Loading...
HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #9125 Date: 05/26/2021 Commission Meeting Date: 07/08/2021 Requesting Department: Department of Police Sponsored By: District Impacted: All Type: Resolution Subject: Accept Bid - Rental and Purchase of Barricades Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission, accepting the bids received on April 5, 2021, pursuant to Invitation for Bid ("IFB") No. 1153388, from the lowest responsive and responsible Bidders, All American Barricades, Corp. ("All American Barricades"), Motplans.com LLC ("Motplans"), Roadsafe Traffic Systems, Inc. ("Roadsafe"), and Safety Systems Barricades, Corp ("Safety Systems Barricades"), for the rental and purchase of barricades, on an as needed basis, for the City of Miami Police Department ("Police"), for an initial term of three (3) years, with the option to renew for one (1) additional two (2) year period; allocating funds from the Police Department's General Account number 00001.191501.544000.0000.00000, and other sources of funds, subject to the availability of funds and budgetary approval at the time of need. Authorizing the City Manager to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, and prior budgetary approvals, and in compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including the City of Miami's procurement ordinance, anti -deficiency act, and financial integrity principles, all as set forth in Chapter 18 of the City Code, all in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Background of Item: On February 24, 2021, Procurement on behalf of the Police Department issued IFB No. 1153388, under full and open competition. As required by the Procurement Code, the IFB was advertised and issued online. On April 5, 2021, at the bid closing five (5) bids were received. All bid responses were evaluated and tabulated following the guidelines directed in the IFB. The bid received from Electriduct, Inc., was deemed non -responsive as the company failed to bid on all items in the aggregate, on each subgroup (Rental and Sale) by group basis, as required by the IFB. Procurement is recommending award to All American Barricades, Motplans, Roadsafe, and Safety Systems Barricades, the lowest responsive and responsible Bidders, per bid specifications. The estimated contract amount is $45,000.00 annually (Approximately $225,000.00 for all five (5) years in the aggregate). Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $45,000.00 annually (Approximately $225,000.00 for all five (5) years in the aggregate). Police General Account No: 00001.191501.544000.0000.00000 Department of Police Department of Police Office of Management and Budget Office of Management and Budget City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission Office of the City Clerk Reviewed B Jorge Blanco Art Acevedo Luis Hernandez -Torres Leon P Michel Arthur Noriega V Marta Gomez Pablo Velez Barnaby L. Min Victoria Mendez Nicole Ewan City Clerk's Office Initial Police Review Department Head Review Budget Analyst Review Budget Review City Manager Review Legislative Division Review ACA Review Deputy City Attorney Review Approved Form and Correctness Meeting Rendered Completed 06/09/2021 3:49 AM Completed 06/17/2021 12:42 PM Completed 06/17/2021 3:13 PM Completed 06/17/2021 4:49 PM Completed 06/18/2021 9:29 PM Completed 06/20/2021 12:35 PM Completed 06/22/2021 11:57 PM Completed 06/23/2021 7:50 AM Completed 06/28/2021 7:01 PM Completed 07/08/2021 9:00 AM Completed 07/12/2021 5:27 PM City of Miami Legislation Resolution Enactment Number: R-21-0276 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 9125 Final Action Date:7/8/2021 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BIDS RECEIVED ON APRIL 5, 2021 PURSUANT TO INVITATION FOR BID NO. 1153388 FROM THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDERS, ALL AMERICAN BARRICADES, CORP, A FLORIDA PROFIT CORPORATION, MOTPLANS.COM LLC, A FLORIDA LIMITED LIABILITY COMPANY, ROADSAFE TRAFFIC SYSTEMS, INC., A FOREIGN PROFIT CORPORATION AUTHORIZED TO CONDUCT BUSINESS IN FLORIDA, AND SAFETY SYSTEMS BARRICADES, CORP, A FLORIDA PROFIT CORPORATION, FOR THE RENTAL AND PURCHASE OF BARRICADES, ON AN AS - NEEDED BASIS, FOR THE CITY OF MIAMI'S POLICE DEPARTMENT ("POLICE") FOR AN INITIAL TERM OF THREE (3) YEARS WITH THE OPTION TO RENEW FOR ONE (1) ADDITIONAL TWO (2) YEAR PERIOD; ALLOCATING FUNDS FROM POLICE GENERAL ACCOUNT NO. 00001.191501.544000.0000.00000 AND SUCH OTHER SOURCES OF FUNDS, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami's ("City") Police Department ("Police") has a need for the rental and purchase of barricades; and WHEREAS, on February 24, 2021, the City's Procurement Department, on behalf of Police, issued Invitation for Bid ("IFB") No. 1153388 for the rental and purchase of barricades, on an as -needed basis, for an initial term of three (3) years with the option to renew for one (1) additional two (2) year period; and WHEREAS, on April 5, 2021, bids in response to the IFB were received from the lowest responsive and responsible bidders, All American Barricades, Corp, a Florida profit corporation ("All American"), Motplans.com LLC, a Florida limited liability company ("Motplans.com"), Roadsafe Traffic Systems, Inc., a foreign profit corporation authorized to conduct business in Florida ("Roadsafe"), and Safety Systems Barricades, Corp, a Florida profit corporation ("Safety Systems"); NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The bids received on April 5, 2021 pursuant to IFB No. 1153388 from the lowest responsive and responsible bidders, All American, Motplans.com, Roadsafe, and Safety Systems, for the rental and purchase of barricades, on an as -needed basis, for Police for an initial term of three (3) years with the option to renew for one (1) additional two (2) year period are accepted. Section 3. Funding is allocated from Police General Account No. 00001.191501.544000.0000.00000 and such other sources of funds, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized' to negotiate and execute any and all documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: ndez, ity kkor ey 6/28/2021 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions.