HomeMy WebLinkAboutPre-Legislation12/16/2020
R-20-0387 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AMENDING APPROPRIATIONS RELATIN...
Miami
FL
Resolution
R-20-0387
ADOPTED
Nov 19 2020 9: 00 AM
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AMENDING
APPROPRIATIONS RELATING TO OPERATIONAL AND BUDGETARY REQUIREMENTS THE
FOR FISCAL YEAR ENDING SEPTEMBER 30, 2020 ("FISCAL YEAR 2019-20") AS SET
FORTH IN THE CITY MANAGER'S MEMORANDUM OF NOVEMBER 9, 2020 INCLUDING
ATTACHMENTS THERETO (COLLECTIVELY, "CLOSE-OUT MEMORANDUM"); AUTHORIZING
THE CITY MANAGER TO, IN ACCORDANCE WITH THE CLOSE-OUT MEMORANDUM, MAKE
ANY NECESSARY CHANGES TO ADJUST, AMEND, AND APPROPRIATE THE FISCAL YEAR
2019-20 OPERATING BUDGET, FIVE-YEAR FINANCIAL PLAN, STRATEGIC PLAN, AND
MULTI -YEAR CAPITAL PLAN REGARDING CITY OF MIAMI SERVICES AND RESOURCES AS
NECESSARY AND LEGALLY ALLOWED TO ASSIST THE PUBLIC DURING THE NOVEL
CORONAVIRUS ("COVID-19") PANDEMIC AND OTHER EMERGENCIES; RATIFYING,
APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS OF THE CITY MANAGER
AND DESIGNATED CITY OFFICIALS IN ORDER TO UPDATE THE RELEVANT DEPARTMENTS,
FINANCIAL CONTROLS, COMPLETED PROJECTS, PROJECT CLOSE-OUTS, EMERGENCY
PROGRAMS AND FUNDING, ACCOUNTING ENTRIES, AND COMPUTER SYSTEMS IN
CONNECTION THEREWITH FOR GRANTS AND OTHER FUNDING SOURCES IN PROGRESS
AND FOR NECESSARY RELATED DOCUMENT NEGOTIATIONS AND EXECUTIONS;
PROVIDING FOR AN EFFECTIVE DATE.
Information
Department: Office of Management and Sponsors:
Budget
Category: Other
Attachments
Agenda Summary and Legislation
8051 Exhibit
Financial Impact
General Account No: Various Special Revenue Account No: Various
Body/Legislation
VVHEREAS, in accordance with Section 166.241(4), Florida Statutes, and other applicable State of
Florida ("State") laws, the Financial Policies of the Anti -Deficiency Act and the Financial Integrity Principles
under Chapter 18, Article IX, Divisions I and II of the Code of the City of Miami, Florida, as amended ("City
Code"), and other local laws, the City of Miami ("City") is amending and closing out its General Fund Budget
and total Budget for all funds for the fiscal year ending September 30, 2020 ("Fiscal Year 2019-20"); and
VVHEREAS, the details of the required Fiscal Year 2019-20 close-out amendments are set forth in the
City Manager's Memorandum dated November 9, 2020 including attachments, attached and incorporated
("Close -Out Memorandum"); and
VVHEREAS, the General Fund Budget for Fiscal Year 2019-20 is
$803,776,000 and the total Budget for all operating funds is $1,248,935,000; and
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12/16/2020 R-20-0387 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AMENDING APPROPRIATIONS RELATIN...
VVHEREAS, the major source of revenue for the General Fund is derived from the category identified as
"Property Taxes" in the amount of $396,441,000; and
VVHEREAS, it is necessary to adjust year-end budgets for the General Fund, Special Revenue Funds,
and Debt Service Funds in order to comply with all legal requirements; and
VVHEREAS, in accordance with the Close -Out Memorandum, it is in the best interests of the City to
authorize the City Manager to make any necessary changes to adjust, amend, and appropriate the City's
Operating Budget, Five -Year Financial Plan, Strategic Plan, Multi -Year Capital Plan, and in connection with the
Fiscal Year 2019-2020 close-out regarding City services and resources as necessary and legally allowed to assist
the public during the continuing Novel Coronavirus 2019 ("COVID-19") pandemic and other emergencies, all for
the purposes set forth in this Resolution; and
VVHEREAS, also in accordance with the Close -Out Memorandum, it is in the best interests of the City to
ratify, approve, and confirm certain necessary actions of the City Manager and designated City Departments in
order to update the relevant Departments, financial controls, completed projects, project close-outs, emergency
programs and funding, accounting entries, and computer systems in connection therewith for grants and other
funding sources in progress and for necessary related document negotiations and executions;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by
reference and incorporated as if fully set forth in this Section.
Section 2. In accordance with the Close -Out Memorandum, the following appropriations are made for
the municipal operations of the General Fund for Fiscal Year 2019-20:
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12/16/2020 R-20-0387 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AMENDING APPROPRIATIONS RELATIN...
GENERAL FUND APPROPRIATIONS
Departments, Boards and Offices:
Mayor $ 1,627,000
Commissioners 3,906,000
City Manager 2,830,000
Agenda Coorckolion 393,000
Berg 16,267,000
Capital knproverrrerrts 4,553,000
City Attorney 9,919,000
City Clerk 2,039,000
Civi Service 558,000
Code Comnpiarnce 8,486,000
Caomnrrications 2,309,000
Equal Opporhrriry and Diversity 573,000
Foarnce 10,504,000
Fie-Resc ue 162,867,000
General Services Ackninistration 27,465,000
Grants Aririistration 1,446,000
Hot/slog and Cmrmmrriry Development 2,027,000
Human Resumes 5,261,000
Hinman Services 5,722,000
Independent Auditor General 1,400,000
Innovation and Technology 14,033,000
Management and Budget 2,719,000
Neighborhood Enhancement Team (NET) 8,400,000
Parks and Recreation 49,777,000
Planning 5,919,000
Pnice 260,621,000
Procrrement 2,888,000
Real Estale Asset Managemernt 13,346,000
Resiience and Pubic Wanks 27,714,000
Restenca and SustaMabiNty 721,000
Risk Management 3,543,000
Said Waste 36,133,000
Zoning 4,369,000
Transfers -Out 75,195,000
Non -Departmental 28,246,000
Total General Fund $ 803,776,000
Section 3. In accordance with the Close -Out Memorandum, the above appropriations for the General
Fund are made based on the following sources of revenues for Fiscal Year 2019-20:
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12/16/2020 R-20-0387 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AMENDING APPROPRIATIONS RELATIN...
GENERAL FUND REVENUES
Properly Taxes $ 396.441.000
Franchise Fees and Oilier Taxes 115.481.000
7.150.000
Transfers -DI 4.945.000
Fines and Forfeures 5.904.000
Inlergovernmenlal Revenues 73.337.000
Licenses and Permits 67,905.000
Olher Revenues (Inflows) 9.944.000
Charges for Services 122.669.000
Total General Fund $ OD3.776.000
Section 4. In accordance with the Close -Out Memorandum, the following appropriations are made for
the municipal operations of Debt Service Funds for Fiscal Year 2019-20:
DEBT SERVICE FUNDS APPROPRIATONS
General Ohigation Bonds $ 24.055.000
Special Ohigation Bonds 146.044.000
TOTAL DEBT SERVICE FUNDS $ 170.099.000
Section 5. In accordance with the Close -Out Memorandum, the above appropriations for Debt Service
Funds are made based on the following sources of revenues for Fiscal Year 2019-20:
DEBT SERVICE FUNDS REVENUES
Properly Taxes $ 23.725.000
Transfers -In and Other Revenues 146.374.000
TOTAL DEBT SERVICE FUNDS $ 170.099.000
Section 6. In accordance with the Close -Out Memorandum, the following appropriations are made for
the municipal operations of Special Revenue Funds for Fiscal Year 2019-20:
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12/16/2020 R-20-0387 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AMENDING APPROPRIATIONS RELATIN...
SPECIAL REVENUE FUNDS APPROPRIATIONS
General Special Revenue $ 4,094,000
BayfrontiRiverfront Land Acquisition Rouse Trust 1,658,000
City Clerk Services 1,556,000
Cormnnify and Economic Development 53,754,000
Departmental Improvement Initiatives 19,982,000
Fre Rescue Services 4,082,000
UASI-Fre Rescue 12,914,000
Homeless Program 2,769,000
H moan Services 456,000
Miami Ballpark Parktrg Facilities 12,819,000
NET Offices and Code Enforcement 243,000
Perlis and Recreation Services 3,569,000
Plarrrkg Services 15,988,000
Pubic An Furrd 573,000
Planntrg and Zomg Tree Trust Fund 3,275,000
Poice Services 15,066,000
Law Enforcement Trust Furrd 815,000
Pubic World Services 9,072,000
Sport Facilities aid 471,000
Sold Waste Recycirg Trust 146,000
Transportation and Transit 22,210,000
Emergency Funds 100,000
Total Special Revenue Hinds $ 185,612,000
Section 7. In accordance with the Close -Out Memorandum, the above appropriations for Special
Revenue Funds are made based on the following sources of revenues for Fiscal Year 2019-20:
SPECIAL REVENUE FUNDS REVENUES
AI Sorrces
TOTAL SPECIAL REVENUE FUNDS
185,612,000
$ 185,612,000
Section 8. In accordance with the Close -Out Memorandum, the following appropriations are
made for the municipal operations of Internal Service Funds for Fiscal Year 2019-20:
NTERNAL SERVICE FUND APPROPRIATIONS
Life and Health irsrrance 47,568,000
Workers' Compensation 20,220,000
Others 21,660,000
TOTAL INTERNAL SERVICE FUND $ 89,448,000
Section 9. In accordance with the Close -Out Memorandum, the above appropriations for Internal
Service Funds are made based on the following sources of revenues for Fiscal Year 2019-20:
NTERNAL SERVICE FUND REVENUES
AI Sorrces S 89,448,000
TOTAL INTERNAL SERVICE FUND $ 89,448,000
Section 10. This Resolution is a resolution of precedent and all other resolutions in conflict with it are
held null and void insofar as they pertain to these appropriations; however, no provision contained in this
Resolution shall be construed to violate the Anti -Deficiency Act, as set forth in Sections 18-500 through 18-503
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12/16/2020 R-20-0387 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AMENDING APPROPRIATIONS RELATIN...
of the City Code. These appropriations are expenditure requirements for the City but are not mandatory. In
accordance with the Close -Out Memorandum, the City Manager is specifically authorized) to transfer funds
between accounts and withhold any of these appropriated funds from encumbrance or expenditure should such
action appear advantageous to the economic and efficient operation of the City. The City Manager is also
authorized) to transfer any excess unrestricted moneys from other funds to the General Fund provided that
those are appropriated moneys which are no longer needed to implement the original purpose of the
appropriation and whose expenditure is not limited to use for any other specified purpose.
Section 11. All departments and the number of employees designated therein provided for in this
budget either by position summary or by the organizational chart are deemed approved by the City
Commission. Any permanent change regarding same shall require City Commission approval.
Section 12. The City Manager is authorized) to continue to administer the executive pay plan and
benefit package and to disburse the funds appropriated herein for said purpose in a manner he deems
appropriate. The City Manager is also authorized) to administer and disburse the City Commission benefit
package. With the exception of those positions in which the salary is established by City Commission action,
the City Manager is further authorized to establish the salaries of those employees in executive and staff
positions in accordance with the executive and staff pay plan. These employees may receive any salary
increases given as stated in this Resolution.
Section 13. The City Manager is authorized) to disburse any funds that may be designated by the City
Commission as cost -of -living or other pay adjustments to Civil Service, executive, and staff employees.
Section 14. Nothing contained in this Resolution shall be construed as to prohibit or prevent the City
Manager, the City's administrative head who is responsible for the efficient administration of all Departments,
from exercising the power granted to and imposed upon him in the Charter of the City of Miami, Florida, as
amended ("City Charter"), to fix, adjust, raise, or lower salaries and to create, abolish, fill, or hold vacant,
temporary, or permanent positions whenever it has been determined by the City Manager to be in the best
interest of efficient and economical administration of the City and all its Departments. The authority contained
in this Section shall also be applicable whenever the City Manager shall cause a Department to reorganize
itself to perform its services more efficiently. Such reorganization may include reduction of budgeted positions,
reclassification of positions, and alteration of the number of budgeted positions in any given classification.
Section 15. (a) (1) The transfer of funds between the detailed accounts comprising any
separate amount appropriated by the above sections hereof is approved and authorized when such transfer
shall have been made at the request of the City Manager and when such transfer shall have been made of any
part of an unencumbered balance of an appropriation to or for a purpose or object for which the appropriation
for Fiscal Year 2019-20 has proved insufficient.
(2) The transfer of funds between the detailed accounts comprising any separate amount
appropriated by the above Sections hereof is approved and authorized when such transfer of funds is made at
the request of the City Manager and when such transfer is to be made between the detailed accounts
appropriated to the same office, department, or division.
(b) (1) To effect salary adjustments, the City Manager is further authorized) to make
departmental and other transfers from any reserve accounts established in the General Fund and is authorized
to approve transfers for any unforeseen requirements of all appropriated funds as may be required so long as
such transfer is consistent with the provisions contained in Chapter 18, Article IX of the City Code.
(2) To facilitate effective budgetary control and sound fiscal management, the City Manager
is further authorized) to transfer funds from departmental budget reserve accounts to the Emergency Account
of Non -Departmental Accounts to other Funds and to departmental budget reserve accounts from the
Emergency Account of Non -Departmental Accounts to other Funds.
(3) The Emergency Account is declared to be appropriated to meet emergency expenses and is
subject to expenditure by the City Manager for any emergency purpose.
(c) Except as herein provided, transfers between items appropriated shall be authorized) by
resolution amendatory hereto, except that transfers from the Non -Departmental Accounts, may be made by
resolution.
Section 16. (a) The City Manager is authorized[1] to invite or advertise for
bids for the purchase of any material, equipment, physical improvement, or service provided by the
aforementioned appropriations or which may be provided for in accordance with the authority of this Resolution
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for which formal bidding is required. Such bids shall be returnable to the City Commission or City Manager in
accordance with City Charter and City Code provisions.
(b) Further, expenditure of the herein appropriated funds is
authorized in the procurement of goods and services by award or contract for the same by the City Commission
following the use, if applicable, of competitive negotiations unless the award of such contract by the City
Manager is expressly allowed under City Code provisions.
Section 17. In accordance with the Close -Out Memorandum, the City Manager is hereby authorized)
to make any necessary changes to adjust, amend, and appropriate the City's Operating Budget, Five -Year
Financial Plan, Strategic Plan, Multi -Year Capital Plan, and in connection with the Fiscal Year 2019-20 close-out
regarding City services and resources as necessary and legally allowed to assist the public during the continuing
COVID-19 pandemic and other emergencies, all for the purposes set forth in this Resolution.
Section 18. In accordance with the Close -Out Memorandum, the City Commission hereby ratifies,
approves, and confirms certain necessary actions of the City Manager and designated City Departments in order
to update the relevant Departments, financial controls, completed projects, project close-outs, emergency
programs and funding, accounting entries, and computer systems in connection therewith for grants and other
funding sources in progress and for necessary related document negotiations and executions.
Section 19. The City Manager is authorized) to negotiate and execute any and all agreements
necessary, all in forms acceptable to the City Attorney, in order to accomplish any of the appropriations and
allocations stated herein.
Section 20. This Resolution shall become effective immediately upon its adoption and signature of the
Mayor.
[1] The herein authorization is further subject to compliance with all legal requirements that may be imposed, including
but not limited to, those prescribed by applicable City Charter and City Code provisions.
[2] This Resolution shall become effective as specified herein unless vetoed by the Mayor within ten (10) days from the
date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override
of the veto by the City Commission or upon the effective date stated herein, whichever is later.
Meeting History
Nov 19, 2020 9:00 AM
City
Commission
City Commission Meeting
RESULT: ADOPTED [UNANIMOUS]
MOVER: Joe Carollo, Commissioner, District Three
SECONDER: Manolo Reyes, Commissioner, District Four
AYES: Ken Russell, Alex Diaz de la Portilla, Joe Carollo, Manolo Reyes, Jeffrey Watson
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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor and Members DATE: November 9, 2020
of the City Commission
FROM: Arthur Noriega V SUBJECT: Information for the FY 2019-20
City Manager
Year -End Budget Amendment
Background for the General Fund Amendment
As has been done in prior years, it is recommended that the City Commission amend the City's previously -
approved budget allocations so that the budget remains in compliance with State Law. The City
Commission has been advised of most of the following recommended amendments to the General Fund,
Special Revenue Funds, and Debt Service Funds through briefings and the monthly budget reports.
Recommendations of year-end budget amendments for departments are only made and recommended
when expenditures exceed the authorized budget. Recommendations for transfers to capital projects are
made for Citywide projects with recent requirements or shortfalls.
These recommended amendments do not include rollover allocations to the Special Revenue Funds for
unspent funds, according to the Financial Integrity Ordinance (for Elected Officials, and the Departments
of Innovation and Technology, Parks and Recreation, and Real Estate and Asset Management), as the
available expenditures are currently unaudited. The year-end external audit is underway. The rollover of
any unspent funds for these offices and departments will be recommended in the FY 2020-21 Mid -Year
Budget Amendment.
The FY 2019-20 total Amended General Fund Budget is not recommended to change, remaining at
$803.776 million, with recommendations to amend individual budgets within the overall total. In such an
uncertain year as this past one, some departments have exceeded their annual allocations for good
reasons as explained below and shown in Attachment A. The Non -Departmental Accounts (NDA) are
recommended to be reduced by the same amount as the recommended increases in the Departments.
Of course, these recommended changes are only technical as the time to spend these funds in
Departments has already expired.
Adjustments to the General Fund Expenditures by Department
It is recommended that the FY 2019-20 Adopted Budget of the Office of the City Manager be increased
by $8,000 to a revised total of $2.830 million due to filling vacant positions faster than had been
originally anticipated.
It is recommended that the Office of Agenda Coordination FY 2019-20 Adopted Budget of $379,000 be
increased by $14,000 to a revised total of $393,000 primarily due to higher than foreseen personnel
costs when the budget was adopted.
It is recommended that the Building Department FY 2019-20 Adopted Budget of $15.092 million be
increased by $1.175 million to a revised total of $16.267 million primarily due to the need for on -going
Honorable Mayor and Members of the City Commission
Information for the FY 2019-20 Year -End Budget Amendment
Page 2 of 4
support by outside consultants during the COVID-19 pandemic for inspections, plans review, and other
functions throughout the Department. These consultants were needed to maintain the appropriately
rapid turn -around times desired by the industry and the City Commission.
The FY 2019-20 Adopted Budget of $8.417 million for the Office of Code Compliance is recommended to
be increased by $69,000 to a revised total of $8.486 million primarily due to higher than anticipated
overtime expenditures and machinery and equipment for newly hired Code Compliance Inspectors.
The FY 2019-20 Adopted Budget for the Finance Department of $10.320 million is recommended to be
increased by $184,000 to a revised total of $10.504 million due to not meeting the budgeted attrition
savings amounts early in the fiscal year.
It is recommended that the Department of Human Resources FY 2019-20 Adopted Budget of $5.129
million be increased by $132,000 to a revised total of $5.261 million primarily due to not meeting the
budgeted attrition savings amounts early in the fiscal year.
The FY 2019-20 Adopted Budget for the Department of Innovation and Technology of $14.004 million is
recommended to be increased by $29,000 to a revised total of $14.033 million primarily due to
temporary personnel expenditures that were posted to the General Fund after the expiration of an
existing grant.
It is recommended that the Office of Neighborhood Enhancement Team FY 2019-20 Adopted Budget of
$8.397 million be increased by $3,000 to a revised total of $8.4 million primarily due to not meeting the
budgeted attrition savings amounts early in the fiscal year.
The FY 2019-20 Adopted Budget for the Planning Department of $5.787 million is recommended to be
increased by $132,000 to a revised total of $5.919 million primarily due to not meeting the budgeted
attrition savings amounts early in the fiscal year and tuition reimbursement contractually due to
employees.
It is recommended that the Department of Resilience and Public Works FY 2019-20 Adopted Budget of
$27.187 million be increased by $527,000 to a revised total of $27.714 million primarily due to higher
than budgeted overtime expenditures for maintenance operations, unexpected storm sewer repairs,
and higher than anticipated expenditures for canals and waterway inspection and maintenance.
The FY 2019-20 Adopted Budget for the Solid Waste Department of $35.515 million is recommended to
be increased by $618,000 to a revised total of $36.133 million primarily due to overtime costs associated
with the Super Bowl and other special events.
General Fund - Transfers -Out
The FY 2019-20 Adopted Budget of $68.227 million is recommended to be increased by $6.968 million to
a revised total of $ $75.195 million. Of this increase, $5 million is recommended to be transferred to the
City's Emergency Funds to allow for a grant match for COVID-19 (and FEMA) projects. The remaining
$1.968 million is recommended to be transferred to accommodate Citywide capital projects, not
associated with individual districts, that have recently developed requirements or shortfalls as detailed
below.
Honorable Mayor and Members of the City Commission
Information for the FY 2019-20 Year -End Budget Amendment
Page 3 of 4
• A transfer out to the City's Emergency Funds is recommended to allow for a grant match for
COVID-19 (and other FEMA) projects ($5million)
• A transfer out to Capital for 40/50 Year Recertifications ($1 million), as per Ordinance 13861
($300,000 to current and future Park and Recreation recertifications and $700,000 to current and
future recertifications at Citywide facilities)
• A transfer out to Capital to reimburse the Bayfront Park Management Trust for repairs undertaken
on behalf of the City ($25,000)
• A transfer out to Capital for parks environmental control protection monitoring and remediation
($581,000)
• A transfer out to Capital for the E-Builder technology project to accommodate an extension of
time to finish the project ($275,000)
• A transfer out to Capital for the Fire Training Center Roof Replacement and Interior Damage
Repairs project as required City match for Federal Emergency Management Agency (FEMA)
funding ($14,479.00)
• A transfer out to Capital to purchase and install an appropriate plaque at the College of Policing to
change the name of the building to the Chief Clarence Dickson Police College ($60,900)
• A transfer out to Capital to accommodate staff time for work on the Citywide project to install
backflow valves while most of the costs are funded by a grant that does not allow staff time
($12,000)
Adjustments to Special Revenue Funds
Adjustments in the Special Revenue Funds are normally due to the acceptance of additional grants and
the receipt of new program revenues that were not previously allocated as part of the Mid -Year budget
adopted by the City Commission.
The Special Revenue Fund Budget that was initially approved by the City Commission on
September 27, 2019, by Ordinance 13861 and amended on June 11, 2020, by Resolution R-20-0166
totaled $183.180 million. This Budget Amendment adds $2.432 million for a revised total Special Revenue
Fund Budget of $185.612 million. The budget changes (Attachment 6) are further described below.
Adjustments of $25,000 or less will not have resolutions associated with them per Section 18-115 of the
City Code. Additionally, it is recommended to transfer $1.394 million from Special Revenue Fund
(Transportation and Transit — Fund 15600) to Capital Project Fund for the acquisition of trolleys and to
transfer the Mid -Year Park rollover from Special Revenue Fund (Departmental Improvement Initiatives —
Fund 15500) in the amount of $1.584 million to Capital Project fund for various projects.
It is to be noted that the transfer to Capital from the Special Revenue Fund in the amount of $2.978 million
will not change the Special Revenue fund allocation because of the budgetary capacity that already existed
in the total Special Revenue Funds.
It is recommended that the General Special Revenue account FY 2019-20 Adopted Budget of $3.944
million be increased by $150,000 to a revised total of $4.094 million. The increase is due to the acceptance
of a reimbursement grant from the Urban Sustainability Director's Network (USDN) by Resolution R-20-
0010 adopted on January 23, 2020.
Honorable Mayor and Members of the City Commission
Information for the FY 2019-20 Year -End Budget Amendment
Page 4 of 4
It is recommended that the Housing and Community Development Special Revenue account FY 2019-20
Adopted Budget of $52.009 million be increased by $1.745 million to a revised total of $53.754 million.
This increase is due to the acceptance of the Coronavirus Relief Funds (CRF) from the United States
Treasury for the mortgage payment assistance program by Resolution R-20-0237 adopted on July 23,
2020, in the amount of $1.313 million and the acceptance of the mainstream voucher program funds
from the United States Department of Housing and Urban Development (HUD) in the amount of
$432,159) per Resolution R-20-102 adopted on April 9, 2020.
It is recommended that the Department Improvement Initiatives Special Revenue account
FY 2019-20 Adopted Budget of $19.691 million be increased by $291,000 to a revised total of $19.982
million. The increase is due to the acceptance of the Summer Youth Employment and Financial
Empowerment grant in the amount of $275,000 by Resolution R-20-01-143 adopted on June 14, 2020,
and a grant agreement on January 28, 2020, in the amount of $16,000 for the "Keep America Beautiful
Litter Control and Prevention "program from the State of Florida Department of Transportation (FDOT).
It is recommended that the Fire -Rescue Services Special Revenue account FY 2019-20 Adopted Budget of
$3.998 million be increased by $84,000 to a revised total of $4.82 million. The increase is due to the
acceptance of supplemental funding from FEMA FY 2018 as per Resolution R-20-0068 adopted on
March 12, 2020.
It is recommended that the Human Services Special Revenue account FY 2019-20 Adopted Budget of
$294,000 be increased by $162,000 to a revised total of $456,000. The increase is due to the acceptance
of supplemental funding from FEMA FY 2018 as per Resolution R-20-0068 on March 12, 2020.
Debt Service Fund Amendment
The FY 2019-20 Adopted Budget for Special Obligation Bonds of $54.058 million is recommended to be
increased by $91.986 million to a revised total of $146.044 million to account for the refunding of the
taxable special obligation parking revenue note series 2019, Fund 24012 ($83.823 million), Fund 24013
($632,000), and Fund 24029 ($3.547 million) as per Resolution R-19-0385, adopted by the City
Commission in on October 10, 2019, and also the refunding of the revenue refunding bonds, series 2012
(Port of Miami Tunnel Project), fund 24030 (FY 2019-20 Impact) in the amount of $97,000 per Resolution
R-20-01-93, adopted by the City Commission in on July 09, 2020. Additionally, it is recommended to adjust
the FY 2019-20 budget in the amount of $3.887 million for the intrafund transfer of fund balance from the
old Street and Sidewalk fund 24011 to the newly refinanced Street and Sidewalk Fund 24026.
General Fund Budget Amendment
Attachment A
General Fund Revenues
Amended Budget
FY 2019-20
Year to Date
Actual
Year to Date
Variance
Amendment and
Allocation Value
Final Budget
Property Taxes
$396,441,000
$389,606,911
-$6,834,089
$396,441,000
Franchise Fees and Other Taxes
$115,481,000
$113,412,525
-$2,068,475
$115,481,000
Interest
$7,150,000
$10,684,318
$3,534,318
$7,150,000
Transfers -IN
$4,945,000
$5,291,193
$346,193
$4,945,000
Fines and Forfeitures
$5,904,000
$7,487,992
$1,583,992
$5,904,000
Intergovernmental Revenues
$84,200,000
$63,936,500
-$20,263,500
-$10,863,000
$73,337,000
Licenses and Permits
$67,905,000
$72,452,806
$4,547,806
$67,905,000
Other Revenues (Inflows)
$9,944,000
$15,262,593
$5,318,593
$9,944,000
Reserve for Revenues Shortfall
-$10,863,000
$0
$10,863,000
$10,863,000
$0
Charges for Services
$122,669,000
$103,792,511
-$18,876,489
$122,669,000
Total Revenues
$803,776,000
$781,927,349
-$21,848,651
$803,776,000
General Fund Expenditures
Amended Budget
FY 2019-20
Year to Date
Actual
Year to Date
Variance
Amendment and
Allocation Value
Final Budget
Mayor
$1,627,000
$1,364,975
$262,025
$1,627,000
Commissioners
$3,906,000
$3,606,950
$299,050
$3,906,000
City Manager
$2,822,000
$2,829,185
-$7,185
$8,000
$2,830,000
Agenda Coordination
$379,000
$392,344
-$13,344
$14,000
$393,000
Building
$15,092,000
$16,266,140
-$1,174,140
$1,175,000
$16,267,000
Capital Improvements
$4,553,000
$4,333,499
$219,501
$4,553,000
City Attorney
$9,919,000
$9,901,551
$17,449
$9,919,000
City Clerk
$2,039,000
$1,934,660
$104,340
$2,039,000
Civil Service
$558,000
$546,129
$11,871
$558,000
Code Compliance
$8,417,000
$8,485,514
-$68,514
$69,000
$8,486,000
Communications
$2,309,000
$2,223,925
$85,075
$2,309,000
Equal Opportunity and Diversity
$573,000
$536,085
$36,915
$573,000
Finance
$10,320,000
$10,503,870
-$183,870
$184,000
$10,504,000
Fire -Rescue
$162,867,000
$160,872,076
$1,994,924
$162,867,000
General Services Administration
$27,465,000
$26,366,513
$1,098,487
$27,465,000
Grants Administration
$1,446,000
$1,413,138
$32,862
$1,446,000
Housing and Community Developmei
$2,027,000
$2,025,305
$1,695
$2,027,000
Human Resources
$5,129,000
$5,260,187
-$131,187
$132,000
$5,261,000
Human Services
$5,722,000
$5,184,816
$537,184
$5,722,000
Independent Auditor General
$1,400,000
$1,323,437
$76,563
$1,400,000
Innovation and Technology
$14,004,000
$14,032,589
-$28,589
$29,000
$14,033,000
Management and Budget
$2,719,000
$2,709,262
$9,738
$2,719,000
Neighborhood Enhancement Team
$8,397,000
$8,399,448
-$2,448
$3,000
$8,400,000
Parks and Recreation
$49,777,000
$46,209,379
$3,567,621
$49,777,000
Planning
$5,787,000
$5,918,029
-$131,029
$132,000
$5,919,000
Police
$260,621,000
$259,413,072
$1,207,928
$260,621,000
Procurement
$2,888,000
$2,847,318
$40,682
$2,888,000
Real Estate Asset Management
$13,346,000
$13,109,167
$236,833
$13,346,000
Resilience and Public Works
$27,187,000
$27,713,408
-$526,408
$527,000
$27,714,000
Resilience and Sustainability
$721,000
$646,773
$74,227
$721,000
Risk Management
$3,543,000
$3,195,957
$347,043
$3,543,000
Solid Waste
$35,515,000
$36,132,921
-$617,921
$618,000
$36,133,000
Zoning
$4,369,000
$4,197,922
$171,078
$4,369,000
Transfers -Out
$68,227,000
$63,751,000
$4,476,000
$6,968,000
$75,195,000
Non -Departmental
$38,105,000
$30,079,825
$8,025,175
-$9,859,000
$28,246,000
Total Expenditures
$803,776,000
$783,726,369
$20,049,631
$0
$803,776,000
Special Revenue Year -End Budget Amendment
Attachment B
Special Revenue Funds
FY 2019-20
Amended
Budaet
Amendment Value
Final Budget
General Special Revenue
$3,944,000
$150,000
4,094,000
Bayfront/Riverfront Land Acquisition Rouse Trust
$1,658,000
1,658,000
City Clerk Services
$1,556,000
1,556,000
Community and Economic Development
$52,009,000
$1,745,000
53,754,000
Departmental Improvement Initiatives
$19,691,000
$291,000
19,982,000
Fire Rescue Services
$3,998,000
$84,000
4,082,000
UASI-Fire Rescue
$12,914,000
12,914,000
Homeless Program
$2,769,000
2,769,000
Human Services
$294,000
$162,000
456,000
Miami Ballpark Parking Facilities
$12,819,000
12,819,000
NET Offices and Code Enforcement
$243,000
243,000
Parks and Recreation Services
$3,569,000
3,569,000
Planning Services
$15,988,000
15,988,000
Public Art Fund
$573,000
573,000
Planning and Zoning Tree Trust Fund
$3,275,000
3,275,000
Police Services
$15,066,000
15,066,000
Law Enforcement Trust Fund
$815,000
815,000
Public Works Services
$9,072,000
9,072,000
Sport Facilities and Activities
$471,000
471,000
Solid Waste Recycling Trust
$146,000
146,000
Transportation and Transit
$22,210,000
22,210,000
Emergency Funds
$100,000
100,000
TOTAL SPECIAL REVENUE FUNDS
$183,180,000
$2,432,000
$185,612,000
1/4/2021 R-19-0256 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), DECLARING THE OFFICIAL INTENT OF THE CI...
Miami
FL
Resolution
R-19-0256
ADOPTED
Jun 27, 2019 9:00 AM
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), DECLARING
THE OFFICIAL INTENT OF THE CITY OF MIAMI, FLORIDA ("CITY") TO ISSUE TAX-
EXEMPT AND TAXABLE SPECIAL OBLIGATION BONDS OR ANY OTHER FINANCING
MECHANISM ADVANTAGEOUS TO THE CITY ("FINANCING MECHANISM"), IN A FORM
ACCEPTABLE TO THE CITY ATTORNEY AND BOND COUNSEL, IN THE EXPECTED TOTAL
MAXIMUM AGGREGATE PRINCIPAL AMOUNT OF ONE HUNDRED FIFTY MILLION
DOLLARS ($150,000,000.00) IN ORDER TO, AMONG OTHER THINGS, REIMBURSE
ITSELF FROM THE PROCEEDS OF SUCH SPECIAL OBLIGATION BONDS OR FINANCING
MECHANISM FOR FUNDS ADVANCED BY THE CITY FOR CERTAIN EXPENSES INCURRED
WITH RESPECT TO THE ACQUISITION OF REAL PROPERTY, THE DEVELOPMENT,
CONSTRUCTION, AND INSTALLATIONS FOR A NEW CITY ADMINISTRATION BUILDING
AND RELATED PARKING FACILITIES, AND FOR CERTAIN CAPITAL IMPROVEMENTS
INFRASTRUCTURE PROJECTS RELATED THERE TO BE LOCATED AT 230 SOUTHWEST 3RD
STREET, MIAMI, FLORIDA (COLLECTIVELY, "NEW CITY ADMINISTRATION COMPLEX
PROJECTS"); ESTABLISHING CERTAIN RELATED DEFINITIONS OF TERMS; AND
AUTHORIZING CERTAIN FURTHER AND INCIDENTAL ACTIONS BY THE CITY MANAGER,
IN CONSULTATION WITH THE CITY ATTORNEY AND BOND COUNSEL, AND SUCH OTHER
APPROPRIATE OFFICERS, EMPLOYEES, AND AGENTS OF THE CITY, AS THE CITY
MANAGER DEEMS NECESSARY, ALL AS REQUIRED FOR PURPOSES OF SECTIONS 103
AND 141-150 OF THE INTERNAL REVENUE CODE OF 1986, AS AMENDED; FURTHER
AUTHORIZING RELATED AMENDMENTS TO THE CITY'S MULTI -YEAR CAPITAL PLAN
PREVIOUSLY ADOPTED SEPTEMBER 13, 2018, AS SUBSEQUENTLY AMENDED.
