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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #9151 Date: 06/01/2021 Commission Meeting Date: 07/08/2021 Requesting Department: Department of General Services Administration Sponsored By: District Impacted: All Type: Resolution Subject: Accept Bid - Municipal Vehicle Equipment Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission, accepting the bids received on April 30, 2021, pursuant to Invitation for Bid ("IFB") No. 1301386, from the responsive and responsible Bidders, Dana Safety Supply, Inc. ("Dana Safety Supply"), Public Safety Supply, LLC ("Public Safety Supply"), and The Shyft Group Upfit Services, Inc. D/B/A Strobes-r-us ("Strobes-r-us") for the purchase and installation of municipal vehicle equipment, on an as needed basis, for the City of Miami General Services Administration Department, to be utilized citywide, for an initial term of three (3) years, with the option to renew for one (1) additional two (2) year period; allocating funds from City of Miami Police ("Police") General Account number 00001.191501.531000, and other sources of funds, subject to the availability of funds and budgetary approval at the time of need. Authorizing the City Manager to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, and prior budgetary approvals, and in compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including the City of Miami's procurement ordinance, anti - deficiency act, and financial integrity principles, all as set forth in chapter 18 of the City Code, all in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Background of Item: On April 7, 2021, Procurement on behalf of the General Services Administration ("GSA") issued IFB No. 1301386, under full and open competition. As required by the Procurement Code, the IFB was advertised and issued online. On April 30, 2021, at the bid closing four (4) bids were received. All bid responses were evaluated and tabulated following the guidelines directed in the IFB. The bid received from ProLogic ITS, LLC was deemed non -responsive as the company failed to provide a local service/equipment installation facility address in the Certification Section, as required by the IFB. Procurement is recommending award to Dana Safety Supply, Public Safety Supply, and Strobes-r-us, the responsive and responsible Bidders, per bid specifications. The estimated contract amount is $1,830,000.00 annually (Approximately $9,150,000.00 for all five (5) years in the aggregate). Budget Impact Analysis Item has NOT an Expenditure Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $1,830,000.00 annually (Approximately $9,150,000.00 in the aggregate). Police General Accounts No.: 00001.191501.531000 and other sources of funds. Reviewed B Department of General Services Administration Review Completed 06/04/2021 1:06 PM Department of Procurement Annie Perez Office of Management and Budget Jacques Joseph Office of Management and Budget Leon P Michel City Manager's Office Natasha Colebrook -Williams City Manager's Office Arthur Noriega V Legislative Division Marta Gomez Office of the City Attorney Pablo Velez Office of the City Attorney Barnaby L. Min Office of the City Attorney Victoria Mendez City Commission Nicole Ewan Office of the City Clerk City Clerk's Office Jennifer Ramirez Procurement Review Budget Analyst Review Budget Review Assistant City Manager Review City Manager Review Legislative Division Review ACA Review Deputy City Attorney Review Approved Form and Correctness Meeting Rendered Department Head Completed 06/07/2021 5:48 PM Completed 06/09/2021 1:04 PM Completed 06/10/2021 9:01 AM Completed 06/11/2021 12:21 AM Completed 06/11/2021 4:04 PM Completed 06/17/2021 11:33 AM Completed 06/22/2021 1:39 AM Completed 06/22/2021 7:30 AM Completed 06/28/2021 7:04 PM Completed 07/08/2021 9:00 AM Completed 07/12/2021 5:28 PM City of Miami Legislation Resolution Enactment Number: R-21-0284 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 9151 Final Action Date:7/8/2021 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BIDS RECEIVED ON APRIL 30, 2021 PURSUANT TO INVITATION FOR BID NO. 1301386 FROM THE RESPONSIVE AND RESPONSIBLE BIDDER DANA SAFETY SUPPLY, INC., A FLORIDA PROFIT CORPORATION, PUBLIC SAFETY SUPPLY, LLC, A FLORIDA LIMITED LIABILITY COMPANY, AND THE SHYFT GROUP UPFIT SERVICES, INC. D/B/A STROBES-R-US, A FOREIGN PROFIT CORPORATION AUTHORIZED TO CONDUCT BUSINESS IN FLORIDA, FOR THE PURCHASE AND INSTALLATION OF MUNICIPAL VEHICLE EQUIPMENT, ON AN AS -NEEDED BASIS, FOR THE CITY OF MIAMI'S ("CITY") GENERAL SERVICES ADMINISTRATION TO BE UTILIZED CITYWIDE FOR AN INITIAL TERM OF THREE (3) YEARS WITH THE OPTION TO RENEW FOR ONE (1) ADDITIONAL TWO (2) YEAR PERIOD; ALLOCATING FUNDS FROM THE CITY'S POLICE DEPARTMENT'S GENERAL ACCOUNT NO. 00001.191501.531000 AND SUCH OTHER SOURCES OF FUNDS AS MAY BE IDENTIFIED, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami's ("City") General Services Administration ("GSA") has a need for the purchase and installation of municipal vehicle equipment to be utilized by various City departments on an as -needed basis; and WHEREAS, on April 7, 2021, the City's Department of Procurement ("Procurement"), on behalf of GSA, issued Invitation for Bid ("IFB") No. 1301386 for the purchase and installation of municipal vehicle equipment, to be utilized Citywide, for an initial term of three (3) years with the option to renew for one (1) additional two (2) year period; and WHEREAS, on April 30, 2021, bids in response to the IFB were received from responsive and responsible bidders Dana Safety Supply, Inc., a Florida profit corporation ("Dana Safety Supply"), Public Safety Supply, LLC, a Florida limited liability company ("Public Safety Supply"), and Shyft Group Upfit Services, Inc. d/b/a Strobes-R-Us, a foreign corporation authorized to conduct business in Florida ("Strobes-R-Us"); NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The bids received April 30, 2021 pursuant to IFB No. 1301386 from responsive and responsible bidders Dana Safety Supply, Public Safety Supply, and Strobes-R- Us for the purchase and installation of municipal vehicle equipment, on an as -needed basis, for GSA, to be utilized Citywide, for an initial term of three (3) years with the option to renew for one (1) additional two (2) year period are accepted. Section 3. Fund are allocated from the City's Police Department's General Account No. 00001.191501.531000 and such other sources of funds as may be identified, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized1 to negotiate and execute any and all documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.