Loading...
HomeMy WebLinkAboutR-21-0264City of Miami Resolution R-21-0264 Legislation City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 8731 Final Action Date: 6/24/2021 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AMENDING APPROPRIATIONS AND MAKING DE -APPROPRIATIONS AND RE -APPROPRIATIONS RELATING TO THE CITY OF MIAMI'S ("CITY") GENERAL FUND FOR THE 2020-2021 FISCAL YEAR OPERATING BUDGET AS ORIGINALLY AUTHORIZED PURSUANT TO ORDINANCE NO. 13926 ADOPTED SEPTEMBER 24, 2020 AND AS PREVIOUSLY AMENDED PURSUANT TO RESOLUTION NO. R-20-0409 ADOPTED DECEMBER 10, 2020, RESOLUTION NO. R-21-0043 ADOPTED JANUARY 28, 2021, AND RESOLUTION NO. R-21- 0175 ADOPTED APRIL 22, 2021; FURTHER AMENDING APPROPRIATIONS AND MAKING DE -APPROPRIATIONS AND RE -APPROPRIATIONS RELATING TO THE CITY'S GENERAL FUND FOR THE 2020-2021 FISCAL YEAR CAPITAL PLAN BUDGET AS ORIGINALLY AUTHORIZED PURSUANT TO RESOLUTION NO. R-20-0307 ADOPTED SEPTEMBER 24, 2020, AS PREVIOUSLY AMENDED ON NOVEMBER 19, 2020 PURSUANT TO RESOLUTION NO. R-20-0387, ON DECEMBER 10, 2020 PURSUANT TO RESOLUTION NO. R-20-0409, ON JANUARY 28, 2021 PURSUANT TO RESOLUTION NO. R-21-0044, ON APRIL 22, 2021 PURSUANT TO RESOLUTION NO. R-21-0175, AND ON JUNE 10, 2021 PURSUANT TO RESOLUTION NO. R-21-0224; AUTHORIZING THE CITY MANAGER TO MAKE ANY NECESSARY CHANGES TO ADJUST, AMEND, AND APPROPRIATE THE ADOPTED OPERATING BUDGET, FIVE-YEAR FINANCIAL PLAN, STRATEGIC PLAN, AND MULTI- YEAR CAPITAL PLAN REGARDING CITY SERVICES AND RESOURCES AS NECESSARY AND LEGALLY ALLOWED TO ASSIST THE PUBLIC DURING THE NOVEL CORONAVIRUS PANDEMIC AND OTHER EMERGENCIES; RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS OF THE CITY MANAGER AND DESIGNATED OFFICIALS AND DEPARTMENTS TO UPDATE THE RELEVANT FINANCIAL CONTROLS, PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER SYSTEMS IN CONNECTION THEREWITH AND FOR GRANTS AND OTHER FUNDING SOURCES IN PROGRESS AND FOR NECESSARY RELATED DOCUMENT NEGOTIATIONS AND EXECUTIONS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY; PROVIDING FOR APPLICABLE EFFECTIVE DATES. WHEREAS, on September 24, 2020, pursuant to Ordinance No. 13926, the City Commission adopted a General Fund Budget for the City of Miami ("City") for the Fiscal Year beginning October 1, 2020 and ending September 30, 2021 ("Fiscal Year 2020-2021") in the amount of $816,961,000 and a total budget for all non -capital funds in the amount of $1,165,516,000 (collectively, "Adopted Operating Budget"); and WHEREAS, on September 24, 2020, pursuant to Resolution No. R-20-0307, the City Commission also adopted the Fiscal Year 2020-2021 Multi -Year Capital Plan ("Adopted Capital Plan"); and WHEREAS, on December 10, 2020, pursuant to Resolution No. R-20-0409, the City Commission amended for Fiscal Year 2020-2021 both the Adopted Operating Budget in only the General Fund Budget by authorizing a $45,000,000 transfer out from the Building Reserve Fund in the General Fund ("Operating Budget Amendment No. 1") and the Adopted Capital Plan only in funding for the Capital Project Fund and by creating a new project number for a new City of Miami Page 1 of 9 File ID: 8731 (Revision:) Printed On: 5/27/2025 File ID: 8731 Enactment Number: R-21-0264 future building facility for the City's Building Department by making the corresponding transfer of $45,000,000 into the City's Capital Plan ("Capital Plan Amendment No. 1"); and WHEREAS, on January 28, 2021, pursuant to Resolution No. R-21-0043 ("Operating Budget Amendment No. 2"), the City Commission amended for Fiscal Year 2020-2021 the City's Operating Budget, Five -Year Financial Plan, Strategic Plan, Multi -Year Capital Plan, and in connection with this Fiscal Year 2020-2021 adopted Operating Budget Amendment No. regarding City services and resources as necessary and legally allowed to assist the public during the continuing Novel Coronavirus ("COVID-19") pandemic and other emergencies, all for the purposes set forth in said resolution; and WHEREAS, on April 22, 2021, pursuant to Resolution No. R-21-0175 ("Operating Budget Amendment No. 3"), the City Commission amended for Fiscal Year 2020-2021 the City's Operating Budget, Five -Year Financial Plan, Strategic Plan, Multi -Year Capital Plan, and in connection with this Fiscal Year 2020-2021, adopted Operating Budget Amendment No. 3; and WHEREAS, the City Commission has previously approved City capital projects by amending the Adopted Capital Plan on November 19, 2020 pursuant to Resolution No. R-20- 0387 ("Fiscal Year 2019-2020 Capital Plan Close -Outs"), on December 10, 2020 pursuant to Capital Plan Amendment No. 1, on January 28, 2021 pursuant to Resolution No. R-21-0044 ("Capital Plan Amendment No. 2"), on April 22, 2021 pursuant to Resolution No. R-21-0175 ("Capital Plan Amendment No. 3"), and on June 10, 2021 pursuant to Resolution No. R-21-0224 ("Capital Plan Amendment No. 4"); and WHEREAS, the City's Administration recommends adopting this Operating Budget Amendment No. 4 in which in the Adopted Operating Budget for General Fund appropriations shall be changed from $861,961,000 to $862,833,000 and the total Adopted Budget for all funds shall be accordingly changed from $1,210,516,000 to $1,233,243,000; and WHEREAS, the City's Administration recommends adopting this fifth Adopted Capital Plan amendment in which in the Adopted Capital Plan the General Fund appropriation shall be changed as described herein ("Capital Plan Amendment No. 5"); and WHEREAS, the major source of revenue for the General Fund is derived from the category identified as "Property Taxes" in the amount of $424,609,000; and WHEREAS, the City Manager's Memorandum dated June 11, 2021, attached and incorporated and the attachments thereto (collectively, Composite Exhibit "A"), set forth the information for this Fiscal Year 2020-21 Operating Budget Amendment No. 4 and Capital Plan Amendment No. 5; and WHEREAS, by adopting Capital Plan Amendment No. 5, as amended by Capital Plan Amendment No. 4, which was adopted with modifications on June 10, 2021 pursuant to Resolution No. R-21-0224, the City will be allocating all transfers -out to Multi -Year Capital Plan projects as set forth in Composite Exhibit "A"; and WHEREAS, the total Special Revenue Fund appropriation changes from $197,087,000 to $213,638,000; and WHEREAS, the total Debt Service Fund appropriation changes from $66,230,000 to $71,534,000; and City of Miami Page 2 of 9 File ID: 8731 (Revision:) Printed on: 5/27/2025 File ID: 8731 Enactment Number: R-21-0264 WHEREAS, the total Internal Service Fund appropriation remains $85,238,000; and WHEREAS, it is necessary to make corresponding adjustments to the budgets for the General Fund (as previously amended by Operating Budget Amendment No. 3) and the Adopted Capital Plan (as previously amended by Capital Plan Amendment No. 4) in order to comply with the federal, State of Florida, and local laws in connection with this Fiscal Year 2020-2021 Operating Budget Amendment No. 4 and in connection with this Fiscal Year 2020- 2021 Capital Plan Amendment No. 5; and WHEREAS, in accordance with Composite Exhibit "A", it is in the best interests of the City to authorize the City Manager to make any necessary changes to adjust, amend, and appropriate the City's Operating Budget, Five -Year Financial Plan, Strategic Plan, Multi -Year Capital Plan, and in connection with this Fiscal Year 2020-2021 Operating Budget Amendment No. 4 and Capital Plan Amendment No. 5; and WHEREAS, it is also in the best interest of the City to ratify, approve, and confirm certain necessary actions of the City Manager and designated City officials and departments to update the relevant financial controls, project close-outs, accounting entries, and computer systems in connection herewith and for grants and other funding sources in progress and for necessary related document negotiations and executions, all in forms acceptable to the City Attorney; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. In accordance with Composite Exhibit "A" for this Operating Budget Amendment No. 4, the following appropriations are made for the municipal operations of the General Fund for Fiscal Year 2020-21: GENERAL FUND APPROPRIATIONS Departments, Boards and Offices: Mayor Commissioners City Manager Agenda Coordination Independent Auditor General City Attorney City Clerk Civil Service Code Compliance Communications Equal Opportunity and Diversity Programs Finance Grants Administration Human Resources Innovation and Technology Management and Budget 2,355,000 7,447,000 2,857,000 388,000 1,371,000 10,652,000 2,060,000 561,000 8,941,000 1,746,000 551,000 11,256,000 1,666,000 5,212,000 15,432,000 3,409,000 City of Miami Page 3 of 9 File ID: 8731 (Revision:) Printed on: 5/27/2025 File ID: 8731 Enactment Number: R-21-0264 Neighborhood Enhancement Teams (NET) 620,000 Procurement 3,028,000 Human Services 6,878,000 Building 17,877,000 Planning 5,404,000 Zoning 4,567,000 Housing and Community Development 1,096,000 General Services Administration 28,172,000 Resilience and Public Works 28,938,000 Solid Waste 38,383,000 Capital Improvements 4,593,000 Fire -Rescue 175,857,000 Police 271,321,000 Real Estate and Asset Management 14,683,000 Parks and Recreation 52,516,000 Risk Management 3,354,000 Non -Departmental Accounts (NDA) 38,150,000 Transfers - Out 91,492,000 Total $ 862,833,000 Section 3. In accordance with Composite Exhibit "A" for this Operating Budget Amendment No. 4, the above appropriations for the General Fund are made based on the following sources of revenue for Fiscal Year 2020-21: GENERAL FUND REVENUES Property Taxes $ 424,609,000 Franchise Fees and Other Taxes 117,566,000 Interest 4,814,000 Transfers -In 4,211,000 Fines and Forfeitures 7,644,000 Intergovernmental Revenues 67,210,000 Licenses and Permits 66,587,000 Other Revenues (Inflows) 53,258,000 Charges for Services 116,934,000 TOTAL GENERAL FUND $ 862,833,000 Section 4. The following appropriations for this Operating Budget Amendment No. 4 as set forth in Composite Exhibit "A" are made for the municipal operations of the Debt Service Fund for Fiscal Year 2020-21: DEBT SERVICE FUNDS APPROPRIATONS General Obligation Bonds $ 23,428,000 Special Obligation Bonds 48,106,000 TOTAL DEBT SERVICE FUNDS $ 71,534,000 City of Miami Page 4 of 9 File ID: 8731 (Revision:) Printed on: 5/27/2025 File ID: 8731 Enactment Number: R-21-0264 Section 5. The above appropriations for this Operating Budget Amendment No. 4 as set forth in Composite Exhibit "A" for the Debt Service Fund are made based on the following sources of revenues for Fiscal Year 2020-21: DEBT SERVICE FUNDS REVENUES Property Taxes $ 19,367,000 Transfers -In and Other Revenues 52,167,000 TOTAL DEBT SERVICE FUNDS $ 71,534,000 Section 6. The following appropriations for this Operating Budget Amendment No. 4 as set forth in Composite Exhibit "A" are made for the municipal operations of the Special Revenue Fund for Fiscal Year 2020-21: SPECIAL REVENUE FUNDS APPROPRIATIONS General Special Revenues $ 5,335,000 Sports Facilities and Activities 13,000 Planning Services 21,000,000 Tree Trust Fund 3,722,000 Public Art Fund 2,035,000 Fire- Rescue Services 24,355,000 Parks and Recreation Services 3,761,000 Police Services 12,656,000 Law Enforcement Trust Fund 970,000 Public Works Services 7,110,000 Solid Waste Recycling Trust 114,000 City Clerk Services 1,627,000 Community Developm ent 73,306,000 Homeless Programs 2,715,000 Human Services 527,000 Bayfront/Riverfront Land Acquisition Rouse Trust 1,896,000 Miami Ballpark Parking Facilities 6,921,000 Departmental Im provement Initiative 20,176,000 Transportation and Transit 25,288,000 Emergency Funds 100,000 NET Offices and Code Enforcement 11,000 TOTAL SPECIAL REVENUE FUNDS $ 213,638,000 Section 7. The above appropriations for this Operating Budget Amendment No. 4 as set forth in Composite Exhibit "A" for the Special Revenue Fund are made based on the following sources of revenues for Fiscal Year 2020-21: SPECIAL REVENUE FUNDS All Sources TOTAL SPECIAL REVENUE FUNDS REVENUES $ 213,638,000 $ 213,638,000 City of Miami Page 5 of 9 File ID: 8731 (Revision:) Printed on: 5/27/2025 File ID: 8731 Enactment Number: R-21-0264 Section 8. The following appropriations for this Operating Budget Amendment No. 4 as set forth in Composite Exhibit "A" are made for the municipal operations of the Internal Service Fund for Fiscal Year 2020-21: INTERNAL SERVICE FUND Life and Health Insurance Workers' Compensation Others TOTAL INTERNAL SERVICE FUND APPROPRIATIONS 42, 388, 000 17, 382, 000 25,468,000 85,238,000 Section 9. The above appropriations for this Operating Budget Amendment No. 4 as set forth in Composite Exhibit "A" for the Internal Service Fund are made based on the following sources of revenues for Fiscal Year 2020-21: INTERNAL SERVICE FUND All Sources TOTAL INTERNAL SERVICE FUND REVENUES 85,238,000 85,238,000 Section 10. The following appropriations for Capital are made based on the Adopted Capital Plan, as amended by this Capital Plan Amendment No. 5, as set forth in Composite Exhibit "A", and based on the Transfer -out from General Fund and Special Revenue Fund as specified below: TRANSFER OUT TO CAPITAL FROM GENERAL FUND APPROPRIATIONS $ 66,000 Risk Management Information System (40- B17315) Miami Convention Center, Cost of Freight Elevator and Riverfront Hall Carpet (40- B183403) College Football Entities Projects at Moore Park (40-B213512) Repairs at Marlins Garage (40-B203408) Solid Waste Heavy Machinery (3 Hawks) for Anti -Liter Program (40-B183900) TOTAL FROM GENERAL FUND FROM SPECIAL REVENUE FUND Police New CAD System (40-B203215) 545,000 500,000 737,000 480,000 $ 2,328,000 1,000,000 GRAND TOTAL $ 3,328,000 Section 11. This Resolution, which amends the Adopted Operating Budget and the Adopted Capital Plan, is a resolution of precedent and all other resolutions in conflict with it are held null and void insofar as they pertain to these appropriations; however, no provision contained in this Resolution shall be construed to violate the Anti -Deficiency Act set forth in Sections 18-500 through 18-503 of the Code of the City of Miami, Florida, as amended ("City Code"). The appropriations are the anticipated expenditure requirements for the City but are not mandatory should efficient administration of City departments and boards or altered economic City of Miami Page 6 of 9 File ID: 8731 (Revision:) Printed on: 5/27/2025 File ID: 8731 Enactment Number: R-21-0264 conditions indicate that a curtailment in certain expenditures is necessary or desirable for the general welfare of the City. The City Manager is specifically authorized' to create awards and transfer funds between accounts and awards and withhold any of these appropriated funds from encumbrance or expenditure should such action appear advantageous to the economic and efficient operation of the City. The City Manager is also authorized' to transfer any excess unrestricted monies from other funds to the General Fund provided that those are appropriated monies which are no longer needed to implement the original purpose of the appropriation, which are legally available at the time of such transfer, and whose expenditure is not limited to use for any other specified purpose. Section 12. The City Manager is authorized' to make any changes to adjust, amend, and appropriate the City's Adopted Operating Budget as amended by Operating Budget Amendment No. 1, Operating Budget Amendment No. 2, Operating Budget Amendment No. 3, and the Five -Year Financial Plan, Strategic Plan, and Multi -Year Capital Plan as amended by Capital Plan Amendment No. 1, Capital Plan Amendment No. 2, Capital Plan Amendment No. 3, and Capital Plan Amendment No. 4 with the transfers in and/or out, as necessary and applicable, of legally available funds and to designate projects, services, components, values, amounts, and uses, as necessary and applicable for the purposes set forth in this Resolution, Operating Budget Amendment No. 1, Operating Budget Amendment No. 2, Operating Budget Amendment No. 3, Capital Plan Amendment No. 1, Capital Plan Amendment No. 2, Capital Plan Amendment No. 3, Capital Plan Amendment No. 4, and Ordinance No. 13926. Section 13. All departments and the number of employees designated therein provided for in this budget either by position summary or by the organizational chart are deemed approved by the City Commission. Any permanent change regarding same shall require City Commission approval. Section 14. The City Manager is authorized' to administer the executive pay plan and benefit package and to disburse the funds appropriated herein for said purpose in a manner he deems appropriate. The City Manager is also authorized' to administer and disburse the City Commission benefit package. Except for those positions in which the salary is established by City Commission action, the City Manager is further authorized to establish the salaries of those employees in executive and staff positions in accordance with the executive and staff pay plan. These employees may receive any salary increases given in this Resolution. Section 15. The City Manager is authorized' to disburse any funds that may be designated by the City Commission as cost -of -living or other pay adjustments to Civil Service, executive, and staff employees as may be approved by the City Manager. Section 16. Nothing contained in this Resolution shall be construed as to prohibit or prevent the City Manager, the administrative head of the City who is responsible for the efficient administration of all departments, from exercising the power granted to and imposed upon him in the Charter of the City of Miami, Florida, as amended ("Charter"), to fix, adjust, raise, or lower salaries and to create, abolish, fill, or hold vacant, temporary, or permanent positions whenever it has been determined by the City Manager to be in the best interest of efficient and economical administration of the City and all its departments. The authority' contained in this Section shall also be applicable whenever the City Manager shall cause a department to reorganize itself to perform its services more efficiently. Such reorganization may include reduction of budgeted 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions. City of Miami Page 7 of 9 File ID: 8731 (Revision:) Printed on: 5/27/2025 File ID: 8731 Enactment Number: R-21-0264 positions, reclassification of positions, and/or alteration of the number of budgeted positions in any given classification. Section 17. The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above Sections hereof is approved and authorized when such transfer shall have been made at the request of the City Manager and when such transfer shall have been made of any part of an unencumbered balance of an appropriation to or for a purpose or object for which the appropriation for Fiscal Year 2020-2021 has proved insufficient. Section 18. The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above Sections hereof is approved and authorized' when such transfer of funds is made at the request of the City Manager and when such transfer is to be made between the detailed accounts appropriated to the same office, department, or division. Section 19. To effect salary adjustments, the City Manager is further authorized' to make departmental and other transfers from any reserve accounts established in the General Fund and is authorized' to approve transfers for any unforeseen requirements of all appropriated funds as may be required so long as such transfer is consistent with the provisions contained in Chapter 18, Article IX of the City Code. Section 20. To facilitate effective budgetary control and sound fiscal management, the City Manager is further authorized' to transfer funds from departmental budget reserve accounts to the Emergency Account of Non -Departmental Accounts to other Funds and to departmental budget reserve accounts from the Emergency Account of Non -Departmental Accounts to other Funds. Section 21. The Emergency Account is declared to be appropriated to meet emergency expenses and is subject to expenditure by the City Manager for any emergency purpose. Section 22. Except as herein provided, transfers between items appropriated shall be authorized by resolution amendatory hereto except that transfers from the Non -Departmental Accounts may be made by resolution. Section 23. The City Manager is authorized' to invite or advertise for bids for the purchase of any material, equipment, physical improvement, or service provided by the aforementioned appropriations or which may be provided for in accordance with Chapter 18 of the City Code for which formal bidding is required. Such bids to be returnable to the City Commission or City Manager in accordance with Charter and City Code provisions. Section 24. Expenditure of the herein appropriated funds is authorizedI in the procurement of goods and services by award or contract for the same by the City Commission following the use, if applicable, of competitive negotiations unless the award of such contract by the City Manager is expressly allowed under Charter and City Code provisions. Section 25. Certain necessary actions by the City Manager and the designated City officials and departments to update the relevant financial controls, project close-outs, accounting entries, and computer systems in connection herewith and for grants in progress are hereby ratified, approved, and confirmed. City of Miami Page 8 of 9 File ID: 8731 (Revision:) Printed on: 5/27/2025 File ID: 8731 Enactment Number: R-21-0264 Section 26. The City Manager is hereby further authorized' to undertake certain necessary related document negotiations and executions, all in forms acceptable to the City Attorney, in connection herewith. Section 27. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: "ndez, City tor 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it is passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. City of Miami Page 9 of 9 File ID: 8731 (Revision:) Printed on: 5/27/2025