Information
Department: Office of Management and Sponsors:
Budget
Category: Other
Attachments
Agenda Summary and Legislation
6018 Exhibit
6018 Scrivener's Error Memo
6018 Legislation -SUB
Financial Impact
up to $150,000,000 General Account No: TBD Special Revenue Account No: TBD CIP Project No: TBD
Body/Legislation
WHEREAS, United States Treasury Regulations §1.150-2 ("Reimbursement Regulations") prescribe
conditions under which proceeds of tax-exempt bonds, notes, or other obligations ("Bonds") used to reimburse
advances made for capital and certain other expenditures ("Original Expenditures") paid before the issuance of
such Bonds will be deemed to be expended (or properly allocated to expenditures) for purposes of Sections 103
and 141-150 of the Internal Revenue Code of 1986, as amended, and the regulations promulgated thereunder,
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1/4/2021 R-19-0256 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), DECLARING THE OFFICIAL INTENT OF THE CI...
as amended (collectively, "IRS Code"), upon such reimbursement so that the proceeds so used will no longer
be subject to requirements or restrictions under those sections of the IRS Code; and
WHEREAS, certain provisions of the Reimbursement Regulations require that there be a declaration of
official intent no later than sixty (60) days following payment of the Original Expenditures expected to be
reimbursed from proceeds of Bonds and that the reimbursement occur within certain prescribed time periods
after the Original Expenditures are paid or after the property resulting from that Original Expenditure is placed in
service; and
WHEREAS, on February 2, 2016, the City of Miami ("City") issued a competitive solicitation via
Request for Proposals No. 15-16-009 ("RFP") for the development of a 375,000 gross square foot new City
administration facility with related parking facilities for both City employees and the public visiting the facility in
the greater number of (1) 1,200 parking spaces, or (2) the parking requirements required by the Code of the City
of Miami, as amended ("City Code"), and Ordinance No. 13114, as amended, the Zoning Ordinance of the City
of Miami, Florida ("Miami 21"); and
WHEREAS, on December 8, 2016, the City Commission, pursuant to Resolution No. 16-0611,
approved the City Manager's and the RFP Selection Committee's recommendations to select the top ranked
bidder, Lancelot Miami River, LLC, an affiliate of Adler Group ("Lancelot'), to build the new City administration
facility and related parking facilities (collectively, "Project"); and
WHEREAS, on January 24, 2019, the City Commission passed Resolution No. 19-0050 (1) selecting
the real property located at 230 Southwest 3rd Street, Miami, Florida ("New Site") owned by Lancelot to be the
site of the Project and (2) authorizing the City Manager to undertake negotiations related thereto; and
WHEREAS, the City Commission, pursuant to Resolution No. 19-0255, has awarded under the RFP the
acquisition of the New Site from Adler and the design, development, construction, and installation of the new
City administration facility and related parking facilities; and
WHEREAS, the City Commission expects to provide for the issuance by the City of its tax-exempt and
taxable special obligation bonds or any other financing mechanism advantageous to the City ("Financing
Mechanism"), in a form acceptable to the City Attorney and Bond Counsel, in a total maximum aggregate
principal amount not to exceed One Hundred Fifty Million Dollars ($150,000,000.00) ("Special Obligation Bonds")
including costs of issuance for the purposes of financing the costs of the acquisition of real property at the New
Site, the development, construction, and installations for the Project, and for certain capital improvements
infrastructure projects related thereto to be located at the New Site (collectively, "New City Administration
Complex Projects"); and
WHEREAS, in connection with the New City Administration Complex Projects, the City expects to
make Original Expenditures that will be reimbursed from proceeds of the Special Obligation Bonds or the
Financing Mechanism as will be set forth in the City Manager's subsequent Memorandum for Reimbursable
Funds Advanced ("City's Manager's Memorandum"); and
WHEREAS, also in connection with the New City Administration Complex Projects, the City desires to
expeditiously improve and provide capital projects updates on multiple areas for which the City has already
determined funding considerations in its Fiscal Year 2018-2019 Multi -Year Capital Plan adopted September 13,
2018 pursuant to Resolution No. 18-0396, as subsequently amended ("Multi -Year Capital Plan"), by amending
the Multi -Year Capital Plan, as set forth below to include the New City Administration Complex Projects and the
associated financing as referenced by this Resolution;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY MIAMI, FLORIDA:
Section 1. Recitals and Findings. The recitals and findings contained in the Preamble to this
Resolution are adopted by reference and incorporated as fully set forth in this Section.
Section 2. Definitions. For the purposes of this Resolution, "Reimbursement" or "Reimburse"
means the restoration to the City of money temporarily advanced from its own funds and spent for Original
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1/4/2021 R-19-0256 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), DECLARING THE OFFICIAL INTENT OF THE CI...
Expenditures before the issuance of the Special Obligation Bonds, evidenced in writing by an allocation on the
books and records of the City that shows the use of the proceeds of the Special Obligation Bonds to restore the
money advanced for the Original Expenditures. "Reimbursement" or "Reimburse" generally does not include
the refunding or retiring of Bonds previously issued and sold to, or borrowings from, unrelated entities.
Section 3. Declaration of Official Intent. The City Commission hereby declares the City's official
intent to issue the Financing Mechanism, in a form acceptable to the City Attorney and Bond Counsel, in the
total expected maximum principal amount of One Hundred Fifty Million Dollars ($150,000,000.00) including
costs of issuance and, to the extent permissible under the IRS Code regarding the tax-exempt Special
Obligation Bonds, use a portion of the tax-exempt Special Obligation Bonds to reimburse the City for funds
advanced by it for Original Expenditures incurred and to be incurred with respect to the New City Administration
Complex Projects. This Resolution is intended as a declaration of official intent under United States Treasury
Regulation § 1.150-2 as set forth in the City Manager's Memorandum.
Section 4. Incidental Actions. The City Manager, in consultation with the City Attorney, Bond
Counsel, and such other appropriate officers, employees, and agents of the City as the City Manager deems
necessary, is hereby authorized to take such actions as may be necessary to carry out the purposes of this
Resolution and the IRS Code.
Section 5. Related Amendment of the City's Multi -Year Capital Plan. The Multi -Year Capital Plan is
amended (i) to include the New City Administration Complex Projects and the associated financing as
referenced in this Resolution with new project numbers to be determined by the City Manager and (ii) to require
that future allocations or reallocations of funding sources be presented to the City Commission from time to
time in connection with said financing and said New City Administration Complex Projects.
Section 6. Effective Date. This Resolution shall take effect immediately upon its adoption and
signature of the Mayor. -'
[1] The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attomey,
including but not limited to, those prescribed by applicable City Charter and City Code provisions.
[2] If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it
was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto
by the City Commission.
Meeting History
Jun 13, 2019 9:00 AM
City
Commission
Regular Meeting
Note for the Record: Item RE.2 was deferred to the June 27, 2019, Planning and Zoning Commission Meeting.
RESULT: DEFERRED [UNANIMOUS]
MOVER: Joe Carollo, Commissioner, District Three
SECONDER: Manolo Reyes, Commissioner, District Four
AYES: Ken Russell, Wifredo (Willy) Gort, Joe Carollo, Manolo Reyes, Keon Hardemon
Jun 27, 2019 9:00 AM
City
Commission
Planning and Zoning
RESULT: ADOPTED [3 TO 2]
MOVER: Ken Russell, Commissioner, District Two
SECONDER: Keon Hardemon, Commissioner, District Five
AYES: Ken Russell, Wifredo (Willy) Gort, Keon Hardemon
NAYS: Joe Carollo, Manolo Reyes
Discussion
Add Comment
Next: 6/27/2019 9:00 AM
Draft
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1/4/2021 R-19-0256 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), DECLARING THE OFFICIAL INTENT OF THE CI...
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CITY OF MIAMI
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor and Members DATE: June 3, 2019
of the City Commission
FROM: Emilio T. Gonzalez
City Manager
SUBJECT: Declaration of Intent -
New Administrative Building
The City Commission adopted resolutions on January 24, 2019 and July 26, 2018 approving the
construction of a New City Administrative Building. The agreement, as competitively Bid and
subsequently negotiated calls for up to $150 million of City Funds to construct the office building,
related parking facilities, and related infrastructure improvements at 230 SW 3rd Street, Miami,
Florida. As such, a Special Obligation Bond or any other financing mechanism advantageous to
the City is necessary.
The Administration is requesting approval to begin the process of issuing taxable and tax-exempt
special obligation bonds or other financing mechanism. These bonds will be used to reimburse
the City for funds advanced for certain expenses incurred with the aforementioned project:
• acquisition of real property at the new site,
• the development, construction, and installation of a new City administration building,
• the development, construction, and installation of related parking facilities, and
• certain capital public infrastructure improvements at the site.
Funds will only be spent on the public portion of the project at 230 SW 3rd Street, Miami, Florida.
Should you have any questions, please contact Christopher Rose, Budget Director, at
(305) 416-1500.
1/19/2021 CRA-R-17-0054 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY ...
IIIIEB t
11
Miami
FL
CRA Resolution
CRA-R-17-0054
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST
OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY AUTHORIZING THE
EXPENDITURE OF FUNDS, IN AN AMOUNT NOT TO EXCEED $120,000, TO UNDERWRITE
COSTS ASSOCIATED WITH THE DEVELOPMENT AND MAINTENANCE OF TWO (2)
MONUMENT SIGNS IN OVERTOWN; AUTHORIZING THE CRA TO ENTER INTO
AGREEMENTS WITH THE CITY OF MIAMI'S OFFICE OF CAPITAL IMPROVEMENTS AND
PUBLIC WORKS DEPARTMENT TO DEVELOP AND MAINTAIN THE SIGN THAT WILL BE
LOCATED AT NW 3rd AVENUE BETWEEN NW 8th STREET AND NW 9th STREET;
AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE ALL DOCUMENTS NECESSARY
FOR SAID PURPOSE; FURTHER AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE
FUNDS, AT HIS DISCRETION, ON A REIMBURSEMENT BASIS OR DIRECTLY TO VENDORS;
ALLOCATING FUNDS FROM SEOPW TAX INCREMENT FUND, ENTITLED "OTHER GRANTS
AND AIDS," ACCOUNT CODE NO. 10050.920101.883000.0000.00000.
Information
Department: Southeast Overtown/Park Sponsors:
West CRA
Category: Allocation of fund
Attachments
Agenda Summary and Legislation
File # 3130 Backup
Body/Legislation
WHEREAS, the Southeast Overtown/Park West Community Redevelopment Agency ("CRA") is a
community redevelopment agency created pursuant to Chapter 163, Florida Statutes, and is responsible for
carrying out community redevelopment activities and projects within its Redevelopment Area in accordance with
the 2009 Southeast Overtown/Park West Redevelopment Plan ("Plan"); and
WHEREAS, Section 2, Goal 6, at page 11, of the Plan lists and "improving quality of life for residents" as
a stated redevelopment goal; and
WHEREAS, Section 2, Principle 10 at page 16 provides that "[I]ooks are important to current residents
who will feel community pride when receiving pleasant comments about where they live [and I]ooks are
important to attracting investors to make other improvements to the neighborhood;" and
WHEREAS, an Overtown sign located at NW 3rd Avenue between NW 8th Street and NW 9th Street and
it is in poor condition and needs to be replaced; and
WHEREAS, as part of the second amendment to the St. John Plaza Apartments development
agreement[1], the developer agreed to pay $100,000 to the CRA to be utilized by the CRA "to design and
construct entrance sign(s) advertising the "Overtown Community;" and
WHEREAS, the CRA intends to replace the existing sign located at NW 3'd Avenue between NW 8th
Street and NW 9th Street with a larger monument sign ("Sign A") and install a second sign at another entrance
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1/19/2021 CRA-R-17-0054 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY ...
to the Overtown community at a location to be determined in the future; and
WHEREAS, Sign A is located on property that is owned by the Florida Department of Transportation
("FDOT"). In order for FDOT to approve replacing the sign, they require agreements with a municipality to
develop and maintain the same. Thus, the CRA has been in discussions with the City of Miami's Office of
Capital Improvements and Public Works Department to comply with FDOT's requirements; and
WHEREAS, the Board of Commissioners wish to authorize the expenditure of funds in an amount not to
exceed $120,000 to underwrite costs associated with the development and maintenance of two (2) monument
signs in Overtown; and
WHEREAS, the Board of Commissioners wish to authorizes the CRA to enter into agreements with
Office of Capital Improvements to develop Sign A and Public Works Department to maintain Sign A;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE
SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by
reference and incorporated herein as if fully set forth in this Section.
Section 2. The Board of Commissioners hereby authorizes the expenditure of funds in an
amount not to exceed $120,000 to underwrite costs associated with the development and maintenance of two
(2) monument signs in Overtown. One sign will be located at NW 3'd Avenue between NW 8th Street and NW
gth Street ("Sign A") and a second sign will be located at another entrance to the Overtown community.
Section 3. The Board of Commissioners hereby authorizes the CRA to enter into agreements
with Office of Capital Improvements to develop Sign A and Public Works Department to maintain Sign A.
Section 4. The Executive Director is authorized to execute all documents necessary for said
purpose.
Section 5. The Executive Director is authorized to disburse funds, at his discretion, on a
reimbursement basis or directly to vendors, upon presentation of invoices and satisfactory documentation.
Section 6. Funds are to be allocated from SEOPW Tax Increment Fund, entitled "Other Grants and
Aids," Account Code No. 10050.920101.833000.0000.00000.
Section 7. This Resolution shall become effective immediately upon its adoption.
[1] CRA Resolution No. CRA-R-15-0053
Meeting History
Southeast
Oct 30, 2017 5:00 PM Overtown/ParkRegular
West CRA
Note for the Record: For minutes referencing Agenda Item 4, please see Agenda Item 1.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Francis Suarez, Board Member, District Four
SECONDER: Wifredo (Willy) Gort, Vice Chair
AYES: Keon Hardemon, Wifredo (Willy) Gort, Ken Russell, Francis Suarez
ABSENT: Frank Carollo
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1/19/2021 CRA-R-17-0054 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY ...
Discussion
c) Add Comment
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miamifl.iq m2.com/Citizens/Detail_Leg i Fi Ie.aspx?Meeting ID=1869&MediaPosition=&ID=3130&CssClass=&Print=Yes 3/3
SEOPW Board of Commissioners Meeting
October 30, 2017
SOUTHEAST OVERTOWN/PARK WEST
COMMUNITY REDEVELOPMENT AGENCY
INTER -OFFICE MEMORANDUM
To: Board Chair Keon Hardemon Date: October 17, 2017 File: 3130
and Members of the CRA Board
Subject: Resolution Authorizing an Expenditure
for Overtown Monument Signs
From: Clarence E. Woods, III
Executive Director
Enclosures: File # 3130 Backup
BACKGROUND:
The attached Resolution of the Board of Commissioners of the Southeast Overtown/Park West
Community Redevelopment Agency ("CRA") authorizes an expenditure of funds in an amount not to
exceed $120,000 to underwrite costs associated with the development and maintenance of two (2)
monument signs in Overtown. One sign will be located at NW 3rd Avenue between NW 8th Street and NW
9th Street ("Sign A") and a second sign will be located at another entrance to the Overtown community.
This Resolution also authorizes the CRA to enter into agreements with Office of Capital Improvements to
develop Sign A and Public Works Department to maintain Sign A.
Currently, Sign A is poor condition and needs to be replaced. As part of the second amendment to the
St. John Plaza Apartments development agreement', the developer agreed to pay $100,000 to the CRA
to be utilized by the CRA "to design and construct entrance sign(s) advertising the "Overtown
Community". The CRA intends to replace the existing sign located at NW 3ro Avenue between NW 8th
Street and NW 9th Street with a larger monument sign and install a second sign at another entrance to the
Overtown community at a location to be determined in the future.
Sign A is located on property that is owned by the Florida Department of Transportation ("FDOT"). In
order for FDOT to approve replacing the sign, they require agreements with a municipality to develop and
maintain the same. Thus, the CRA has been in discussions with the City of Miami's Office of Capital
Improvements and Public Works Department to comply with FDOT's requirements.
This Resolution allows the CRA to finalize the agreements with the City of Miami and present a resolution
to the City Commission that will authorize the development and maintenance of the signs.
JUSTIFICATION:
Section 2, Goal 6, at page 11, of the Southeast Overtown/Park West Community Redevelopment Agency
Plan ("Plan") lists "improving quality of life for residents" as a stated redevelopment goal.
