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Home My WebLink AboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #8703 Date: 03/02/2021 Commission Meeting Date: 04/08/2021 Requesting Department: Office of Grants Administration Sponsored By: District Impacted: All Type: Resolution Subject: Bid Waiver - Summer Youth Employment & Financial Empowerment Expansion Program Purpose of Item: By a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, the City Manager's finding and recommendations that competitive negotiation methods and procedures are not practicable or advantageous pursuant to Section 18-85 (A) of the Code waiving the requirements for said procedures, is ratified, approved and confirmed and the City's Department of Grants Administration recommendations and findings that the Overtown Youth Center, Inc. a non-profit organization is a qualified firm with the reputation, expertise and infrastructure to expand the City's summer youth programs and other such activities in conjunction with the CFE Fund, Inc. grant, be approved; further authorizing the allocation of a total of $200,000.00 to cover program expenses. Background of Item: In its 8th year, the Summer Youth Connect program has provided financial education and employment to low income youth from the City of Miami. The program is a "financial education program that hires youth to teach them credit and money management skills". The expansion program allows the City to hire an additional 100 youth to benefit from this unique opportunity. Miami and OYC utilize the same elements of the programming model to ensure participating youth achieve the same objectives and goals. The SJC program also includes a unique component — Financial Ambassadors - where youth that participated in SJC in previous years provides peer -to - peer financial coaching and support. The SJC expansion program (over 100 youth) is funded with a grant from CFE Fund Inc. /Citi Foundation, while the City of Miami funds an additional positions. Since its inception, over $2,924,000.00 dollars has been paid in wages to Miami's low income youth; with a total of $500,000.00 dollars in savings; 665 accounts opened; and an almost 100% retention rate with over 338,581 hours worked. Budget Impact Analysis Item is an Expenditure Item is Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: $200,000.00 Special Revenue Account No: TBD Office of Grants Administration Office of Management and Budget Office of Management and Budget City Manager's Office Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Reviewed B Lillian P Blondet Jacques Joseph Leon P Michel Fernando Casamayor Valentin J Alvarez Arthur Noriega V Domini J. Gibbs Barnaby L. Min Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office City Clerk's Office Department Head Review Completed 03/09/2021 1:51 PM Budget Analyst Review Completed 03/10/2021 9:21 AM Budget Review Completed 03/11/2021 9:45 AM Assistant City Manager Review Completed 03/16/2021 5:04 PM Legislative Division Review Completed 03/18/2021 9:27 AM City Manager Review Completed 03/22/2021 10:04 PM ACA Review Completed 03/29/2021 1:44 PM Deputy City Attorney Review Completed 03/29/2021 1:59 PM Approved Form and Correctness Completed 03/30/2021 6:50 PM Meeting Completed 04/08/2021 9:00 AM Signed by the Mayor Completed 04/19/2021 12:40 PM Signed and Attested by the City Clerk Completed 04/19/2021 12:42 PM Rendered Completed 04/19/2021 12:43 PM City of Miami Legislation Resolution Enactment Number: R-21-0140 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 8703 Final Action Date:4/8/2021 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S WRITTEN RECOMMENDATIONS AND FINDINGS, ATTACHED AND INCORPORATED AS EXHIBIT "A," THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS TO THE CITY OF MIAMI ("CITY") PURSUANT TO SECTION 18-85(A) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, AND WAIVING THE REQUIREMENTS FOR SAID PROCEDURES; APPROVING THE RECOMMENDATIONS AND FINDINGS OF THE CITY'S DEPARTMENT OF GRANTS ADMINISTRATION, SUMMER YOUTH EMPLOYMENT & FINANCIAL EMPOWERMENT EXPANSION PROGRAM 2021 THAT THE OVERTOWN YOUTH CENTER INC. ("PROVIDER"), A FLORIDA NOT FOR PROFIT CORPORATION, IS A SUFFICIENTLY QUALIFIED AND RESPECTED FIRM THAT HAS THE EXPERIENCE, INFRASTRUCTURE, AND PROGRAMMATIC KNOWLEDGE TO COORDINATE AND IMPLEMENT THE SUMMER PROGRAM AND TO PLACE LOCAL YOUTH IN SUMMER JOBS; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A PROFESSIONAL SERVICES AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH THE PROVIDER IN AN AMOUNT NOT TO EXCEED TWO HUNDRED THOUSAND DOLLARS ($200,000.00) FOR THE PERIOD COMMENCING APRIL 1, 2021 AND ENDING MARCH 30, 2022 WITH THE OPTION TO RENEW FOR UP TO TWO (2) ADDITIONAL SIMILAR PERIODS UNDER THE SAME TERMS AND CONDITIONS. WHEREAS, the City of Miami ("City") was awarded a grant for Two Hundred Thousand Dollars ($200,000.00) ("Grant") from the Cities for Financial Empowerment Fund, Inc. ("CFE") for the purpose of expanding and supporting over one hundred (100) additional summer youth employment opportunities with local businesses and entities and to continue to adhere to established program components to connect participants to financial literacy and banking opportunities; and WHEREAS, the City wishes to grant funds from CFE to Overtown Youth Center, Inc. ("Provider") to expand the Provider's Summer Youth Employment & Financial Empowerment Program ("Program"); and WHEREAS, the Provider is a well -respected and recognized Florida not for profit corporation who is presently serving the local community and has been providing the services required by the Program to aid in the hiring of additional local disadvantaged youth for summer job placement and oversight; and WHEREAS, the Provider continues to be the most advantageous not for profit corporation with the reputation, expertise, and infrastructure in summer youth programs to provide implementation, oversight, and staffing to ensure the Program implementation as required by the Grant; and WHEREAS, the City Manager is requesting for the City Commission to authorize the allocation of funding of the Grant for the 2021 Program; and WHEREAS, the City Manager has made written findings, attached and incorporated herein as Exhibit "A," pursuant to Section 18-85(a) of the Code of the City of Miami, Florida, as amended ("City Code"), that competitive negotiation methods and procedures are not practicable or advantageous for the City and has recommended to the City Commission that such findings be adopted and that competitive bidding methods and procedures be waived for the Program; and WHEREAS, the City Manager is requesting authority from the City Commission to negotiate and execute a grant agreement ("Agreement"), in a form acceptable to the City Attorney, with the Provider for the allocation of the Grant, subject to availability of funds, for the period commencing April 1, 2021 and ending March 30, 2022 in an amount not to exceed Two Hundred Thousand Dollars ($200,000.00) with the option to renew for up to two (2) additional similar periods under the same terms and conditions; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, the City Manager's written findings and recommendations, attached and incorporated as Exhibit "A", that the Provider is a qualified firm with the reputation, expertise, and infrastructure to implement the Program, that competitive negotiation methods and procedures are not practicable or advantageous pursuant to Section18-85(a) of the City Code, and waiving the requirements for said procedures are hereby ratified, approved, and confirmed. Section 3. The City Manager is authorized' to accept, allocate, and appropriate the Grant in accordance with the City's application and to negotiate and execute an Agreement, in a form acceptable to the City Attorney, in an amount not to exceed Two Hundred Thousand Dollars ($200,000.00) for the period commencing April 1, 2021 and ending March 30, 2022 with the option to renew for up to two (2) additional similar periods under the same terms and conditions, including any amendments, extensions, and renewals thereto, all in forms acceptable to the City Attorney, in order to implement the Program between Provider and the City. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor2. 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. APPROVED AS TO FORM AND CORRECTNESS: