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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #8528 Date: 01/25/2021 Commission Meeting Date: 03/11/2021 Requesting Department: Office of Grants Administration Sponsored By: District Impacted: District 2 Type: Resolution Subject: Reimbursement Grant - Seawall and Vessel Dockage Knight Center Phase 2 Purpose of Item: A Resolution of the Miami City Commission, with attachments, authorizing the City Manager to submit an application for reimbursement grant funding to the Florida Inland Navigation District ("FIND") Waterways Assistance Program, in an amount not to exceed $1,250,000.00, for the construction of a seawall and vessel dockage at Knight Center — Phase 2 ("Project"); authorizing the allocation of the required matching funds for fifty percent (50%) of the project eligible costs, in an amount not to exceed $1,250,000.00, to be provided by the Department of Real Estate and Asset Management ("DREAM") Project 40 — B183402 for a total project cost of $2,500,000.00; further authorizing the City Manager to execute any other necessary documents for the submission of said grant application, the execution of grant or deed agreements and amendments, modifications and extensions, and the acceptance of grant funds in the event of the award of the grant for fiscal year 2021-2022. Background of Item: The Office of Grants Administration is seeking City Commission authorization to apply for $1,250,000.00 in grant funding from the Florida Inland Navigation District (FIND) for the construction of a seawall and vessel dockage at Knight Center — Phase 2. The item includes language by Rule 66B-2, Florida Administrative Code, for grant submittal to the Waterways Assistance Program as well as eligible project costs. Budget Impact Analysis Item is Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $2,500,000.00 DREAM Project No: 40 — B183402 Office of Grants Administration Lillian P Blondet Reviewed B Department Head Review Completed 01/25/2021 1:04 PM Department of Real Estate Head Review Office of Management and Office of Management and City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk and Asset Management Completed Budget Lai -wan McGinnis Budget Leon P Michel Fernando Casamayor Arthur Noriega V Valentin J Alvarez Domini J. Gibbs Barnaby L. Min Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office City Clerk's Office Anthony Barcena 01/25/2021 1:54 PM Budget Analyst Review Completed Budget Review Completed Assistant City Manager Review Completed City Manager Review Completed Legislative Division Review Completed ACA Review Completed Deputy City Attorney Review Completed Approved Form and Correctness Completed Meeting Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Rendered Completed DREAM Department 02/18/2021 4:09 PM 02/18/2021 9:25 PM 02/18/2021 9:30 PM 02/18/2021 9:55 PM 02/19/2021 9:16 AM 02/23/2021 4:37 PM 02/23/2021 4:50 PM 03/01/2021 11:36 AM 03/11/2021 9:00 AM 03/23/2021 5:21 PM 03/23/2021 5:25 PM 03/23/2021 5:25 PM City of Miami Legislation Resolution Enactment Number: R-21-0100 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 8528 Final Action Date:3/11/2021 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE CITY MANAGER TO SUBMIT AN APPLICATION FOR REIMBURSEMENT GRANT FUNDING TO THE FLORIDA INLAND NAVIGATION DISTRICT WATERWAYS ASSISTANCE PROGRAM FOR AN AMOUNT NOT TO EXCEED ONE MILLION TWO HUNDRED FIFTY THOUSAND DOLLARS ($1,250,000.00) FOR THE CONSTRUCTION OF A SEAWALL AND VESSEL DOCKAGE AT THE KNIGHT CENTER — PHASE 2; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE ANY AND ALL NECESSARY DOCUMENTS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, FOR THE SUBMISSION OF SAID GRANT APPLICATION; FURTHER AUTHORIZING THE CITY MANAGER TO ACCEPT GRANT FUNDS IN THE EVENT OF THE AWARD OF THE GRANT FOR FISCAL YEAR 2021-2022 WITHOUT THE NEED FOR FURTHER CITY COMMISSION APPROVAL AND TO EXECUTE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, GRANT OR DEED AGREEMENTS, AMENDMENTS, MODIFICATIONS, RENEWALS, AND EXTENSIONS THERETO; FURTHER AUTHORIZING THE CITY MANAGER TO ALLOCATE MATCHING FUNDS IN A TOTAL AMOUNT NOT TO EXCEED ONE MILLION TWO HUNDRED FIFTY THOUSAND DOLLARS ($1,250,000.00) TO BE BUDGETED AND APPROPRIATED BY SEPARATE, FUTURE RESOLUTION AT THE TIME OF NEED FROM THE DEPARTMENT OF REAL ESTATE AND ASSET MANAGEMENT PROJECT NO. 40-B183402 OR OTHER LEGALLY AVAILABLE FUNDING SOURCES. WHEREAS, the City of Miami ("City") wishes to construct a seawall and vessel dockage at James L. Knight Center in downtown Miami, Florida — Phase 2 ("Project"); and WHEREAS, the total cost of this phase of the Project is estimated not to exceed Two Million Five Hundred Thousand Dollars ($2,500,000.00) ("Project Cost"); and WHEREAS, grant funding is potentially available from the Florida Inland Navigation District ("FIND") Waterways Assistance Program for this Project pursuant to FIND Rule 66B-2, Florida Administration Code ("F.A.C."); and WHEREAS, the City wishes to apply for reimbursement grant funding from the FIND Waterways Assistance Program in an amount not to exceed One Million Two Hundred Fifty Thousand Dollars ($1,250,000.00), or fifty percent (50%) of the total eligible Project Cost; and WHEREAS, in the event of the award, the City wishes to allocate required matching funds in an amount not to exceed One Million Two Hundred Fifty Thousand Dollars ($1,250,000.00), or fifty percent (50%) of the total eligible Project Cost as defined in FIND Rule 66B-2.008, F.A.C.; and WHEREAS, in the event of the award, the budgeting, allocation, and appropriation of funds shall be by separate, future Resolution from funds available under Department of Real Estate and Asset Management ("DREAM") Project No. 40-B183402 or other legally available funding sources; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is authorized to submit an application for reimbursement grant funding, in a form acceptable to the City Attorney, to the FIND Waterways Assistance Program for an amount not to exceed One Million Two Hundred Fifty Thousand Dollars ($1,250,000.00) for the Project. Section 3. The City Manager is further authorized' to execute any and all necessary documents, all in forms acceptable to the City Attorney, in connection with the submission of said grant application. Section 4. The City Manager is further authorized to accept grant funds in the event of an award of the grant for Fiscal Year 2021 — 2022 without the need for further City Commission approval and to execute, all in forms acceptable to the City Attorney, grant or deed agreements, amendments, modifications, renewals, or extensions in order to implement this Resolution. Section 5. The City further certifies to FIND the following matters: (1) The City accepts the terms and conditions set forth in FIND Rule 66B-2 F.A.C., which outlines the Waterways Assistance Program and which will be a part of the Project Agreement for any assistance under this proposal; (2) The City is in complete accord with the proposal and agrees to carry out the Project in the manner described in the proposal and any plan and specifications attached thereto, unless prior approval for any change has been received from FIND; (3) The City has the ability and intention to finance its share of the cost of the Project and that the Project will be operated and maintained at the expense of the City for public use; (4) The City will not unlawfully discriminate against any person on basis of race, color, or national origin in the use of any property or facility acquired or developed pursuant to this proposal and shall comply with the terms and intent of the Title VI of the Civil Rights Act of 1964, P.L. 88-352 (1964) and design and construct all facilities to comply fully with statutes relating to accessibility by handicapped persons as well as all other federal, state, and local laws, rules, and requirements; (5) The City agrees to maintain adequate financial records for the proposed Project to substantiate claims for reimbursements; and (6) The City will make available to FIND, if requested, a post -audit of expenses incurred on the Project prior to, or in conjunction with, request for the final ten percent (10%) of the funding agreed to by FIND. 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions. Section 6. In the event of the award, the City Manager is authorized to (1) accept, allocate, and appropriate reimbursement grant funding in an amount not to exceed One Million Two Hundred Fifty Thousand Dollars ($1,250,000.00) without the need for further City Commission approval and to (2) allocate required matching funds and other Project funds in a total amount not to exceed One Million Two Hundred Fifty Thousand Dollars ($1,250,000.00) to be budgeted and appropriated by separate, future Resolution at the time of need from DREAM Project No. 40-B183402 or other legally available funding sources. Section 7. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, City Httoriey ) 3/1/2021 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.