HomeMy WebLinkAboutSubstitution Memo from City Manager For Back-Up DocumentsDocuSign Envelope ID: 86E2C2A8-097A-4A54-AEB2-F92401AE1837
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor and Members of
City Commission
Detailenerl by:
C8:04601,20DM
FROM: Arthur Noriega V
City Manager
DATE: October 26, 2021
SUBJECT: Substitution of Item RE 1
Request for Proposals ("RFP')
1245391 — Parking Surcharge
Administration Consultant
Services
REFERENCES:
ENCLOSURES: Revised Item RE 1
Revision No. 2 - Award
Recommendation for Parking
Surcharge Administration
Consultant Services
The Procurement Department respectfully requests that item RE 1 Request for Proposals ("RFP")
1245391 — Parking Surcharge Administration Consultant Services be substituted in the October
28, 2021 City Commission Meeting to reflect the change in the fiscal impact section of the award
memo, specifically, item no. 1 whereby the City will pay an additional Percentage Fee, not to
exceed four tenths of one percent (.4%0) of total surcharge collections, in any year total surcharge
collections exceed $24,000,000.00, The original agenda item award memo stated
$22,000,000.00.
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DocuSign Envelope ID: 86E2C2A8-997A-4A54-AEB2-F92401 AE1837
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Arthur Noriega V
City Manager
n«us4pmn by
e9 CEB ne4es.
FROM: Annie erez, CPPO, Director
Procurement Department
DATE: October 25, 2021
SUBJECT: REVISION No. 2 - Award
Recommendation for
Parking Surcharge
Administration Consultant
Services
REFERENCES:
ENCOLSURES:
Request for Proposals
("RFP") No, 1245391
Recommendation:
Based an the findings below, the Department of Procurement ("Procurement") hereby
recommends approval for the award of a contract pursuant to Request for Proposals ("RFP") No.
1245391 to the sole responsive and responsible Proposer, Complete Consulting Services Group,
LLC ("CCSG"), for the provision of Parking Surcharge Administration Consultant Services.
Background:
On May 7, 2021, Procurement, on behalf of the City of Miami's ("City") Finance Department
("Finance"), issued RFP No. 1245391 under full and open competition, to obtain proposals from
experienced and qualified firms for the provision of Parking Surcharge Administration Consultant
Services. Proposers were required to meet all minimum qualification requirements established in
the RFP in order to be deemed qualified to provide said services. On June 11, 2021, one (1)
proposal was received in response to the RFP. Subsequently, the proposal was reviewed by
Procurement for responsiveness and was deemed responsive.
It is notable to mention that the original Evaluation Committee ("Committee"), comprised of five
(5) members, was short by two (2) members one (1) internal and one (1) external; both were
unable to attend due to extenuating circumstances. The remaining three (3) Committee
members voted unanimously to move forward with the evaluation of the Proposal.
The Committee met on August 10, 2021 and completed the review and evaluation of the proposal.
A discussion and examination of the Proposal occurred, and a consensus was reached by the
Committee pursuant to the guidelines published in the RFP.
The evaluation criteria were given respective weights fora maximum of one hundred (1 Qi) pgirtts
per Committee member. The final scores are listed below:
PR 22015
D ocu S Ig n Envelope ID: 86E2C2A8-O97A-4A54-AE B2-F 924O 1 AE 1837
Proposer
Technical
Score
(max. 255)
Compensation
Score
(max. 45)
Total Combined
Score
(max. 300)
CCSG
244
36
280
The Committee decided not to hold oral presentations, as the Proposal did not require further
clarification. Following the evaluation, the Committee recommended that the City enter into
negotiations with CCSG, the sole responsive and responsible Proposer. Accordingly, the
Negotiating Team met with CCSG on August 23, 2021, to negotiate a contract.
Due diligence was conducted to determine the Proposer's responsibility, including verifying
corporate status, that there were no performance or compliance issues, and no adverse findings
related to the responsibility of CCSG.
Fiscal Impact:
The annual fiscal impact for the cost of Parking Surcharge Administration Consultant Services will
be $700,000.00 in fees payable to CCSG. These fees are subject to the following conditions:
1. The City will pay an additional Percentage Fee, not to exceed four tenths of one
percent (.4%) of total surcharge collections, in any year total surcharge collections
exceed $24,000,000; and
2. The annual fees payable to CCSG shall decrease by $100,000 in any year that surcharge
collections total less than $15,000,000.
The term of the contract for Parking Surcharge Administration Consultant Services is two (2) years
with options to renew for three (3) additional one (1) year periods.
Procurement hereby recommends award of a contract to CCSG. Your signature below will
indicate approval of this recommendation.
r—PmuSwod br
APPROVED: L 41140,
AP:cj
October 26, 2021 108:59138 EDT
Arthur Noriega v Date
cc: Fernando Casamayor, Assistant City Manager/Chief Financial Officer o
Erica Paschal -Darling, CPA, Director of Finance _
Pablo Velez, Senior Assistant City Attorneyvan
Yadissa A. Calderon, CPPB, NIGP-CPP, Assistant Director, Procurement c ✓
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PR 22015