Section 2, Principle 10, at page 16, of the Plan provides that "[I]ooks are important to current residents
who will feel community pride when receiving pleasant comments about where they live [and I]ooks are
important to attracting investors to make other improvements to the neighborhood."
1 CRA Resolution No. CRA-R-15-0053
FUNDING:
$120,000 allocated from SEOPW Tax Increment Fund, entitled "Other Grants and Aids" Account No.
10050.920101.883000.0000.00000.
Page 2 of 7
AGENDA ITEM
FINANCIAL INFORMATION FORM
SEOPW CRA
CRA Board Meeting Date: October 30, 2017
CRA Section:
Brief description of CRA Agenda Item:
Authorizing the expenditures of funds, in an amount not to exceed $120,000, to
underwrite costs associated with the development and maintenance of two (2)
monument signs in Overtown.
Project Number (if applicable):
YES, there are sufficient funds in Line Item:
Account Code:10050.920101.883000.0000.00000 Amount: $1 2 0, 0 0 0.00
NO (Complete the following source of funds information):
Amount budgeted in the line item: $
Balance in the line item: $
Amount needed in the line item: $
Sufficient funds will be transferred from the following line items:
ACTION
ACCOUNT NUMBER
TOTAL
Project No./Index/Minot Object
From
$
To
$
From
$
To
$
Comments: Funds derived from 2nd amended St John's Development Agreement
($100K-Developer's contribution) and 2017 unrestricted fund balance ($20K).
Page 3 of 7
Approved by:
C'iarr, •
f: . hoods, xecutive Director 10/17/2O17
Approval:
Miguel A Valentin, lance Officer 10/17/2017
Page 4 of 7
Southeast Overtown/Park West
Community Redevelopment Agency
File Type: CRA Resolution
Enactment Number:
File Number: 3130 Final Action Date:
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST
OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY
AUTHORIZING THE EXPENDITURE OF FUNDS, IN AN AMOUNT NOT TO EXCEED
$120,000, TO UNDERWRITE COSTS ASSOCIATED WITH THE DEVELOPMENT AND
MAINTENANCE OF TWO (2) MONUMENT SIGNS IN OVERTOWN; AUTHORIZING
THE CRA TO ENTER INTO AGREEMENTS WITH THE CITY OF MIAMI'S OFFICE OF
CAPITAL IMPROVEMENTS AND PUBLIC WORKS DEPARTMENT TO DEVELOP
AND MAINTAIN THE SIGN THAT WILL BE LOCATED AT NW 3RD AVENUE
BETWEEN NW 8TH STREET AND NW 9TH STREET; AUTHORIZING THE
EXECUTIVE DIRECTOR TO EXECUTE ALL DOCUMENTS NECESSARY FOR SAID
PURPOSE; FURTHER AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE
FUNDS, AT HIS DISCRETION, ON A REIMBURSEMENT BASIS OR DIRECTLY TO
VENDORS; ALLOCATING FUNDS FROM SEOPW TAX INCREMENT FUND,
ENTITLED "OTHER GRANTS AND AIDS," ACCOUNT CODE NO.
10050.920101.883000.0000.00000.
WHEREAS, the Southeast Overtown/Park West Community Redevelopment Agency
("CRA") is a community redevelopment agency created pursuant to Chapter 163, Florida
Statutes, and is responsible for carrying out community redevelopment activities and projects
within its Redevelopment Area in accordance with the 2009 Southeast Overtown/Park West
Redevelopment Plan ("Plan"); and
WHEREAS, Section 2, Goal 6, at page 11, of the Plan lists and "improving quality of life
for residents" as a stated redevelopment goal; and
WHEREAS, Section 2, Principle 10 at page 16 provides that "[I]ooks are important to
current residents who will feel community pride when receiving pleasant comments about where
they live [and I]ooks are important to attracting investors to make other improvements to the
neighborhood;" and
WHEREAS, an Overtown sign located at NW 3rd Avenue between NW 8th Street and NW
9th Street and it is in poor condition and needs to be replaced; and
WHEREAS, as part of the second amendment to the St. John Plaza Apartments
development agreement2, the developer agreed to pay $100,000 to the CRA to be utilized by
the CRA "to design and construct entrance sign(s) advertising the "Overtown Community;" and
2 CRA Resolution No. CRA-R-15-0053
Page 5 of 7
WHEREAS, the CRA intends to replace the existing sign located at NW 3'd Avenue
between NW 8th Street and NW 9th Street with a larger monument sign ("Sign A") and install a
second sign at another entrance to the Overtown community at a location to be determined in
the future; and
WHEREAS, Sign A is located on property that is owned by the Florida Department of
Transportation ("FDOT"). In order for FDOT to approve replacing the sign, they require
agreements with a municipality to develop and maintain the same. Thus, the CRA has been in
discussions with the City of Miami's Office of Capital Improvements and Public Works
Department to comply with FDOT's requirements; and
WHEREAS, the Board of Commissioners wish to authorize the expenditure of funds in
an amount not to exceed $120,000 to underwrite costs associated with the development and
maintenance of two (2) monument signs in Overtown; and
WHEREAS, the Board of Commissioners wish to authorizes the CRA to enter into
agreements with Office of Capital Improvements to develop Sign A and Public Works
Department to maintain Sign A;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF
THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY
OF THE CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated herein as if fully set forth in this Section.
Section 2. The Board of Commissioners hereby authorizes the expenditure of funds
in an amount not to exceed $120,000 to underwrite costs associated with the development and
maintenance of two (2) monument signs in Overtown. One sign will be located at NW 3rd
Avenue between NW 8th Street and NW 9th Street ("Sign A") and a second sign will be located at
another entrance to the Overtown community.
Section 3. The Board of Commissioners hereby authorizes the CRA to enter into
agreements with Office of Capital Improvements to develop Sign A and Public Works
Department to maintain Sign A.
Section 4. The Executive Director is authorized to execute all documents necessary
for said purpose.
Section 5. The Executive Director is authorized to disburse funds, at his discretion,
on a reimbursement basis or directly to vendors, upon presentation of invoices and satisfactory
documentation.
Section 6. Funds are to be allocated from SEOPW Tax Increment Fund, entitled "Other
Grants and Aids," Account Code No. 10050.920101.833000.0000.00000.
Section 7. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:
Page 6 of 7
sal 1 r'23
Page 7 of 7
Renee Jadusingh, Staff
R 12017
Overtown Monument Signage Project
Estimated Project Costs
Sign #1 - Located at NW 3rd Ave. Between 9th St & 8th St (Replaces existing)
Design, Engineering, Project Management (OCI) & Construction costs: $50,000
Sign #2 - Location TBD:
Design, Engineering, Project Management (OCI) & Construction costs: $50,000
Miscellaneous future maintenance of installed monument signs: $20,000
Total Funds Required: $120,000
NORTH
Location for sign A •'''P'`
NW 3rd Avenue between NW 8t Street and•NW Stri44
LINE OF CORNICE TRIM
(ABOVE)
Design for Sign A
PLAN VIEW
SCALE:" = 1'-0'
0
63
m
wert�own!
II II II II
T
1 1
63
r N
1-
3
CORNICE TRIM (TYPICAL)
FAUX STONE CLAD FINISH (TYPICAL ALL
WALL SURFACES)
SEOPW CRA LOGO MEDALLION
(BRONZE APPEARANCE)
REFER TO LOGO FILE
SOLAR PANEL POWER SOURCE FOR
LIGHTING (SIZING TO BE DETERMINED)
RAISED PLATFORM ON SUPPORT
POST WITH LETTERING ABOVE
LINE OF WAL'I_ FINISH (BELOW)
CORNICE TRIM (lYP1..AL)
GENERAL NOTES/PROJECT NARRATIVE
THE SCOPE OF WORK FOR THIS PROJECT IS TO CONSTRUCT
A MONUMENT SIGN ALONG NW 3rd AVE. BETWEEN NW 9th
STREET AND NW 8j,h STREET IN OVEKTOWN. THE PROJECT IS
BEING DEVELOPED BY THE SOUTHEAST OVERTOWN/PARK
'WEST COMMUNITY REDEVELOPMENT AGENCY. A CONPONENT
OF THE CITY OF MIAMI. THESE DRAWINGS ARE NOT TO BE
USED FOR CONSTRICTION, BUT RATHER FOR THE PURPOSE
OF FDOT CONCEPTUAL APPROVAL FOR A'COMMUNITY
AESTHETIC FEATURE'. THE FOLLOWING NOTES ARE TO AID IN
THE APPROVAL PROCESS:
• THE COMMUNITY AESTHETIC FEATURE CATEGORY IS:
LOCAL I .D. MARKER (STAND ALONE)
• THE DESIGN SPEED OF THE ADJACENT ROADWAY (NW 3RD
AVE) IS: 30 M.P.H.
• THE GOVERNING CODE/STANDARD TO WHICH THE
FEATJRE WILL BE DESIGNED IS: FLORIDA BUILDING CODE,
20I4 EDITION
NOTE: THE STRUCTURE WILL BE CONSTRUCTED OF A
HIGH -DENSITY, LIGHTWEIGHT EXPANDED POLYSTYRENE (EPS;
FOAM COVERED WITH A HARD SHELL TO RESEMBLE STONE.
THE STRUCTURE WILL BE DESIGNED AND ANCHORED TO AN
UNDERGROUND FOUNDATION AS REQUIRED TO WITHSTAND
APPLICABLE WIND LOADS.
-OW-VOLTAGE LID. LIGHTING WILT -BE PROVIDED FOR
LETTERING, POWERED BY A SOLAR PANEL. GROUND
MOUNTED LOW VOLTAGE FLOOD LIGHTING MAY BE PROVIDED
TO ILLJMINATE WALL SURFACES, SUBJECT TO SOLAR PANEL
CAPACITY. ALL LIGHTING WILL COMPLY WITH FDOT
REGULATIONS.
SEOPW CRA LOGO MEDALL'ON
(BRONZE APPEARANCE)
REFER TO LOGO FILE
FAUX STONE CLAD FINISH OVER EPS FOAM
CORE (TYPICAL ALL WALL SURFACES)
RAISED LETTERS (REVERSE LIT)
BACKGROUND PANEL FOR LETTERS
(AS REQUIRED)
SOLAR PANEL POWER SOURCE FOR LIGHTING
AND SUPPORT BRACKET
(NORTHERN SUN)
I
3-
1
2'-0"
FRONT ELEVATION
SCALE: = 1'-O'
SIDE ELEVATION
SCALE: 3' = 1'-0"
SOUTHEAST OVERTOWN/
PARK WEST
COMMUNITY
REDEVELOPMENT
AGENCY
COMMUNITY AESTHETIC FEATURE CONCEPTUAL DESIGN
NW 3RD AVE BETWEEN NW 8th AND 9th STREET
SUBMITTED TO:
FLORIDA DEPARTMENT OF TRANSPORTATION
MARCH 29, 2017
OGENERAL LOCATION MAP
not to scale
LOCATION OF PROPOSED
STAND ALONE LOCAL I.D. MARKER
FDOT LIMITED ACCESS RIGHT-
OF-WAY LINE
(INTERSTATES -95)
BACK OF EXISTING CURB
(NW 3RD AVE)
EDGE OF EXISTING STORM DRAIN
INLET
0
LLOCATION OF PROPOSED REFER TO PRELIMINARY
STAND ALONE LOCAL I.D. MARKER SITE PLAN (THIS SHEET)
III I
III I
III I
III I
III I
III I
1 0'-0" 4'-011) II I
III I
III I
+/- 1 4'-4" (L/A IeW)
11
II
IIIji
II I
III
ENLARGED SITE PLAN
scale: I/8" = 1'-0"
EXISTING LANE
LINE
-_--J L----
N.W. 9th STREET
LOCATION OF PROPOSED
STAND ALONE LOCAL LD. MARKER
FDOT LIMITED ACCESS RIGHT-
OF-WAY LINE
(INTERSTATES -95)
REFER TO ENLARGED SITE PAN
(THIS SHEET)
ONRAMPTO INTERSTATE-95
N W. 8th STREET
\ I TJ
rn
PRELIMINARY SITE PLAN
scale: I " = 50'
SOUTHEAST OVERTOWNI
PARK WEST
COMMUNITY
REDEVELOPMENT
AGENCY
COMMUNITY AESTHETIC FEATURE CONCEPTUAL DESIGN
NW 3RD AVE BETWEEN NW 8th AND 9th STREET
SUBMITTED TO:
FLORIDA DEPARTMENT OF TRANSPORTATION
MARCH 29, 2017
Overtown CRA Monument Sign - Preliminary Estimate
Prepared by Brandan DeCaro - Revised 6/12/2017
City of Miami Project
DESCRIPTION
UNIT QUANTITY UNIT -COST
TOTAL
Demolition of existing sign
LS
1
$ 1,000.00
$ 1,000.00
Excavation for new sign
LS
1
$ 750.00
$ 750.00
Reinforced concrete foundation (2 CY with forms & re -bar)
LS
1
$ 3,000.00
$ 3,000.00
FAUX stone clad EPS foam -core Monument Sign
LS
1
$ 5,000.00
$ 5,000.00
Raised letter reverse lit panel
LS
1
$ 2,500.00
$ 2,500.00
Logo Medallion
LS
1
$ 750.00
$ 750.00
Solar Panel
LS
1
$ 1,000.00
$ 1,000.00
Re -sod around new sign
LS
1
$ 650.00
$ 650.00
Sub -Total (Direct Costs)
$ 14,650.00
GENERAL CONDITIONS
10%
$1,465.00
Sub -Total
$16,115.00
BOND & INSURANCE
5.0%
$805.75
Sub -Total
$16,920.75
OVERHEAD & PROFIT
10%
$1,692.08
Sub -Total
$18,612.83
CONTINGENCY
10%
$1,861.28
Sub -Total (Incl. Hard Costs)
$20,474.11
A/E Design Fees
LS
1
$ 5,000.00
$ 5,000.00
Permits
LS
1
$ 2,500.00
$ 2,500.00
Sub -Total (Soft Costs)
$ 7,500.00
Sub -Total (Hard + Soft Costs)
$ 27,974.11
CIP Fees (5% PM + 5% CM + 5% ADM)
15.0%
$3,071.12
GRAND TOTAL
$ 31,045.22
Jadusingh, Renee
From: Fletcher, Jeremy <Jeremy.Fletcher@dot.state.fl.us>
Sent: Friday, April 21, 2017 5:02 PM
To: Iglesias, Daniel
Cc: Fuentes, Karina; Carlquist, Taylor
Subject: D-6 City of Miami - Overtown CAF: Local ID Marker; NW 3rd Avenue; Miami -Dade
County
Attachments: Miami-Overtown-CAF-Concept.pdf
D-6 City of Miami: Overtown Stand -Alone Local ID Marker
In review and discussion with the Roadway Aesthetics Community of Practice, and Michael Shepard, P.E., State
Roadway Design Engineer, this submittal package for a Local ID Marker has been Conceptually Approved with
the following comment. Please find attached Submittal/Approval letter.
• Please ensure that the City of Miami is the applicant for this feature, not the community
redevelopment agency.
• See PPM, Volume 1, Section 9.3.2.2 for Final Phase submittal requirements.
If you have any questions and/or comments, please feel free to contact me.
Thanks,
Jeremy
Jeremy W. Fletcher, P.E., P.S.M.
Florida Department of Transportation
Roadway Quality Assurance Administrator
605 Suwannee Street - MS 32
Tallahassee, Florida 32399-0450
Ph: (850) 414-4320, Fax: (850) 414-5261
http://www.fdot.gov/roadway/QA/QA.shtm
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5. Payment to CRA Simultaneously with the execution of this Second Amendment
the Developer shall pay to the CRA One Hundred Thousand and No/100 Dollars ($100,000.00)
which funds shall be utilized by the CRA to design and construct entrance sign(s) advertising the
"Overtown Community". If requested by the CRA, the Developer agrees to construct the
advertising sign(s) at its actual cost without mark-up of any kind. This provisions shall survive
the Closing.
6. Closing, The Closing Date is hereby amended to be on the earlier of (a) ten (10)
days after all the CRA Conditions Precedent to closing have been either satisfied or waived by
the CRA or (b) January 29, 2016, time being of the essence.
7. Notices, Section 16 of the Development Agreement is hereby amended and
restated to read as follows:
"16. NOTICES. Any notices required or permitted to be given under this
Agreement shall be in writing and shall be deemed to have been given if delivered by
hand, sent by recognized overnight courier (such as Federal Express), or mailed by
certified or registered mail, return receipt requested, in• a postage prepaid envelope, and
addressed as follows:
If to Developer:
With a copy to:
With a copy to:
With a copy to:
And with a copy to:
SJP Apartments, LLC
c/o Community Development Partners
4337 Sea Grape Drive, Suite B
Lauderdale By The Sea, FL 33308
Attention: James Watson
Stearns Weaver Miller Weissler Alhadeff
and Sitterson, P.A.
150 West Flagler Street, Suite 2200
Miami; FL 33130
Attention: Brian McDonough, Esq.
Boston Capital Corporate Tax Credit Fund XL,
A Limited Partnership
One Boston Place
Boston, MA 02108
Attn: Asset Management
Nixon Peabody LLP
100 Summer Street
Boston, MA 02110
Attn: John Condon
Legal Services of Greater Miami
3000 Biscayne Boulevard, Suite 500
Miami, Florida 33137
Attention: Shahrzad Emani
3