HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #10673
Date: 09/09/2021
Commission Meeting Date: 10/28/2021
Requesting Department: Department of
Resilience and Public Works
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Emergency Purchase — Ebara Pump Replacement Parts
Purpose of Item:
The nature of this item is to seek a resolution of the Miami City Commission with
attachment(s), by a four -fifths (4/5ths) affirmative vote, retroactively ratifying, confirming
and approving the City Manager's recommendation and written findings, attached and
incorporated as Exhibit "A", pursuant to Section 18-90 of the Code of the City of Miami,
Florida, as amended; waiving the requirements for competitive sealed bidding methods
as not being practicable or advantageous to the City of Miami ("City") for the purchase
of Ebara pump replacement parts from Tom Evans Environmental, Inc. ("Tom Evans"),
for the City's Belle Meade storm pump station, for the Department of Resilience and
Public Works ("Public Works") for an expenditure amount of $47,305.25; allocating
funds from Account No. 00001.208000.534000.0000.00000 and other funding sources,
subject to the availability of funds and budgetary approval at time of need.
Background of Item:
The City's Belle Meade pump station houses an Ebara Duty Pump, Model No.
500DSSZ3 that is serviced via Contract No. 1062381, Storm Pump Station Repair and
Maintenance Services, by sole awarded contractor, Condo Electric, Inc. ("Condo
Electric"). During inspection the pump was found to not be operating at its optimal
capabilities. Condo Electric, with the help of the manufacturer, identified the parts
needed to complete the repair. Due to the costs of the parts, the City has exercised the
right to purchase parts outright pursuant to Section 2.25, Parts at Pass Through Cost, of
the contract.
The sole authorized distributor of Ebara Pumps and associated parts in Florida, Tom
Evans Environmental, Inc. provided a quote at an aggregate amount of $47,305.25 to
provide all replacement parts directly from the manufacturer.
Budget Impact Analysis
Item is NOT Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Item has NOT an Expenditure
Total Fiscal Impact:
47,305.25
General Account No.: 00001.208000.534000.0000.00000
Department of Resilience and Public
Review Completed
Office of Management and Budget
Office of Management and Budget
Department of Procurement
City Manager's Office
Legislative Division
City Manager's Office
Office of the City Attorney
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the City Clerk
Reviewed B
Works
09/09/2021 2:29 PM
Donovan Dawson
Leon P Michel
Annie Perez
Nzeribe Ihekwaba
Valentin J Alvarez
Arthur Noriega V
Pablo Velez
Barnaby L. Min
Victoria Mendez
Maricarmen Lopez
City Clerk's Office
Juvenal Santana
Budget Analyst Review
Budget Review
Procurement Review
Assistant City Manager Review
Legislative Division Review
City Manager Review
ACA Review
Deputy City Attorney Review
Approved Form and Correctness
Meeting
Rendered
Department Head
Completed 09/14/2021 4:35 PM
Completed 09/16/2021 12:10 PM
Completed 09/21/2021 10:34 AM
Completed 09/22/2021 10:02 AM
Completed 09/22/2021 10:16 AM
Completed 09/22/2021 1:50 PM
Completed 10/11/2021 11:04 PM
Completed 10/12/2021 7:24 AM
Completed 10/15/2021 8:43 AM
Completed 10/28/2021 9:00 AM
Completed 11/01/2021 7:51 PM
City of Miami
Legislation
Resolution
Enactment Number: R-21-0437
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 10673 Final Action Date:10/28/2021
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A
FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, RATIFYING, CONFIRMING, AND
APPROVING THE CITY MANAGER'S WRITTEN FINDING, ATTACHED AND
INCORPORATED AS EXHIBIT "A", PURSUANT TO SECTION 18-90 OF THE CODE
OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), WAIVING THE
REQUIREMENTS FOR COMPETITIVE SEALED BIDDING METHODS AS NOT BEING
PRACTICABLE OR ADVANTAGEOUS TO THE CITY OF MIAMI ("CITY") FOR THE
EMERGENCY PURCHASE OF THE NECESSARY EBARA DUTY PUMP
REPLACEMENT PARTS FROM TOM EVANS ENVIRONMENTAL, INC., A FLORIDA
PROFIT CORPORATION, FOR THE BELLE MEADE STORM PUMP STATION FOR
THE CITY'S DEPARTMENT OF RESILIENCE AND PUBLIC WORKS FOR AN
ESTIMATED EXPENDITURE AMOUNT OF FORTY SEVEN THOUSAND THREE
HUNDRED FIVE DOLLARS AND TWENTY FIVE CENTS ($47,305.25); ALLOCATING
FUNDS FROM ACCOUNT NO. 00001.208000.534000.0000.00000 AND SUCH
OTHER FUNDING SOURCES, SUBJECT TO THE AVAILABILITY OF FUNDS AND
BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS,
INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO
ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS,
COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CITY CODE,
INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT,
AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF
THE CITY CODE, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN
COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS
MAY BE DEEMED NECESSARY FOR SAID PURPOSE.
WHEREAS, the City of Miami's ("City") Department of Resilience and Public Works'
("Public Works") Belle Meade Storm Pump Station houses an EBARA Duty Pump Model No.
500DSZ3 ("EBARA Duty Pump"); and
WHEREAS, the EBARA Duty Pump is in urgent need of replacement parts for repair by
Condo Electric and Repair Corp. as the awarded contractor pursuant to Contract No. 1062381
for Storm Pump Station Repair and Maintenance Services ("Contract"); and
WHEREAS, the City exercised its right to purchase the necessary replacement parts
outright as authorized by Contract Section 2.25, Parts at Pass Through Cost; and
WHEREAS, the City Manager, pursuant to Section 18-90 of the Code of the City of
Miami, Florida, as amended ("City Code"), approved the procurement of the necessary EBARA
Duty Pump replacement parts as an emergency purchase from the sole authorized distributor of
EBARA Duty Pumps and associated parts in Florida, Tom Evans Environmental, Inc., a Florida
profit corporation ("Tom Evans");
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. By a four -fifths (4/5ths), affirmative vote, the City Manager's written finding,
attached and incorporated as Exhibit "A", pursuant to Section 18-90 of the City Code, waiving
the requirements for competitive sealed bidding methods as not being practicable or
advantageous to the City for the emergency purchase of the necessary EBARA Duty Pump
replacement parts from Tom Evans for the Belle Meade Storm Pump Station for Public Works
for an estimated expenditure amount of Forty Seven Thousand Three Hundred Five Dollars and
Twenty Five Cents ($47,305.25) is hereby ratified, confirmed, and approved.
Section 3. Funding is allocated from Account No. 00001.208000.534000.0000.00000
and such other funding sources, subject to the availability of funds and budgetary approval at
the time of need.
Section 4. The City Manager is authorized' to negotiate and execute any and all
documents, including any amendments, renewals, and extensions, subject to all allocations,
appropriations, prior budgetary approvals, compliance with all applicable provisions of the City
Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity
Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City
Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed
necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
nd-LI e Attor ey 10/15/2021
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.