HomeMy WebLinkAboutExhibitCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Arthur Noriega V
City Manager
Wadi- Z79dd
FROM: Alan M. Dodd, P.E.
CRO/Director, Dept of Resilience & Public Works
DATE: 3/5/2021
SUBJECT: Emergency purchases
REFERENCES:
ENCLOSURES: Tom Evans Environmental Proposal
The Department of Resilience and Public Works respectfully requests your approval of the following emergency
purchase(s) parts for the EBARA duty pump at Belle Meade Pump Station 7775 NE 8 Avenue, Miami FL 33138.
The goods and/or services required herein are as a result of one or both of the following circumstance(s):
1) A public emergency (threats to health, life, welfare or safety); or
2) Convenience of the City.
Per the emergency procurement procedures as defined in Section 18-90 of the City Code, authorization to
waive the competitive bid process, albeit it is a retroactive authorization, is also requested for the
aforementioned emergency purchase if greater than $25,000.
This purchase is necessary for the following reason:
The EBARA duty pump Model 500DSZ3 at the Belle Meade pump station is broken. We obtained a quotation from
the only distributor Tom Evans Environmental, Inc. in the amount of $47,349.00 to purchase the impeller, the
mechanical seal set, the 0 ring set and the discharge bowl. The parts are manufactured in Vietnam and will take 14 to
16 weeks for delivery. Once the parts are received, Condo Electric and Repair Corp. will repair and install the duty
pump at the pump station. Funding is available from General Fund SWU account 00001.208000.534000.
CITY MANA
ArthurNori-ga V
DIRECTOR, DEPARTMENT OF PROCUREMENT:
Annie Perez, CPPO
APPROVED DISAPPROVED
Date: rV
APPROVED DISAPPROVED
Date: 3/5/2021
Additional certification required for emergency purchases greater than $25,000:
DIRECTOR, OFFICE OF
MANAGEMENT AND
BUDGET:
certify the funds to cover this emergency purchase are available
Date: 03-05-2021
TOM EVANS
ENVIRONMENTAL
3200 Flightline Drive, Suite 302
Lakeland, Florida 33811
(863) 619-3789 (P) (863) 619-8098 (F)
j usti n ®tomevans. com
TO
Elyrosa Estevez
City of Miami Resilience and Public Works Depa
444 S.W. 2nd Avenue, 8 th Floor
Miami, FL 33130
EEstevez@miamigov.com
305-416-1295
EBARA
QUOTE
QUOTE NO. 21-0308bJE
DATE March 11, 2021
EXPIRATION DATE April 10, 2021
PROJECT NAME Ebara 500DSZ3 40HP - Parts Quote
Serial Number R08W300301
SALES PERSON
SHIPPING
METHOD
SHIPPING
TERMS
ESTIMATED
LEAD TIME
PAYMENT
TERMS
Justin Edwards
Included
FOB, Factory
14-16 Weeks
Net 30 Days
QTY
PRODUCT #
DESCRIPTION
UNIT PRICE
LINE TOTAL
1
TBD
500DSZ3 1 IMPELLER BRONZE
$ 26,166.16
$ 26,166.16
1
CDSZ1-MSN75
MECHANICAL SEAL DSC/DSZ
$ 2,881.54
$ 2,881.54
1
TBD
500DSZ3 0-RING SET
$ 518.47
$ 518.47
1
TBD
500DSZ3 DISCHARGE BOWL
$ 17,743.08
$ 17,743.08
Quotation prepared by: //otift uxub
TOTAL $ 47,309.25
(less applicable sales tax)
This is a quotation on the goods named, subject to the conditions noted below:
1. We do not include sales tax, pressure gauges, anchor bolts, wire, cable, conduit, tools, toolboxes, lubricants, installation, hook-up, field testing, shaft alignment, vibration testing, control panels or any other accessories or
ancillary items which are not specifically called out in this scope of supply.
2. Under no circumstances will Tom Evans Environmental, Inc. or its suppliers be liable for any incidental, consequential, liquidated, special or late delivery damages whatsoever.
3. Payment terms are 100% net 10 days from delivery with any unpaid balance 30 days past due being subject to interest at 1-1 /2% per month being added to the unpaid balance, with approved credit. Our price is based upon
no retainage.
4. Pricing is based upon Tom Evans Environmental's and the manufacturer's Standard Terms and Conditions of Sale. Copies of these documents are available for your review and reference. No other terms or conditions of sale
will apply unless accepted in writing by an officer of the Company.
5. Please understand that the shipping date is a estimate only, based upon market conditions existing at the time of this offering and are subject to revision.
To accept this quotation, sign here and return: Date:
THANK YOU FOR YOUR BUSINESS!
Tom Evans Environmental, Inc. is Equal Employment Opportunity / Affirmative Action compliant through good faith efforts in employment and business practices.