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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #10707 Date: 09/14/2021 Commission Meeting Date: 10/28/2021 Requesting Department: Department of Finance Sponsored By: District Impacted: All Type: Resolution Subject: Accept Proposal - Parking Surcharge Administration Consultant Services Purpose of Item: The nature of this item is to respectfully request a resolution of the Miami City Commission with attachments, accepting the sole proposal received June 11, 2021, pursuant to request for proposals ("RFP") no. 1245391, from the responsive and responsible Proposer, Complete Consulting Services Group LLC. ("CCSG") for the provision of parking surcharge administration consultant services, for the Finance Department ("Finance"), for an initial period of two (2) years, with an option to renew for three (3) additional one (1) year periods; authorizing the City Manager to execute the negotiated Professional Services Agreement ("PSA") in a form acceptable to the City Attorney, further authorizing the City Manager to negotiate and execute any and all documents, including any amendments, renewals, and extensions subject to all allocations, appropriations and budgetary approvals having been previously made and in compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti - Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules and regulations, as may be deemed necessary for said purpose. Background of Item: On May 7, 2021 the Department of Procurement ("Procurement") issued RFP No. 1245391 to obtain proposals from experienced and qualified firms for the provision of parking surcharge administration consultant services. On June 11, 2021, one (1) proposal was received in response to the RFP. On August 10, 2021, the Evaluation Committee ("Committee") appointed by the City Manager, convened to discuss and evaluate the sole responsive proposal. A consensus was reached by the Committee, pursuant to the guidelines established within the RFP. On August 18, 2021, the City Manager concurred with the recommendation of the Committee and authorized Procurement to enter into negotiations with CCSG for a PSA for the provision of parking surcharge administration consultant services. Procurement and a designated negotiating team successfully completed negotiations with the responsive and responsible Proposer CCSG and have recommended to the City Manager the execution of a PSA with CCSG. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: approximately $700,000 annually; $3,500,000 in the aggregate Department of Finance Office of Management and Budget Office of Management and Budget Department of Risk Management Department of Procurement City Manager's Office Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission City Commission Office of the City Clerk Reviewed B Erica T Paschal Donovan Dawson Leon P Michel Ann -Marie Sharpe Annie Perez Fernando Casamayor Valentin J Alvarez Arthur Noriega V Pablo Velez Barnaby L. Min Victoria Mendez Todd B. Hannon Maricarmen Lopez City Clerk's Office Department Head Review Budget Analyst Review Budget Review Risk Review Procurement Review Assistant City Manager Review Legislative Division Review City Manager Review ACA Review Deputy City Attorney Review Approved Form and Correctness Meeting Meeting Rendered Completed 09/14/2021 12:26 PM Completed 09/14/2021 4:26 PM Completed 09/14/2021 4:44 PM Completed 09/14/2021 5:00 PM Completed 09/14/2021 5:13 PM Completed 09/14/2021 9:04 PM Completed 09/14/2021 9:07 PM Completed 09/14/2021 9:14 PM Completed 09/14/2021 9:30 PM Completed 09/14/2021 9:45 PM Completed 09/14/2021 10:34 PM Completed 09/23/2021 9:00 AM Completed 10/28/2021 9:00 AM Completed 11/01/2021 7:56 PM City of Miami Legislation Resolution Enactment Number: R-21-0449 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 10707 Final Action Date:10/28/2021 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ACCEPTING THE PROPOSAL RECEIVED JUNE 11, 2021 PURSUANT TO REQUEST FOR PROPOSALS NO. 1245391 FROM THE SOLE RESPONSIVE AND RESPONSIBLE PROPOSER, COMPLETE CONSULTING SERVICES GROUP LLC, A FLORIDA LIMITED LIABILITY COMPANY ("CCSG"), FOR THE PROVISION OF PARKING SURCHARGE ADMINISTRATION CONSULTANT SERVICES FOR THE CITY OF MIAMI'S FINANCE DEPARTMENT FOR AN INITIAL PERIOD OF TWO (2) YEARS WITH AN OPTION TO RENEW FOR THREE (3) ADDITIONAL ONE (1) YEAR PERIODS; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH CCSG, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, on May 7, 2021, the City of Miami's ("City") Department of Procurement ("Procurement") issued Request for Proposals ("RFP") No. 1245391 to obtain proposals from experienced and qualified firms for the provision of Parking Surcharge Administration Consultant Services ("Services"); and WHEREAS, on June 11, 2021, one (1) proposal was received in response to the RFP from the sole responsive and responsible Proposer, Complete Consulting Services Group LLC, a Florida limited liability company ("CCSG"); and WHEREAS, on August 10, 2021, the Evaluation Committee ("Committee"), appointed by the City Manager, convened to discuss and evaluate the proposal received from CCSG and a consensus was reached by the Committee pursuant to the guidelines established within the RFP and a recommendation was made; and WHEREAS, on August 18, 2021, the City Manager concurred with the recommendation of the Committee and authorized Procurement to enter into negotiations with CCSG for a Professional Services Agreement ("PSA") for the provision of the Services; and WHEREAS, Procurement and a designated negotiating team successfully completed negotiations with CCSG and have recommended to the City Manager the execution of the PSA with the sole responsive and responsible Proposer, CCSG; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The proposal received June 11, 2021 pursuant to RFP No. 1245391 from the sole responsive and responsible Proposer, CCSG, for the provision of the Services for Finance for an initial period of two (2) years with an option to renew for three (3) additional one (1) year periods is accepted. Section 3. The City Manager is authorized' to negotiate and execute the PSA with CCSG, in a form acceptable to the City Attorney. Section 4. The City Manager is further authorized' to negotiate and execute any and all other documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: ndez, ity Attor ey 9/14/2021 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions.