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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #8691 Date: 02/26/2021 Commission Meeting Date: 02/25/2021 Type: Subject: Resolution Gift Card Program Budget Impact Analysis Total Fiscal Impact: City Commission Legislative Division Office of the City Attorney Office of the City Attorney Office of the City Attorney Office of the City Clerk Requesting Department: City Commission Sponsored By: Joe Carollo District Impacted: Reviewed B Nicole Ewan Valentin J Alvarez Robin Jones Jackson Barnaby L. Min Victoria Mendez City Clerk's Office Meeting Legislative Division Review ACA Review Deputy Attorney Review Approved Form and Correctness Rendered Completed Completed Completed Completed Completed Completed 02/25/2021 9:00 AM 03/05/2021 9:08 AM 03/05/2021 3:53 PM 03/22/2021 3:24 PM 03/23/2021 10:50 AM 03/23/2021 10:59 AM City of Miami Legislation Resolution Enactment Number: R-21-0089 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 8691 Final Action Date:2/25/2021 A RESOLUTION OF THE MIAMI CITY COMMISSION AMENDING THE CITY OF MIAMI'S ("CITY") GIFT CARD PROGRAM AND GRANT PROGRAM ("PROGRAM"); DIRECTING THE CITY'S INDEPENDENT AUDITOR GENERAL TO INVESTIGATE AND AUDIT THE CITY'S PROGRAM; DECLARING THIS RESOLUTION TO BE OF AN EMERGENCY NATURE; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on November 18, 2020, the Miami City Commission adopted Resolution No. R-20-0362 ("CRF Programs Resolution") creating and funding the City of Miami's ("City") Coronavirus Relief Fund Programs for the Small Business/Not-for-Profit Grants Program ("Grant Program") and the Grocery Gift Card Program (collectively, "CRF Programs") in coordination with Miami -Dade County's ("County") award to the City of Coronavirus Aid, Relief, and Economic Security ("CARES") Act Federal special reimbursement local share pass -through funds to respond to the Novel Coronavirus ("COVID-19") pandemic; and WHEREAS, pursuant to the CRF Programs Resolution, the City Commission directed that a total amount of Eight Million Five Hundred Fifty -Four Thousand Dollars ($8,554,000.00) be distributed based upon the City's Anti -Poverty Initiatives ("API") percentages to each District and to the Mayor (for Citywide) with Five Million Dollars ($5,000,000.00) for the Grant Program and Three Million, Five Hundred Fifty -Four Thousand Dollars ($3,554,000.00) for the Gift Card Program; and WHEREAS, the CARES Act funds were awarded to the City under an Interlocal Agreement with the County ("Interlocal Agreement") and are subject to Federal audit, Federal compliance requirements, and recoupment by the Federal government for noncompliance and must be expended between March 1, 2020 and December 30, 2020 for CARES Act eligible expenses in a total amount not to exceed Eight Million Five Hundred Fifty -Four Thousand, Five Hundred Fifty Dollars ($8,554,550.00); and WHEREAS, given the original CARES Act requirement for such funds to be spent by the City by December 30, 2020 and the great community need of City residents adversely impacted by the COVID-19 pandemic, the City Commission determined on December 12, 2020 pursuant to Resolution No. R-20-0410 that it was in the best interests of the City to amend, authorize, and approve both the Gift Card Program and the Grant Program as set forth below: (a) to change the amount of any gift card from exactly Two Hundred Fifty Dollars ($250.00) to instead be authorized in an amount of not less than One Hundred Dollars ($100.00) per gift card and up to and not to exceed Three Hundred Fifty Dollars ($350.00) per gift card, with such denomination for each gift card to be determined on a District by District basis by the respective District Commissioner and on a Citywide basis by the Mayor; (b) to change eligible expenditures to allow for the purchase of groceries, pharmaceutical items, and for the payment of utility bills under the Gift Card Program; (c) to increase the amount funds for the Gift Card Program by Two Million Dollars ($2,000.000.00) and to decrease the amount of funds for the Grant Program by the same amount, with such additional Two Million Dollars ($2,000,000.00) to be apportioned in accordance with the City's current API percentages for each District's distributions and the Mayor's Citywide distributions; and (d) to bring the adjusted funding amount for the Grant Program to Three Million Dollars ($3,000,000.00) and the adjusted funding amount for the Gift Card Program to Five Million, Five Hundred Fifty -Four Thousand Dollars ($5,554,000.00); and WHEREAS, in order to maximize the City's continued efforts to assist City residents during the continuing COVID-19 pandemic, the City Commission also determined and directed in Resolution No. R-20-0410 that it was in the best interests of the City and its residents for the percentages of distributions to remain in accordance with the City's API percentages for each District and the Mayor (for Citywide) and for the City Commission to direct and authorize the City Manager, the designated City Officials, and Departments to determine and report to the City Commission and the Mayor by December 21, 2020 whether additional funds should be transferred from the Grant Program to the Gift Card Program in order to expend such funding by the December 30, 2020 Federal deadline, subject to the following conditions: (a) the Grant Program should retain funding amounts necessary to fund eligible expenditures for all known grants in progress; (b) the Grant Program should also retain not to exceed Five Hundred Thousand Dollars ($500,000.00) for eligible expenditures for unknown late applications for grants; and (c) the City Manager, designated City Officials, and Departments would then work with each District Commissioner for the District's final distributions and with the Mayor for final Citywide distribution of any final CRF Programs Funding readjustments between the Grant Program and the Gift Card Program to be distributed for eligible expenditures in order to meet the December 30, 2020 Federal deadline; and WHEREAS, subsequently, the Federal expenditure deadline was extended to September 30, 2021 and the City and the County are working together to amend the Interlocal Agreement accordingly; and WHEREAS, after receipt of reports and information requested at the February 11, 2021 City Commission meeting and after further discussion: (a) the City Commission has determined to further amend the Gift Card Program and the Grant Program as set forth below: (i) remaining funds not spent by the original December 30, 2020 deadline that were originally allocated to District 5 pursuant to the City's API percentages for the Gift Card Program and the Grant Program shall remain the same and unchanged; (ii) for Districts 1, 2, 3, and 4, all remaining funds of those Districts and of the Mayor (for Citywide, if any funds remain) not spent by the original December 30, 2020 deadline shall be pooled together and divided four (4) ways equally among those Districts; (iii) each District shall determine how remaining funding within that District is allocated between the Gift Card Program and the Grant Program for distribution within that District; and (iv) the Grant Program's original limitation for annual gross revenues limitations for each grantee shall be increased to not to exceed Three Million Dollars ($3,000,000.00); and (b) pursuant to Sections 14 and 48 of the Charter of the City of Miami, Florida, as amended ("City Charter"), the City Commission has directed the City's Independent Auditor General to investigate and audit the Gift Card Program; and WHEREAS, pursuant to Section 2-33(f) of the Code of the City of Miami, Florida, as amended, the City Commission finds, determines, and deems this Resolution to be of an emergency nature; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals, findings, and determinations contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Commission hereby amends the Gift Card Program and the Grant Program as set forth below: (a) remaining funds not spent by the original December 30, 2020 deadline that were originally allocated to District 5 pursuant to the City's API percentages for the Gift Card Program and the Grant Program shall remain the same and unchanged; (b) for Districts 1, 2, 3, and 4, all remaining funds of those Districts and of the Mayor (for Citywide, if any funds remain) not spent by the original December 30, 2020 deadline shall be pooled together and divided four (4) ways equally among those Districts; (c) each District shall determine how remaining funding within that District is allocated between the Gift Card Program and the Grant Program for distribution within that specific District; and (d) the Grant Program's original limitation for annual gross revenues limitations for each grantee shall be increased to not to exceed Three Million Dollars ($3,000,000.00); and Section 3. The City Commission directs the City's Independent Auditor General to investigate and audit the Gift Card Program. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.' APPROVED AS TO FORM AND CORRECTNESS: Wndez, City ttor' 1 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.