Loading...
HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #9336 Date: 07/07/2021 Commission Meeting Date: 07/22/2021 Requesting Department: Department of Solid Waste Sponsored By: District Impacted: All Type: Resolution Subject: Accept Reimbursement Grant - Retrofit Solid Waste Building Purpose of Item: A Resolution of the Miami City Commission, with attachment(s), authorizing the City Manager (1) to accept and appropriate reimbursement grant funds from the State of Florida, Division of the Emergency Management ("STATE") administering federal funds on behalf of the U.S. Federal Emergency Management Agency ("FEMA") in the increased amount of Three Hundred Ninety One Thousand Five Hundred Two Dollars and Thirteen Cents ($391,502.13) for a total not to exceed amount of Seven Hundred Seven Thousand Three Hundred Sixty Two Dollars and Twenty Eight Cents ($707,362.28) ("GRANT") and (2) to appropriate the City of Miami's ("CITY") matching funds in an amount not to exceed Two Hundred Thirty Five Thousand Seven Hundred Eighty Seven Dollars and Forty Two cents ($235,787.42) ("CITY MATCH"), Both to fund the cost of retrofitting the City's Solid Waste Department Building associated with the multi -year Capital Plan Project No.40-B183902 ("PROJECT"); Further authorizing the City Manager to negotiate and execute a federally -funded subaward and grant agreement ("GRANT AGREEMENT"), in a form acceptable to the City Attorney, between the City and the State on behalf of FEMA, and to negotiate and execute any and all other documents, including amendments, extensions, renewals, and modifications to said Grant Agreement, in a form acceptable to the City Attorney, in order to institute the acceptance, implementation, and administration of said Grant and the City Match for the project. Background of Item: The State has approved to extend the term and increase the federal fund amount by three hundred ninety one thousand five hundred two dollars and thirteen cents ($391,502.13) for a total not to exceed amount of seven hundred seven thousand three hundred sixty two dollars and twenty eight cents ($707,362.28) ("GRANT"); and due to the increase of the Grant, the required City matching funds increase to an amount not to exceed two hundred thirty five thousand seven hundred eighty seven dollars and forty two cents ($235,787.42) ("CITY MATCH"); for the purpose of retrofitting the City Solid Waste Department Building. As a Pre -Disaster Mitigation Grant Program project, the funding will enable the City Solid Waste Building to be protected and prepared to withstand the impact of natural disasters. Budget Impact Analysis Item is NOT funded by Bonds Item is Related to Revenue Item is an Expenditure Total Fiscal Impact: $707,362.28 Grant $235,787.42 City Matching Funds $943,149.70 CIP Project No: 40-B183902 Department of Solid Waste Office of Management and Budget Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Reviewed B Wade Sanders Denise Lee Lai -wan McGinnis Leon P Michel Natasha Colebrook -Williams Arthur Noriega V Valentin J Alvarez Domini J. Gibbs Barnaby L. Min Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office City Clerk's Office Department Head Review Completed 07/07/2021 3:03 PM Budget Analyst Review Skipped 07/07/2021 3:06 PM Budget Analyst Review Completed 07/09/2021 11:17 AM Budget Review Completed 07/12/2021 4:32 PM Assistant City Manager Review Completed 07/12/2021 5:48 PM City Manager Review Completed 07/12/2021 6:00 PM Legislative Division Review Completed 07/12/2021 7:52 PM ACA Review Completed 07/13/2021 10:59 AM Deputy City Attorney Review Completed 07/13/2021 2:26 PM Approved Form and Correctness Completed 07/13/2021 9:29 PM Meeting Completed 07/22/2021 9:00 AM Signed by the Mayor Completed 08/02/2021 4:41 PM Signed and Attested by the City Clerk Completed 08/02/2021 4:57 PM Rendered Completed 08/02/2021 4:57 PM City of Miami Legislation Resolution Enactment Number: R-21-0323 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 9336 Final Action Date:7/22/2021 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ACCEPTING AND APPROPRIATING REIMBURSEMENT GRANT FUNDS FROM THE STATE OF FLORIDA'S DIVISION OF THE EMERGENCY MANAGEMENT ("STATE") ADMINISTERING FEDERAL FUNDS ON BEHALF OF THE UNITED STATES FEDERAL EMERGENCY MANAGEMENT AGENCY ("FEMA") IN THE INCREASED AMOUNT OF THREE HUNDRED NINETY ONE THOUSAND FIVE HUNDRED TWO DOLLARS AND THIRTEEN CENTS ($391,502.13) FORA TOTAL NOT TO EXCEED AMOUNT OF SEVEN HUNDRED SEVEN THOUSAND THREE HUNDRED SIXTY TWO DOLLARS AND TWENTY EIGHT CENTS ($707,362.28) ("GRANT"); FURTHER APPROPRIATING THE CITY OF MIAMI'S ("CITY") MATCHING FUNDS IN THE AN AMOUNT NOT TO EXCEED TWO HUNDRED THIRTY FIVE THOUSAND SEVEN HUNDRED EIGHTY SEVEN DOLLARS AND FORTY TWO CENTS ($235,787.42) ("CITY MATCH"), BOTH TO FUND THE COST OF RETROFITTING THE CITY'S SOLID WASTE DEPARTMENT'S BUILDING ASSOCIATED WITH MULTI -YEAR CAPITAL PLAN PROJECT NO. 40-B183902 ("PROJECT"); FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A FEDERALLY -FUNDED SUBAWARD AND GRANT AGREEMENT ("GRANT AGREEMENT"), IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, BETWEEN THE CITY AND THE STATE ON BEHALF OF FEMA AND TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER NECESSARY DOCUMENTS, INCLUDING AMENDMENTS, EXTENSIONS, RENEWALS, AND MODIFICATIONS TO SAID GRANT AGREEMENT, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, IN ORDER TO INSTITUTE THE ACCEPTANCE, IMPLEMENTATION, AND ADMINISTRATION OF SAID GRANT AND THE CITY MATCH FOR THE PROJECT. WHEREAS, pursuant to Resolution No. R-18-0014 adopted on January 11, 2018, the City Commission accepted a Federally -funded Subaward and Grant Agreement ("Initial Grant") between the State of Florida's Division of Emergency Management ("State") which administered federal funds on behalf of the United States Federal Emergency Management Agency ("FEMA") and the City of Miami ("City"), appropriated reimbursement grant funding in an amount not to exceed Three Hundred Fifteen Thousand Eight Hundred Sixty Dollars and Fifteen Cents ($315,860.15), and allocated City matching funds in an amount not to exceed One Hundred Five Thousand Two Hundred Eighty -Six Dollars and Seventy -Two Cents ($105,286.72); and WHEREAS, the City's Department of Solid Waste ("Department") began utilizing said funds for a Pre -Disaster Mitigation Grant Program project to retrofit the Department's building located at 1290 Northwest 20th Street, Miami, Florida associated with Multi -Year Capital Plan Project No. 40-B183902 ("Project"); and WHEREAS, the initial term of the Initial Grant expired August 30, 2020; and WHEREAS, the Department submitted a request to the State to extend the term of the Initial Grant; and WHEREAS, the State has approved the extension of the term of the Initial Grant and increased the federal fund amount by Three Hundred Ninety -One Thousand Five Hundred Two Dollars and Thirteen Cents ($391,502.13) for a total not to exceed amount of Seven Hundred Seven Thousand Three Hundred Sixty -Two Dollars and Twenty -Eight Cents ($707,362.28) ("Grant"); and WHEREAS, due to the increase of the Grant, the required City matching funds also needs to increase to an amount not to exceed Two Hundred Thirty -Five Thousand Seven Hundred Eighty -Seven Dollars and Forty -Two Cents ($235,787.42) ("City Match"); and WHEREAS, the Grant funding will enable the Department's building to be protected and prepared to withstand the impact of future natural disasters; and WHEREAS, the Grant funds from the State on behalf of FEMA shall be used solely for costs associated with the work for the Project; and WHEREAS, the City Match has been previously allocated and included in the City's Multi -Year Capital Plan funding for the Project; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA, Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is authorized' to accept and appropriate the Grant from the State on behalf of FEMA and to appropriate the City Match, both to fund the cost of retrofitting the Department's Building associated with the Project. Section 3. The City Manager is further authorized' to negotiate and execute a Grant Agreement, in a form acceptable to the City Attorney, between the City and the State on behalf of FEMA and to negotiate and execute any and all other necessary documents, including amendments, extensions, renewals, and modifications to said Grant Agreement, all in forms acceptable to the City Attorney, to institute the acceptance, implementation, and administration of the Grant and the City Match for the Project. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, ity Attor ey 7/13/2021 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.