HomeMy WebLinkAboutBack-Up DocumentsCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Erica Paschal, Director
Finance Depai talent
FROM: Victoria E. Rojas, Finance Manager
Finance Department
DATE: August 6, 2021
SUBJECT: Unreimbursed Grant Expenditures for
quarter ending 06/30/2021
REFERENCES:
ENCLOSURES:
In accordance with the City's Financial Integrity Principles, the Finance Department shall make a quarterly
determination of the amount of expenses incurred which may not be reimbursable under certain grant
programs. A quarterly report of expenses incurred but not reimbursable shall be presented to the City
Commission.
The Finance Department has determined, and is reporting, for the quarter ended June 30, 2021 the following
non -reimbursable expenditures:
1. June 2021-Item #1
a. Department: Office of Capital Improvements
b. Project: GOB Englewood STM Sewer PH 1111 B-30011
c. Amount: $1,916.82
d. Funding Source: Miami Dade County
e. Reason for disallowance: Payroll amount claimed included allowances that were not eligible for
reimbursement under GOB.
Award#: 2039
Title of Award: GOB -Drainage & Storm System Englewood
Amount of Non -Reimbursable Expenditure: $1,916.82
1) Are there any grant expenditures deemed non -reimbursable?
a. Yes.
2) How much is deemed non -reimbursable?
a. $1,916.82
3) Why was the amount deemed non -reimbursable (un-allowable expense, missed deadline to
claim, etc.)?
a. The expenditures were not qualified as reimbursable expenses for GOB award #2039 due to
gross payroll amount inadvertently being requested as opposed to the net amount. Funding
source confirmed we could only be reimbursed for net amount plus benefits.
4) How will the department cover the shortage (i.e., what other funds will be used — general
fund allocation, another project, etc.)
a. Stormwater Utility 2008 Trust Fund -Contribution from General Fund, award reference #1431 will
be used to cover the expenditure.
5) What actions have been taken by the department to avoid the project deficit (current deficit
and future deficits)
a. The project has been completed at this time. OCI does not anticipate any future deficits for this
project.
From: Barriga, Frank (OMB) <Frank.Barriga@miamidade.gov>
Sent: Friday, March 8, 2019 2:59 PM
To: Jackson, Ana
Subject: RE: Miami - Englewood Reimb #8
AUTPON: This is an email from an external source. Do not click links or open attachments unless you recognize the
sender and know the content is safe.
It was in the time sheets. I believe you charged gross pay and then added benefits. It should have been net pay plus
benefits.
From: Jackson, Ana <ajackson@miamigov.com>
Sent: Friday, March 8, 2019 1:56 PM
To: Barriga, Frank (OMB) <Frank.Barriga@miamidade.gov>
Subject: RE: Miami - Englewood Reimb #8
This is an EXTERNAL email. Exercise caution. DO NOT open attachments or click links from
unknown senders or unexpected emails. Please click here if this is a suspicious message
reportspam@miamidade.gov Enterprise Security Office
Good afternoon Frank,
I noticed that funds received for the reimbursement request was $1,899.98 less than the invoice. Please advise as to
what this difference is.
Thanks
•
IMF 111,
1 1'
Ana D. Jackson
Finance Manager
444 SW 2nd Avenue, 6th Floor
Miami, Florida 33130
(305)416-1932 Office
(305) 416-1987 Fax
ajackson@miamigov.com
T.E.A.M. "Together Effectively (everyone) All of us (Act) to Make it happen." —Ana Jackson
Tell us how we're doing. CLICK HERE to complete our Customer Satisfaction Survey.
From: Jackson, Ana
Sent: Friday, January 18, 2019 2:43 PM
To: 'Barriga, Frank (OMB)' <Frank.Barriga@miamidade.gov>
Cc: Codner, Eugene <ECodner@miamigov.com>
Subject: RE: Miami - Englewood Reimb #8
1
Attached please find a signed copy of the request below.
Regards
Ana D. Jackson
Finance Manager
444 SW 2nd Avenue, 6th Floor
Miami, Florida 33130
(305)416-1932 Office
(305) 416-1987 Fax
ajackson@miamigov.com
T.E.A.M. "Together Effectively (everyone) All of us (Act) to Make it happen." —Ana Jackson
Tell us how we're doing. CLICK HERE to complete our Customer Satisfaction Survey.
From: Barriga, Frank (OMB)[mailto:Frank.Barriga@miamidade.gov]
Sent: Friday, January 18, 2019 11:28 AM
To: Jackson, Ana <ajackson@miamigov.com>
Cc: Codner, Eugene <ECodner@miamigov.com>
Subject: RE: Miami - Englewood Reimb #8
CAUTION: This is an email from an external source. Do not click links or open attachments unless you
recognize the sender and know the content is safe.
Please sign and date.
From: Jackson, Ana <ajackson@miamigov.com>
Sent: Friday, January 18, 2019 10:40 AM
To: Barriga, Frank (OMB) <Frank.Barriga@miamidade.gov>
Cc: Codner, Eugene <ECodner@miamigov.com>
Subject: RE: Miami - Englewood Reimb #8
This is an EXTERNAL email. Exercise caution. DO NOT open attachments or click links from
unknown senders or unexpected emails. Please click here if this is a suspicious message
reportspam@miamidade.gov Enterprise Security Office
Good morning,
Attached Please find request below.
Regards
2
Ana D. Jackson
Finance Manager
444 SW 2nd Avenue, 6th Floor
Miami, Florida 33130
(305)416-1932 Office
(305) 416-1987 Fax
ajackson@miamigov.com
T.E.A.M. "Together Effectively (everyone) All of us (Act) to Make it happen." —Ana Jackson
Tell us how we're doing. CLICK HERE to complete our Customer Satisfaction Survey.
From: Barriga, Frank (OMB)[mailto:Frank.Barriga@miamidade.gov]
Sent: Friday, January 18, 2019 9:59 AM
To: Jackson, Ana <ajackson@miamigov.com>
Cc: Codner, Eugene <ECodner@miamigov.com>
Subject: Miami - Englewood Reimb #8
Please complete the attached form for direct labor reimbursements.