAL FUND R-21-0175 Amended Budget # 3 FY 2020-21 $424,609,000 $117,566,000 $4,814,000 $4,211,000 $7,644,000 $67,210,000 $66,587,000 $52,521,000 $116, 799, 000 Attachment A Amendment Amended Budget # 4 Value FY 2020-21 $424,609,000 $117,566,000 $4,814,000 $4,211,000 $7,644,000 $67,210,000 $66,587,000 737,000 $53,258,000 135,000 $116,934,000 $861,961,000 $0 Amended Budget # 3 FY 2020-21 $2,355,000 $7,447,000 $2,857,000 $388,000 $1,371,000 $10,652,000 $2,060,000 $561,000 $8,941,000 $1,746,000 $551,000 $11,256,000 $1,666,000 $5,212,000 $14,332,000 $3,409,000 $620,000 $3,028,000 $6,878,000 $17,877,000 $5,404,000 $4,567,000 $1,096,000 $28,172,000 $28,938,000 $37,665,000 $4,593,000 $175,857,000 $271,321,000 $13,754,000 $52,516,000 $3,354,000 $44,176, 033 $87,340,967 $872,000 $862,833,000 Amendment Amended Budget # 3 Value FY 2020-21 1,100,000 718,000 929,000 (6,703,000) 4,828,000 $2,355,000 $7,447,000 $2,857,000 $388,000 $1,371,000 $10,652,000 $2,060,000 $561,000 $8,941,000 $1,746,000 $551,000 $11,256,000 $1,666,000 $5,212,000 $15,432,000 $3,409,000 $620,000 $3,028,000 $6,878,000 $17,877,000 $5,404,000 $4,567,000 $1,096,000 $28,172,000 $28,938,000 $38,383,000 $4,593,000 $175,857,000 $271,321,000 $14,683,000 $52,516,000 $3,354,000 $38,150,000 $91,492,000 $861,961,000 872,000 $862,833,000 Attachment B Special Revenue Funds FY 2020-21 Adopted Budget Total Adjustment FY 2020-21 Amended Budget Transfer -OUT General Special Revenues $ 2,193,000 3,142,000 5,335,000 Sport Facilities and Activities 13,000 - 13,000 Planning Services 19,946,000 1,054,000 21,000,000 855,000 Planning and Zoning Tree Trust Fund 3,343,000 379,000 3,722,000 456,000 Public Art Fund 758,000 1,277,000 2,035,000 Fire Rescue Services 31,257,000 (6,902,000) 24,355,000 Parks and Recreation Services 1,031,000 2,730,000 3,761,000 Police Services 9,418,000 3,238,000 12,656,000 1,000,000 Law Enforcement Trust Fund 822,000 148,000 970,000 Public Works Services 6,835,000 275,000 7,110,000 1,000,000 Solid Waste Recycling Trust 163,000 (49,000) 114,000 City Clerk Services 1,578,000 49,000 1,627,000 Community and Economic Development 73,306,000 - 73,306,000 Homeless Program 2,715,000 - 2,715,000 Human Services 497,000 30,000 527,000 Bayfront/Riverfront Land Acquisition Rouse Trust 1,777,000 119,000 1,896,000 Miami Ballpark Parking Facilities 13,095,000 (6,174,000) 6,921,000 Departmental Improvement Initiatives 9,361,000 10,815,000 20,176,000 109,000 Transportation and Transit 18,879,000 6,409,000 25,288,000 Emergency Funds 100,000 - 100,000 NET Offices and Code Enforcement 0 11,000 11,000 TOTAL SPECIAL REVENUE FUNDS $ 197,087,000 $ 16,551,000 $ 213,638,000 $ 3,420,000 FY 2020-21 Position Summary Schedule Attachment C City of Miami Departments, Offices, and Boards Adopted Budget FY 2020-21 September 24, 2020 Budget Amendment Reso R- January 28, 2021 Amended Budget FY 2020-21 January 28, 2021 Mid -Year #4 Proposed Chan es g Budget Amendment FTE's Mayor 18 18 18 Commissioners 89 89 89 City Manager 13 13 (1) 12 Agenda Coordination 3 3 3 Building 128 128 1 129 Capital Improvements 52 52 52 City Attorney 60 60 60 City Clerk 12 12 12 Civil Service 3 3 3 Code Compliance 71 71 71 Communications 11 11 11 Equal Opportunity and Diversity 3 3 3 Finance 68 68 68 Fire -Rescue 884 884 2 886 General Services Administration 140 140 140 Grants Administration 9 9 g Housing and Community Development 35 35 35 Human Resources 35 35 1 36 Human Services 88 88 88 Independent Auditor General 9 9 9 Innovation and Technology 82 82 82 Management and Budget 19 19 1 20 Neighborhood Enhancement Team 0 0 0 Parks and Recreation 288 288 288 Planning 40 40 1 41 Police 1,672 63 1,735 1,735 Procurement 20 20 20 Real Estate and Asset Management 50 50 50 Resilience and Public Works 154 154 154 Resilience and Sustainability 0 0 0 Risk Management 24 24 24 Solid Waste 263 263 263 Zoning 28 28 28 Non -Departmental Accounts 11 11 11 TOTAL 4,382 63 4,445 5 4,450 AGENDA ITEM SUMMARY FORM File ID: #8731 Date: Commission Meeting Date: 06/24/2021 Requesting Department: Office of Manaqement and Budqet Sponsored By: District Impacted: All Type: Resolution Subject: Amend - FY 2020-21 Budqet Amendment #4 Purpose of the Item: To propose amendments to the FY 2020-21 Adopted Budget ordinance for the General Fund. Background Information: See the attached memorandum following the proposed legislation. Budget Impact Analysis Item is NOT funded by Bonds Item is Related to Revenue Item is an Expenditure Total Fiscal Impact: $872,000.00 General Account No: Various Accounts Office of Management and Budget Office of Management and Budget City Manager's Office Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission Reviewed B Leon P Michel Carolina Aguila Fernando Casamayor Marta Gomez Arthur Noriega V Richard Appleton Barnaby L. Min Victoria Mendez Nicole Ewan Department Head Review Budget Analyst Review Assistant City Manager Review Legislative Division Review City Manager Review ACA Review Deputy City Attorney Review Approved Form and Correctness Meeting Completed 06/14/2021 2:36 PM Skipped 03/19/2021 8:16 AM Completed 06/14/2021 3:44 PM Completed 06/14/2021 4:14 PM Completed 06/14/2021 5:34 PM Completed 06/15/2021 7:27 PM Completed 06/15/2021 8:17 PM Completed 06/17/2021 3:51 PM Completed 06/24/2021 9:00 AM City of Miami Legislation Resolution Enactment Number: R-21-0264 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 8731 Final Action Date:6/24/2021 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AMENDING APPROPRIATIONS AND MAKING DE -APPROPRIATIONS AND RE -APPROPRIATIONS RELATING TO THE CITY OF MIAMI'S ("CITY") GENERAL FUND FOR THE 2020-2021 FISCAL YEAR OPERATING BUDGET AS ORIGINALLY AUTHORIZED PURSUANT TO ORDINANCE NO. 13926 ADOPTED SEPTEMBER 24, 2020 AND AS PREVIOUSLY AMENDED PURSUANT TO RESOLUTION NO. R-20-0409 ADOPTED DECEMBER 10, 2020, RESOLUTION NO. R-21-0043 ADOPTED JANUARY 28, 2021, AND RESOLUTION NO. R-21- 0175 ADOPTED APRIL 22, 2021; FURTHER AMENDING APPROPRIATIONS AND MAKING DE -APPROPRIATIONS AND RE -APPROPRIATIONS RELATING TO THE CITY'S GENERAL FUND FOR THE 2020-2021 FISCAL YEAR CAPITAL PLAN BUDGET AS ORIGINALLY AUTHORIZED PURSUANT TO RESOLUTION NO. R-20-0307 ADOPTED SEPTEMBER 24, 2020, AS PREVIOUSLY AMENDED ON NOVEMBER 19, 2020 PURSUANT TO RESOLUTION NO. R-20-0387, ON DECEMBER 10, 2020 PURSUANT TO RESOLUTION NO. R-20-0409, ON JANUARY 28, 2021 PURSUANT TO RESOLUTION NO. R-21-0044, ON APRIL 22, 2021 PURSUANT TO RESOLUTION NO. R-21-0175, AND ON JUNE 10, 2021 PURSUANT TO RESOLUTION NO. R-21-0224; AUTHORIZING THE CITY MANAGER TO MAKE ANY NECESSARY CHANGES TO ADJUST, AMEND, AND APPROPRIATE THE ADOPTED OPERATING BUDGET, FIVE-YEAR FINANCIAL PLAN, STRATEGIC PLAN, AND MULTI- YEAR CAPITAL PLAN REGARDING CITY SERVICES AND RESOURCES AS NECESSARY AND LEGALLY ALLOWED TO ASSIST THE PUBLIC DURING THE NOVEL CORONAVIRUS PANDEMIC AND OTHER EMERGENCIES; RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS OF THE CITY MANAGER AND DESIGNATED OFFICIALS AND DEPARTMENTS TO UPDATE THE RELEVANT FINANCIAL CONTROLS, PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER SYSTEMS IN CONNECTION THEREWITH AND FOR GRANTS AND OTHER FUNDING SOURCES IN PROGRESS AND FOR NECESSARY RELATED DOCUMENT NEGOTIATIONS AND EXECUTIONS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY; PROVIDING FOR APPLICABLE EFFECTIVE DATES. WHEREAS, on September 24, 2020, pursuant to Ordinance No. 13926, the City Commission adopted a General Fund Budget for the City of Miami ("City") for the Fiscal Year beginning October 1, 2020 and ending September 30, 2021 ("Fiscal Year 2020-2021") in the amount of $816,961,000 and a total budget for all non -capital funds in the amount of $1,165,516,000 (collectively, "Adopted Operating Budget"); and WHEREAS, on September 24, 2020, pursuant to Resolution No. R-20-0307, the City Commission also adopted the Fiscal Year 2020-2021 Multi -Year Capital Plan ("Adopted Capital Plan"); and WHEREAS, on December 10, 2020, pursuant to Resolution No. R-20-0409, the City Commission amended for Fiscal Year 2020-2021 both the Adopted Operating Budget in only the General Fund Budget by authorizing a $45,000,000 transfer out from the Building Reserve Fund in the General Fund ("Operating Budget Amendment No. 1") and the Adopted Capital Plan only in funding for the Capital Project Fund and by creating a new project number for a new future building facility for the City's Building Department by making the corresponding transfer of $45,000,000 into the City's Capital Plan ("Capital Plan Amendment No. 1"); and WHEREAS, on January 28, 2021, pursuant to Resolution No. R-21-0043 ("Operating Budget Amendment No. 2"), the City Commission amended for Fiscal Year 2020-2021 the City's Operating Budget, Five -Year Financial Plan, Strategic Plan, Multi -Year Capital Plan, and in connection with this Fiscal Year 2020-2021 adopted Operating Budget Amendment No. regarding City services and resources as necessary and legally allowed to assist the public during the continuing Novel Coronavirus ("COVID-19") pandemic and other emergencies, all for the purposes set forth in said resolution; and WHEREAS, on April 22, 2021, pursuant to Resolution No. R-21-0175 ("Operating Budget Amendment No. 3"), the City Commission amended for Fiscal Year 2020-2021 the City's Operating Budget, Five -Year Financial Plan, Strategic Plan, Multi -Year Capital Plan, and in connection with this Fiscal Year 2020-2021, adopted Operating Budget Amendment No. 3; and WHEREAS, the City Commission has previously approved City capital projects by amending the Adopted Capital Plan on November 19, 2020 pursuant to Resolution No. R-20- 0387 ("Fiscal Year 2019-2020 Capital Plan Close -Outs"), on December 10, 2020 pursuant to Capital Plan Amendment No. 1, on January 28, 2021 pursuant to Resolution No. R-21-0044 ("Capital Plan Amendment No. 2"), on April 22, 2021 pursuant to Resolution No. R-21-0175 ("Capital Plan Amendment No. 3"), and on June 10, 2021 pursuant to Resolution No. R-21-0224 ("Capital Plan Amendment No. 4"); and WHEREAS, the City's Administration recommends adopting this Operating Budget Amendment No. 4 in which in the Adopted Operating Budget for General Fund appropriations shall be changed from $861,961,000 to $862,833,000 and the total Adopted Budget for all funds shall be accordingly changed from $1,210,516,000 to $1,233,243,000; and WHEREAS, the City's Administration recommends adopting this fifth Adopted Capital Plan amendment in which in the Adopted Capital Plan the General Fund appropriation shall be changed as described herein ("Capital Plan Amendment No. 5"); and WHEREAS, the major source of revenue for the General Fund is derived from the category identified as "Property Taxes" in the amount of $424,609,000; and WHEREAS, the City Manager's Memorandum dated June 11, 2021, attached and incorporated and the attachments thereto (collectively, Composite Exhibit "A"), set forth the information for this Fiscal Year 2020-21 Operating Budget Amendment No. 4 and Capital Plan Amendment No. 5; and WHEREAS, by adopting Capital Plan Amendment No. 5, as amended by Capital Plan Amendment No. 4, which was adopted with modifications on June 10, 2021 pursuant to Resolution No. R-21-0224, the City will be allocating all transfers -out to Multi -Year Capital Plan projects as set