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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #9349 Date: 07/08/2021 Commission Meeting Date: 07/22/2021 Requesting Department: Department of Fire - Rescue Sponsored By: District Impacted: All Type: Resolution Subject: Authorize Increase - Fire Rescue Training Center Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission, authorizing an increase in capacity beyond Request for Qualifications ("RFQ") No.184144, General Bldg./Eng. & Specialty Trade Contractor ("Trades") for which has an allowable award amount of $300,000.00. On January 10, 2018, Invitation for Quotation ("IFQ") No. 805382 pursuant to RFQ 184144, was issued by Procurement, on behalf of Fire Rescue Department, the quote submitted by EDFM was for a total amount of $261,708.00, which was based on the scope of work, that included furnishing generators, switches, panels, construction, and installation. Due to unforeseen changes to the Scope of Work an additional $206,219.04 is required in order to finalize the installation of two (2) generators at the Fire Rescue Training Center ("FTC"); allocating funds from the various sources of funds from the user department, subject to availability of funds and budgetary approval at the time of need; authorizing the City Manager to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, and prior budgetary approvals, and in compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including the City of Miami's Procurement Ordinance, Anti - Deficiency Act, and financial integrity principles, all as set forth in Chapter 18 of the City Code, all in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Background of Item: The City of Miami's ("City") Fire -Rescue Department ("Fire") is requesting approval for the additional repair of two (2) generators at the FTC. Initially on January 10, 2018 an Invitation for Quotation ("IFQ") No. 805382 pursuant to RFQ 184144, was issued by Procurement, on behalf of Fire, the bid submitted by EDFM was for a total amount of $261,708.00, which was based on the scope of work, that included furnishing generators, switches, panels, construction and installation. However, at the pre - commencement meeting, the City's electrical inspector found that the work in the scope of work required additional tweaking in order to meet the current building and fire code requirements. Upon further investigation, it was determined that the existing conduits were deteriorated and could not be re -used, and new conduits could not be buried because the site is contaminated, therefore, new electrical bridges would need to be constructed, which required new foundations, columns, and the bridge themselves. This caused for the original quote to increase to an additional amount of $206,219.04, which exceeded the allowable award amount on the Trades contract. In order to complete the project and continue services at the Fire Rescue Training Center a change order to increase Purchase Order No. 180499 is required for a new total amount of $467,927.04. Budget Impact Analysis Item has NOT an Expenditure Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: in the amount not to exceed $467,927.04 General Account No.: As required by department Department of Fire -Rescue Department of Fire -Rescue Department of Procurement Office of Management and Budget Office of Management and Budget Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission Office of the City Clerk Johnny Duran Eloy Garcia Annie Perez Pedro Lacret Leon P Michel Valentin J Alvarez Arthur Noriega V Pablo Velez Barnaby L. Min Victoria Mendez Nicole Ewan City Clerk's Office Reviewed B Fire Budget Review Fire Chief Review Procurement Review Budget Analyst Review Budget Review Legislative Division Review City Manager Review ACA Review Deputy City Attorney Review Approved Form and Correctness Meeting Rendered Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed 07/09/2021 6:56 AM 07/09/2021 9:49 AM 07/13/2021 9:40 AM 07/13/2021 3:10 PM 07/13/2021 3:18 PM 07/13/2021 4:22 PM 07/13/2021 8:29 PM 07/13/2021 9:39 PM 07/13/2021 10:10 PM 07/13/2021 10:43 PM 07/22/2021 9:00 AM 07/23/2021 5:29 PM City of Miami Legislation Resolution Enactment Number: R-21-0309 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 9349 Final Action Date:7/22/2021 A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING AN INCREASE IN CAPACITY BEYOND THE CURRENT ALLOWABLE AWARD AMOUNT OF THREE HUNDRED THOUSAND DOLLARS ($300,000.00) PER REQUEST FOR QUALIFICATIONS ("RFQ") NO. 184144 FOR GENERAL BUILDING/ENGINEERING & SPECIALTY TRADE CONTRACTOR SERVICES, FOR INVITATION FOR QUOTATIONS NO. 805382, ISSUED ON JANUARY 10, 2018 BY THE CITY OF MIAMI'S ("CITY") DEPARTMENT OF PROCUREMENT ON BEHALF OF THE CITY'S FIRE -RESCUE DEPARTMENT PURSUANT TO THE RFQ, THEREBY INCREASING THE SUCCESSFUL LOWEST QUOTE SUBMITTED BY EDFM CORPORATION, A FLORIDA PROFIT CORPORATION, FOR THE AMOUNT OF TWO HUNDRED SIXTY ONE THOUSAND SEVEN HUNDRED EIGHT DOLLARS ($261,708.00) BY THE ADDITIONAL AMOUNT OF TWO HUNDRED SIX THOUSAND TWO HUNDRED NINETEEN DOLLARS AND FOUR CENTS ($206,219.04) BASED ON THE SCOPE OF WORK MODIFICATIONS REQUIRED FOR FINALIZING THE INSTALLATION OF TWO (2) GENERATORS AT THE FIRE -RESCUE TRAINING CENTER; ALLOCATING FUNDS FROM THE VARIOUS SOURCES OF FUNDS FROM THE USER DEPARTMENT, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the Fire Rescue Training Center ("FTC") for the City of Miami's ("City") Fire - Rescue Department ("Fire -Rescue") required the installation of two (2) generators; and WHEREAS, on January 10, 2018, the City's Department of Procurement ("Procurement") on behalf of Fire -Rescue issued Invitation for Quotations ("IFQ") No. 805382 pursuant to Request for Qualifications ("RFQ") No. 184144 for General Building/Engineering & Specialty Trade Contractor Services in order to find competitive pricing as well as the best solution possible for the installation of the two (2) generators at the FTC; and WHEREAS, EDFM Corporation, a Florida profit corporation ("EDFM"), submitted the lowest quote in response to the IFQ for the amount of Two Hundred Sixty One Thousand Seven Hundred Eight Dollars ($261,708.00); and WHEREAS, a City electrical inspection found that the scope of work did not meet the current building and fire code requirements and, therefore, required modifications; and WHEREAS, due to the scope of work modifications, the original quote was increased by an additional amount of Two Hundred Six Thousand Two Hundred Nineteen Dollars and Four Cents ($206,219.04), which caused the total IFQ quote amount to exceed the allowable award amount of Three Hundred Thousand Dollars ($300,000.00) pursuant to the RFQ; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. An increase in capacity beyond the current allowable award amount of Three Hundred Thousand Dollars ($300,000.00) pursuant to RFQ No. 184144 for General Building/Engineering & Specialty Trade Contractor Services for IFQ No. 805382 issued on January 10, 2018 by Procurement on behalf of Fire -Rescue pursuant to the RFQ, thereby increasing the successful lowest quote submitted by EDFM for the amount of Two Hundred Sixty One Thousand Seven Hundred Eight Dollars ($261,708.00) by the additional amount of Two Hundred Six Thousand Two Hundred Nineteen Dollars and Four Cents ($206,219.04) based on the scope of work modifications required for finalizing the installation of the two (2) generators at the FTC is authorized. Section 3. Funding is allocated from the various sources of funds from the user department, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized' to negotiate and execute any and all necessary documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor ey 7/1372021 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions.