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HomeMy WebLinkAboutFile Correction Memo From City AttorneyCITY OF MIAMI OFFICE OF THE CITY ATTORNEY MEMORANDUM TO: Todd B. Hannon, City Clerk FRONT: Victoria Mendez, City Attorney � , s DATE: November 1, 2021- RE: Resolution No. 21-0425 - Bid Waiver - Families First Parenting Trust File No. 10662 At its October 14, 2021 meeting, the City Commission adopted the above referenced agenda item, PH.6, waiving competitive negotiation methods and procedures; selecting Exceptional Consulting for Educational Leaders., Inc. (`'Service Provider'') as the most qualified firm to provide instruction, family activities, mentoring, community workshops, and other such activities in conjunction with educational services at various day-care centers within the City of Miami ('City') for the City's Families First Parenting Program; and authorizing the City Manager to negotiate and execute an agreement in an amount not to exceed eighty thousand dollars ($80,000.00) with the Service Provider. The item should have been adopted with modifications because the legislation contained a blank. The legislation has been corrected and incremented to Revision A to include the referenced Resolution No. R-21-0420 in the blank. VM/B LM/DJG/vj a Enclosure(s) rU CO 9 Cal m 0 173 Y ++4 0 (I) Co AO, „i MQw 0 +✓oMII trN°rnU'I k City of Miami Legislation Resolution: R-21-0425 elty Hall 3500 Pan American Drive Miami, FL 33133 www miarnigov com File Number: 10662 Final Action Date: 10/14/2021 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S RECOMMENDATIONS AND FINDINGS, ATTACHED AND INCORPORATED AS EXHIBIT "A", THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS PURSUANT TO SECTION 18-85(A) OF THE CODE OF THE CITY OF M1AM1, FLORIDA AS AMENDED; WAIVING THE REQUIREMENTS FOR SAID PROCEDURES; APPROVING THE RECOMMENDATIONS AND FINDINGS OF THE CITY OF MIAMI'S ("CITY'S') DEPARTMENT OF GRANTS ADMINISTRATION'S EDUCATION INITIATIVES THAT EXCEPTIONAL CONSULTING FOR EDUCATIONAL LEADERS, INC., A FLORIDA FOR - PROFIT CORPORATION ("SERVICE PROVIDER"), IS THE MOST QUALIFIED ORGANIZATION TO PROVIDE INSTRUCTION, FAMILY ACTIVITIES, MENTORING, COMMUNITY WORKSHOPS, AND OTHER SUCH ACTIVITIES IN CONJUNCTION WITH PARENTING SERVICES AT VARIOUS CHILDCARE CENTERS WITHIN THE CITY FOR THE FAMILIES FIRST PARENTING PROGRAM ("PROGRAM"); AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND TO EXECUTE AN AGREEMENT IN AN AMOUNT NOT TO EXCEED EIGHTY THOUSAND DOLLARS ($80,000.00) WITH THE SERVICE PROVIDER, INCLUDING ANY AND ALL NECESSARY DOCUMENTS, AMENDMENTS, RENEWALS, EXTENSIONS AND MODIFICATIONS IN COMPLIANCE WITH THE RELATED CHILDREN'S TRUST CONTRACT, ALL 1N FORMS ACCEPTABLE TO THE CITY ATTORNEY, FOR A PERIOD COMMENCING AUGUST 1, 2021 AND ENDING SEPTEMBER 30, 2022, WITH THE OPTION TO RENEW FOR UP TO ONE (1) ADDITIONAL SIMILAR PERIOD AT THE SAME NOT TO EXCEED AMOUNT, UNDER THE SAgE TERMS AND CONDITIONS FOR COMPLIANCE, WITH THE PROGRAM SUBJECT TO BUDGETARY APPROVAL AT THE TIME OF NEED. c7 -- WHEREAS, the City of Miami's ("City's") Department of Grants Administrations c ("Department's") Education Initiatives has been awarded one (1) reimbursement graom The Children's Trust ("Trust") for the City's Families First Parenting Program ("Program"n amount not to exceed two hundred two thousand thirty-two dollars ($202,032.00) ("atAt') commencing August 1, 2021 and ending September 30, 2022 at various day care cenp,rs wjhin the City; and% WHEREAS, the Trust has changed its fiscal year to commence on October 1, 2022 and in this transition year. the Trust has extended the term of the contract from August 1, 2021 through September 30, 2022 and allocated funds for the fourteen (14) month transition period; and City of Miami Page 1 of 3 Fife ID: 10662 (Revision: A) Printed On: 11/1/2021 File ID: 10662 Enactment Number: R-21-0425 WHEREAS, pursuant to Resolution No. R-21-0420 adopted on October 14, 2021, the City Commission accepted the Grant, authorized the negotiation and execution of the Trust Contract, and authorized related appropriations, allocations, and creation of the related Special Revenue Project for "The Children's Trust Grant for Education Initiatives 2021-2022 Families First Parenting Program" to fund the Program; and WHEREAS, the Program is comprised of a cooperative effort between the City's Department and one (1) for -profit organization, Exceptional Consulting for Educational Leaders, Inc. ("Service Provider"), for the Program's successful implementation; and WHEREAS, the goals of the Program are to improve literacy skills, parent -child activities, strengthen oral language development, give parents a venue to share concerns, learn new behavior strategies, and connect parents to a variety of support family stability; and WHEREAS, the 2018-2019 Children's Trust Notice of Funding Application required that the City have established a relationship with the Service Provider identified in the application and this contract is a continuation of said