HomeMy WebLinkAboutBack-Up DocumentsWvnwood Business Improvement District "BID" Budget 2021- 2022:
INCOME:
Approved 2021
Income 10.1.20
Projected Income
'total Proieeted
Proposed 2022
Comments:
Budget
to 5.1,21
5.2.20 to 9.30.21:
2U20.2021
Budges:
Income:
BID Assessments:.
$782,000
$ 456,739
$ 160,850
$ 617,5$9
$ 766,000
FY'22: "The Wynwood BID will use Miami Dade County for the collection ofassessments, with a 1%charge to the BiD for collections. Approximately 90% of to the
amount billed and is based on current rates. The following rates apply Adj. Ground Floor Rate (ui $0.24 sq. ft, Upper Floor Rate 3010.12 sq. tl. There was $82UK
billed -$24K net discounts/penalties) x 95 % expected collections, and Collected $617.589 for current assessments as of 5.27_21, The County tax roll will enable the
BID to collect up to 50% of assessments within 60 days of release, and also alleve the City of Miami lion the tedious liening process for years 2013-2021. FY'21: The
BID are expected to collect $617,589 by the end of fiscal year. The BID also facilitated an clbm to collect old assessments from 2013 to the present. which account for
$350,403 for this year.
Deferred
Collections:
$50,000
$ 95,554
$ 127,242
$ 222,796
$ I75,000
FY'22: The Wynwood BID are expected to u to collect the remaining
y P y g assessments from 2013-2021, now that Miami Dade County will be collecting via Ad Valorem
tax rolls. Based on previous- annual trends, the Wynwood B1D expects to conservatively collect up to $100,000, via liens placed by City of Miami Legal Department,
FY'21: The Wynwood BID has collected $350,403 in past due assessments, which is the largest collection of past assessments due to initiative by BID, City of Miami
Legal and Bookkeeping office. The assessment funds are held at the City of Miami and expected to be deposited in June 2021.
Tree Trust Fund
$0
$ 18,000
$ 48000
$ 66,000
$ 24000
FY'22: The Wynwood BID is expecting to collect a conservative estimate of $24,000, which equates for 6 total trees, that equal $3,000 per contribution. FY'21: We
collected $18,000 for Tree Trust Funds prior to May 2021, and have billed $48,000 to the City of Miami for two projects located at 86 NW 25 St. and 65 NW 24 St.
Restricted -
Parking Waivers:
$296,579
$ 468,000
$ 456,000
$ 924,000
$ 360,000
FY'22: The Wynwood BID has conservatively projects $363K for parking waivers this coming year, we are expected to bill up to $1,000,000 for potential parking
waivers, as per projects in process now. FY'21: The Wynwood BID has collected (2) invoices totaling $468K. We have invoices for $276,000 and $456K pending and
processing at the City through the department gauntlet. Due to delays we are attempting to collect now, but need the city's help in facilitating, which was requested
7.28.21. Please note: budgeted Parking Waiver fees reflect net of 10 %conuibution to the Parking Waiver Trust fund as required by City Ordinance 13.556. Each apace
is currently priced al $12,0U0 per space. Parking waiver expense uses are restricted in nature..
Interest Income -
NEW
$25,000
$ -
$ _
$ -
$ -
FY'22:The Wynwood is collecting nominal interest on the Parking Trust Fund and Tree Trust Fund bank accounts currently held at Bank OZK FY'21: The Wynwood
BID has also requested for the City of Miami to allow us to collect interest on our Parking Benefit Trust Fund account, as of 2020 and are waiting for an answer tiohn
Legal deparunent as of 7.28.21. We would then create a money market cd account that will allow us to gain interest. The BID will only seek to use interest only
earainvr
Public Benefit
Trust:
$ -
$ -
$ _
$ _
FY'22: The Wynwood BID has placed $0.00 funding for next under Public Benefit Trust Fund, since the funds are being heldat the City of Miami and cannot be used
by the BID until a Committee has been established.
Total Income:
$1,153,579
$ 1,038,293
$ 792,092
$ 1,83E1,385
S 1,325,090
EXPENSES:
Approved 2021
Butinq
Expenses
LO_t 20 to 5.1.21
Proierin d
Expenses 5.2.21 to
9.30,21:
Total Pruiecled
2020-2021
Expenses:
Proposed 2022
Budee1:
Conuneutnr
Sanitation:
189,879
$ 91,762
$ 77,814
$ 169,576
188,000
days a week. The Wynwood BID will work with the City of Miami Purple Shirt team drat the Omni CRA uses, to check if we Can transfer our team into that program to
maximize efficiency. The BID will committee to pay for any fees associated with the transfer, if approved by the Board and City of Miami. FY'21: Due to the
pandemic, hoses were cut minimally for team members, to ensure the safety of the clean team, thus why we are under budget for the year by $20,803. We also lost two
employees mid -year to emergency hospitalizations and are entreaty still out of work, until healthy enough to come back_
Marketing &
Advertising:
$ 337,000 $ 156,765 $ 124,618 8 281,383 $ 362,000
FY'22: The Wynwood BID will seek an increase in expenditures for next fiscal year, for the bundling of PR agency, social media and photography 'There is an RFP
that is currently be released to the public as of 8.2.21. Services are to help promote and assist the businesses. The BID will also release special event small grants to
assist our businesses with permitted events that contribute to the District FY'2 1: The Wynwood BID has been paying $6,000 for PR services and expect to be under
budget Our creative services were also cut down due to the on -going pandemic
Office Staffing
FY'22: Please note that Wynwood staff -consists of (3) full-time personnel for the maintenance of a 47 block District, which happens to be the busiest neighborhood
within the City of Miami, when it comes to visitors, events and tourism. The Wynwood BID has reflected increases for promoted Marketing and Yrajcet Manager for
$ 221,500
$ 135,855
$ 135,365
$ 271.220
$ 251,500
Wynwood. FY'21: The Wynwood BID is over budget on Executive Director line item due to increase in salary, that was facilitated after the budget was submitted to
the City of Miami in August 2020. Project Manager and Marketing Manager were also .given raises for the year for excellent work during pandemic in April 2021, as
per budget prognostications the prior year.
Office Operation
Expenses:
$ 193,200
$ 113,63$
$ 71,214
$ 184.849
$ 145,700
FY'22: The Wynwood BID's list of expenses are for office utilities, equipment and supplies, rent, furniture, D&0 insurance, FICA. Health care. Licenses,
Bookkeeping and annual audit dues. The BID will budget an extra in rent since it will raise from $3,500 to $4,000 September 2021. FY'21 - The Wynwood BID is
expected to be under budget for office operations due to office equipment and supplies not being utilized to its capacity, in addition to cheaper office utilities in the
current office space due to smaller footprint, thus less electricity per month by almost $100 dollars.
tlal Expenses:
$ 212,000 $ 160,362 $ 150,000 $ 315,363 $ 247,800
FY'22: The Wynwood BID are expecting to procure signage infrastructure planing and installation in 2022, once PR campaign is hired for graphics and interlocal
agreement signed by County and City of Miami, if approved by the Board. We are also scheduled to donate $118,0110 to the Police Department for additional Cameras
and license plate readers, which was tabled due to antenna not being stalled this fiscal year by PD on 545 Wyn. The BID will also release small grants to the business
community to assist in repairs of infraauucture, via a matching grant agreement. FY'21: The Wynwood BID is currently working with City of Miami and Miami Dade
County to attain a memorandum of understanding to allow for the installation of custom street signs, as per correspondence with Miarni Dade County and Miami Public
Works. The BID also spent S95,000 in unbudgeted funds for She donation of rental of water barricades and creation of banners for 20 restaurants in the Disrict.
Wynwood was the first BID to employ outdoor stating during the pandemic. The BID also funded an unbudgetcd donation For $33,000 to the City of Miami for the
Sueetscnpe initiative, in addition to $50,000 contribution to the City of Miami Planning department for the initiation streetscape project and various donated reports and
initiatives that were done for the City of Miani that are Wuunerfrelated.
Slreelscape
Total Expenses:
$ 1,153,579
S 658,379
559,011
$ 1,222,390
80,000
1,325,000
FY'22: The Wynwood BID has proposed and budgeted $5,000 for the City of Miami Code Enforcement sound meters and recording cameras, as per commitment by
the Wynwood BID, i.e. Wynwood Noise Pilot Program that passed first reading on 7.21.21. We also will try to introduce $30,000 for small grants to be handed out to
the Wynwood Businesses, as per application process to begin in FY°22 for facade, window and general repairs to store fronts, via matching program agreement,
NET OPERATING INCOME:
At the conclusion of FY'21, the Wynwood BID anticipates a surplus of $607,995 due to the efficient collection of 2013-2020 pas[ due assessments, in tandem with the
Total:
$ - '
$ 379,914
$ 233,081
$ 6117,995
$ _
City of Miami, in addition to parking waiver dues, that have been collected by the BID, via tracking Warrant Notices, and following up with developers before invoicing
them. The BID will follow in on the creation of the Public Benefit dollars to be used once the City of Miami Committee, consisting of Commissioner's representatives
our District 11 and District V, in addition to members of the Wynwood BID are created to oversee expenditures.
WTMWOOD
Expense -
PR +
Communications
Services, Social
Media, Photography
Approved_
2021 Budget
$ 125,000
Wynwood Business Improvement District "BID" Marketing Budget 2022:
Expenses
10.1.20 to 5.1.21
$ 30,982
Projected Expenses
5.2.21 to 9.30.21:
65,018
Total Projected
2020-2021
Expenses:
$ 96,000
Proposed 2022
Budget:
$ 105,000
Website/Email
Dues:
$
$
$
$ 15,000
Comments:
FY'22: The Wynwood BID wilt bundle services for PR agency, social media, photography and design. There is an RFP that is
currently be released to the public as of 8.2.21. Services are to help promote and assist the businesses. FY'21: Includes monthly
retainers for PR agency, website developers, email communications and social media services. Combines previous categories of
Social Media Services, Website Maintenance, hosting and PR Agency Agreement into this line item. Kivvit professional services
agreement the fee associated with PR services is $6,000 per month, totaling $72,000, per year, in addition to the inclusion of social
media services into this line item.
1313
Marketing
Materials
Advertising
Programming
$ 10,000
100,000
$ 50,000
1,444
$ 25,550
$ 94,000
2,701
50,000
$ 4,145
$ 75,550
$ 94,000
$ • 5,000
$ 75,000
$ 50,000
FY'22: The BID will continue to print promotional materials such as annual report, Maps and other waytinding materials have
been moved to waytinding line items. New pole banners will need to be printed in FY'22. FY`21: The BID has been able to use
parking waiver allowable funds to continue to provide parking and waytinding information in the right of way and within printed
maps. We will print out additional annual reports and begin producing the 2022 Annual report this summer.
FY'22: Continuation of recovery efforts while focusing on new campaigns focused on businesses, residential developments and
office space. FY`21: Increasing advertisement budget to allow for additional ad buys to promote the neighborhood and to amplify
all recovery efforts. Budget item is under budget for FY'21 due to pausing advertising efforts during COVID guidelines.
FY'22: In FY'22 the BID plans on bnnging back neighborhood -wide programming, such as the Wynwood Film Series, once safe to
do so. FY'21: The Wynwood BID executed two different programming initiatives to assist the Wynwood Arts District during the
pandemic. Museum of Graffiti and the Wynwood Walls initiatives were all participants to kick start the economy.
City of Miami
Partnership
Initiatives for
Community
Small Grants
Marketing Events
initiatives - NEW
Photography
Creative Services
$ 2,000
$
50,000
$
$ 2,088
$ 2,701
$
$
$ 1,000
5,899
$
$
$ 3,088
8,600
$ 2,000
$ 100,000
$
$ 10,000
FY'22 - The Wynwood BID will seek minimal funds for community oriented initiatives such as the City of Miami Police
Department Christmas elderly food donation, Roberto Clemente Sate Halloween Night, National Night Out, if they will still occur
next fiscal year, with the exception of the annual gala sponsorship due to uncertainty with Covid in the next current year. FY'21:
Funds unused due to the cancellation of all events due to pandemic.
FY'22: The Wynwood BID wishes to introduce small grant program for the District members, that would call for matching grants
to assist with the repairs of facades, painting, murals, installation of glass and other improvements.
FY'22: The Wynwood BID will continue to provide photography services for website and of special events and have allocated up
to $5,000 in PR agency line item totaling $105K for the next coming fiscal year. FY'21: 1'he Wynwood BID had not budgeted this
Line item in FY'21
FY.22: The BID will commission new videography and creative media for promotional use, FY'21: Wayfinding banners change
outs were facilitated via this line item. The Wynwood Newsletter was also in this line item but was not completed, thus monies
was not used, Videography and other services were scheduled for this item but have not been used due to pandemic.
Total:
$ 337,000
$ 156,765
$ 124,618
$281,383
$ 362,000
Wynwood Business Improvement District "BID" Streetscape Budget 2022:
Expense:
Small Scale Grant Program -
NEW
Approved 2021
Budget
Expenses 10.1.20
to 5.1,21
$
1'roecled
Expenses 5.2.21 to
9.30.21:
Total Projected
2020-2021
Exoeoses:
Proposed 2022
Budget:
$ 50,000.00
Comments:
FY'22: The Wynwood BID wishes to introduce shall scale grants, that will call for matching
funds from applicant for the repair of facades, painting, windows, doors and other applicable
initiatives allowed by program.
Robert Gibbs Retail Analysis
Code Enforcement Cameras &
Sound Meters - NEW
TOTAL:
5
$
5
$
5
$
$ 25,000.00
5,000.00
$ 80,000.00
FY'22: As per the Wynwood's BID pilot noise ordinance program for FY'22, the Wynwood BID
has committed to buying cameras and sound machines for the Code enforcement team.
Wynwood Business Improvement District "BID" Staffing Budget 2022:
Wynwood BID Staff
Salaries:
Approved 2021
Expenses 10.1.20 to
Projected
Total Projected
Proposed 2022
Comments:
Budget
5.121
Expenses 5.2.21 to
2020-2021
Budget:
9.30.21:
Expenses:
Executive Director
$ 117,500
$ 75,870
5 86,630
$ 157,500
$ 137,500
1 1 4II. Vn JUIIG 1, LUZi L.11IC.ViV0U a pellVillldll.e UUILUI 1VI 4 gelre
Manny Gonzalez, Executive Director was hired May 15, 2017 and recen
was not reelected in the budget due to the delay from the Pandemic, thus 1
for this current year. Executive Director package includes (2) week v
Coconut Grove in 2013 and car/phone allowance totaling $500, per moral
Project Manager
$ 45,000
$ 25,950
$ 21.653
$ 47,603
$ 50,000
1' Y'Z 1 -Project Coordinator currently earns $50K, as per increase due 1
bonus every December. V Project Coordinator previously earned :
Marketing/PR Manager
$ 59,000
$ 34,035
$ 27,082
$ 61,117
$ 64,000
FY'21 -Marketing Coordinator earns $69,000, at'ter exceptional evaluati
fiscal year. Marketing/PR Manager Coor
Total:
$ 221,500
5 135,855
$ 135,365
$ 271,220
5 251,500
ed an increase in salary to $132,500, in August 2020, which
acilitated in August 2020, thus why it reflects as over budget
cation, same as former package when hired as director in
$6,000 per year. The Executive Director is in his l2th year
o exceptional evaluation in April 2021 and receives a $500
95K, and had an evaluation conducted in April 2020.
on in April 2021, Previous salary was $59K during previous
dinator was hired May 2018.
Wvnwood Business Improvement District "BID" Office Operations Budget 2022:
Expenses:
Approved 2021
Expenses_
Projected
Total
Proposed 2022
Comments;
Budget
10.1.20 to
Expenses
Projected 2026
Budget:
5.1_21
5.2.21 to
2(121
9.30.21:
Expenses:
Office Utilities
$ 5,800
$ 2,146
$ 1,60U
$ 3,746
$ 4,500
FY'22: The Wynwood BID's Comcast monthly services total $253 per month ($3,036 yearly). FPL totals have dropped to $60 to $70
dollars per month at the new office space, Crystal Springs water averages $300 yearly, FY'21: Comcast monthly services total $225
per month ($2,700 yearly), FPL was $200 monthly ($2,400 yearly), Crystal Springs water $300 yearly. In Tight of the utility savings
were are forecasting being under budget for this current fiscal year.
Office Equipment
Supplies
ti 6,000
$ 42,000
$ 5,176
$ 2,000
$ 7,176
$ 7,200
FY'22: Line item is for Office Depot weekly orders, Adobe Acrobat yearly membership, copier services, printing, which is about 2,000
pages a mouth, office supplies and meeting materials and binders for Board Members, FY'21: Line items is used for weekly office
supplies and office equipment are expected to total $5,455 by the end of the fiscal year.
Office Rent
$ 25,412
$ 18,635
$ 44,047
$ 48,000
FY'22: As of September 1, 2021 the Wynwood BID will incur an annual increase to $4,000 per month increase from previous total of
$3,500 per month, as per 2nd year agreement with landlord. FY'21; The Wynwood BID moved to the new office space located at 50
NW 24 St., with lower monthly rent, which was almost $5,500 a month in the old location versus $3,500 for the first year, as of
September I, 2020.
Office Cleaning
5 1,200
$ -
$ -
$ -
$ -
FY'22; The Wynwood BID will have a surplus on line item due to staff cleaning the office ourselves on a weekly basis during 2020-
2021 and will not apply any funding for the upcoming fiscal year. FY'21: The Wynwood BID hired Snow Cleaning Services for bi-
weekly cleanings of the office due to the overwhelming construction occurring within our space but the allocates funding for FY'22 was
not needed,
OfficeFY'22:
Furniture/Equipment:
$ 10,000
$ 4,666
$ 3,000
$ 7,666
$ 7,000
The Wynwood BID will allocate finding for new equipment in the office, and the creation of a network for the office, so state
can share material efficiently. FY'21: The Wynwood BID item was increased to $20,000 to preemptively prepare for the proposed
moving of office in May 2020. We also purchased a podium that is the same one that the City of Miami uses, in addition to wall art .
Office/D O lusurance
$ I ,SUU
S 12,972
$
$ 12,972
$ 13,500
FY'22: Wynwood B1D will budget $13,500 for new fiscal year, as required by Wynwood BID Ordinance since we have increased the
number of Board Members it FY'21. FY'21: me annual Dc9O Insurance Liability Monthly Premium totaled $12,972 for this current
fiscal year, thus the BID will increase budget amount, since we have now added two additional Wynwood Board of Director's.
Wynwood BID renews policy in January 2022 and will pay the entire year upfront versus monthly.
Payroll Taxes, FICA
$ 35,00D
$ 14,822
S 10,870
$ 25,692
$ 28,000
FY'22: Average payroll taxes are $1,521 for payroll taxes for (3) office staff and (2) clean team staff members , FY'21: Average
payroll taxes per month were above the budgeted totals budgeted this fiscal year by $3,52 i, due to being first year of additional in-house
staff working at BID office.
Health Insurance
$ 13,500
$ 8,305
$ 6,120
$ 14,425
$ 14,500
FY'22: The average healthcare invoice for United Health total. is $1,038 per month. FY'21: Average Healthcare for full-time office
staff averages $1,038 monthly versus the year before that was at $1,014 per ninth,.
Licensing, Fees, Dues,
Parking
Reimbursements:
$ 6,200
$ 2,785
$ 1,989
$ 4,774
$ 5,000
FY'22: In light of totals from previous fiscal year, the BID will budget $5,000 versus the $6,200 that was budgeted for PayChex fees,
CU and Adobe. FY'21 - The Wynwood BID currently pays for parking for clean team members, in addition to annual City and County
dues. We are expected to be wtderbudget due to lower City and County fees, due to smaller space size.
Contracted Dues,
Lobbyist: NEW
$
$ 2 500
$ 2,000
$ 4,500
$ 6,OOp
J
FY'22: As of December 2020, the Wynwood BID has hired Shucks and Bowen as a lobbyist group for the Wynwood BID. The dues are
$500 per tnonth totaling $6,000.
Bookkeeping
$ 48,000
$ 24,000
$ 24,000
$ 48,000
$ 48,000
19Y'22 - The Wynwood BID currently has a professional services agreement with CCSG totaling $4,000 a month for the annual
collection of assessments and bookkeeping services for the Wynwood BID. An Annual Tax Report and Monthly Financials are also
provided to the BID for the Board of Director's to review. FY'21: 'Ile bookkeeping and assessment expenses went from $3,000
monthly to $4,000 as per RFQ 01-202019 released in 1st quarter of 2019 and evaluated July 2019. FY'19: The monthly costs for
bookkeeping, assessment, parking waiver services totaled $3,000 monthly,
Meeting Spaces/Retreat
$ 2,500
$ 1,351
$ 1,000
$ 2,351
$ 2,500
FY'22 - The BLD will request the same amount as the previous fiscal year for our annual Director retreat that requires the rental of
equipment and potential meeting space during the Spring of every year. FY'21: The Wynwood BID forecasted $2,500 for annual
Wynwood Director Board of Director's retreat that occurred on April 28th, 2021.
Annual Audit
$ 11,500
$ 9,500
$ -
$ 9,500
$ 11,500
FY'22 - The BID will request $11,500 for our annual auditing services and subsequent event audit that is conducted every November, as
per City of Miami Ordinance regulation requirements. FY"21: The Wynwood BID's annual and subsequent audits totaled $9,500 but
can be augmented if the City of Miami requests any additional information, thus why we have surplus. The annual audit came back
clean for the 7th year in a row,
$ 193,200 $ 113,635 $ 71,214 $ 184,849 $ 195,700
Wynwood Business Improvement District "BID" Clean Team Budget 2022:
Exuense:
Wynwood Clean
Team
Clean Team
Supervisor
Art Basel Portable
Toilet Rentals
Clean Team
Assistant
Sanitation Supplies
& City of Miami
Trash Bin
Wrappings
(including uniforms,
COVID, Safety
Equipment)
Approved 2021 Expenses
10.1.20 to
5.1.21
Budget
$ 104,379
$ 42,000
1,000
$ 31,000
11,500
$ 41,112
$ 26,346
$
$ 19,572
$ 4,732
Total. $ 189,879 $ J1,f0c a r4614 1, 1a9,l4 1 1MS,UUU
Projected
Expenses
5.2.21 to
$ 45,000
$ 16,154
$ 11,928
$ 4,732
Total Proposed 2022
Projected Budget;
2020-2021
$ 86,112
$ 42,500
$
$ 31,500
$ 9,464
$ 100,000
$ 42,500
Comments:
FY'22: The Wynwood BID currently contracts (7) clean team members totaling approximately 200 weekly hours,
seven days a week, and are in charge of cleaning the District's 47 block District, without the help of any City of Miami
department. FY'21: During this fiscal year, the Wynwood BID cut the hours of the staff during the pandemic to ensure
there safety, however we increased their hours as the months progressed, thus why we had a surplus in this line item.
FY'22: Clean team supervisor's hourly total will remain the same for the next current year, due to the Wynwood BID's
initiative to transfer the BID clean team service to the Purple Shirt team being used by the CRA, as per the request of
the City of Miami Legal Department in May 2021. FY' 21 - Clean team supervisor makes $19.00 hourly, $760 weekly
and $39,520 yearly and was applied a $1.00 hourly increase this fiscal year, now totaling $41,580. They also receive a
$500 bonus for the holidays.
FY'22- The Wynwood BID will assume that there will be an Art Basel Week and Halloween night in December 2021,
$ 3,000 thus we will comtnit to providing toilet rentals during Basel week, to assist the City of Miami. FY'21: The Wynwood
BID did not use the funds for this City of Miami contribution for portable toilet rentals along NW 2nd Avenue during
Basel week due to pandemic.
31,000
$ 11,500
FY'22 - Clean team assistant is currently making 15.00 per hour, as per annual raise in June 2020. FY'21 - The
Wynwood BID keeps both full time clean team anetnbers employed throughout pandemic to ensure they received
payment during turbulent times. They were all given safety equipment by the BID and asked to stay separated since the
garbage was minimal due to everything being closed for a large portion of this year.
FY'22 - The Wynwood BID will seek to request the same total as previous year, 2020-2021, in light of the Covid
equipment and materials that our staff needs, daily cleaning equipment and materials for the continuation of the parking
expansion initiative with the City of Miami, continued for 2021-2022. FY'21 - The Wynwood BID used funds for
Covid protection equipment, mosquito dunks, and safety materials that our staff needs, in addition to daily cleaning
equipment and materials to pick up. Wynwood BID also pays for new uniforms at the beginning of every fiscal year.
Expense:
Neighborhood SignageJW ayfinding
Study:
Parking Marketing, Initiatives and &
Pandemic Restaurant Initiatives: Line
Item was not budgeted for this current
year - NEW SEPT30th
Wynwood BID Donation 62 - camera
itiltiative&LPR's:
Wynwood Streetscape ArcGeo
donation to City of Miami
Streetscape Project Contribution to
City of Miami: Not budgeted for
current fiscal year
FY'21: Train Station Transit Studies:
Public Sidewalk Rubber Mulch
Initiative to prevent trip & falls
Parking Demand Study - NEW
Wynwood Land Use Study - NEW
Affordable Housing Analysis - project
143267001 - NEW
NRD Revision Study -NEW
Route Survey 1st Ave between 25St
and 29 St. - NEW
Approved
2021 Budget
50,000
$ 120,000
$
$ 12,000
Exproses
'0,1,20 to
5.1.21
$
$ 60,000
$
$ 33,000
ti
20.669
S 16.500
$ 1,150
$ 1,500
6,523
Protected
Esiw oes 5.2.21
to 9.30.21;.
$ 25.000
$ 30,000
$
$ 50,000
$ 5,000
S 10,1100
$
$
$ 20.000
Total Prulerlyd
2020-2021
ExprnNes:
$ 90,000
$
$ 33,000
$ 50.000
25,669
$ 14,000
16,500
$ 1,150
$' 1.500
$ 20,000
$ 6,523
Wynwood Business Improvement District "BID Budget 2022:
Pruposo,t 2022
Hod:Lc':
$ 10,000
12,000
$ 118,000
50,000
S
$ 15,800
$ 12,000
$
$
$
5
('uauaenls:
FY'22: The Wynwood BID are expecting to procure and begin the installation of street sigoage installations for the District, due to our growing need to help visitors
traverse the District. City of Miami PW and Miami Dade County need to sign an inlerlocal agreement in order for the project to begin. FY'21: The Wynwood BID
hired Merje to provide a report on the proposed signage locations and types of signs we would need for the directional portion of the project.
FY'21: Line item was for additional marketing banners, initiatives and rental of water filled barricades, totaling almost 30 restaurants since the program was opened in
the Summer of 2020. -Phis was an unbudgeted line kill due to the Pandemic's unexpected appearance.
FY'22; The Wynwood BID will seek to re -donate the second donation of our camera initiative with the City of Miami PD Department, totaling $118,000. FY'21: The
Wynwood BID organized the donation of $118,000 in FY'21 and $157,000 in FY'20. The BID will not contribute in FY'2 l for the $120K budgeted due to the antenna
agreement between Miami PD and 545 Wyn not being ready. We expect the repeater agreement to be finalized prior to the end of this current fiscal year and the BID
will then send over the check to PD for immediate install. All donations have to be approved by the City of Miami Commission.
FY'21: As per agreement with the City of Miami, the Wynwood BID agreed to donate $33,000 to the City of Miami for a streetscape master plan report conducted by
Arquitectonica and the City of Miami Planning Department.
FY'22: No funding expected on this line item. FY'21: The Wynwood BID will contribute $50K contribution was only for fiscal year 2021 to the City of Miaini Zoning
Department as per agreement and partnership for the creation of the Wynwood Streetscape Master Plan initiative spearheading by the Planning Department.
FY'21: Item was not budgeted for current fiscal year and deals with the Wynwood BID's attempt to submit a proposal to the Miaini Dade County TPO for the
aiialyzation of train station on North Miami and NW 27 St., which was submitted as a possible station location. 'I'he Wynwood BID allocated funding mid -year for
approval ofa Tri-Rail station feasibility study that was conducted to look at current demographics, number of schools, residents, projected development and other
statistics that were requested by the TPO.
FY'22: The Wynwood BID has requested funding to assist in preventing trip and falls along major thoroughfares on NW 2 Ave and North Miami Ave, as needed.
FY'21: Requested funds for this current fiscal year will focus on North Miami Avenue, now that the street is finished before the end atlas fiscal year.
FY'21: The Wynwood BID conducted a parking demand study for the City of Miami Zoning Deparunent totaling $16,500 for an analysis of Wynwood parking within
the District boundaries.
FY'21: 'The Wynwood BID conducted a land use study on behalf of the City of -Miami Zoning Department totaling $1, 1 50 for an analysis of Wynwood land uses within
the District boundaries.
FY'21: The Wynwood BID conducted an affordable housing. analysis $1,500 an analysis of Wynwood housing within the District boundaries.
FY'21: The Wynwood BID contracted Plusurbia in July for general design services for building configurations, right of way improvements, fee in lieu of contributions,
small scale development, parking, pedestrian oriented development and WDRC Metnberships.
FY'2 I: The Wynwood BID contracted Leiter, Perez and Associates for a survey of 1st avenue and NW 25st and NW 29 5t. for a general field update, collection of
elevations to be included in survey.
Wynwood Way Finding Banners
Tolat:
30,000
$ 212,000
21,020
$ 160,362
$ i0,000
$ 150,000
$ 3L020
$ 310,362
$ 30,000
$ 247,800
FY:22 The Wynwood BID will budget swine amount as last year for different banner initiatives for the new fiscal year. FY'21: - The Wynwood BID has used funds for
temporary banners for the application of sidewalk cafe permit holders, totaling $20,573. The Museo Vault banner, pole and trash bin logo faceplates totaled $10,447.
The Wynwood BID currently has 184 total water barricades, via BID donation, to Wynwood restaurants during the pandemic.
WYNWOOD
BUSINESS
IMPROVEMENT
DISTRICT
Wynwood BID Board of Directors Meeting
Maps Backlot- 342 NW 24 St, Miami, FL 33127
August 4, 2021 from 11:14 a.m. to 1:41 p.m.
**Meeting Minutes are not verbatim**
Board Members in Attendance:
Albert Garcia, Wynwood BID
Irving Lerner, Wynwood BID
Marlo Courtney, Wynwood BID
Bruce Fischman, Wynwood BID
Sven Vogtland, Wynwood BID
Jennifer Frehling, Wynwood BID
Members Absent:
Jon Paul Perez, Wynwood BID
Glenn Orgin, Wynwood BID
Gabriele Braha Izsak, Wynwood BID
Others in Attendance:
Domini Gibbs, City of Miami City Attorney's Office
Commander Daniel Kerr, City of Miami Police Department
Sergeant Michael Valladares, City of Miami Police Depaitinent
Angel Diaz, Miami Parking Authority
Loren Navarrete, Miami Parking Authority
Taylor Cavazos, Kivvit PR
Elias Mitrani
Asi Ackerman, Goldman Properties
Amro Zakarni - Related Group
David Lerner, Lerner Family Properties
Jonathan Treysten, More Development
Kate Kavanagh, More Development
Andy Chaffy, Metro 1
Joseph Ruiz, Wernick & Co
Calex Guimaraes, WeTrek
Fernando Brandt, Wetrek/ Big Bus Tours
Henry Bedoya, Dogfish Head Miami
Alan Ket, Museum of Graffiti
Allison Freidman, Museum of Graffiti
Manny Gonzalez, Wynwood BID
Aleksander Sanchez, Wynwood BID
Christopher Hoffman, Wynwood BID
1
• Wynwood Business Improvement District (BID) Chairman, Albert Garcia, called the
meeting to order at 11:14 a.m.
PUBLIC COMMENTS:
• At commencement of the meeting, Albert Garcia opened the public comments portion for
the BID Board of Director's meeting.
• Alan Ket, on behalf of the Museum of Graffiti, expressed concern over the perceived
disappearance of art in Wynwood and claims the neighborhood has changed from an arts
district to a "party neighborhood".
• Alan Ket also expressed disappointment for the Wynwood BID declining a sponsorship
request due to budgetary constraints for the current fiscal year (FY 2020-2021).
• Albert Garcia advised Alan Ket that the Wynwood BID had donated $24,000 to the
Museum of Graffiti during the first quarter of the fiscal year for their programing.
• Albert Garcia also advised Alan Ket that the BID will be discussing implementation of a
grant program for the next fiscal that can assist the community in facade improvements
such as murals.
• Manny Gonzalez advised Alan Ket that the Wynwood BID created a mural report to
gauge progress of the neighborhood since creation of the BID in 2013.
• As per the mural report, it was noted that the numbers of murals in Wynwood have
almost tripled (68 in 2013 vs 190 in 2021). Additionally, the images in the report
illustrated that the quality of the murals in Wynwood have dramatically improved when
compared to 2013.
• Albert Garcia closed the public comments portion of the BID Board of Director's
meeting.
EXECUTIVE DIRECTOR REPORT:
• Wynwood BID Executive Director, Manny Gonzalez, provided an overview of the
Executive Director Report for June & July 2021.
• Manny Gonzalez provided an update on the Wynwood Flood Lamp Initiative.
• It was noted that the Wynwood BID has been in discussion with the City of Miami
Department of Human Services & Economic Initiatives and the Department of Resilience
& Public Works for the implementation of flood lamps on the SE quadrant of Wynwood.
• The BID believes that improving environmental factors (e.g., installing flood lights to
address poorly lit streets) will dissuade criminal elements in the area.
2
• Manny Gonzalez referred to the broken windows theory, a criminological theory that
states that visible signs of crime, anti -social behavior, and civil disorder create an urban
environment that encourages further crime and disorder, including serious crimes.
• It was noted that the Wynwood BID has also been in discussion with the Omni
Community Redevelopment Agency (CRA) and have confirmed that have they funds
available to allocate in support of the flood lamp initiative.
• It was noted that the City of Miami provided the BID a list of different style flood lamps
used by Florida Power & Light (FPL),
• As per request from the Wynwood BID, the City of Miami is currently drafting a
language revision of Notice of Violation (NOV) letter for property owners that have been
cited for illegal mural.
• It was noted that revised NOV letter will state that property owners have 24 hours to
remove the illegal mural from their building facade.
• Due to the touristic nature of Miami and the propensity of opportunistic car break ins, the
Wynwood BID developed Park Smart signs for the Miami Parking Authority (MPA) to
deploy City wide.
• The Wynwood BID further developed said signs in order to assist with wayfinding and
the signs contain a QR code which visitors can utilize to open a map of Wynwood.
• It was noted that the initial release of the Park Smart signs had incorrectly ordered their
instructions and the BID subsequently corrected said issue.
• It was noted the MPA began installation of Wynwood Park Smart signs along NW 2nd
Avenue on July 13th 2021.
• Mario Courtney commended the BID for the development of the Park Smart signs and
urged property owners and business owners to pick up spare signs that are available at the
BID office.
• The BID noted that the bus shelters in Wynwood have "Visit Tampa Bay" advertisements
and consequently contacted the City of Miami to inquire on regulations for
advertisements.
• As per the City of Miami agreement with OutFront Media, there is no language that
would prohibit a competing municipality, like Tampa Bay, from utilizing ad space on bus
shelters within the City.
• It was noted that Wynwood will inquire as to the possibility of placing "Visit Wynwood"
advertisements in Tampa Bay.
3
• It was noted that Miami Dade County Mayor Daniella Levine Cava released a
memorandum on June 15, 2021 addressed the Board of County Commissioners regarding
the Miami International Airport (MIA) Retroactive Relief Report.
• As per a comparative analysis of passenger traffic level included on the memorandum, it
was noted that MIA experienced a 63.5 % increase of domestic arrivals when comparing
March 2020 (553,356 passengers) to March 2021 (904,974 passengers).
• It was also noted that the number of domestic departures also increased by 35.4% from
653,142 to 884,122 passengers.
• On a cumulative basis, analysis that includes the months of March 2019 through March
2020, as compared to the months of March 2020 through March 2021, shows an average
decline in passenger flows (arrivals and departures) of 65.9% with the total number of
domestic and international passengers falling from 48,400,513 to 16,507,861 passengers.
• It was also noted that the number of international arrivals decreased by 77.8% from
11,898,534 to 2,642,545.
