HomeMy WebLinkAboutExhibitU.S. Department of Justice
United States Marshals Service
Joint Law Enforcement Operations Task Force
Obligation Document
INSTRUCTIONS: See last page for detailed instructions.
SECTION I: OBLIGATION
DOCUMENT CONTROL #: JLEO-21-0303
SECTION 2: PARTICIPATING AGENCIES
Notification to state and local agencies of funding provided in support of Joint Law Enforcement Operations, pursuant to the
Memorandum of Understanding (MOU) between:
Miami, FL Police Department
and
FLRFTF
All other terms and conditions of the MOU remain the same.
SECTION 3: PERIOD OF PERFORMANCE
October 7, 2020 to September 30, 2021
SECTION 4: APPROPRIATION DATA
FISCAL YEAR
2021
ORGANIZATION
FUND
PROJECT
SOC/PURPOSE
DOLLAR AMOUNT
A3401
AFF-B-OP
JLEOTFS 8
25205 - TFO Overtime
$95,000.00
Total Obligation Amount: $95,000.00
SECTION 5: DESCRIPTION OF OBLIGATION
FY21 JLEO OT Funding
SECTION 6: CONTACT INFORMATION
DISTRICT/RFTF CONTACT:
Name: Thaddeus Lee, Deputy Commander
Phone: (305) 992-5894
E-mail: Thaddeus.Lee@USDOJ.GOV
Name:
Phone:
E-mail:
STATE/LOCAL CONTACT:
SECTION 7: AUTHORIZATION
USMS Representative - Certification of Funds:
Signature: MICHAEL HALPER
Digitally signed by h51CH.AEL LPER
:-"D;nc: 21L11.12.16 13:39:51 -051711,
Michael Halper, Chief Financial Manager
Chief Deputy or RFTF Commander - Obligation Approval:
Signature: JASON GRUNWALD
Digitally signed by JASON GRUNWALD
' -Dale: 21720.12.16 11:14.51-115'1111'
Date: 12/16/2020
Date: 12/16/2020
Jason Grunwald, Chief Inspector
Reimbursement of overtime work shall be consistent with the Fair Labor Standards Act. Annual overtime for each state or local law, enforcement
officer is capped at the equivalent of25% of a GS 1811-12, Step 1, of the general pay scale for the RUS. Reitnbursementfor all types of qualified
expenses shall be contingent upon availability of funds and the submission of a proper request for reimbursement which shall be submitted monthly
or quarterly on a fiscal year basis, and which provides the names of the investigators who incurred overtime for the Task Force daring the quarter;
the number of overtime hours incurred, the hourly regular and overtime rates in effect for each investigator.
Departmental Representative - Acknowledgement:
Signature:
olice Ronald L Interim Chie L. Papier
Date: 3 /.Z%.2,1
Page 1 of 2
Form USM-607
Rev. 07/20
FORM USM-607 INSTRUCTIONS
The Joint Law Enforcement Operations Task Force Obligation Document is designed to provide district and regional fugitive task
forces with one standard obligating form to record new obligations in UFMS. To adjust funding in an existing obligation, please refer
to Form USM-607A, Joint Law Enforcement Operations Task Force Modification Document. Funding in support of the JLEO
mission is pursuant to the existing Memorandum of Understanding (MOU) between the USMS and the JLEO participant.
Reimbursements are subject to the availability of funds and contingent upon the submission of proper documentation. Please note
that overtime reimbursements require the submission of agency invoices and supporting documentation on a quarterly basis.
In the event that the USMS will use a payment method OTHER than reimbursement directly to the state or local agency, additional
guidance will be provided by USMS Headquarters. The district or RFTF office is responsible for communicating payment procedures
to their partnering agencies. All payments are made via Electronic Funds Transfer (EFT) through the U.S. Department of Treasury.
SECTION 1: Obligation Number
A. Enter UFMS Document Control Number.
SECTION 2: Participating Agencies
A. BOX 1: Enter name of state or local JLEO participating agency.
B. BOX 2: Use drop down menu to select appropriate USMS District/RFTF.
SECTION 3: Period of Performance
A. Insert valid period of performance for the obligation. Obligations created using the one -page JLEO Task Force Obligation
Form may not cross fiscal years. If there is a need to cross fiscal years, please utilize a Purchase Order for the obligation.
B. Period of performance must begin no earlier than the date of funds availability (provided by IOD and the Asset Forfeiture
Division) and end no later than September 30 of the following calendar year.
SECTION 4: Appropriation Data
A. Enter information across appropriate field for all items being obligated. All fields for a line item must be completed in order to
proceed to the next step.
B. Project Codes: District task force obligations are funded under the JLEOTFS4 project code for a JLEO obligation. RFTF
project codes have been assigned by region and will be entered by Headquarters IOD staff.
SECTION 5: Description of Obligation
A. Enter description of obligation (optional). Include any pertinent information such as number of TFO vehicles, for example.
SECTION 6: Contact Information
A. Enter District/RFTF contact information (Box 1) and State/Local contact information (Box 2).
SECTION 7: Authorization
A. Certification of Funds: Signature will be applied by USMS District official or IOD representative (RFTF) after the Asset
Forfeiture Division has confirmed that funds have been moved into the budget.
B. Obligation Approval: Signature will be applied by District or RFTF representative upon receipt of obligation document. To
ensure sufficient internal controls and proper segregation of duties, the district/RFTF representative approving obligation
forms cannot also approve invoices or reimbursements related to the same obligation. (See U.S. Office of Management and
Budget (OMB) Circular A-123 and USMS Office of Finance guidance for further information regarding internal controls.)
C. Acknowledgement: Signature will be applied by state or local agency representative. The obligation is not valid until all
parties have signed. When completed, the form will be returned to the District/RFTF office. Districts are responsible for
entering obligations into UFMS. RFTF obligations will be forwarded to Headquarters IOD to be entered into UFMS.
Page 2 of 2
Form USM-607
Rev. 07/20
U.S. Department of Justice
United States Marshals Service
Investigative Operations Division
Washington, D.C. 20530-0001
November 25, 2020
MEMORANDUM TO: United States Marshals
Chief Deputy United States Marshals
District Task Force Commanders and Warrant Supervisors
Regional Fugitive Task Force Commanders
District Administrative Officers
FROM: Richard Kelly
Assistant Director
Tim Virtue
Assistant Director F'
Asset Forfeiture Division
Holley O'Brien
Chief Financial Officer
Financial Services Division
CD (3/1-44:41---
SUBJECT: Fiscal Year 2021 Joint Law Enforcement Operations
Allocation and Program Guidance
The Joint Law Enforcement Operations (JLEO) Program is a vital United States Marshals
Service (USMS) program supported by the Department of Justice (DOJ) and funded through
revenues deposited into the Assets Forfeiture Fund (AFF). Funding for the JLEO Program is
discretionary. Our funding levels are based on the DOJ allocation process and projected revenue in
the AFF.
Since 2013, the Investigative Operations Division (IOD) has utilized an allocation
methodology based on crime statistics and open warrants instead of the number of Task Force
Officers (TFO) on a task force or prior levels of spending, which has resulted in a more equitable
distribution of JLEO funding. For fiscal year (FY) 2021, IOD has approved the allocation of funds
to district task forces (DTF) and Regional Fugitive Task Forces (RFTF) based on crime statistics
and open warrants plus a performance -based addition relative to the amount of violent state and
local work accomplished in FY 2020. See the Allocation Table attached to this memorandum for
additional information.
Memorandum from Assistant Director Richard Kelly Page 2
Subject: Fiscal Year 2021 Joint Law Enforcement Operations Program Guidance
IOD will maintain a very small reserve of JLEO funding to be allocated to DTFs and RFTFs on a
case -by -case basis for special operations, as well as other Agency priorities. Reserve allocation
decisions are based on a variety of factors such as request justification, dashboard metrics, historical
performance, good stewardship of past funding, and compliance with accounting procedures. The
JLEO Working Group continues to meet and consider additional metrics which will further enhance
the allocation methodology, as well as the reserve allocation process.
IOD will continue to conduct monthly reviews of JLEO funding and will work with districts
and RFTFs to identify excess or unused funds that can be added to the reserve and remain available
for Agency JLEO priorities. In past FYs, this approach has allowed the USMS to maximize the
overall JLEO funding while remaining able to meet new JLEO requirements.
As the FY 2021 JLEO funding is allocated, all recipients must understand proper accounting
procedures. To assist with this, see the Step-bv-Step: JLEO Processing Procedures guide on the
Financial Services Division's "How To's" Intranet page. These procedures must be followed by all
task forces receiving JLEO funding. To ensure preparedness for future external audits, IOD will be
conducting periodic assessments of the JLEO accounting procedures in select districts and RFTFs.
These assessments will be conducted to ensure standardization in the accounting process and to
resolve any deficiencies that are determined to be present.
Starting in FY 2021, there are several changes that stemmed from the DOJ Office of
Inspector General Audit findings of the USMS' Administration of JLEO Funds:
• Any state and local agency that has union rules or bylaws deviating from the standard TFO
hourly billed rate of 1.5% x Regular Rate of Pay must draft a memo explaining the reason
for the deviation (e.g., contract terms, union rules, etc.). This memo must be on file in the
event of an audit or questions about the billing rate.
▪ Any handwritten changes on the Form USM-7TF, Task Force Officer Time Record, must be
initialed and dated. A memo explaining who made the changes and why must be attached to
the timesheet.
▪ The newly launched Task Force Clearinghouse portal is a central repository for JLEO
information, including forms, Frequently Asked Questions, etc. All DTFs and RFTFs are
required to complete the bi-annual certification of their information in the Clearinghouse to
ensure it is accurate and up to date.
All state and local agencies receiving JLEO funding are required to be registered in the
System for Award Management.. This requirement is critical to the accurate and timely payment of
JLEO vendor requests for reimbursement.
All task forces are required to maintain records of the hourly overtime rates, overtime hours
worked each month, and amounts paid for each of their TFOs. This information will meet DOJ
Memorandum from Assistant Director Richard Kelly Page 3
Subject: Fiscal Year 2021 Joint Law Enforcement Operations Program Guidance
requirements for documentation required to support AFF payments and will assist in ensuring that
TFOs are not paid more than the annual DOJ-mandated maximum overtime payment of $19,180,
which is 25% of a GS-12, Step 1 ($76,721) pay level. This maximum includes all federal overtime
sources (not just JLEO or other DOJ funding).
As of FY 2020, all DTFs and RFTFs entering an obligation in the Unified Financial
Management System (UFMS) for each state and local agency must enter in the title field the unique
Originating Agency Identifier (ORI) assigned by the Federal Bureau of Investigation Criminal
Justice Information Services; the National Crime Information Center ORI followed by the state and
local agency name. This change is necessitated by external audit and reporting requirements.
As a reminder, the following limitations and conditions govern the use of JLEO funding:
• The amount of JLEO funding obligated in the UFMS for a state or local agency must match
the amount listed on the Form USM-607, Joint Law Enforcement Operations Task Force
Obligation Document.
• An agency cannot be reimbursed for any amounts in excess of what is authorized via a Form
USM-607 or Form USM-607A, Joint Law Enforcement Operations Task Force
Modification Document, and obligated in UFMS.
• Form USM-607B, Joint Law Enforcement Operations Statement, must be used by all state
and local agencies who participate in the JLEO program. Each state and local agency is
responsible for initiating and completing the Form USM-607B, and districts and RFTFs are
required to retain timesheets as supporting documentation.
• As of October 1, 2018, the USM-7TF tirnesheet replaced the USM-7. Form USM-7TF must
be uploaded in UFMS as supporting documentation to the invoice (Form USM-607B).
• JLEO funds are made available for state and local officer overtime salary expenses and shall
not include any costs for benefits, such as retirement, Federal Insurance Contributions Act
taxes, or other expenses.
• Districts and RFTFs cannot use JLEO funds for a purpose other than that for which the
funds were allocated.
• JLEO funds cannot be used for the purchase or reimbursement of prepaid fuel cards.
• JLEO funds cannot be used to pay for vehicle insurance, registration, or state inspections.
• JLEO funds cannot be used to pay for cellular telephones or other wireless devices, or the
service for these devices.
Memorandum from Assistant Director Richard Kelly Page 4
Subject: Fiscal Year 2021 Joint Law Enforcement Operations Program Guidance
• The USMS is prohibited from making third party payments to state and local agency
vendors. JLEO funding can only be used to reimburse state and local agencies for approved
expenses the agencies have already incurred and paid.
• Reimbursements under the JLEO program cannot be made via government purchase card.
• Purchase orders may not be issued to state and local agencies to extend JLEO funds beyond
the end of the FY in which they are issued.
If you have any questions regarding JLEO allocations or accounting procedures, please
contact Chief Michael Halper, Resource Management Branch, at 703-740-0433, or by email at
Michael.Halper@usdoi.gov.
Attachment
United States Marshals Service
Joint Law Enforcement Operations Task Force
Obligation Document 2020-2021
CITY OF MLAMI, a Florida Municipal Corporation
By: Date:
Arthur Noriega V, City Manager
Attest:
By: Date:
Todd B. Hannon, City Clerk
Approved as to Forma and Correctness:
By: Date:
Victoria Mendez, City Attorney
Approved as to Insurance Requirements:
By: Date:
Ann -Marie Sharpe, Director of
Risk Management