services; and WHEREAS, the Service Provider was determined to be the most advantageous for -profit organization, in the City's best interest, to provide programmatic instruction at various day-care centers within the City; and WHEREAS, the City Manager has approved the recommendations and findings of the Department and has made findings pursuant to Section 18-85(a) of the Code of the City of Miami, Florida, as amended ("City Code"), that competitive negotiation methods and procedures are not practicable or advantageous for obtaining the services and has recommended to the City Commission that the recommendations and findings be adopted and that competitive bidding methods and procedures be waived for the Program; and WHEREAS, the City Manager and the Department are requesting for the City Commission to authorize the City Manager to negotiate and to execute an agreement in an amount not to exceed eighty thousand dollars ($80,000,00) with the Service Provider, including any and all necessary documents, amendments, renewals, extensions, and modifications in compliance with the related Children's Trust Contract, all in forms acceptable to the City Attorney, for the period commencing August 1, 2021 and ending September 30, 2022Mvith,the option to renew for one (1) additional similar period at the same not to exceed amourMundathe same terms and conditions; �,s rn NOW, THEREFORE, BE IT RESOLVED BY THE COMMISION OF THE C I-IOF r 0 MIAMI, FLORIDA; Fi Section 1. The recitals and findings contained in the Preamble of this Resin ark R-f°S adopted by reference and incorporated as if fully set forth in this Section. '? w Section 2. By a four -fifths (415ths) affirmative vote, after an advertised public -hearing, the City Manager's finding and recommendations, attached and incorporated as Exhibit "A", that competitive negotiation methods and procedures are not practicable or advantageous pursuant to Sectionl8-85(a) of the City Code and waiving the requirements for said procedures is ratified, approved, and confirmed and the Department's recommendations and findings that the Service Provider is the most qualified firm to provide instruction, family activities, mentoring, community City of Miami Page 2 of 3 File ID: 10662 (Revision: A) Printed an: 111112021 File ID: 10662 Enactment Number: R-21-0425 workshops, and other such activities in conjunction with educational services at various day- care centers within the City for the Program are approved. Section 3. The City Manager is authorized' to negotiate and to execute an agreement in an amount not to exceed eighty thousand dollars ($80,000.00) with the Service Provider including any and all necessary documents, amendments, renewals, extensions, and modifications in compliance with the related Children's Trust Contract, all in forms acceptable to the City Attorney, for the period commencing August 1, 2021 and ending September 30, 2022 with the option to renew for up to one (1) additional similar period at the same not to exceed amounts under the same terms and conditions with the Program subject to budgetary approval at the time of need. Section 4. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: 1 CO ' The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions. City of Miami Page 3 of 3 File 1D: 10662 (Revision: A) Printed on: i1/1/2021 C� '»..• City of Miami Legislation Resolution City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 10662 Final Action Date: A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (415THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S RECOMMENDATIONS AND FINDINGS, ATTACHED AND INCORPORATED AS EXHIBIT "A", THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS PURSUANT TO SECTION 18-85(A) OF THE CODE OF THE CITY OF MIAMI, FLORIDA AS AMENDED; WAIVING THE REQUIREMENTS FOR SAID PROCEDURES; APPROVING THE RECOMMENDATIONS AND FINDINGS OF THE CITY OF MIAMI'S ("CITY'S") DEPARTMENT OF GRANTS ADMINISTRATION'S EDUCATION INITIATIVES THAT EXCEPTIONAL CONSULTING EDUCATIONAL LEADERS, INC., A FLORIDA FOR - PROFIT CORPORATION ("SERVICE PROVIDER"), IS THE MOST QUALIFIED ORGANIZATION TO PROVIDE INSTRUCTION, FAMILY ACTIVITIES, MENTORING, COMMUNITY WORKSHOPS, AND OTHER SUCH ACTIVITIES IN CONJUNCTION WITH PARENTING SERVICES AT VARIOUS CHILDCARE CENTERS WITHIN THE CITY FOR THE FAMILIES FIRST PARENTING PROGRAM ("PROGRAM"); AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND TO EXECUTE A 4� AGREEMENT IN AN AMOUNT NOT TO EXCEED EIGHTY THOUSAND DOLIRRS ($80,000.00) W!TH THE SERVICE PROVIDER, INCLUDING ANY AND ALL NECESSARY DOCUMENTS, AMENDMENTS. RENEWALS, EXTENSIONS XN MODIFICATIONS IN COMPLIANCE WITH THE RELATED CHILDREN'S TRUST CONTRACT, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, FORA PERIOD COMMENCING AUGUST 1, 2021 AND ENDING SEPTEMBER 30, 2, = WITH THE OPTION TO RENEW FOR UP TO ONE (1) ADDITIONAL SIMILAR"' .ERIct AT THE SAME NOT TO EXCEED AMOUNT, UNDER THE SAME TERMS ANDS;, CONDITIONS FOR COMPLIANCE, WITH THE PROGRAM SUBJECT TO BUDGETARY APPROVAL AT THE TIME OF