HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #10720
Date: 09/14/2021
Commission Meeting Date: 10/28/2021
Requesting Department: Department of Fire -
Rescue
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Execute Professional Services Agreement - Urban Search & Rescue Response
System
Purpose of Item:
Resolution, with attachment(s), authorizing the City Manager to execute, in substantially
the attached form, a Professional Services Agreement between the City of Miami,
through its Department of Fire -Rescue as the sponsoring agency of Florida Task Force
2, under the US Department of Homeland Security's National Urban Search & Rescue
Response System, acting through FEMA, the State of Florida, and each of the current
and anticipated strategic individuals serving as Affiliated Personnel of the Task Force.
Background of Item:
The United States Department of Homeland Security's National Urban Search &
Rescue ("USAR") Response System has since 1989 annually funded the South Florida
USAR Task Force, Florida Task Force 2 ("FL-TF2"), which is coordinated by the City of
Miami ("City") Department of Fire -Rescue ("Department") as the sponsoring agency
("Sponsoring Agency") through the Federal Emergency Management Agency, State of
Florida (collectively, "FEMA"), for the operation of its USAR program.
Pursuant to Resolution No. 01-484, adopted May 24, 2001, and Resolution No. 05-
0212, adopted April 14, 2005, the City Manager entered into several MOAs with
participating agencies ("Participating Agency MOA(s)") setting forth those agencies'
responsibilities in connection with the development and support of USAR FL-TF2, with
all costs to be reimbursed by state and/or federal funding sources.
Pursuant to Resolution No. 11-0297, adopted July 14, 2011, the City Manager entered
into revised Participating Agency MOAs in accordance with FEMA's updated guidelines
for USAR.
Pursuant to Resolution No. 11-0296, adopted July 14, 2011, the City Manager entered
into several Professional Services Agreements ("PSAs") with strategic individuals
serving as Affiliated Personnel of USAR FL-TF2.
The Department desires to revise the PSAs and update the current list of strategic
individuals to take into account not only long-standing Affiliated Personnel but also allow
for the City to enter into future PSAs with currently unanticipated new personnel to
ensure the continued effective operation of the ongoing USAR FL-TF2 Program without
interruption.
Budget Impact Analysis
Item is NOT Related to Revenue
Item is NOT funded by Bonds
Total Fiscal Impact:
N/A
Department of Fire -Rescue
Department of Fire -Rescue
Department of Fire -Rescue
Office of Management and Budget
City Manager's Office
Legislative Division
Office of the City Attorney
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the City Clerk
Reviewed B
Ty McGann
Johnny Duran
Eloy Garcia
Leon P Michel
Arthur Noriega V
Valentin J Alvarez
Thomas M. Fossler
Barnaby L. Min
Victoria Mendez
Maricarmen Lopez
City Clerk's Office
Fire Department Review
Fire Budget Review
Fire Chief Review
Budget Review
City Manager Review
Legislative Division Review
ACA Review
Deputy City Attorney Review
Approved Form and Correctness
Meeting
Rendered
Completed 09/29/2021 8:56 AM
Completed 09/29/2021 9:46 AM
Completed 09/29/2021 12:24 PM
Completed 09/30/2021 3:11 PM
Completed 10/01/2021 12:20 PM
Completed 10/01/2021 5:43 PM
Completed 10/13/2021 10:28 AM
Completed 10/13/2021 10:35 AM
Completed 10/15/2021 8:44 AM
Completed 10/28/2021 9:00 AM
Completed 11/01/2021 7:51 PM
City of Miami
Legislation
Resolution
Enactment Number: R-21-0436
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 10720 Final Action Date:10/28/2021
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENTS,
AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A
PROFESSIONAL SERVICES AGREEMENT ("PSA") BETWEEN THE CITY OF MIAMI
("CITY"), THROUGH ITS DEPARTMENT OF FIRE -RESCUE ("DEPARTMENT") AS
THE SPONSORING AGENCY OF FLORIDA TASK FORCE 2 UNDER THE UNITED
STATES DEPARTMENT OF HOMELAND SECURITY'S NATIONAL URBAN SEARCH
& RESCUE RESPONSE SYSTEM, ACTING THROUGH THE FEDERAL EMERGENCY
MANAGEMENT AGENCY, THE STATE OF FLORIDA, AND EACH OF THE CURRENT
AND ANTICIPATED STRATEGIC INDIVIDUALS ON EXHIBIT "A", ATTACHED AND
INCORPORATED; AUTHORIZING THE CITY MANAGER, SUBJECT TO
CONSULTATION WITH THE DEPARTMENT, TO NEGOTIATE AND EXECUTE ANY
FUTURE AMENDMENTS, EXTENSIONS, AND/OR SUPPLEMENTS TO THE PSA,
ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY AND SUBJECT TO
BUDGETARY APPROVAL AT THE TIME OF NEED.
WHEREAS, the United States Department of Homeland Security's National Urban
Search & Rescue ("USAR") Response System since 1989 has annually funded the South
Florida USAR Task Force, Florida Task Force 2 ("FL-TF2"), which is coordinated by the City of
Miami's ("City") Department of Fire -Rescue ("Department") as the sponsoring agency
("Sponsoring Agency") through the Federal Emergency Management Agency, State of Florida
("FEMA"), for the operation of its USAR program by FL-TF2; and
WHEREAS, pursuant to Resolution No. R-01-484 adopted May 24, 2001 and Resolution
No. R-05- 0212 adopted April 14, 2005, the City Manager entered into Memorandum of
Agreements ("MOAs") with participating agencies setting forth those agencies' responsibilities in
connection with the development and support of USAR FL-TF2, with all costs to be reimbursed
by state and/or federal funding sources; and
WHEREAS, pursuant to Resolution No. R-21-0382 adopted September 23, 2021, the
City Commission authorized (1) the Department's earlier list of participating agencies to be
updated to take into account not only long-standing participating agencies but also anticipated
new participating agencies and (2) the City Manager, through the Department as the
Sponsoring Agency, to enter into the revised MOA with the participating agencies; and
WHEREAS, accordingly, (1) the Department's earlier list of strategic individuals, such as
doctors and forensic engineers, also need to be updated to take into account not only long-
standing strategic individuals but also anticipated new strategic individuals indicated on Exhibit
"A," attached and incorporated (collectively, "Strategic Individuals"), and (2) the City, through the
Department as Sponsoring Agency, desires to enter into the revised PSA, attached and
incorporated as Exhibit "B"; and
WHEREAS, Strategic Individuals serve the USAR FL-TF2 at their leisure, volunteering
when their schedules permit, and may go through periods in which they are unavailable and
their expertise must be replaced for continued uninterrupted response readiness; and
WHEREAS, in order to continue the ongoing operation of the USAR FL-TF2 Program
without interruption, the City Commission finds it is in the City's best interest to authorize the
City Manager to enter into a PSA, attached and incorporated as Exhibit "B," with the Strategic
Individuals indicated on Exhibit "A," attached and incorporated, and future strategic individuals
not currently anticipated;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The City Manager is hereby authorized1 to execute, in substantially the
attached form, a PSA between the City, through the Department as the Sponsoring Agency of
FL-TF2 under the USAR Response System, acting through FEMA, and each of the Strategic
Individuals on Exhibit "A," attached and incorporated, in addition to future unanticipated
strategic individuals required to ensure the continued ongoing operation of the USAR FL-TF2
Program without interruption.
Section 3. The City Manager, subject to consultation with the Department, is authorized'
to negotiate and to execute any future amendments, extensions, and/or supplements to the
PSA, subject to approval of legal form and correctness by the City Attorney and subject to
budgetary approval at the time of need.
Section 4. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
ndez, City Attor ey , 10/15/2021
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to those prescribed by applicable City Charter and City Code
provisions.