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EMILIO T. GONZALEZ, Ph.D.
City Manager
June 21, 2019
Xiomara Nunez, M.B.A.
Local Agency Program Administrator
Florida Department of Transportation (FDOT), District 6
Program Management Office
1000 NW 111' Avenue, Room 6112A
Miami, FL 33172-5800
Re: Local Agency Program (LAP) Agreement
B-30941, Downtown Miami Signage and Wayfinding System
FM No. 431992-1, Contract No. ARJ81
Dear Ms. Nunez:
The City of Miami ("City") formally requests an additional extension of time through March 26, 2020 for the
completion of the above -referenced LAP Project, Contract No. ARJ81, in connection with FM 431992-1,
Downtown Miami Signage and Wayfinding System, B-30941 (the "Project").
Currently, the project plans are 100% design complete and are awaiting a revision pursuant to comments received
from the City's Resilience & Public Works Department ("RPW"). Upon final review and approval of the revised
plans by RPW, the plans will also be sent to The City's Building Department for review and approval. Upon
completion of City of Miami regulatory reviews and approvals, the City of Miami will submit to FDOT for review
and approval. Permits for this projects are expected to be received by August of 2019, upon receipt of the required
permits, The Project is expected to be completed by March 2020.
Sincerel _ ,, Approved:
JorgeNI ra
Assistant Director
Office Capital Improvements
City of Miami
Date:
Harold Desdunes, P.E.
Florida Department of Transportation, District 6
C: Alfredo Reyna, P.E., LAP Coordinator, FDOT
Jeovanny Rodriguez, P.E., Director, OCI
Jorge Mora, Assistant Director, OCI
Giraldo Marquez, P.E., Chief Project Manager, OCI
Marlo Darlington, Construction Contracts Compliance Manager
Patrice G. Smith, Miami Downtown Development Authority
Lawrence Young, Miami Downtown Development Authority
OFFICE OF CAPITAL IMPROVEMENTS
444 S.W. 2nd Avenue, 8th Floor / Miami, FL 33130 / (305) 416-1280 / Fax: (305) 416-2153
Mailing Address: P.O Box 330708 Miami, FL 33233-0708
w3-9
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
0c)
TO : Jose Fernandez, Director
Finance Department
FROM
anagement & Budget Department
DATE:
SUBJECT :
REFERENCES:
ENCLOSURES:
September 19, 2014
FILE
Request to Create a New Award
Res. No. R-11-0159
This memorandum serves as a request to set-up the following award in the amount of
$1,000,000 per Resolution No.R-11-0159 adopted and passed by the City Commission on April
14, 2011:
Project No: 40-B30941
Project Name: Downtown Miami Signage and Wayfinding System
Amount: $1,000,000
Should you have any questions, please contact Yvette Smith, CIP Administrator @ ext. 1203.
CR/rS
Encl.
c: Miguel Augustin, Controller
Of MXt'tT OfF1Gc E
City of Miami
AWARD SETUP FORM
Award # ((
GENERAL INFORMATION
Funding Source Name: PnG- Florida Department
of Transportation
Award Short Name: FDOT — Downtown
Miam Signage & Wayfinding, B-30941
Funding Source Award # ARJ81
Full Name: FDOT- Downtown Miami Signage and Wayfinding System, B-30941
CFDA Number: 20.205
Award Type: Federal Pass Through State
Award Purpose: Other Physical Environment Organization: 401000
Award Manager: Miguel Augustin
AWARD DATES, TERMS AND CONDITIONS_
Close Date: 12/30/2015
Start Date: 07/22/2014
End Date: 09/30/2015
Terms: Immediate
Status: Active
Is this Award for Purchase of
Equipment?
❑Yes
No
If yes indicate the % for it.
Personnel Allowed:
❑Yes No
Administrative Cost
Allowed:
❑Yes
No
Indirect Costs
Allowed:
Yes
riNo
Interest Allocation
Allowed:
❑Yes
►1 No
Personnel Allowed:
Yes
1 No
BILLING & REVENUES DISTRIBUTIONS RULES
Billing: 'ElCost or Event Revenue: ECost or Event
Billing Cycle: Upon sufficient expenditures
Boundary Code: Project
Amount Type: Project to Date
PROJECT FUNDING:
Installment:
1
Direct$1,000,000
Indirect$ 0
Total$1,000,000
2
Direct$
Indirect$
Total$
Project Number Task Number Total Amount$
40-B30941
$1,000,000
DocuSign Envelope ID: 06E2392A-C91A-48F3-98F4-FA870E7A37FA
PnG - Programmatic Extension
BL 02-19-2021
(fitg f �i�xnti
Hector Badia, OCI
Interim Director
December 3, 2020
Ms. Xiomara Nunez, M.B.A.
Local Agency Program Administrator
Florida Department of Transportation (FDOT)
Program Management Office
woo NW lllth Avenue, Room 6112A
Miami, FL 33172-5800
Re:
Arthur Noriega, V
City Manager
431992-1-58-oi, Local Agency Program (LAP) Agreement
B-3o941, Downtown Miami Signage and Wayfinding System
FM No. 431992-1, Contract No. ARJ81
Dear Ms. Nunez:
By this correspondence, the City of Miami ("City") formerly requests a 6 month extension
to the LAP Agreement, Contract No. ARJ81 (the "LAP Agreement") in connection with
FM No. 431992-1, Downtown Miami Signage and Wayfinding System, B-3o941 (the
"Project").
In conjunction with FM 431992-1, Contract ARJ81, the Project was reviewed for final
approval by the Department of Resilience and Public Works, and the construction process
started in December 2019.
To date, the construction is ongoing and in order to complete the remaining signage
installation in Miami -Dade County right -of way, that effectively completes the City's
OFFICE OF CAPITAL IMPROVEMENTS
444 S.W. 2nd Avenue, 8th Floor / Miami, FL 33130 / (305) 416-1280 / Fax: (305) 416-2153
Mailing Address: P.O. Box 330708 Miami, FL 33233-0708
DocuSign Envelope ID:06E2392A-C91A-48F3-98F4-FA870E7A37FA
Ms. Nunez
FDOT
Page 2
contracted work under the agreement, a time extension of 6 months from February 14,
2021 to August 3o, 2021 is requested.
Sincerely,
Digitally signed by Hector Badia
Date: 2021.02.12 10:58:29
-05l9ate:
Approved:
DocuSigned by:
OJA it,� (,tt,s M
—E0523,31EC56748A...
Hector Badia Daniel Iglesias, P.E.
Director, Director of Transportation Development
City of Miami, Office of Capital Improvement
2/12/2021 1 4:01 PM E
Date:
cc: Andre Goins, M.B.A., P.E., LAP Coordinator, FDOT
Hector Badia, Director, OCI
Marlo D. Darrington, Contracts Compliance Manager, CPPO, CPPB, OCI
Diego Clavijo, Program Manager, OCI
Anthony Rolle, Senior Procurement Contracting Officer, Procurement
This Extension is being processed to allow sufficient time to process a
Supplemental Agreement to the Original LAP Agreement for FM 431992-1-58-01,
signed July 22, 2014.
r—os
OFFICE OF CAPITAL IMPROVEMENTS
444 S.W. 2nd Avenue, 8th Floor / Miami, FL 33130 / (305) 416-1280 / Fax: (305) 416-2153
Mailing Address: P.O. Box 330708 Miami, FL 33233-0708
From: Darrington, Marlo <mdarrington@miamigov.com>
Sent: Friday, April 23, 2021 5:13 PM
To: Beck, Jessica <Jessica.Beck@dot.state.fl.us>; Valdes, Achmed <avaldes@miamigov.com>
Cc: D6-Local Programs <D6-LocalPrograms@dot.state.fl.us>; Badia, Hector
<hbadia@miamigov.com>; Barr, Thomas <tbarr@miamigov.com>; Mora, Jorge
<JMora@miamigov.com>; Clavijo, Diego <DClavijo-c@miamigov.com>; Kercado, Kelvin
<KKercado@miamigov.com>; Jones, Charles <CJones-c@miamigov.com>; Marquez, Giraldo
<GMarquez@miamigov.com>; Philipp, Alina <Alina.Philipp@dot.state.fl.us>
Subject: Re: URGENT: RESPONSE REQUIRED: FM 420917-1-58-01 & FM 420917-1-68-01 Overtown
Greenway (NW 3rd Av - NW 6th Av) - City of Miami Project No. 40-B30624
Jessica,
Thank you so much for assisting in completing this task. As discussed, the documents will
require City Commission approval and therefore we will start that process next week. Have a
great weekend.
We have accomplished a lot this week with our LAP Projects. Whoo Hoo!!!
Thanks!
Marlo
From: Beck, Jessica <Jessica.Beck@dot.state.fl.us>
Sent: Friday, April 23, 2021 5:07 PM
To: Darrington, Marlo <mdarrington@miamigov.com>; Valdes, Achmed <avaldes@miamigov.com>
Cc: D6-Local Programs <D6-LocalPrograms@dot.state.fl.us>; Badia, Hector
<hbadia@miamigov.com>; Barr, Thomas <tbarr@miamigov.com>; Mora, Jorge
<JMora@miamigov.com>
Subject: RE: URGENT: RESPONSE REQUIRED: FM 420917-1-58-01 & FM 420917-1-68-01 Overtown
Greenway (NW 3rd Av - NW 6th Av) - City of Miami Project No. 40-B30624
CAUTION: This is an email from an external source. Do not click links or open attachments unless
you recognize the sender and know the content is safe.