forth in Composite Exhibit "A"; and WHEREAS, the total Special Revenue Fund appropriation changes from $197,087,000 to $213,638,000; and WHEREAS, the total Debt Service Fund appropriation changes from $66,230,000 to $71,534,000; and WHEREAS, the total Internal Service Fund appropriation remains $85,238,000; and WHEREAS, it is necessary to make corresponding adjustments to the budgets for the General Fund (as previously amended by Operating Budget Amendment No. 3) and the Adopted Capital Plan (as previously amended by Capital Plan Amendment No. 4) in order to comply with the federal, State of Florida, and local laws in connection with this Fiscal Year 2020-2021 Operating Budget Amendment No. 4 and in connection with this Fiscal Year 2020- 2021 Capital Plan Amendment No. 5; and WHEREAS, in accordance with Composite Exhibit "A", it is in the best interests of the City to authorize the City Manager to make any necessary changes to adjust, amend, and appropriate the City's Operating Budget, Five -Year Financial Plan, Strategic Plan, Multi -Year Capital Plan, and in connection with this Fiscal Year 2020-2021 Operating Budget Amendment No. 4 and Capital Plan Amendment No. 5; and WHEREAS, it is also in the best interest of the City to ratify, approve, and confirm certain necessary actions of the City Manager and designated City officials and departments to update the relevant financial controls, project close-outs, accounting entries, and computer systems in connection herewith and for grants and other funding sources in progress and for necessary related document negotiations and executions, all in forms acceptable to the City Attorney; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. In accordance with Composite Exhibit "A" for this Operating Budget Amendment No. 4, the following appropriations are made for the municipal operations of the General Fund for Fiscal Year 2020-21: GENERAL FUND APPROPRIATIONS Departments, Boards and Offices: Mayor Commissioners City Manager Agenda Coordination Independent Auditor General City Attorney City Clerk Civil Service Code Compliance Communications Equal Opportunity and Diversity Programs Finance Grants Administration Human Resources Innovation and Technology Management and Budget Neighborhood Enhancement Teams (NET) Procurement Human Services Building 2,355,000 7,447,000 2,857,000 388,000 1,371,000 10,652,000 2,060,000 561,000 8,941,000 1,746,000 551,000 11,256,000 1,666,000 5,212,000 15,432,000 3,409,000 620,000 3,028,000 6,878,000 17,877,000 Planning 5,404,000 Zoning 4,567,000 Housing and Community Development 1,096,000 General Services Administration 28,172,000 Resilience and Public Works 28,938,000 Solid Waste 38,383,000 Capital Improvements 4,593,000 Fire -Rescue 175,857,000 Police 271,321,000 Real Estate and Asset Management 14,683,000 Parks and Recreation 52,516,000 Risk Management 3,354,000 Non -Departmental Accounts (NDA) 38,150,000 Transfers - Out 91,492,000 Total $ 862,833,000 Section 3. In accordance with Composite Exhibit "A" for this Operating Budget Amendment No. 4, the above appropriations for the General Fund are made based on the following sources of revenue for Fiscal Year 2020-21: GENERAL FUND REVENUES Property Taxes $ 424,609,000 Franchise Fees and Other Taxes 117,566,000 Interest 4,814,000 Transfers -In 4,211,000 Fines and Forfeitures 7,644,000 Intergovernmental Revenues 67,210,000 Licenses and Permits 66,587,000 Other Revenues (Inflows) 53,258,000 Charges for Services 116,934,000 TOTAL GENERAL FUND $ 862,833,000 Section 4. The following appropriations for this Operating Budget Amendment No. 4 as set forth in Composite Exhibit "A" are made for the municipal operations of the Debt Service Fund for Fiscal Year 2020-21: DEBT SERVICE FUNDS APPROPRIATONS General Obligation Bonds $ 23,428,000 Special Obligation Bonds 48,106,000 TOTAL DEBT SERVICE FUNDS $ 71,534,000 Section 5. The above appropriations for this Operating Budget Amendment No. 4 as set forth in Composite Exhibit "A" for the Debt Service Fund are made based on the following sources of revenues for Fiscal Year 2020-21: DEBT SERVICE FUNDS REVENUES Property Taxes $ 19,367,000 Transfers -In and Other Revenues 52,167,000 TOTAL DEBT SERVICE FUNDS $ 71,534,000 Section 6. The following appropriations for this Operating Budget Amendment No. 4 as set forth in Composite Exhibit "A" are made for the municipal operations of the Special Revenue Fund for Fiscal Year 2020-21: SPECIAL REVENUE FUNDS General Special Revenues Sports Facilities and Activities Planning Services Tree Trust Fund Public Art Fund Fire- Rescue Services Parks and Recreation Services Police Services Law Enforcement Trust Fund Public Works Services Solid Waste Recycling Trust City Clerk Services Community Development Homeless Programs Human Services Bayfront/Riverfront Land Acquisition Rouse Trust Miami Ballpark Parking Facilities Departmental Improvement Initiative Transportation and Transit Emergency Funds NET Offices and Code Enforcement TOTAL SPECIAL REVENUE FUNDS APPROPRIATIONS $ 5,335,000 13,000 21, 000, 000 3,722,000 2,035,000 24, 355, 000 3,761,000 12,656,000 970,000 7,110, 000 114,000 1,627,000 73, 306, 000 2,715,000 527,000 1,896,000 6,921,000 20,176, 000 25,288,000 100,000 11,000 $ 213,638,000 Section 7. The above appropriations for this Operating Budget Amendment No. 4 as set forth in Composite Exhibit "A" for the Special Revenue Fund are made based on the following sources of revenues for Fiscal Year 2020-21: SPECIAL REVENUE FUNDS All Sources TOTAL SPECIAL REVENUE FUNDS $ $ REVENUES 213,638, 000 213,638, 000 Section 8. The following appropriations for this Operating Budget Amendment No. 4 as set forth in Composite Exhibit "A" are made for the municipal operations of the Internal Service Fund for Fiscal Year 2020-21: INTERNAL SERVICE FUND Life and Health Insurance Workers' Compensation Others TOTAL INTERNAL SERVICE FUND APPROPRIATIONS 42,388,000 17, 382, 000 25,468,000 $ 85,238,000 Section 9. The above appropriations for this Operating Budget Amendment No. 4 as set forth in Composite Exhibit "A" for the Internal Service Fund are made based on the following sources of revenues for Fiscal Year 2020-21: INTERNAL SERVICE FUND REVENUES All Sources $ 85,238,000 TOTAL INTERNAL SERVICE FUND $ 85,238,000 Section 10. The following appropriations for Capital are made based on the Adopted Capital Plan, as amended by this Capital Plan Amendment No. 5, as set forth in Composite Exhibit "A", and based on the Transfer -out from General Fund and Special Revenue Fund as specified below: TRANSFER OUT TO CAPITAL FROM GENERAL FUND APPROPRIATIONS $ 66,000 Risk Management Information System (40- B17315) Miami Convention Center, Cost of Freight Elevator and Riverfront Hall Carpet (40- B183403) College Football Entities Projects at Moore Park (40-B213512) Repairs at Marlins Garage (40-B203408) Solid Waste Heavy Machinery (3 Hawks) for Anti -Liter Program (40-B183900) TOTAL FROM GENERAL FUND FROM SPECIAL REVENUE FUND Police New CAD System (40-B203215) GRAND TOTAL 545,000 500,000 737,000 480,000 $ 2,328,000 1,000,000 $ 3,328,000 Section 11. This Resolution, which amends the Adopted Operating Budget and the Adopted Capital Plan, is a resolution of precedent and all other resolutions in conflict with it are held null and void insofar as they pertain to these appropriations; however, no provision contained in this Resolution shall be construed to violate the Anti -Deficiency Act set forth in Sections 18-500 through 18-503 of the Code of the City of