Action Item
• Marlo Courtney requested the BID modify the Wynwood mural notification system on
BID website, https://wynwoodmiami.com/learn/mural-notification/, so that the MPA and
the City of Miami Police Department may be better informed.
• The mural notification modifications requested include:
o How many artists and/or team members will be involved on said mural?
o What will be the active hours for said mural installations?
o What will be the impact to pedestrian and vehicular traffic (I.e., will there be scissor
lift, etc.)?
• The BID will contact and the MPA & City of Miami Police department for input and
implement the changes accordingly.
• It was noted that the Wynwood BID has finalized the Miami -Dade County assessment
Tax Roll initiative for this November as of July 12, 2021.
• Irving Lerner expressed concern about the lack of flashing beacons for the recently
installed crosswalks on North Miami Avenue.
• Manny Gonzalez advised Irving Lerner that the BID continue to request updates from the
Miami -Dade County Depailinent of Transportation and Public Works on the intended
installation of the flashing beacons.
• As per Manny Gonzalez, it was also noted that there is still pending addressment from the
County for a half missing crosswalk on the intersection on NW 25 Street and NW 2
Avenue, and there is also a pending crosswalk request from 545 Wyn for NW 5 Avenue.
4
• Wynwood BID Operations Manager, Aleksander Sanchez, provided a BID operations
update.
• It was noted that on April 2021 the City of Miami Commission unanimously authorized
the City to ramp up "homeless cleanup response" sweeps to twice a week.
• Consequently, the City of Miami staged a Homeless Outreach and Clean Up on May 19th
and June 25th to address the growing homeless population in Wynwood.
• It was noted that the Department of Human Services has contacted Public Works
concerning the swales along the South side of NW 20 Street between NE 2 Avenue and
NW 2 Avenue due to tents and the accumulation of "homeless articles" that while they do
not impede the pedestrian traffic on the sidewalks, are negatively affecting the
surrounding communities.
• They have requested Public Works to consider the immediate implementation of a swale
beautification and water conservation initiative where the department will plant specific
trees and shrubbery in said swales and in doing so, constrain their use to their intended
purpose.
• It was noted that The Wynwood BID has been in communication with FDOT for
participation in the Statewide Non -Motorized Traffic Monitoring Program.
• As per Aleksander Sanchez, the BID participated in a site walkthrough on July 2nd of
potential locations for deployment of infrared counters.
• It was noted that the BID facilitated connection of IKE Smart City with the City of
Miami Police Department for usage of their built-in cameras to bolster their security
capabilities.
• The BID also coordinated multiple meetings with City of Miami PD and various
companies for integration of pedestrian counting software into the Real Time Crime
Center.
• As per the July 23rd Wynwood BID Restaurant Recovery Program/ Temporary Outdoor
Cafe Summary, the Wynwood BID has spent $77,000 for rental of water barricades and
anticipate a total amount of $95,000 spent by the end of the current fiscal year.
• It was noted that the BID Public Relations Request for Proposal (RFP) #05-172021 did
not meet the required amount of applicant submittals to proceed with the selection
process.
• Consequently, the BID has modified the scope of services and rereleased the RFP for
integrated marketing communication services.
5
• RFP #08022021 was made available to the public as of Monday, August 2nd, 2021 at
9:00 a.m. and the RFP deadline date is Monday, September 13th, 2021 at 5:00 PM.
• Additional project information and submittal requirements can be found at
https://wynwoodmiami.com/RFQ.
• It was noted the City of Miami Department of Solid Waste is working to reintroduce
public space recycle bins.
• As per request from the BID, the Miami Parking Authority repainted the curbs of the
designated rideshare pickup/drop-off locations on July 15tn
• It was noted that the BID has contracted Easy Grass for reinstallation of Rubber mulch on
38 tree pits in Wynwood.
SECURITY UPDATE:
• City of Miami Police Commander Daniel Kerr provided a June & July 2021 security
update to the Wynwood BID Board of Directors.
• It was noted that the Wynwood area was staffed with additional police during the
weekend of July 23 to July 25 due to overflow of visitors for the Rolling Loud rap
festival hosted in Miami Gardens
• It was noted that Commander Kerr is anticipating an increase in visitation numbers as the
calendar year progresses.
• Commander Kerr expressed concern about scissor lifts being left on the public right of
way by graffiti artists working on large murals and their impact on pedestrian safety.
• As per Commander Kerr, the City of Miami Police Depailiuent created the Bicycle
Response Team (BRT) into order to better response to the public demonstrations for the
Black Lives Matter movement and has consequently several Wynwood beat officers
• It was noted that the Wynwood NET Police was assigned new officers for the night shift
and will work under the supervision of Sergeant Reyes.
• It was noted that the Wynwood NET police staff was reduced in order to staff the BRT.
• As per Commander Kerr, it was noted that Wynwood had an increase of car break-ins but
the most frequently occurring crime at the moment is retail theft.
• Commander Daniel Kerr advised the public to please reach out to the BID if there are any
issues pertaining to repeated instances of theft.
6
• It was noted that the City of Miami Police Department created a HEAT unit to assist the
City of Miami Homeless Assistance Program with the homeless outreach efforts and will
begin operating in SE Overtown area.
• Commander Daniel Kerr advised the public to email him issues concerns homelessness in
Wynwood and he will forward the matter to the HEAT unit.
• It was noted that Commander Kerr has been requesting additional officers due to the
increase of pedestrian activity as more development projects come online.
Action Item:
• The Wynwood BID will issue a letter of support for Wynwood NET Commander Daniel
Kerr for the provision of additional police staffing.
FINANCE UPDATE:
• Manny Gonzalez provided an overview of the Wynwood BID budget for the 2021-2022
fiscal year.
• It was noted that the Wynwood BID anticipates a surplus of $607,995 at the conclusion
of FY 2021-2021 due to the efficient collection of outstanding BID assessments from the
previous fiscal years.
• It was noted that there are no staff raises budgeted for the next fiscal year due to
uncertainty from the pandemic.
• As per Manny Gonzalez, the County tax roll will enable the BID to collect up to 50% of
assessments within 60 days of release, and relieve the City of Miami from the tedious
process of removing liens for payment of outstanding BID assessments from fiscal years
2013 through 2021.
• It was noted that the discount incentive for early payment of the yearly Wynwood BID
special assessment will remain intact as Miami -Dade County assumes the responsibility
of the assessment collection.
• The Wynwood BID is expected to collect the remaining assessments from 2013-2021,
now that Miami Dade County will be collecting via Ad Valorem tax rolls. Based on
previous annual trends, the Wynwood BID expects to conservatively collect up to
$100,000, via liens placed by City of Miami Legal Depail.uient.
• It was noted that the Wynwood BID conservatively projects $360,000 in parking waivers
contributions for the coming year and are expected to bill up to $1,000,000 for potential
parking waivers, as per projects currently in the pipeline.
• It was noted that the Wynwood is collecting nominal interest on the Parking Trust Fund
and Tree Trust Fund bank accounts currently held at Bank OZK.
7
• It was noted that the Wynwood BID submitted a legal services request (LSR) to open an
interest generating account for the $10,000,000 in Public Benefit Trust Fund
contributions currently being held at the City.
• It was noted that the BID will create a special committee, consisting of Commissioner's
representatives from City of Miami District II and District V, in addition to members of
the Wynwood BID, in order to oversee proper expenditure of Public Benefit Trust Fund
dollars.
• It was noted that the BID is scheduled to donate $118,000 to the City of Miami Police
Department for additional cameras and license plate readers, which was tabled due to
delays on the repeater installation on 545 Wyn.
• It was noted that Wynwood BID, in support of the Wynwood Noise Pilot Program, has
proposed and budgeted $5,000 for the City of Miami Code Compliance sound meters and
recording cameras, as per commitment by the Wynwood BID.
■ It was noted that the Wynwood BID budgeted $362,000 in marketing expenses.
• It was noted that the Wynwood BID will bundle services for PR agency, social media,
photography and design and has allocated $105,000 for the 2021-2022 fiscal year.
• It was noted that the Wynwood BID proposed to allocate $100,000 for the creation of
Special Event Grant and $50,000 for the Facade Improvement Grant.
• It was noted that Wynwood BID will create an evaluation committee that will review
applicants for the Special Event & Facade Improvement Grants.
■ See motion #2
■ Wynwood BID FY 2021-2022 Budget on file
Action Item:
■ Mario Courtney requested the BID inquire the possibly of procuring pressure cleaning
services for the sidewalks in Wynwood.
Action Item:
■ Sven Vogtland requested the Wynwood BID explore possible pest control solutions due
to concerns from puddles of stagnant water along certain sidewalk curbs in Wynwood.
• It was noted that the Wynwood BID will procure custom windbreakers for the board
members and staff.
MARKETING & ECONOMIC DEVELOPMENT UPDATE:
• Wynwood BID Marketing Manager, Chris Hoffman, provided the Marketing Report and
the various initiatives that are currently in progress.
8
• It was noted that social media audience continues to grow with a total audience of more
than 218, 805 and social media posts received over 33,000 engagements combined.
• It was noted that the BID has facilitated a partnership between the IKE Smart City
creative team and the Wynwood Walls, along with Miami's Best Graffiti Guide, for
implementation of local artists work into the digital kiosks.
• It was noted that Wynwood Pride was success and the main events were from June 18th
through June 20th
• It was noted that numerous businesses in Wynwood placed promotions in support of
Pride and there were events from venues including the Oasis, 1-800 Lucky, Coyo Taco,
Wynwood Walls, Freehold Miami, R House, Pizza & Beer, and Veza Sur.
• Albert Garcia provided an update on The Greater Miami Convention & Visitors Bureau
(GMCVB) and noted that William Talbert will step down as President and CEO of the
GMCVB on August 16th
• As per Albert Garcia, it was noted that William D. Talbert & Rolando Aedo will be
attending the next meeting BID Board of Directors meeting.
• Taylor Cavazos provided a recap of public relations initiatives that Kivvit has managed
for the Wynwood BID for June & July.
CAPITAL & REGULATORY AFFAIRS UPDATE:
• Albert Garcia provided an updated engagement proposal from Plusurbia Design for the
provision of consulting services to proposed updates to the current Wynwood NRD-1
zoning overlay.
• Plusurbia Proposal is on file.
• Albert Garcia provided an updated on the Wynwood/Midtown/Edgewater Commuter Rail
Station.
• As per Albert Garcia, it was noted that Miami Dade County is awaiting a Senate vote for
a $1 trillion bipartisan infrastructure bill that, if passed, will release federal funds for the
implementation of the commuter rail service for the Northeast Corridor portion of the
Strategic Miami Area Rail Transit (SMART) Plan.
• It was noted that Perkins Eastman was contracted to develop the train station master plan
for the NE 27 St location.
• The remainder of the Capital & Regulatory Affairs update was postponed to the next BID
Board of Directors meeting due to time constraints.
9
NEW BUSINESS:
• Wynwood BID Board Chairman, Albert Garcia, reopened Public Comments.
• Allison Freidman, on behalf of the Museum of Graffiti, advised the BID that they lost
eight (8) murals to nearby developments and have expressed disappointment that there
are not funds being allocated for the development of murals in Wynwood.
• Albert Garcia advised Allision Freidman that Wynwood BID, in approving budget for the
2021-2022 fiscal year, allocated $50,000 for the implementation of a Facade
Improvement Matching Grant Program.
• As per Albert Garcia, the program will consist of assisting tenants and property owners
with the costs of upgrading building facades, that qualify for improvements. The
program will offer 50/50 matching grants with a maximum grant from the BID of up to
$3,000 per applicant.
• Meeting adjourned at 1:41pm.
10
MEETING MOTION SUMMARY:
MOTION #1: June 3, 2021 Board of Director's Meeting Minutes:
■ Upon a properly made and seconded motion, it was unanimously resolved to approve the
June 3, 2021 Wynwood BID Board of Directors meeting minutes.
First motion provided & seconded
Motion Passed Unanimously
MOTION #2: Wynwood Business Improvement District Budget FY 2021-2022:
■ Upon a properly made and seconded motion, it was unanimously resolved to approve the
Wynwood Business Improvement District 2021-2022 BID Budget totaling $1,325,000.
First motion provided & seconded
Motion Passed Unanimously
11