HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #8790
Date: 03/17/2021
Commission Meeting Date: 04/08/2021
Requesting Department: Department of
Housing and Community Development
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Retroactive Approval - Emergency Rental Assistance Program
Purpose of Item:
The nature of this item is to respectfully request a resolution of the Miami City
Commission with attachment(s), by a four -fifths (4/5ths) affirmative vote, retroactively
ratifying, confirming and approving the City Manager's recommendation and written
findings, for the selection of Nan McKay and Associates, Inc. ("NMK"), attached and
incorporated as Exhibit "A", pursuant to Section 18-90 of the Code of the City of Miami,
Florida, as amended; waiving the requirements for competitive sealed bidding methods
as not being practicable or advantageous to the City of Miami ("City") for the provision
of Emergency Rental Assistance Program ("ERAP") management services for the
Department of Housing and Community Development ("HCD") for an estimated
expenditure amount of $856,800.
Background of Item:
The City of Miami was awarded $14.1 million by the US Department of Housing and
Urban Development, for emergency rental assistance in response to the effects of the
COVID-19 pandemic. ERAP funds must be committed by September 30, 2021 and
spent by December 31, 2021. ERAP time constraints, staffing and technological
requirements make it necessary to outsource the management of ERAP to an entity
with the capacity it requires and a track record of experience in the successful
management of similar programs.
Having managed similar programs for agencies throughout the United States, NMK has
the capacity and experience necessary to manage ERAP for the City, in a manner that
will meet all programmatic and financial requirements.
Budget Impact Analysis
Item has NOT an Expenditure
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
$856,800 (estimate)
Special Revenue Account No.: 82001.910101.534000.0000.0000.
Reviewed B
Department of Community and Economic Development
Review Completed 03/17/2021 3:17 PM
Office of Grants Administration Carolina Aguila
Department of Risk Management Ann -Marie Sharpe
Department of Procurement Annie Perez
Office of Management and Budget
Office of Management and Budget
City Manager's Office
City Manager's Office
Legislative Division
Office of the City Attorney
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the City Clerk
Luis Hernandez -Torres
Leon P Michel
Fernando Casamayor
Arthur Noriega V
Valentin J Alvarez
Pablo Velez
Barnaby L. Min
Victoria Mendez
Nicole Ewan
City Clerk's Office
George Mensah Department Head
Grant Review
Risk Review
Procurement Review
Budget Analyst Review
Budget Review
Assistant City Manager Review
City Manager Review
Legislative Division Review
ACA Review
Deputy City Attorney Review
Approved Form and Correctness
Meeting
Rendered
Skipped 03/18/2021 8:43 AM
Completed 03/19/2021 10:37 AM
Completed 03/23/2021 2:30 PM
Completed 03/23/2021 3:19 PM
Completed 03/23/2021 3:24 PM
Completed 03/24/2021 11:13 AM
Completed 03/24/2021 12:32 PM
Completed 03/24/2021 12:54 PM
Completed 03/26/2021 10:09 AM
Completed 03/26/2021 10:25 AM
Completed 03/30/2021 6:59 PM
Completed 04/08/2021 9:00 AM
Completed 04/09/2021 7:53 PM
City of Miami
Legislation
Resolution
Enactment Number: R-21-0143
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 8790 Final Action Date:4/8/2021
A RESOLUTION OF THE MIAMI CITY COMMISSION WITH ATTACHMENT(S), BY A
FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, RETROACTIVELY RATIFYING,
CONFIRMING, AND APPROVING THE CITY MANAGER'S RECOMMENDATION AND
WRITTEN FINDING, ATTACHED AND INCORPORATED AS EXHIBIT "A", FOR THE
SELECTION OF NAN MCKAY AND ASSOCIATES, INC., A FOREIGN PROFIT
CORPORATION AUTHORIZED TO CONDUCT BUSINESS IN THE STATE OF
FLORIDA ("NMA"), PURSUANT TO SECTION 18-90 OF THE CODE OF THE CITY OF
MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), WAIVING THE REQUIREMENTS
FOR COMPETITIVE SEALED BIDDING METHODS AS NOT BEING PRACTICABLE
OR ADVANTAGEOUS TO THE CITY OF MIAMI ("CITY") FOR THE PROVISION OF
EMERGENCY RENTAL ASSISTANCE PROGRAM ("ERAP") MANAGEMENT
SERVICES ("SERVICES") FOR THE CITY'S DEPARTMENT OF HOUSING AND
COMMUNITY DEVELOPMENT FOR THE APPROXIMATE AMOUNT OF EIGHT
HUNDRED FIFTY SIX THOUSAND EIGHT HUNDRED DOLLARS ($856,800.00);
RETROACTIVELY AUTHORIZING THE CITY MANAGER'S NEGOTIATION AND
EXECUTION OF AN AGREEMENT WITH NMA FOR THE ERAP SERVICES, IN A
FORM ACCEPTABLE TO THE CITY ATTORNEY; FURTHER AUTHORIZING THE
CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER
DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS,
SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY
APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CITY
CODE, INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY
ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER
18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND
IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS
MAY BE DEEMED NECESSARY FOR SAID PURPOSE.
WHEREAS, the City of Miami ("City") was awarded $14.1 million by the United
States Department of Housing and Urban Development ("HUD") for Emergency Rental
Assistance Program ("ERAP") funding in response to the effects of the Novel
Coronavirus ("COVID-19") pandemic; and
WHEREAS, these ERAP funds must be committed by September 30, 2021 and
spent by December 31, 2021; and
WHEREAS, the time constraints of the ERAP funds awarded to the City, as well
as the staffing and technology requirements, make it necessary to outsource the ERAP
management services ("Services") to an entity with the capacity and proven track record
of managing similar programs for other jurisdictions; and
WHEREAS, Nan McKay and Associates, Inc., a foreign profit corporation
authorized to conduct business in the State of Florida ("NMA"), has successfully
managed similar programs for other agencies throughout the United States; and
WHEREAS, the City Manager, pursuant to Section 18-90 of the Code of the City
of Miami, Florida, as amended ("City Code"), approved the emergency procurement of
the ERAP Services from NMA for the City;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution
are adopted by reference and incorporated as if fully set forth in this Section.
Section 2. By a four -fifths (4/5ths) affirmative vote, the City Manager's
recommendation and written finding, attached and incorporated as Exhibit "A", for the
selection of NMA pursuant to Section 18-90 of the City Code waiving the requirements
for competitive sealed bidding methods as not being practicable or advantageous to the
City for the provision of ERAP Services for the Department of Housing and Community
Development for the approximate amount of Eight Hundred Fifty Six Thousand Eight
Hundred Dollars ($856,800.00) are hereby retroactively ratified, confirmed, and
approved.
Section 3. The City Manager's negotiation and execution of an agreement with
NMA for the ERAP Services, in a form acceptable to the City Attorney, are retroactively
authorized.
Section 4. The City Manager is further authorized to negotiate and execute any
and all other documents, including any amendments, renewals, and extensions, subject
to all allocations, appropriations, prior budgetary approvals, compliance with all
applicable provisions of the City Code, including the City's Procurement Ordinance,
Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of
the City Code, in forms acceptable to the City Attorney, and in compliance with all
applicable laws, rules, and regulations, as may be deemed necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
sndez, City Httor
ey 3/30/2021