HomeMy WebLinkAboutExhibitCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
CLEAR
TO: Arthur Noriega V
City Manager
FROM: George Mens
Director of ousing & Comm. Dev. ENCLOSURES: Proposal from Nan Mckay
DATE: 3/5/2021
SUBJECT: Emergency purchases
REFERENCES:
The Department of Housing and Community Development respectfully requests your approval of the following
emergency purchase(s) services of Nan Mckay & Associates, Inc. in connection with the management of the Emergency
Rental Program (see attached proposal). The City will be accessing the County's contract for this emergency. The goods
and/or services required herein are as a result of one or both of the following circumstance(s):
1) A public emergency (threats to health, life, welfare or safety); or
2) Convenience of the City.
Per the emergency procurement procedures as defined in Section 18-90 of the City Code, authorization to
waive the competitive bid process, albeit it is a retroactive authorization, is also requested for the
aforementioned emergency purchase if greater than $25,000.
This purchase is necessary for the following reason:
The City has received an award of $14.1 million for an Emergency Rental Assistance Program which has to be
committed by September 30th, 2021 and spent by December 31st, 2021. With the amount of money involved and the
length of time it will take to ramp up staff capacity and purchase the necessary technology to manage this program. it
is advantageous to the City to outsource this management to an entity with the capacity and proven record of managing
a rental program for other jurisdictions.
Please see below, list of vendors which may have been solicited:
Vendor Name
Contact information
Quote
Comment
Unqork
Torri Atkins
$987,500
3 year software solution only.
Indelible Business Solutions LLP
Michael White
$777, 175
Has never managed a rental
program as a company.
Nan Mckay & Associates
John McKay
$856,800
Currently managing the
County's program.
Nan McKay & Associates was selected due to their experience in managing rental programs across
the country and the ability to ensure there are no duplication of benefit for any tenant between the county and the city .
Upon your approval, and pursuant to Section 18-90 of the City Code, Procurement will prepare an item for ratification
of this emergency for the next available Commission meeting.
CITY M • AGER:
Arthur N i = a
DIRECTOR OF PROCUREMENT:
APPROVED 121. DISAPPROVED ❑
Date
APPROVED ® DISAPPROVED ❑
3/8/2021
Annie Perez, CPPO Date
Additional certification required for emergencv purchases greater than $25,000:
INTERIM DIRECTOR, OFFICE OF VO I certify the funds to cover this emergency purchase are available.
MANAGEMENT AND BUDGET:
Date 03-08-2021
Leon Michel