Miami, Florida, as amended ("City Code"). The appropriations are the anticipated expenditure requirements for the City but are not mandatory should efficient administration of City departments and boards or altered economic conditions indicate that a curtailment in certain expenditures is necessary or desirable for the general welfare of the City. The City Manager is specifically authorized' to create awards and transfer funds between accounts and awards and withhold any of these appropriated funds from encumbrance or expenditure should such action appear advantageous to the economic and efficient operation of the City. The City Manager is also authorized1 to transfer any excess unrestricted monies from other funds to the General Fund provided that those are appropriated monies which are no longer needed to implement the original purpose of the appropriation, which are legally available at the time of such transfer, and whose expenditure is not limited to use for any other specified purpose. 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions. Section 12. The City Manager is authorized' to make any changes to adjust, amend, and appropriate the City's Adopted Operating Budget as amended by Operating Budget Amendment No. 1, Operating Budget Amendment No. 2, Operating Budget Amendment No. 3, and the Five -Year Financial Plan, Strategic Plan, and Multi -Year Capital Plan as amended by Capital Plan Amendment No. 1, Capital Plan Amendment No. 2, Capital Plan Amendment No. 3, and Capital Plan Amendment No. 4 with the transfers in and/or out, as necessary and applicable, of legally available funds and to designate projects, services, components, values, amounts, and uses, as necessary and applicable for the purposes set forth in this Resolution, Operating Budget Amendment No. 1, Operating Budget Amendment No. 2, Operating Budget Amendment No. 3, Capital Plan Amendment No. 1, Capital Plan Amendment No. 2, Capital Plan Amendment No. 3, Capital Plan Amendment No. 4, and Ordinance No. 13926. Section 13. All departments and the number of employees designated therein provided for in this budget either by position summary or by the organizational chart are deemed approved by the City Commission. Any permanent change regarding same shall require City Commission approval. Section 14. The City Manager is authorized' to administer the executive pay plan and benefit package and to disburse the funds appropriated herein for said purpose in a manner he deems appropriate. The City Manager is also authorized' to administer and disburse the City Commission benefit package. Except for those positions in which the salary is established by City Commission action, the City Manager is further authorized' to establish the salaries of those employees in executive and staff positions in accordance with the executive and staff pay plan. These employees may receive any salary increases given in this Resolution. Section 15. The City Manager is authorized1 to disburse any funds that may be designated by the City Commission as cost -of -living or other pay adjustments to Civil Service, executive, and staff employees as may be approved by the City Manager. Section 16. Nothing contained in this Resolution shall be construed as to prohibit or prevent the City Manager, the administrative head of the City who is responsible for the efficient administration of all departments, from exercising the power granted to and imposed upon him in the Charter of the City of Miami, Florida, as amended ("Charter"), to fix, adjust, raise, or lower salaries and to create, abolish, fill, or hold vacant, temporary, or permanent positions whenever it has been determined by the City Manager to be in the best interest of efficient and economical administration of the