HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #9403
Date: 07/16/2021
Commission Meeting Date: 09/13/2021
Requesting Department: Department of
Police
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Accept Bid - Biscayne Animal Medical Center, Inc.
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission,
accepting the bid received on June 11, 2021, pursuant to Invitation for Bid ("IFB") No.
1345388, from the sole responsive and responsible Bidder, Biscayne Animal Medical
Center, Inc. ("BAMC") for the provision of veterinary services for Police dogs and
horses, on an as needed basis, for the City of Miami's Police Department ("Police"), for
an initial term of four (4) years, with the option to renew for two (2) additional one (1)
year periods; allocating funds from Police's General Account number
00001.190101.531020.0000.00000, and other sources of funds, subject to the
availability of funds and budgetary approval at the time of need. Authorizing the City
Manager to negotiate and execute any and all documents, including any amendments,
renewals, and extensions, subject to all allocations, appropriations, prior budgetary
approvals, compliance with all applicable provisions of the Code of the City of Miami,
Florida, as amended, ("City Code"), including the City's Procurement Ordinance, Anti -
Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the
City Code, in a form acceptable to the City Attorney, and in compliance with all
applicable laws, rules, and regulations, as may be deemed necessary for said purpose.
Background of Item:
On May 18, 2021, the Department of Procurement ("Procurement") on behalf of Police
issued IFB No. 1345388, under full and open competition. As required by the
Procurement Code, the IFB was advertised and issued online. On June 11, 2021, at the
bid closing one (1) bid was received. The bid response was evaluated and tabulated
following the guidelines directed in the IFB. Procurement is recommending award to
BAMC, the sole responsive and responsible Bidder, per bid specifications. The
estimated contract amount is $90,000.00 annually (Approximately $540,000.00 for all
six (6) years in the aggregate).
Budget Impact Analysis
Item has NOT an Expenditure
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
$90, 000.00 annually (Approximately $540,000.00 in the aggregate).
Police General Accounts No.: 00001.190101.531020.0000.00000 and other sources of funds.
Department of Police
Department of Procurement
Office of Management and Budget
Office of Management and Budget
Legislative Division
City Manager's Office
Office of the City Attorney
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the City Clerk
Reviewed B
Art Acevedo
Annie Perez
Luis Hernandez -Torres
Leon P Michel
Valentin J Alvarez
Arthur Noriega V
Pablo Velez
Barnaby L. Min
Victoria Mendez
Maricarmen Lopez
City Clerk's Office
Department Head Review
Procurement Review
Budget Analyst Review
Budget Review
Legislative Division Review
City Manager Review
ACA Review
Deputy City Attorney Review
Approved Form and Correctness
Meeting
Rendered
Completed 07/16/2021 11:30 AM
Completed 07/22/2021 7:48 PM
Completed 07/23/2021 9:23 AM
Completed 07/23/2021 11:26 AM
Completed 07/23/2021 11:27 AM
Completed 08/11/2021 10:57 AM
Completed 08/17/2021 1:06 PM
Completed 08/17/2021 2:59 PM
Completed 08/19/2021 12:49 PM
Completed 09/13/2021 9:00 AM
Completed 09/20/2021 5:58 PM
City of Miami
Legislation
Resolution
Enactment Number: R-21-0334
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 9403 Final Action Date:9/13/2021
A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID
RECEIVED ON JUNE 11, 2021 PURSUANT TO INVITATION FOR BIDS NO. 1345388
FROM THE SOLE RESPONSIVE AND RESPONSIBLE BIDDER, BISCAYNE ANIMAL
MEDICAL CENTER, INC., A FLORIDA PROFIT CORPORATION, FOR THE
PROVISION OF VETERINARY SERVICES FOR CITY OF MIAMI ("CITY") POLICE
DOGS AND HORSES, ON AN AS NEEDED BASIS, FOR THE CITY'S POLICE
DEPARTMENT ("POLICE") FOR AN INITIAL TERM OF FOUR (4) YEARS WITH TWO
(2) ONE (1) YEAR OPTIONS TO RENEW; ALLOCATING FUNDS FROM POLICE
GENERAL ACCOUNT NO. 00001.190101.531020.0000.00000 AND SUCH OTHER
SOURCES OF FUNDS, SUBJECT TO THE AVAILABILITY OF FUNDS AND
BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS,
INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO
ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS,
COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY
OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY'S
PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL
INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY
CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE
WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED
NECESSARY FOR SAID PURPOSE.
WHEREAS, the City of Miami's ("City") Police Department ("Police") has a need for
veterinary services for City Police dogs and horses to be utilized by Police on an as needed
basis; and
WHEREAS, on May 18, 2021, the City's Procurement Department ("Procurement"), on
behalf of Police, issued Invitation for Bids ("IFB") No. 1345388 for the provision of veterinary
services for Police dogs and horses, on an as needed basis, for an initial term of four (4) years
with two (2) one (1) year options to renew; and
WHEREAS, on June 11, 2021, Procurement received one (1) bid response from the sole
responsive and responsible bidder, Biscayne Animal Medical Center, Inc., a Florida profit
corporation ("BAMC");
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The bid received on June 11, 2021 pursuant to IFB No. 1345388 from the
sole responsive and responsible bidder, BAMC, for the provision of veterinary services for
Police dogs and horses, on an as needed basis, for an initial term of four (4) years with two (2)
one (1) year options to renew is accepted.
Section 3. Funding is allocated from Police General Account No.
00001.190101.531020.0000.00000 and such other sources of funds, subject to the availability
of funds and budgetary approval at the time of need.
Section 4. The City Manager is authorized' to negotiate and execute any and all
documents, including any amendments, renewals, and extensions, subject to all allocations,
appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code
of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement
Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18
of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable
laws, rules, and regulations, as may be deemed necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
ndez, ity Attor
ey 8/19/2021
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to those prescribed by applicable City Charter and City Code
provisions.