NEED. WHEREAS, the City of Miami's ("City's") Department of Grants Administration's ("Department's") Education Initiatives has been awarded one (1) reimbursement grant from The Children's Trust ("Trust") for the City's Families First Parenting Program ("Program") in an amount not to exceed two hundred two thousand thirty-two dollars ($202,032.00) ("Grant') commencing August 1, 2021 and ending September 30, 2022 at various day care centers within the City; and WHEREAS, the Trust has changed its fiscal year to commence on October 1, 2022 and in this transition year, the Trust has extended the term of the contract from August 1, 2021 through September 30, 2022 and allocated funds for the fourteen (14) month transition period; and WHEREAS, pursuant to Resolution No. R- adopted on October 14, 2021, the City Commission has accepted the Grant, authorized the negotiation and execution of the Trust Contract, and authorized related appropriations, allocations, and creation of the related Special Revenue Project for "The Children's Trust Grant for Education Initiatives 2021-2022 Families First Parenting Program" for funding the Program; and WHEREAS, the Program is comprised of a cooperative effort between the City's Department and one (1) for -profit organization, Exceptional Consulting for Educational Leaders, inc. (Service Provider"), for the Program's successful implementation; and WHEREAS, the goals of the Program is to improve literacy skills, parent -child activities, strengthen oral language development, give parents a venue to share concerns, learn new behavior strategies, and connect parents to a variety of support family stability; and WHEREAS, the 2018-2019 Children's Trust Notice of Funding Application required that the City have established a relationship with the Service Provider identified in the application and this contract is a continuation of said services; and WHEREAS, the Service Provider was determined to be the most advantageous for -profit organization, in the City's best interest, to provide programmatic instruction at various day-care centers within the City; and WHEREAS, the City Manager has approved the recommendations and findings of the Department and has made findings pursuant to Section 18-85(a) of the Code of the City of Miami, Florida, as amended ("City Code"), that competitive negotiation methods and procedures are not practicable or advantageous for obtaining the services, and has recommended to the City Commission that the recommendations and findings be adopted and that competitive bidding methods and procedures be waived for the Program; and WHEREAS, the City Manager and the Department are requesting for the City Commission to authorize the City Manager to negotiate and to execute an agreement in an amount not to exceed eighty thousand dollars ($80,000.00) with the Service Provider, including any and all necessary documents, amendments, renewals, extensions and modifications in compliance with the related Children's Trust Contract, all in forms acceptable to the City Attorney, for the period commencing August 1, 2021 and ending September 30, 2022 with the option to renew for one (1) additional similar period at the same not to exceed amount, under the same terms and conditions; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISION OF THE CITY Z7F MIAMI, FLORIDA: r*'r Section 1. The recitals and findings contained in the Preamble of this Resogtin erg adopted by reference and incorporated as if fully set forth in this Section, Cu Section 2. By a four -fifths (4/5ths) affirmative vote, after an advertised pub -hearing, the City Manager's finding and recommendations, attached and incorporated as Exit " .?thaI competitive negotiation methods and procedures are not practicable or advantageous puant to Sectionl8-85(a) of the City Code and waiving the requirements for said procedures is A4aiified, approved, and confirmed and the Department's recommendations and findings that the Service Provider is the most qualified firm to provide instruction, family activities, mentoring, community workshops, and other such activities in conjunction with educational services at various day- care centers within the City for the Program are approved. Section 3. The City Manager is authorized' to negotiate and to execute an agreement in an amount not to exceed eighty thousand dollars ($80,000.00) with the Service Provider including any and all necessary documents, amendments, renewals, extensions and modifications in compliance with the related Chiidren's Trust Contract, all in forms acceptable to the City Attorney, for the period commencing August 1, 2021 and ending September 30, 2022 with the option to renew for up to one (1) additional similar period at the same not to exceed amounts, under the same terms and conditions, with the Program subject to budgetary approval at the time of need. Section 4. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: �(-) m eD 7a to 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions,