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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #8468 Date: 01/12/2021 Commission Meeting Date: 03/11/2021 Requesting Department: Office of Capital Improvements Sponsored By: District Impacted: All Type: Resolution Subject: Authorize - Increase in Contract Capacity - The Gordian Group, Inc. Purpose of Item: The nature of this item is to establish a resolution of the City of Miami Commission, authorizing an increase in capacity beyond the City Manager approved fifty thousand dollars ($50,000.00) to the City of Tampa Request for Proposals ("RFP") No. 41111317 for Job Order Contracting Consulting Services, pursuant to Section 18-111 of the Code of the City of Miami, Florida, as amended, with The Gordian Group, Inc. ("Gordian"), which was competitively solicited for an initial term of two (2) years, with an option to renew ("OTR") for three (3) additional one (1) year periods, subject to any extensions and/or replacement contracts by the City of Tampa; allocating funds from the various sources of funds from the user department, subject to availability of funds and budgetary approval at the time of need; authorizing the City Manager to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to allocations, appropriations and prior budgetary approvals, and in compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, all in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be necessary for said purpose. Background of Item: The Office of Capital Improvements ("OCI") has a need for the provision of Job Order Contracting ("JOC") Consulting Services, to provide professional consulting services, on an as needed basis. By accessing the City of Tampa RFP No. 41111317, it will enable OCI to procure said services, at a fair competitive rate that is acceptable to the City. Procurement worked diligently with OCI to identify a piggy -back for these services offered by the Gordian Group, Inc. that had favorable contract terms and pricing for the City, which resulted in the accessing of the Tampa RFP. For continuity of services, the initial access of the Tampa RFP was approved by the City Manager under his delegated authority of $50,000. This contract has an initial term of two (2) years, with an OTR for three (3) additional one (1) year periods. The estimated fiscal impact is approximately $170,032.00 per year ($510,096.00 in the aggregate for the remainder of the OTR periods). Budget Impact Analysis Item has NOT an Expenditure Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $510,096.00 - Approximate in the aggregate General Account No.: City General Fund Account Office of Capital Improvements Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission Office of the City Clerk Hector L Badia Calvin Fifer Leon P Michel Nzeribe Ihekwaba Arthur Noriega V Valentin J Alvarez Pablo Velez Barnaby L. Min Victoria Mendez Nicole Ewan City Clerk's Office Reviewed B Department Head Review Budget Analyst Review Budget Review Assistant City Manager Review City Manager Review Legislative Division Review ACA Review Deputy City Attorney Review Approved Form and Correctness Meeting Rendered Completed 01/12/2021 11:44 AM Completed 01/13/2021 6:04 PM Completed 01/19/2021 5:04 PM Completed 01/19/2021 8:36 PM Completed 01/19/2021 8:48 PM Completed 01/20/2021 4:32 PM Completed 02/11/2021 3:15 AM Completed 02/11/2021 7:40 AM Completed 02/24/2021 12:07 PM Completed 03/11/20219:OOAM Completed 03/16/2021 7:25 PM City of Miami Legislation Resolution Enactment Number: R-21-0094 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 8468 Final Action Date:3/11/2021 A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING AN INCREASE IN CONTRACT CAPACITY BEYOND THE CITY MANAGER APPROVED FIFTY THOUSAND DOLLAR ($50,000.00) THRESHOLD FOR CONTINUED USE OF CITY OF TAMPA REQUEST FOR PROPOSALS CONTRACT NO. 41111317 FOR JOB ORDER CONTRACTING CONSULTING SERVICES BY THE CITY OF MIAMI'S ("CITY") OFFICE OF CAPITAL IMPROVEMENTS ("OCI") PURSUANT TO SECTION 18-111 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), WITH THE GORDIAN GROUP, INC., A FOREIGN PROFIT CORPORATION REGISTERED TO CONDUCT BUSINESS IN THE STATE OF FLORIDA, WHICH WAS COMPETITIVELY SOLICITED FOR AN INITIAL TERM OF TWO (2) YEARS WITH OPTIONS TO RENEW FOR THREE (3) ADDITIONAL ONE (1) YEAR PERIODS; ALLOCATING FUNDS FROM THE CITY'S VARIOUS SOURCES OF LEGALLY AVAILABLE FUNDS FROM THE USER DEPARTMENT, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, EXTENSIONS, AND/OR REPLACEMENT CONTRACTS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami's ("City") Department of Procurement ("Procurement"), on behalf of the Office of Capital Improvements ("OCI"), accessed City of Tampa ("Tampa") Request for Proposals ("RFP") Contract No. 41111317 ("Contract") for job order contracting consulting services ("Services") with The Gordian Group, Inc., a foreign profit corporation registered to conduct business in the State of Florida ("Gordian Group"), under the delegated authority of the City Manager; and WHEREAS, an increase in contract capacity beyond the City Manager's approved Fifty Thousand Dollar ($50,000.00) threshold for continued use of the Contract will enable OCI to continue to procure said Services at a fair and competitive rate that is acceptable to the City; and WHEREAS, pursuant to Section 18-111 of the Code of the City of Miami, Florida, as amended ("City Code"), the City's Chief Procurement Officer determined that said Contract was entered into pursuant to a competitive process in compliance with the City's laws, policies, and procedures; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. An increase in contract capacity beyond the City Manager approved Fifty Thousand Dollar ($50,000.00) threshold for continued use of Tampa's RFP Contract No. 41111317 for the Services by OCI pursuant to Section 18-111 of the City Code with the Gordian Group, which was competitively solicited for an initial term of two (2) years with options to renew for three (3) additional one (1) year periods, is authorized. Section 3. Funding is allocated from the City's various sources of funds from the user department, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager' is authorized to negotiate and execute any and all other documents, including any amendments, renewals, extensions, and/or replacement contracts, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the City Code, including the City's Procurement Ordinance, Anti - Deficiency Act, and Financial Integrity Principles, as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: ndez, ity Attor ey 2/24/2021 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions.