HomeMy WebLinkAboutExhibit AMILDRED AND CLAUDE PEPPER
BAYFRONT PARK
MANAGEMENT TRUST
301 N. BISCAYNE BOULEVARD, MIAMI, FL 33132
TELEPHONE: (305)358-7550 FAX: (305) 358-1211
TO: The Commission of The City of Miami, Florida
FROM: Mark Burns, Executive Director Bayfront Park Management Trust
SUBJECT: Resolution 21-036, Approving the BPMT Operating Budget for Fiscal Year
2021-2022 - Beginning Oct. 1, 2021 Ft Ending September 30, 2022.
DATE: August 30, 2021
Section 38-109 of the Code of the City of Miami, provides that the Trust submit its
annual budget for the operations and maintenance of Bayfront Park and Maurice A.
Ferro Park to the City Commission for approval. Attached please for your approval a
copy of the Bayfront Park Management Trust Operating budget for fiscal year 2021-22,
beginning October 1,2021 and, ending September 30, 2022.
Please contact me if you have any questions.
Resolution 21-035
RESOLUTION OF THE BAYFRONT PARK MANAGEMENT TRUST ("TRUST")
APPROVING AND ADOPTING THE ANNUAL BUDGET, ATTACHED AND INCORPORATED
HEREIN AS EXHIBIT "A", IN THE AMOUNT OF FOUR MILLION TWO HUNDRED EIGHTY-SIX
THOUSAND AND SEVEN HUNDRED EIGHTY DOLLARS (4,286,780.00) TO PROVIDE FOR THE
MANAGEMENT, OPERATIONS, MAINTENANCE, AND CAPITAL IMPROVEMENTS OF THE
MILDRED AND CLAUDE PEPPER BAYFRONT PARK AND MAURICE A. FERRE PARK FOR THE
FISCAL YEAR COMMENCING OCTOBER 1, 2021 AND ENDING SEPTEMBER 30, 2022.
WHEREAS, THE BAYFRONT PARK MANAGEMENT TRUST ("TRUST") WAS CREATED
BY THE MIAMI CITY COMMISSION TO DIRECT, OPERATE, MANAGE AND MAINTAIN ALL
ASPECTS OF MILDRED AND CLAUDE PEPPER BAYFRONT PARK ("Bayfront Park") and
Museum Parks now known as Maurice A. Ferre Park; and,
Whereas, Section 38-109 of the Code of the City of Miami, Florida, as amended,
provides that the Trust shalt submit its annual budget for the operations and
maintenance of Bayfront Park and Maurice A. Ferre Park to the City Commission for
approval; and,
NOW, THEREFORE, BE IT RESOLVED BY THE BAYFRONT PARK MANAGEMENT
TRUST OF THE CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this
Resolution are adopted by reference and incorporated as if fully set forth in this
section.
Section 2. The Bayfront Park Management Trust annual budget, attached and
incorporated as Exhibit "A", for the management, operations, maintenance and
capital improvements of the Mildred and Claude Pepper Bayfront Park and Maurice A.
Ferre Park, in the amount of $4,286,780.00, for the fiscal year commencing October 1,
2021, and ending September 30, 2022, is hereby approved and adopted,
Dated this 27' day of July 2021.
4/I.�..0-.
issioner Joe Carolto
rman, Bayfront Park Management Trust
BAYFRONT PARK MANAGEMENT TRUST
301 North Biscayne Boulevard Miami, FL 33132 (305) 358 7550
BAYFRONT PARK
MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2021/2022
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET FOR FISCAL YEAR 2021/2022
Table of Contents
I. Trust Members
II. Letter of Introduction
III. Budget Summary
IV. Bayfront Park Operating Budget
V. Bayfront Park Capital Improvement Budget
VL Revenue vs. Expenses & Organizational Chart
CHAIRPERSON
Commissioner Joe Carollo
TRUST MEMBERS
Alex Cardenas
Dr. Jorge Suarez -Menendez
Frank J Rodriguez
Kenneth Schwartz
Mary Lugo
Mercedes Rodriguez
Pasco Santangelo
Javier Banos
BAYFRONT PARK MANAGEMENT TRUST
OPERATING & CAPITAL BUDGET SUMMARY
FISCAL YEAR 2021/2022
Actual
Oct 1, 2020-January
31, 2021
Estimate
February 1, 2021 -
Sep 30, 2021
Annualized
2020/2021
Proposed Budget
2021/2022
Approved
Budget
2020/2021
Budget Variance
Proposed - Actual
REVENUES
General revenues
592,602
752,632
1,345,234
2,158,400
662,387
1,496,013
Special events & marketing revenues
58,387
-
58,387
508,000
5,000
503,000
Reserve Transfer Funds - MAF Reserve
1,620,380
1,617,265
3,115
TOTAL REVENUES
650,989
752,632
1,403,621
4,286,780
2,284,652
2,002,128
EXPENSES
Administrative expenses
215,676
429,076
644,752
704,471
761,046
(56,575)
Special events & marketing expenses
64,878
62,933
127,811
548,550
97,49E
451,052
Maintenance expenses
290,660
533,320
823,980
1,016,708
1,071,108
(54,400)
Other Expense/(income)
(375)
-
(375)
(500)
-
(500)
TOTAL EXPENSES
570,839
1,025,329
1,596,168
2,269,228
1,929,652
339,576
EXCESS REVENUES OVER EXPENSES
80,150
(272,697)
(192,547)
2,017,551
355,000
1,662,552
Depreciation expense
156,517
313,034
469,551
469,551
355,000
114,551
Capital expenditure - Maurice Ferre Park
1,548,000
-
1,548,000
NET INCOME
(76,367)
(585,731)
(662,098)
0
(0)
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2021/2022
Actual Estimate
Oct 1, 2020-January February 1, 2021 -
31, 2021 Sept 30, 2021
Annualized
2020/2021
Proposed
Budget
2021/2022
Approved Budget Budget Variance
2020/2021 Proposed • Actual
REVENUES
GENERAL REVENUES
101- Boat dock income 74,251 146,502 222,753
103 - Film and video location rental 5,472 10,944 16,416
104- Miscellaneous revenues 29,080 58,160 87,240
105 -Concessions 4,000 8,000 12,000
106 - Marquee revenues 5,250 10,500 15,750
107 - Parking operation income 163,133 326,266 489,399
108- Interest income 330 660 990
111-Long term agreement income 94,800 189,600 284,400
202- Amphitheater operations & management 216,286 - 216,286
180,000
16,000
31,000
26,000
9,000
720,000
1,000
284,400
891,000
35,000 145,000
16,000
25,000 6,000
26,000
18,000 (9,000)
90,000 630,000
1,000
284,400 -
209,987 681,013
TOTAL GENERAL REVENUES 592,602 752,632 - 1,345,234
2,158,400
662,387 1,496,013
Bayfront Park Management Trust - Operating Budget
Notes to Proposed Budget for 2021/2022
EXHIBIT 100 Administration
General Revenue
101 Boat Dock Income: proposed $180,000. Revenue based on North and South docks rental.
103 Film and Video Location Rental: proposed $16,000. Revenue based on prior years'
experience.
104 Miscellaneous Revenue: proposed $31,000. Revenue based on previous years' experience.
105 Concessions: proposed $26,000. Use fee based on agreements with park concessionaires.
106 Marquee Revenue: proposed $9,000. Revenue based on prior years' experience.
107 Parking Operation Income: proposed $720,000. Revenue projection based on parking
operation.
108 Interest Income: proposed $1,000.
111 Long Term Agreement Income: proposed $284,400,
202 Amphitheater Operation & Management: proposed $891,000. This revenue is based on
the management agreement with Live Nation,
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2021/2022
Actual Estimate
Oct 1, 2020-January February 1, 2021- Annualized
31, 2021 Sep 30, 2021 2020/2021
EXPENSES
ADMINISTRATIVE:
1100 - Salaries and wages - administrative
1101 • Executive director 33,846 67,692 101,538
1102- Administrative director 23,076 46,152 69,228
1103.1 • Bookkeeper 1,923 3,846 5,769
1103.2 - HR & office coordinator 16,777 33,554 50,331
1104-Administrative assistant 10,769 21,538 32,307
1105 • Receptionist 12,647 25,294 37,941
1106 • Payroll processing costs - -
1106.1 -Worker's compensation insurance 3,864 7,728 11,592
1106.2 - 55 6,140 12,280 18,420
1106.3 - MED 1,436 2,872 4,308
1106.5 • SUTA 299 598 897
1107 - Health & dental Insurance contributior 19,113 38,226 57,339
1108 • Life Insurance & disability contributior 3,679 7,358 11,037
1109 Employees retirement plan • administrative 10,361 20,722 31,083
1111 - Miscellaneous expenses 45 90 135
1113-Courier 45 90 135
1115- Equipment rental & maintenance 1,559 3,118 4,677
1116 - Postage 713 1,426 2,139
1118. Office Supplies 2,263 4,526 6,789
1119.1 - Telephone 7,519 15,038 22,557
1119.3- Cable services 2,869 5,738 8,607
1120 • Bank charges 232 464 696
1121-Newspaper public notices - -
1125 - Meeting expenses 3,236 6,472 9,708
1126 • Membership and subscriptions 500 1,000 1,500
1128 • Director's liability Insurance 1,679 3,358 5,037
1129. Property insurance 510 1,020 1,530
1130- Premises insurance 10,503 21,006 31,509
1131- Accounting services 27,138 52,000 79,138
1131.5 - Bookkeeper 3,935 7,870 11,805
1132-Audit 9,000 18,000 27,000
1135 - Contingency fund
TOTAL ADMINISTRATIVE EXPENSES 215,676 429,076 644,752
Proposed Budget
2021/2022
110,000
80,000
50,000
61,000
36,050
42,345
3,200
16,300
23,550
5,525
300
67,000
11,000
39,200
1,500
500
5,000
2,500
7,000
23,000
9,000
1,500
2,000
12,000
2,000
6,000
2,000
40,000
•
25,000
20,000
Approved Budget Budget Variance
2020/2021 Proposed • Actual
110,000
80,000
50,000
61,000
36,050
42,346 (1)
3,200
16,300 .
20,450 3,100
4,800 725
300
67,000
7,400 3,600
39,200
5,000 (3,500)
500
5,000 .
1,000 1,500
6,000 1,000
26,000 (3,000)
9,000
1,500
2,000
18,000 (6,000)
2,000
6,000
2,000 .
50,000 (10,000)
84,000 (84,000)
30,000.00 (30,000)
25,000
20,000
704,471
761,046 (56,575)
Administrative Expenses
1100 Salaries and Wages: proposed $428,271. This includes the salary of the Executive
Director 1 101 who provides overall management for the Bayfront Park Management Trust
$1 10,000; the salary of the Administrative Director 1102 who assists the Executive Director in the
management of the Trust, focusing on contracts with promoters, service providers and
concessionaires, compliance with procurement procedures and liaison with the City Agenda
Office, and the Trust agenda preparation $80,000; the salary of the Bookkeeper 1103.1 who is
responsible all accounting functions of the Trust $50,000; the salary of the Human Resources and
Office Coordinator 1103.2 who is responsible for managing all human resources functions of the
Trust and for coordinating office functions $61,000; the salary of the Administrative Assistant
1104 who assists the Administrative Director with administrative Functions for Bayfront Park
Management Trust $36,050; the salary of the Receptionist 1105 who is responsible for Bayfront
Park's front office functions $42,345; and funds for the payroll costs of the administrative
employees $48,876.
1107 Health & Dental Insurance Contribution: proposed $67,000. These funds will be used to
purchase health, dental and vision insurance for Trust administrative employees.
1108 Life Insurance & Disability Contribution: proposed $1 1,000. These funds will be used to
purchase life and disability insurance for Trust administrative employees.
1109 Executive Director / Employees' Retirement Plan: proposed $39,200. These funds will
be used for the Executive Director and employees' retirement plan.
1111 Miscellaneous Expenses: proposed $1,500. These funds will be used for miscellaneous
purchases of goods or services required during the year.
1113 Courier: proposed $500. These funds will be used to procure courier services.
1115 Equipment Rental/Maintenance: proposed $5,000. These funds will be used for office
equipment rental, lease and maintenance contracts.
1116 Postage: proposed $2,500. These funds will be used to purchase postage.
1118 Office Supplies: proposed $7,000. These funds will be used to purchase office supplies.
1119 Telephone, Cellular Phone, Pager, Cable Services, and Wi-Fi: proposed $32,000. These
funds will be used to procure telephone, cellular phone, pager, cable television services, and
Wi-Fi network.
1120 Bank Charges: proposed $1,500. These funds will be used for bank charges.
1121 Newspaper Public Notices: proposed $2,000. These funds will be used for public notices
required by City of Miami procurement procedures.
1125 Meeting Expenses: proposed $12,000. These funds will be used for expenses associated
with the monthly Board Meetings of the Bayfront Park Management Trust.
1126 Memberships and Subscriptions: proposed $2,000. These funds will be used for
memberships in professional organizations and subscriptions to professional journals.
1128 Director's Liability Insurance: proposed $6,000. These funds will be used to purchase
Directors and Officers Liability Insurance for the Bayfront Park Management Trust.
1129 Property Insurance: proposed $2,000. These funds will be used to purchase Property
Insurance for Trust property not adequately covered by the City of Miami Self Insurance Fund.
1130 Premises Liability Insurance: proposed $40,000. These funds enable the Trust to
purchase liability insurance for Bayfront and Museum Parks.
1132 Audit: proposed $25,000. These funds will be used to procure the annual audit of the
Trust's finances.
1135 Contingency fund: proposed 20,000.
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2021/2022
Actual Estimate
Oct 1, 2020.1anuary February 1, 2021- Annualized
31, 2021 Sep 30, 2021 2020/2021
Proposed Budget
2021/2022
Approved Budget Budget Variance
2020/2021 Proposed - Actual
REVENUES
SPECIAL EVENT AND MARKETING
201- Special event rental income 14,050 14,050 225,000 - 225,000
203 - Special event sponsorship 4,333 4,333 -
204 - Tent rental 10,000 - 10,000
205-Beer/alcohol location fees - - - 3,000 - 3,000
206-Food and soda location fees - 1,000 - 1,000
207 -Arts/merchandise/sponsor location fees - -• 6,000 6,000
208-Special event electrical 365 - 365 3,000 - 3,000
209- Day of show staffing 2,709 - 2,709 11,000 11,000
211- Special event contracted personnel 945 945 8,000 8,000
211.5-Settlements 23,841 - 23,841
212 -Special event clean-up services 1,114 1,114 55,000 55,000
213 -City of Miami police 2,256 2,256 110,000 110,000
214 -City of Miami fire 2,664 2,664 35,000 - 35,000
215 - Parking space rental - 8,000 - 8,000
216 -Special event equipment rental - 3,000 3,000
217 - Fourth of July - 5,000 5,000
219 - New Year's Eve
220- Miscellaneous services - - 20,000 - 20,000
221- Park damages - events 6,110 - 6,110
305 - Miss Curry gift to challenger - 5,000 5,000
TOTAL SPECIAL EVENT GRANTS 58,3BT 58,387 508,000 5,000 503,000
Bayfront Park Management Trust - Operating Budget
Notes to Proposed Budget for 2021/2022
EXHIBIT 200 Special Events and Marketing
Special Events and Marketing Revenue
201 Event Rental Income: proposed $225,000. Rental income reflects a projected 11-date event
calendar. Due to COVID-19 uncertainty, several special events are to be determined.
204 Tent Rental: proposed $10,000. Tent rental revenue is based on a projected 11 events
scheduled in Trust facilities in 2021/2022. Due to COVID-19 uncertainty, several special events
are to be determined.
205 Beer/Alcohol Location Fees: proposed $3,000. Beer and Alcohol Location Fees revenue is
based on a projected 11 events scheduled in Trust facilities in 2021/2022. Due to COVID-19
uncertainty, several special events are to be determined.
206 Food and Soda Location Fees: proposed $1,000. Food and Soda Location Fees revenue is
based on a projected 11 events scheduled in Trust facilities in 2021/2022. Due to COVID-19
uncertainty, several special events are to be determined.
207 Arts/Merchandise/Sponsor Location Fees: proposed $6,000. Arts, Merchandise, and
Sponsor Fees revenue is based on a projected 11 events scheduled in Trust facilities in 2021/2022.
Due to COVID-19 uncertainty, several special events are to be determined.
208 Special Event Electrical: proposed $3,000. Special Event Electrical revenue represents
charges to promoters for electrician services and is based on events scheduled in Trust facilities in
2021/2022. Due to COVID-19 uncertainty, several special events are to be determined,
209 BPMT Show Staffing: proposed $11,000. BPMT Show Staffing revenue is based on
events scheduled in Trust facilities in 2021/2022 where event staff charges are not included in
rental fees. Due to COVID-19 uncertainty, several special events are to be determined.
211 Special Event Contracted Services: proposed $8,000. Special Event Contracted Services
are security and parking personnel required at all Trust hosted events. The revenue is based on a
projected 11 events scheduled in Trust facilities in 2021/2022. Due to COVID-19 uncertainty,
several special events are to be determined.
212 Special Event Clean -Up Services: proposed $55,000. Special Event Clean -Up Services
revenue is based on a projected II events scheduled in Trust facilities in 2021/2022. Due to
COVID-19 uncertainty, several special events are to be determined.
213 City of Miami Police: proposed $110,000. City of Miami Police revenue is based on a
projected 11 events scheduled in Trust facilities in 2021/2022. Due to COVID-19 uncertainty,
several special events are to be determined.
214 City of Miami Fire: proposed $35,000. City of Miami Fire revenue is based on a projected
11 events scheduled in Trust facilities in 2021/2022. Due to COVID-19 uncertainty, several
special events are to be determined.
215 Parking Space Rental: proposed $8,000. This revenue represents fees charged to promoters
for additional parking locations rented from City of Miami Department of Off -Street Parking.
Due to COVID-19 uncertainty, several special events are to be determined.
216 Special Event Equipment Rental: proposed $3,000. Special Event Equipment Rental
revenue is based on events scheduled in Trust facilities in 2021/2022. Due to COVID-19
uncertainty, several special events are to be determined.
217 Fourth of July: proposed $5,000. Revenue represents income from the Trust' s annual July
4th celebration.
218 Fourth of July City Services: proposed $0. The City of Miami no longer provides police,
fire rescue and solid waste services for the Trust' s annual July 4th celebration.
220 Miscellaneous Services: proposed $20,000. Represents income from various services the
Trust provides promoters, outside of those listed above. Due to COVID-19 uncertainty, several
special events are to be determined.
221 Park Damage - Events: proposed $0. Represents fees charged to promoters for damages in
Bayfront or Museum Parks resulting from Special Events. Due to COVID-19 uncertainty, several
special events are to be determined.
305: Miss Curry gift to challenger: proposed $5,000.
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2021/2022
Actual Estimate
Oct 1, 2020•)anuary February 1, 2021 • Sep Annualized
31,2021 30,2021 2020/2021
Proposed Budget
2021/2022
Approved
Budget Budget Variance
2020/2021 Proposed -Actual
EXPENSES
SPECIAL EVENT AND MARKETING
2200 - Salaries and wages • special events
2: Special Events/Public Relations Assistance 18,005 36,010 54,015
2205.2-55 1,116 2,232 3,348
2205.3 - MED 261 522 783
2205.4 • FUTA - -
2205.5•SUTA 55 110 165
2206-Health & dental Insurance contribution 3,693 7,386 11,079
2206.1 - Employees Retirement Plan 2,161 4,322 6,483
2208- Special event contracted personnel 11,885 9,426 21,311
2211 - City of Miami fire rescue services 1,098 1,098
2212 - City of Miami police 1,847 1,847
2213 • Special event cleanup services 361 - 361
2214 - Parking space rental - -
2216 - Special event tent rental 3,305 3,305
2217 - Special event equipment rental 644 644
2218 - BPMT sponsored events 9,422 2,925 12,347
2218.2 • BPMT sponsored Holiday events 11,025 11,025
2218.3 - BPMT sponsored New Year's event
2219 - Fourth of July
2223 - Website hosting, revision and maintenance
2224 - Marketing opportunity fund
2224,1 - Event opportunity fund
2225 -Advertising
2227 • Design & graphics -
2230 • Promotional
TOTAL SPECIAL EVENT EXPENSES 64,878 62,933 127,811
50,000
3,100
750
100
100
7,000
6,000
8,000
35,000
110,000
55,000
8,000
10,000
3,000
10,000
12,000
100,000
125,000
3,000
•
1,000
1,000
500
548,550
65,000 (15,000)
4,030 (930)
968 (218)
100
100
4,000 3,000
7,800 (1,800)
8,000
35,000
110,000
55,000
8,000
10,000
3,000
10,000
3,000
1,000
1,000
500
97,498
12,000
100,000
125,000
451,052
Special Events and Marketing Expenses
2200 Salaries and Wages: proposed $54,050. This includes the salary of the Special
events/public relations assistance 2204 who is responsible for assisting the director in
coordinating increase awareness of and facility for the Trust $50,000; and funds for the payroll
costs of the Special Event employees $4,050.
2206 Health & Dental Insurance Contribution: proposed $7,000. These funds will be used to
purchase health, dental and vision insurance for Trust Special Event and Marketing employees.
2206.1 Employee Retirement Plan: proposed $6,000. These funds will be used for Bayfront
Park special event, legal and marketing employees' retirement plan.
2208 Special Event Contracted Personnel: proposed $8,000. These funds will be used to pay
contracted personnel who provide special event parking and security services, as well as manage
the parking operation outside Bayfront Park offices.
2211 City of Miami Fire Rescue Service: proposed $35,000. Fire Rescue Service is required at
all special events to ensure the safety and well-being of park visitors.
2212 City of Miami Police: proposed $1 10,000. City of Miami Police representatives are
required at all special events to ensure the security and well-being of park visitors.
2213 Event Cleanup Services: proposed $55,000. These funds will be used to pay during -event
and after -event cleaning contractor.
2214 Parking Space Rental: proposed $8,000.
2216 Special Event Tent Rectal: proposed $10,000. These funds will be used to rent tents,
tables, chairs, lights, side -walls and table skirts from the Trust' s tent contractor.
2217 Special Event Equipment Rental: proposed $3,000. These funds will be used to rent
equipment for special events.
2218 BPMT Sponsored Events: proposed $10,000. These funds will be used to sponsor various
community events supported and approved by the Bayfront Park Management Trust.
2218.2 BPMT Sponsored Holiday Events: proposed $12,000. These funds will be used to
sponsor various community events supported and approved by the Bayfront Park Management
Trust.
2218.2 BPMT Sponsored New Year's Eve: proposed $100,000. These funds will be used for the
production costs of the Trust' s annual New Year's Eve celebration.
2219 Fourth of July: proposed $125,000. These funds will be used for the production costs of
the Trust' s annual July 4th celebration, and the expenses associated with the event.
2223 Website Hosting, Revision and Maintenance: proposed $3,000. These funds will be used
to pay for website hosting, necessary revisions and maintenance services for the Bayfront Park
Management Trust website.
2224 Marketing Opportunity Fund: proposed $0. These funds will be used to undertake
promotions, or other marketing opportunities to further increase the Trust's services to the
community. Due to COVID-19 uncertainty, special events are to be determined.
2224.1 Event Opportunity Fund: proposed $200,000. These funds will be used to undertake
special events opportunities to further increase the Trust's services to the community.
2225 Advertising: proposed $1,000. These funds will be used to purchase advertising which
includes but is not limited to radio, television and online ads, print advertising, or any advertising
outlet/service deemed appropriate to support Trust sponsored events, or to promote Bayfront Park
as a desirable destination for the general public, as well as event planners and promoters.
2227 Design and Graphics: proposed $1,000. These funds will be used to contract with a
designer to create advertising materials to support Bayfront Park Management Trust sponsored
events, or to promote Bayfront Park as a desirable destination for the general public, as well as
event planners and promoters.
2230 Promotional: proposed $500. These funds will be used to purchase promotional related
expenses for Bayfront Park activities.
Bayfront Park Management Trust Operating Budget
Notes to Proposed Budget for 2021/2022
EXHIBIT 300 Maintenance
Maintenance Revenue
301 City Contribution: proposed $0.
302 Hurricane Reimbursement: proposed $0. Line item is included in the budget in the event
of a hurricane.
303 Grants: proposed $0.
304 FPL Fountain Contribution: proposed $0.
305 Miss Curry Gift to Challenger Memorial: proposed $0.
306 City Contribution for Capital Improvements: proposed $0.
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2021/2022
Actual Estimate
Oct 1, 2020-January February 1, 2021- Annualized
31, 2021 Sep 30, 2021 2020/2021
EXPENSES
MAINTENANCE
3300 - Salaries and wages - maintenance
3301 - Park maintenance supervisor 20,600 41,200 61,800
33011 - Facilities coordinator
3303 - Maintenance assistance II 8,346 16,692 25,038
3304 • Maintenance assistance III 12,875 25,750 38,625
3305 - Maintenance assistance IV 8,053 16,106 24,159
3305.1 -Maintenance assistance V 11,426 22,852 34,278
3305.2 -Maintenance assistance VI 11,198 22,396 33,594
3306 • Turf and Irrigation specialist 13,084 26,168 39,252
3307 • Payrolling cost
3307.2 •53 6,171 12,342 18,513
3307.3 - Med 1,443 2,886 4,329
3307.4 - Futa
•
3307.5 • 5uta 318 636 954
3307.6 - Payroll Processing Fees 1,301 2,602 3,903
3307.1 - Maintenance department overtime
3307.12. Overtime maint. assistant II 904 1,808 2,712
3307.13 - Overtime maint. assistant III 1,120 2,240 3,360
3307.14 - Overtime maint. assistant IV 751 1,502 2,253
3307.15 -Overtime turf specialist 1,742 3,484 5,226
3307.16 - Overtime maint. assistant V 751 1,502 2,253
3307.17 • Overtime maint. assistant VI 770 1,540 2,310
3308 - Health and dental insurance contributior 19,778 39,556 59,334
3308.1- Employees Retirement Plan 8,626 17,252 25,878
3313- New landscaping plants •
3317 -Exterminator 462 924 1,386
3318 - Fertilizer & chemicals
3319 • Signage 377 754 1,131
3320 • General park maintenance 27,872 15,744 43,616
3321 • Office cleaning & maintenance services 5,744 11,488 17,232
3325 - Uniforms 1,759
3326 • Park vehicle maintenance and repair (482) 1,277
3328 - Equipment leasing and rentals 230 460 690
3328.2 • Equipment repairs
3329 • Miscellaneous supplies 2,541 5,082 7,623
3330 - Gator maintenance and repairs 1,105 2,210 3,315
3331 - Park electrician ongoing maintenance 2,275 4,550 6,825
3333 - Electrical maintenance materials 800 1,600 2,400
3336 - Air conditioner maintenance contract 191 382 573
3337- Alarm monitoring services 1,616 3,232 4,848
3338 - Dade county water and sewer 7,768 15,536 23,304
3339 - FPL utilities 34,960 69,920 104,880
3344 - Park vehicle insurance 1,465 2,930 4,395
3346.1. Trash bags 5,640 11,280 16,920
3346.2-Hand towels 254 508 762
3346.3 • Toilet paper 469 938 1,407
3346.4 - Hand soap 22 44 66
3346.5 - Doggy Bags .
3346 - Cleaning Supplies - Other - -
3347• Tool purchases -
3347.1 - Fuel 1,515 3,030 4,545
3348 - Miscellaneous
3349 • General plumbing repair and maintenance 2,541
1,082 3,623
3350 - Maintenance of irrigation pumps 797 1,594 2,391
3351 - Turf and irrigation supplies 963 1,926 2,889
3352- Private security 37,587 75,174 112,761
3358 - Seawall cleaning
4500.21 - Maurice A Ferre Park landscape rnaintenace 6,055 12,110 18,165
4501. Maurice A Ferre Park landscape supplies ,
4502 - Maurice A Ferre Park infrastructure & furnishinE -
4503 • Maurice A Ferre Park electricity 957 1,914 2,871
4504 • Maurice A Ferre Park water & sewer 13,961 27,922 41,883
4505 • Maurice A Ferre Park consumables 387 774 1,161
4508 - Maurice A Ferre Park contingency _
5503 • Fountain chemicals
5505 - Fountain miscellaneous maintenance 1,090 2,180 3,270
Proposed Budget
2021/2022
67,980
27,101
50,923
27,583
38,192
43,497
46,680
18,750
4,400
400
100
500
•
3,000
3,500
2,500
5,500
2,500
2,500
67,000
51,700
1,000
2,000
1,000
2,000
44,000
20,000
3,000
2,000
1,000
3,000
9,000
3,500
10,000
5,000
2,000
5,000
55,000
105,000
5,000
16,000
2,000
2,000
500
2,000
4,000
1,500
10,000
1,100
4,000
2,500
5,000
115,000
20,000
2,500
4,000
5,000
65,000
1,200
10,000
300
300
Approved Budget Budget Variance
2020/2021 Proposed - Actual
67,980
27,101
50,923
27,583
38,192
43,499
46,680
18,750
4,400
400
100
500
67,000
51,700
1,000
3,000
1,000
2,000
50,000
20,000
4,500
2,000
3,000
9,000
2,500
21,000
9,000
3,500
2,000
55,000
165,000
5,000
16,000
2,000
2,000
500
2,000
4,000
1,500
10,000
1,100
4,000
2,500
5,000
100,000
5,000
35,000
2,500
4,000
5,000
65,000
100
300
300
(2)
(0)
0
0
3,000
3,500
2,500
5,500
2,500
2,500
0
(1,000)
(6,000)
(1,500)
1,000
1,000
(11,000)
(4,000)
(1,500)
3,000
(60,000)
15,000
(5,0001
(15,000)
1,100
10,000
TOTAL MAINTENANCE EXPENSES 290,660 533,320 823,980
1,016,708
1,071,108
(54,400)
Maintenance Expenses
3300 Salaries and Wages: proposed $326,107. This includes the salary of the Park Maintenance
Supervisor 3301 who is responsible for the management and coordination of all maintenance
crews and related activities of the Trust $67,980; the salary of the Maintenance Assistant II 3303
who reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance
of Trust facilities $27,101; the salary of the Maintenance Assistant III 3304 who reports to the
Park Maintenance Supervisor and is responsible for the ongoing maintenance of Trust facilities
$50,923; the salary of the Maintenance Assistant IV 3305 who reports to the Park Maintenance
Supervisor and is responsible for the ongoing maintenance of Trust facilities $27,583; the salary
of the Maintenance Assistant V 3305.1 who reports to the Park Maintenance Supervisor and is
responsible for the ongoing maintenance of Trust facilities $38,192; the salary of the Maintenance
Assistant VI 3305.2 who reports to the Park Maintenance Supervisor and is responsible for the
ongoing maintenance of Trust facilities $43,497; the salary of the Turf & Irrigation Specialist
3306 who reports to the Park Maintenance Supervisor, and works to ensure the health and vitality
of the flora in Trust facilities $46,680; and funds for the payroll costs of the Maintenance
Department employees $24,151.
3307.1 Maintenance Department Overtime: proposed $19,500. These funds will be used for
overtime hours worked by the Maintenance Department employees necessary for maintaining
Bay front Park.
3308 Health and Dental Insurance Contribution: proposed $67,000. These funds will be used
to purchase health, dental and vision for the Maintenance Department employees.
3308.1 Employee Retirement Plan: proposed $51,700. These funds will be used for Bayfront
Park maintenance employees' retirement plan.
3313 New Landscape Plants: proposed $1,000. These funds will be used to replace damaged or
dying plants as needed.
3317 Exterminator: proposed $2,000. These funds will be used for a contract exterminator, to
keep rodents and insects to a minimum in Trust facilities.
3318 Fertilizer & Chemicals: proposed $1,000. These funds will be used to fertilize the turf,
palms, shrubs and deciduous trees in Bayfront and Maurice Ferre Park.
3319 Signage: proposed $2,000. These funds will be used for maintenance of existing signage in
Bayfront Park.
3320 General Park Contractor: proposed $44,000. These funds will be used to contract with
City of Miami approved General Contractors for necessary and ongoing repairs required to
maintain Trust facilities, often resulting from event related damages.
3321 Office Cleaning & Maintenance: proposed $20,000. These funds will be used to contract
a cleaning service provider to clean the Bayfront Park Offices.
3325 Uniforms: proposed $3,000. These funds are used to purchase and maintain uniforms for
the park maintenance staff.
3326 Park Vehicle Maintenance and Repairs: proposed $2,000. These funds will be used for
routine maintenance and repairs of the Park's pick-up trucks. This will include tires, tune-ups and
complete vehicle maintenance.
3328 Equipment Leasing & Rentals: proposed $1,000. These funds will cover the cost of a
wide range of equipment rentals necessary for the ongoing maintenance of Bayfront and Maurice
Ferre Park.
3328.2 Equipment Repairs: proposed $3,000. These funds will cover the cost of a wide range of
equipment repairs necessary for the ongoing maintenance of Bayfront and Maurice Ferre Park.
3329 Miscellaneous Supplies: proposed $9,000. These funds will allow designated staff
members to purchase miscellaneous supplies as the need arises.
3330 Gator Maintenance & Repairs: proposed $3,500. These funds will be used for
maintenance and repair of the Trust's five John Deere Gators.
3331 Park Electrician Ongoing Maintenance: proposed $10,000. These funds will be used to
allow the park electrician to develop and maintain maintenance and an upgrade schedule of the
park' s electrical system.
3333 Electrical Maintenance Materials: proposed $5,000. These funds will be used to
purchase lamps, fuses, receptacles, switches, and miscellaneous hardware related to the Bayfront
Park electrical system. This will cover most fixtures within park buildings -- administrative
offices, service buildings, maintenance buildings, and the amphitheater: fluorescent bulbs,
standard incandescent bulbs, wall duplex receptacles, single -pole switches, cover plates, and
small -amperage fuse breakers.
3336 Air Conditioning Maintenance Contract: proposed $2,000. These funds will be used to
enter into a service contract with a vendor to provide air conditioning maintenance in the park' s
administrative offices, amphitheater, laser tower, fountain booth and south end service building.
3337 Alarm Monitoring Services: proposed $5,000. These funds will be used for alarm
monitoring services in the administrative offices, the fountain control booth and the south -end
service building.
3338 Miami -Dade County Water and Sewer: proposed $55,000. These funds will be used for
all water and sewage services supplied by Miami -Dade County Water & Sewer Department.
3339 FP&L Utilities: proposed $105,000. These funds will be used to purchase electrical
services from FP&L and include an increase to cover projected rate changes.
3344 Park Vehicle Insurance: proposed $5,000. These funds will be used to purchase
insurance for the Park's trucks.
3346 Cleaning Supplies: proposed $4,000. These funds will be used to purchase cleaning
supplies and other materials needed to keep the park' s administrative offices clean.
3346.1 Trash Bags: proposed $16,000. These funds will be used to purchase trash bags for all
park needs.
3346.2 Hand Towels: proposed $2,000. These funds will be used to purchase hand towels for
use in park' s restrooms.
3346.3 Toilet Tissue: proposed $2,000. These funds will be used to purchase toilet tissue for use
in park' s restrooms.
3346.4 Hand Soap: proposed $500. These funds will be used to purchase hand soap for use in
park' s restrooms.
3346.5 Doggy Bags: proposed $2,000. These funds will be used to purchase doggie bags for use
in park' s common areas.
3347 Tool Purchases: proposed $1,500. These funds will be used to purchase all tools
necessary to maintain Trust facilities. This includes hand or power tools needed for routine
maintenance.
3347.1 Fuel: proposed $10,000. These funds will be used to purchase fuel for park's vehicles and
power equipment.
3348 Miscellaneous: proposed $1,100. These funds will be used for miscellaneous maintenance.
3349 General Plumbing Repair and Maintenance: proposed $4,000. These funds will be used
for plumbing repair and maintenance throughout Bayfront Park, all restrooms, toilets, sinks, and
showers in the amphitheater, south end service building, light tower complex, and administrative
offices.
3350 Maintenance of Irrigation Pumps: proposed $2,500. These funds will be used to maintain
the Park' s irrigation pumps, located in the pump station adjacent to the Mildred & Claude Pepper
Fountain and the south -end service building.
3351 Turf and Irrigation Supplies: proposed $5,000. These funds will be used to maintain and
upgrade Bayfront and Museum Parks' turf and irrigation system.
3352 Private Security: proposed $1 15,000. These funds will be used to hire private security,
from an existing City of Miami contractor, to provide 24-hour security in Bayfront Park.
3358 Seawall Cleaning: proposed $0.
Maurice A. Ferro Park Maintenance
4500.21 Maurice A. Ferre Park Landscape Contractor: proposed $20,000. The Museum Park
Landscape Maintenance Contractor is responsible for partial mowing and trimming maintenance
of Museum Park.
4501 Maurice A. Ferre Park Landscape Supplies: proposed $2,500. These funds will be used
to obtain landscape materials for Museum Park, such as mulch, plants, etc.
4502 Maurice A. Ferre Park Infrastructure & Furnishing: proposed $4,000. These funds
will be used to maintain infrastructure in Museum Park.
4503 Maurice A. Ferre Park Electricity: proposed $5,000. These funds will be used to pay for
electricity in Museum Park.
4504 Maurice A. Ferre Park Water & Sewer: proposed $65,000. These funds will be used for
all water and sewage services in Museum Park.
4505 Maurice A. Ferre Park Consumables: proposed $1,200. These funds will be used to
purchase trash bags, fuel, and irrigation supplies for Museum Park.
4508 Maurice A. Ferre Park Contingency: proposed $10,000. These funds will be used for
any unforeseen Museum Park expenses incurred during the year.
Mildred & Claude Pepper Fountain
5503 Chemicals: proposed $300. These funds will be used to purchase chlorine for the Mildred
and Claude Pepper Fountain in Bayfront Park,
5505 Miscellaneous Maintenance: proposed $300. These funds will be used for unforeseen
expenses associated with the Mildred and Claude Pepper Fountain in Bayfront Park.
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2021/2022
Actual
Oct 1, 2020-January
31,2021
Estimate
February 1, 2021 -
Sep 30,2021
Annualized
2020/2021
Proposed Budget
2021/2022
Approved
Budget
2020/2021
Budget Variance
Proposed -Actual
OTHER INCOME/EXPENSES:
OTHER EXPENSES
7700- Depreciation expense
(156,517)
(313,034)
(469,551)
(469,551)
(355,000)
(114,551)
TOTAL DEPRECIATION EXPENSE
(156,517)
(313,034)
(469,551)
(469,551)
(355,000)
-
Other Income
375
-
375
500
-
500
TOTAL OTHER INCOME
375
-
375
500
-
500
TOTAL OTHERINCOME/EXPENSE
(156,142)
(313,034)
(469,176)
(469,051)
-
500
Bayfront Park Management Trust -Capital Improvement Budget
Notes to Proposed Budget for 2021/2022
EXHIBIT 600
Capital Improvement Fund: $1,548,000
Fixed Assets and Land Improvements — Proposed $1,548,000. Fund to be utilized as deemed
appropriate by the board of directors. Below is a summary:
Maurice Ferre Park
Dogs and Cats Sculptures - $448,000
Water Splash Park - $1,100,000 (Estimated)
Revenues By Type
Requested Budget FY 21/22
General Revenue
al Special Events & Marketing
Revenue
Reserve Fund Transfer
Expenses By Type
Requested Budget FY 21/22
Administrative Expenses
Special Events & Marketing
Expenses
Maintenance Expenses
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
Revenue Comparison
General Revenues
Special Events &
Marketing
Revenues
Reserve Fund
Transfer
Zaa Audited Actual FY 20 Requested Budget 21/22
Expense Comparison
Administrative Special Events &
Maintenance Depreciation
Expenses Marketing Expenses Expenses Expenses
Audited Actual FY 20 Li Requested Budget 21/22