City and all its departments. The authority' contained in this Section shall also be applicable whenever the City Manager shall cause a department to reorganize itself to perform its services more efficiently. Such reorganization may include reduction of budgeted positions, reclassification of positions, and/or alteration of the number of budgeted positions in any given classification. Section 17. The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above Sections hereof is approved and authorized when such transfer shall have been made at the request of the City Manager and when such transfer shall have been made of any part of an unencumbered balance of an appropriation to or for a purpose or object for which the appropriation for Fiscal Year 2020-2021 has proved insufficient. Section 18. The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above Sections hereof is approved and authorized' when such transfer of funds is made at the request of the City Manager and when such transfer is to be made between the detailed accounts appropriated to the same office, department, or division. Section 19. To effect salary adjustments, the City Manager is further authorized1 to make departmental and other transfers from any reserve accounts established in the General Fund and is authorized' to approve transfers for any unforeseen requirements of all appropriated funds as may be required so long as such transfer is consistent with the provisions contained in Chapter 18, Article IX of the City Code. Section 20. To facilitate effective budgetary control and sound fiscal management, the City Manager is further authorized' to transfer funds from departmental budget reserve accounts to the Emergency Account of Non -Departmental Accounts to other Funds and to departmental budget reserve accounts from the Emergency Account of Non -Departmental Accounts to other Funds. Section 21. The Emergency Account is declared to be appropriated to meet emergency expenses and is subject to expenditure by the City Manager for any emergency purpose. Section 22. Except as herein provided, transfers between items appropriated shall be authorized by resolution amendatory hereto except that transfers from the Non -Departmental Accounts may be made by resolution. Section 23. The City Manager is authorized' to invite or advertise for bids for the purchase of any material, equipment, physical improvement, or service provided by the aforementioned appropriations or which may be provided for in accordance with Chapter 18 of the City Code for which formal bidding is required. Such bids to be returnable to the City Commission or City Manager in accordance with Charter and City Code provisions. Section 24. Expenditure of the herein appropriated funds is authorized' in the procurement of goods and services by award or contract for the same by the City Commission following the use, if applicable, of competitive negotiations unless the award of such contract by the City Manager is expressly allowed under Charter and City Code provisions. Section 25. Certain necessary actions by the City Manager and the designated City officials and departments to update the relevant financial controls, project close-outs, accounting entries, and computer systems in connection herewith and for grants in progress are hereby ratified, approved, and confirmed. Section 26. The City Manager is hereby further authorized' to undertake certain necessary related document negotiations and executions, all in forms acceptable to the City Attorney, in connection herewith. Section 27. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, City 'ttor ey 6/17/2021 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it is passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.