HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #9015
Date: 05/04/2021
Commission Meeting Date: 06/10/2021
Requesting Department: Bayfront Park
Management Trust
Sponsored By:
District Impacted: District 2
Type: Resolution
Subject: Accept Proposal - Bayfront Park Management Trust Auditing Services
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission,
accepting the proposals received on September 25, 2020 pursuant to RFP 1238386 for
the provision of external auditing services, on an as -needed basis, for the Bayfront Park
Management Trust ("BPMT"), from Caballero, Fierman, Llerena, and Garcia, LLP
("CFLG") for an initial term of three (3) years, with the option to renew for two (2)
additional one (1) year periods, allocating funds from the BPMT operating budget as
approved by City Commission, subject to the availability of funds and budgetary
approval at the time of need; authorizing the City Manager to negotiate and execute all
other documents, including any amendments, renewals, and extensions, subject to
allocations, appropriations and prior budgetary approvals, and in compliance with all
applicable provisions of the Code of the City of Miami, Florida, as amended, ("City
Code"), including, the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and
Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form
acceptable to the City Attorney, and in compliance with all applicable laws, rules, and
regulations, as may be deemed necessary for said purpose.
Background of Item:
On August 31, 2020, Procurement issued RFP No. 1238386 for the provision of
External Auditing Services for BPMT, under full and open competition. On September
25, 2020 at RFP closing two (2) proposals were received. On March 23, 2021, the
proposals were evaluated by a committee, following the guidelines published in the
RFP. The Evaluation Committee determined CFLG was the most qualified, responsive,
and responsible proposer. Procurement is recommending award to CFLG which met all
requirements, per the RFP specifications, and is the highest ranked, responsive and
responsible proposer. The estimated contract amount is $18,000.00 for Year 1,
$18,500.00 for Year 2, and $19,000.00 for Year 3. Renewal Term 1 is $19,600.00 and
Renewal Term 2 is $20,200.00 (approximately $95,300.00 in the aggregate).
Budget Impact Analysis
Item has NOT an Expenditure
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
Year 1: $18,000, Year 2: $18,500, Year 3: $19,000, Year 4: $19,600, Year 5: $20,200.
General Account No.: Operating Budget as approved by City Commission
Bayfront Park Management Trust
Department of Procurement
Office of Management and Budget
Office of Management and Budget
Office of Management and Budget
City Manager's Office
Legislative Division
City Manager's Office
Office of the City Attorney
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the City Clerk
Valeria Sanchez
Annie Perez
Donovan Dawson
Carolina Aguila
Leon P Michel
Nzeribe Ihekwaba
Valentin J Alvarez
Arthur Noriega V
Pablo Velez
Barnaby L. Min
Barnaby L. Min
Nicole Ewan
City Clerk's Office
Reviewed B
Department Head Review
Procurement Review
Budget Analyst Review
Budget Review
Budget Review
Assistant City Manager Review
Legislative Division Review
City Manager Review
ACA Review
Deputy City Attorney Review
Approved Form and Correctness
Meeting
Rendered
Completed
Completed
Completed
Skipped
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
05/04/2021 4:49 PM
05/17/2021 5:09 PM
05/18/2021 2:53 PM
05/18/2021 3:25 PM
05/18/2021 6:08 PM
05/21/2021 4:56 PM
05/24/2021 2:12 PM
05/26/2021 7:29 PM
05/26/2021 11:10 PM
05/27/2021 6:53 AM
05/27/2021 11:51 AM
06/10/2021 9:00 AM
06/11/2021 5:46 PM
City of Miami
Legislation
Resolution
Enactment Number: R-21-0218
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 9015 Final Action Date:6/10/2021
A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE PROPOSAL
RECEIVED ON SEPTEMBER 25, 2020 PURSUANT TO REQUEST FOR PROPOSALS
("RFP") NO. 1238386 FOR THE PROVISION OF EXTERNAL AUDITING SERVICES,
ON AN AS -NEEDED BASIS, FOR THE BAYFRONT PARK MANAGEMENT TRUST
("BPMT") FROM CABALLERO FIERMAN LLERENA & GARCIA, LLP, A FLORIDA
LIMITED LIABILITY PARTNERSHIP ("CFLG"), FOR AN INITIAL TERM OF THREE (3)
YEARS WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE (1) YEAR
PERIODS; ALLOCATING FUNDS FROM THE BPMT'S OPERATING BUDGET, AS
APPROVED BY THE CITY COMMISSION, SUBJECT TO THE AVAILABILITY OF
FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE
BPMT'S EXECUTIVE DIRECTOR TO NEGOTIATE AND EXECUTE ANY AND ALL
DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS,
SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY
APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE
OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE
CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND
FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE
CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN
COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS
MAY BE DEEMED NECESSARY FOR SAID PURPOSE.
WHEREAS, on August 31, 2020, the City of Miami's ("City") Department of Procurement
("Procurement") on behalf of the Bayfront Park Management Trust ("BPMT") issued Request for
Proposals ("RFP") No. 1238386 for the provision of External Auditing Services, under full and
open competition, as required by the City's Procurement Ordinance and advertised and issued
on-line; and
WHEREAS, the appointed Evaluation Committee determined that the proposal
submitted by Caballero Fierman Llerena & Garcia, LLP, a Florida limited liability partnership
("CFLG"), was deemed the most qualified; and
WHEREAS, Procurement is submitting the Evaluation Committee's recommendation for
award of the RFP to CFLG, which met all of the RFP's requirements and is the highest ranked
responsive and responsible proposer;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The proposal received on September 25, 2020 pursuant to RFP No. 1238386
for the provision of external auditing services, on an as -needed basis, for the BPM, from CFLG
for an initial term of three (3) years with the option to renew for two (2) additional one (1) year
periods is accepted.
Section 3. Funds are allocated from the BPMT's operating budget, as approved by the
City Commission, subject to the availability of funds and budgetary approval at the time of need.
Section 4. The BPMT's Executive Director is authorized' to negotiate and execute any
and all documents, including any amendments, renewals, and extensions, subject to all
allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions
of the Code of the City of Miami, Florida, as amended ("City Code"), including the City's
Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in
Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all
applicable laws, rules, and regulations, as may be deemed necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
Barnaby I_. Min, Deputy City Attorney 5/27/2021
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to those prescribed by applicable City Charter and City Code
provisions.