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June 22, 2020
Susan Harris Council, MPA, FCCM
Lead Project Manager, Bureau of Mitigation
Florida Division of Emergency Management
2555 Shumard Oak Blvd, Room 315E
Tallahassee, FL 32399-2100
Arthur Noriega
City Manager
RE: Request Period of Performance Extension Project Number PDMC PJ-04-FL-2016-006 City of Miami, Wind
Retrofits, Pre -Disaster Mitigation Grant Program
Dear Ms. Harris:
The City of Miami is requesting a period of performance extension and cost increase for an additional one year
(1) from the date of August 30, 2020, for the executed Pre -Disaster Mitigation Grant Program (PDM) Agreement
number 18DM AX 11 23 02 365 with the Division of Emergency Management due to unforeseen structural
conditions. This grant project was divided in two phases for reasons of design and funding. Phase I consists of
the building roof replacement and Phase 11 consists of the building windows and doors replacement. After the
submittal process of fixed plans, specifications and review by the Building Department, the permit for Phase 1
was obtained, and the replacement of the building roof commenced on May 18, 2020. We anticipate the
completion of the Phase 1 in August 2020. During the design process for Phase 11, it was discovered that the
existing structural supports for the second -floor windows varied from the existing building records documents.
As such, alterations to the structural steel support system and adjacent stucco soffit will need to be made. These
elements will require additional design by the architectural and structural engineer plus labor and material to
bring the existing opening into compliance with the Florida Building Code. Please find attached the project
estimated costs for your records. Per your request, please find the target costs and budgeting price provided by
the project Architect/Engineer consultants, City Project Manager & Construction Manager. The cost of
construction may increase or decrease from the probable construction cost estimate since the plans and
specifications were not ready before this date, it will also be subject to the proposals that will be submitted by
contractors during the BID process.
The time extension is imperative since the scope includes architectural and engineer services, submitting plans
and specifications to the Building Department for permit review, initiating the conventional bid process and a
minimum of 180 days of construction. As such, approximately a 365 calendar day extension is needed in addition
to the original schedule.
Please feel free to contact me at (305) 960-2823, should you have any questions or require additional information.
Sincerely,
nnifer Moy, Assistant Director
DEPARTMENT OF SOLID WASTE
1290 ► .W, 201h 5ueet! Miami, Honda 33142 /i3VS1960-2800/ Fax 13051 960.2805
Mailing Addrrw. P:17. fiat 330708 Miami, Ft. 33233.0708