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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #9559 Date: 08/26/2021 Commission Meeting Date: 10/14/2021 Requesting Department: Department of Real Estate and Asset Management Sponsored By: District Impacted: All Type: Resolution Subject: Emergency Finding — Elevators at Olympia Theater Residential Tower Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission with attachment(s), by a four -fifths (4/5ths) affirmative vote, ratifying, confirming and approving the City Manager's emergency finding, that it is most advantageous for the City of Miami ("City") to waive the competitive sealed bidding procedures, pursuant to Section 18-90 of the Code of the City of Miami, Florida, as amended ("City Code") and retroactively approving the selection of Brouss Elevators Inc. ("Brouss"), for the provision of emergency renovation of the elevators housed at Olympia Theater Residential Tower for the Department of Real Estate and Asset Management ("DREAM") for an estimated expenditure amount of $698,700; Further authorizing the City Manager to negotiate and execute any and all documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Background of Item: DREAM is respectfully requesting a retroactive approval for the selection of Brouss Elevators Inc. ("Brouss"), for the provision of emergency renovation to the elevators housed at Olympia Theater Residential Tower ("Olympia Tower"). The Olympia Tower is a ten -story 80-unit affordable housing structure located at 8 SE 2nd Avenue, Miami, FL 33131, which is owned by the City of Miami ("City"). The elevators are required to operate seven (7) days a week, twenty- four (24) hours a day as they are vital to the ongoing operations in providing daily in -out service to the residential tenants as well as the facility's maintenance employees. The emergency renovation of the two (2) elevators housed at the Olympia Tower was necessary because it could have potentially become a life and safety liability issue to the City. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: Approximately $698,700. Reviewed B Department of Real Estate and Asset Management Review Completed 09/01/2021 3:52 PM Office of Management and Budget Pedro Lacret Office of Management and Budget Department of Risk Management Department of Procurement City Manager's Office Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission Office of the City Clerk Leon P Michel Ann -Marie Sharpe Annie Perez Fernando Casamayor Valentin J Alvarez Arthur Noriega V Pablo Velez Barnaby L. Min Victoria Mendez Maricarmen Lopez City Clerk's Office Yvonne Hernandez Budget Analyst Review Budget Review Risk Review Procurement Review Assistant City Manager Review Legislative Division Review City Manager Review ACA Review Deputy City Attorney Review Approved Form and Correctness Meeting Rendered Department Head Completed 09/02/2021 11:49 AM Completed 09/16/2021 12:08 PM Completed 09/16/2021 1:07 PM Completed 09/21/2021 10:27 AM Completed 09/21/2021 2:23 PM Completed 09/21/2021 2:49 PM Completed 09/22/2021 1:51 PM Completed 10/02/2021 12:58 AM Completed 10/02/2021 8:07 AM Completed 10/04/2021 4:32 PM Completed 10/14/2021 9:00 AM Completed 10/19/2021 4:42 PM City of Miami Legislation Resolution Enactment Number: R-21-0410 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 9559 Final Action Date:10/14/2021 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, RATIFYING, CONFIRMING, AND APPROVING THE CITY MANAGER'S EMERGENCY FINDING, ATTACHED AND INCORPORATED AS EXHIBIT "A", THAT IT IS MOST ADVANTAGEOUS OR PRACTICABLE FOR THE CITY OF MIAMI ("CITY") TO WAIVE THE COMPETITIVE SEALED BIDDING REQUIREMENTS PURSUANT TO SECTION 18-90 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), AND RETROACTIVELY APPROVING THE SELECTION OF BROUSS ELEVATORS INC., A FLORIDA PROFIT CORPORATION, FOR THE PROVISION OF EMERGENCY RENOVATION OF THE ELEVATORS HOUSED AT THE CITY'S OLYMPIA THEATER RESIDENTIAL TOWER FOR THE CITY'S DEPARTMENT OF REAL ESTATE AND ASSET MANAGEMENT FOR AN ESTIMATED EXPENDITURE AMOUNT OF SIX HUNDRED NINETY EIGHT THOUSAND SEVEN HUNDRED DOLLARS ($698,700.00); AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami ("City") owns the Olympia Theater Residential Tower ("Olympia Tower"), a ten (10) story, eighty (80) unit, affordable housing complex located at 8 Southeast 2nd Avenue, Miami, Florida 33131; and WHEREAS, the two (2) elevators housed at the Olympia Tower are required to operate twenty-four (24) hours a day, seven (7) days a week and are vital to ongoing operations in providing daily service to the residential tenants as well as the facility's maintenance employees; and WHEREAS, the emergency renovation of the Olympia Tower's elevators was essential to life, health, welfare, and safety for the City and its residents; and WHEREAS, the City Manager, pursuant to Section 18-90 of the Code of the City of Miami, Florida, as amended ("City Code"), approved an emergency purchase for procurement of services from Brouss Elevators Inc., a Florida profit corporation ("Brouss"), for the emergency renovations of the Olympia Tower's elevators for the City's Department of Real Estate and Asset Management ("DREAM"); NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, the City Manager's emergency finding, attached and incorporated as Exhibit "A", that it is most advantageous or practicable for the City to waive competitive sealed bidding requirements pursuant to Section 18-90 of the City Code, and retroactively approving the selection of Brouss for the emergency renovations of the elevators housed at the City's Olympia Tower for DREAM for an estimated expenditure amount of Six Hundred Ninety Eight Thousand Seven Hundred Dollars ($698,700.00) is hereby ratified, confirmed, and approved. Section 3. The City Manager is authorized' to negotiate and execute any and all documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the City Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 4. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: nd City Att©r ey 10/4/2021 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions.