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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #8276 Date: Commission Meeting Date: 01/28/2021 Requesting Department: City Manager's Office Sponsored By: District Impacted: All Type: Resolution Subject: Accept RFQ - State Lobbying Services Purpose of Item: The nature of this item is to establish a Resolution of the Miami City Commission, with attachment(s), accepting the proposals received on October 19, 2020, pursuant to RFQ no. 1243393, from various pre -qualified firms, as listed on attachment A, for the provision of State Lobbying Services, on an as -needed basis, for the Office of the City Manager, for an initial period of five (5) years with the option to renew for two (2) additional two (2) year periods; allocating funds from the various sources of funds of the user department, subject to the availability of funds and budgetary approval at the time of need; authorizing the City Manager to execute the Professional Services Agreement(s) ("PSA"); further authorizing the City Manager to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, and prior budgetary approvals, and in compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, all in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Background of Item: On September 20, 2020, the Department of Procurement ("Procurement") issued RFQ No. 1243393, under full and open competition, to establish a pool of pre -qualified firms ("Pool") to provide State Lobbying Services on an as -needed basis. As required by the Procurement Code, the RFQ was advertised and issued on line. On October 19, 2020, eleven (11) proposals were received in response to the RFQ. On November 20, 2020, the Review Team ("Team") appointed by the City Manager convened to discuss and evaluate the eleven (11) responsive proposals, following the guidelines established within the RFQ, and recommended all eleven (11) Proposers for inclusion within the Pool. Once the Pool has been established, additional pre -qualified firms may be added or removed at any time, as the City may deem in its sole and best interest. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: City Manager's Office Department of Procurement Office of Management and Budget Legislative Division Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission City Commission City Commission Legislative Division Office of the City Attorney Office of the City Attorney Office of the City Attorney Office of the City Clerk Reviewed B Arthur Noriega V Annie Perez Christopher M Rose Valentin J Alvarez Pablo Velez Barnaby L. Min Victoria Mendez Nicole Ewan Nicole Ewan Nicole Ewan Marta Gomez Pablo Velez Barnaby L. Min Victoria Mendez City Clerk's Office City Manager Review Procurement Review Budget Analyst Review Legislative Division Review ACA Review Deputy City Attorney Review Approved Form and Correctness Meeting Meeting Meeting Legislative Division Review ACA Review Deputy Attorney Review Approved Form and Correctness Rendered with Modification(s) Completed 11/30/2020 7:10 AM Completed 12/01/2020 9:30 AM Completed 12/01/2020 1:05 PM Completed 12/01/2020 1:06 PM Completed 12/01/2020 4:14 PM Completed 12/01/2020 4:29 PM Completed 12/01/2020 5:51 PM Completed 12/10/2020 9:00 AM Completed 01/14/2021 9:00 AM Completed 01/28/2021 9:00 AM Completed 02/03/2021 5:21 PM Completed 02/05/2021 8:36 PM Completed 02/06/2021 7:42 AM Completed Completed 02/08/2021 6:34 PM City of Miami Legislation Resolution Enactment Number: R-21-0049 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 8276 Final Action Date:1/28/2021 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ACCEPTING THE PROPOSALS RECEIVED ON OCTOBER 19, 2020 PURSUANT TO REQUEST FOR QUALIFICATIONS NO. 1243393 FROM VARIOUS PRE -QUALIFIED FIRMS LISTED IN ATTACHMENT "A," ATTACHED AND INCORPORATED, FOR THE PROVISION OF STATE LOBBYING SERVICES, ON AN AS -NEEDED BASIS, FOR THE OFFICE OF THE CITY MANAGER FOR AN INITIAL PERIOD OF FIVE (5) YEARS WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL TWO (2) YEAR PERIODS ON THE CONDITION THAT ANY ASSIGNMENT OF LOBBYING SERVICES BE BROUGHT BACK TO THE CITY COMMISSION FOR APPROVAL PRIOR TO THE SELECTION OF A PREQUALIFIED FIRM; ALLOCATING FUNDS FROM THE VARIOUS SOURCES OF FUNDS OF THE USER DEPARTMENT, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE PROFESSIONAL SERVICES AGREEMENTS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami ("City") has a need for experienced and qualified firms to provide state lobbying services on its behalf ("Services"); and WHEREAS, on September 20, 2020, the City's Department of Procurement ("Procurement") issued Request for Qualifications ("RFQ") No. 1243393 to establish a pool of pre - qualified firms ("Pool") to provide said services; and WHEREAS, on October 19, 2020, eleven (11) proposals were received in response to the RFQ; and WHEREAS, on November 20, 2020, the Review Team ("Team") appointed by the City Manager convened to discuss and evaluate the eleven (11) responsive proposals following the guidelines established within the RFQ and recommended all eleven (11) proposers for inclusion within the Pool; and WHEREAS, on December 1, 2020, the City Manager concurred with the recommendation of the Team; and WHEREAS, upon the establishment of the Pool, firms may be added or removed from the Pool at any time as the City may deem in its sole and best interest; and WHEREAS, prior to the assignment of any lobbying services, the City Commission will advise and provide guidance on the pre -qualified firms that will be used for particular legislative sessions, fields, or expertise; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The proposals received October 19, 2020 pursuant to RFQ No. 1243393 from various pre -qualified firms for the provision of the Services, on an as -needed basis, for the Office of the City Manager for an initial period of five (5) years with an option to renew for two (2) additional two (2) year periods on the condition that any assignment of lobbying services be brought back to the City Commission for approval prior to the selection of a prequalified firm are accepted. Section 3. Funds are allocated from the various sources of funds of the user department, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized' to negotiate and execute Professional Services Agreements, all in forms acceptable to the City Attorney. Section 5. The City Manager is further authorized' to negotiate and execute any and all other documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: "ndez, City tor 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.