Good Afternoon Marlo,
I just sent both agreements your way. I corrected the document in 420917-1, it should be 40 pages. I
have included guidance on printing and signing via DocuSign that may be helpful below. Please let
me know if you have any questions.
Print and Sign - DocuSign Signing Guide I DocuSign Support Center
Thank you and have a great weekend!
Best,
Jessica Beck -Galindo, M.P.A.
Contract Coordinator - Consultant
Florida Department of Transportation
District VI -Adam Leigh Cann Building
Program Management Room 6112A
1000 NW 111th Avenue - Miami, Florida 33172
(305) 640-7525
jessica.beckPdot.state.fl.us
Do not send confidential cost data
From: Darrington, Marlo <mdarringtonPmiamigov.com>
Sent: Friday, April 23, 2021 12:03 PM
To: Beck, Jessica <Jessica.BeckPdot.state.fl.us>; Valdes, Achmed <avaldesPmiamigov.com>
Cc: D6-Local Programs<D6-LocalProgramsPdot.state.fl.us>; Badia, Hector
<hbadiaPmiamigov.com>; Barr, Thomas <tbarrPmiamigov.com>; Mora, Jorge
<JMora( miamigov.com>
Subject: Re: URGENT: RESPONSE REQUIRED: FM 420917-1-58-01 & FM 420917-1-68-01 Overtown
Greenway (NW 3rd Av - NW 6th Av) - City of Miami Project No. 40-B30624
No. Hector is the authority to sign.
Get Outlook for iOS
From: Beck, Jessica <Jessica.BeckPdot.state.fl.us>
Sent: Friday, April 23, 2021 11:58:43 AM
To: Darrington, Marlo <mdarringtonl@miamigov.com>; Valdes, Achmed <avaldesl@miamigov.com>
Cc: D6-Local Programs<D6-LocalProgramsl@dot.state.fl.us>; Badia, Hector
<hbadiaPmiamigov.com>; Barr, Thomas <tbarrPmiamigov.com>; Mora, Jorge
<JMora( miamigov.com>
Subject: RE: URGENT: RESPONSE REQUIRED: FM 420917-1-58-01 & FM 420917-1-68-01 Overtown
Greenway (NW 3rd Av - NW 6th Av) - City of Miami Project No. 40-B30624
CAUTION: This is an email from an external source. Do not click links or open attachments unless
you recognize the sender and know the content is safe.
Hi Marlo,
Will Thomas Barr be singing the agreement? I can send it directly to him for signature. And then it
will route back to us. Please let me know ASAP.
Thank you,
Jessica Beck -Galindo, M.P.A.
Contract Coordinator - Consultant
Florida Department of Transportation
District VI -Adam Leigh Cann Building
Program Management Room 6112A
1000 NW 111th Avenue - Miami, Florida 33172
(305) 640-7525
jessica.beckPdot.state.fl.us
Do not send confidential cost data
From: Darrington, Marlo <mdarringtonPmiamigov.com>
Sent: Thursday, April 22, 2021 5:01 PM
To: Beck, Jessica <Jessica.BeckPdot.state.fl.us>; Valdes, Achmed <avaldesPmiamigov.com>
Cc: D6-Local Programs<D6-LocalProgramsPdot.state.fl.us>; Badia, Hector
<hbadiaPmiamigov.com>; Barr, Thomas <tbarrPmiamigov.com>; Mora, Jorge
<JMoraPmiamigov.com>
Subject: Re: URGENT: RESPONSE REQUIRED: FM 420917-1-58-01 & FM 420917-1-68-01 Overtown
Greenway (NW 3rd Av - NW 6th Av) - City of Miami Project No. 40-B30624
Please send them to Thomas Barr. What are the instructions?
From: Beck, Jessica <Jessica.BeckPdot.state.fl.us>
Sent: Thursday, April 22, 2021 3:26 PM
To: Valdes, Achmed <avaldesPmiamigov.com>
Cc: Darrington, Marlo <mdarringtonPmiamigov.com>; D6-Local Programs <D6-
LocalProgramsPdot.state.fl.us>
Subject: RE: URGENT: RESPONSE REQUIRED: FM 420917-1-58-01 & FM 420917-1-68-01 Overtown
Greenway (NW 3rd Av - NW 6th Av) - City of Miami Project No. 40-B30624
CAUTION: This is an email from an external source. Do not click links or open attachments unless
you recognize the sender and know the content is safe.
Achmed,
Great, thank you. I will be sending the full document to the City via DocuSign. Would it be best to
provide the option to print, sign, and upload? If so, who should be the recipient?
Best,
Jessica Beck -Galindo, M.P.A.
Contract Coordinator - Consultant
Florida Department of Transportation
District VI -Adam Leigh Cann Building
Program Management Room 6112A
1000 NW 111th Avenue - Miami, Florida 33172
(305) 640-7525
jessica.becI< dot.state.fl.us
Do not send confidential cost data