HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #8052
Date: 10/13/2020
Commission Meeting Date: 01/28/2021
Requesting Department: Office of
Management and Budget
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Amend - FY 2020-21 Multi -Year Capital Plan
Purpose of Item:
To reprogram and re -appropriate existing funding sources, appropriate new funding
sources, and to amend the Fiscal Year 2020-21 Multi -Year Capital Plan adopted with
modifications on September 24, 2020 pursuant to Resolution No. 20-0307.
Background of Item:
The Office of Management and Budget and the Office of Capital Improvements have
reviewed capital projects that are complete with balances or are of a lower priority and
recommended reprogramming of funds to projects that are of a higher priority and
appropriates new funding, requiring the existing Capital Plan, adopted as Resolution
No. 20-0307.
Budget Impact Analysis
Item has NOT an Expenditure
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
N/A
Office of Management and Budget
Office of Management and Budget
Office of Management and Budget
City Manager's Office
City Manager's Office
City Manager's Office
City Commission
Legislative Division
Office of the City Attorney
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the Mayor
Office of the City Clerk
Office of the City Clerk
Reviewed B
Carolina Aguila
Leon P Michel
Everton Garvis
Fernando Casamayor
Carolina Aguila
Arthur Noriega V
Nicole Ewan
Valentin J Alvarez
Robin Jones Jackson
Barnaby L. Min
Victoria Mendez
Nicole Ewan
Mayor's Office
City Clerk's Office
City Clerk's Office
Department Head Review
Department Head Review
Budget Analyst Review
Assistant City Manager Review
Assistant City Manager Review
City Manager Review
Meeting
Legislative Division Review
ACA Review
Deputy City Attorney Review
Approved Form and Correctness
Meeting
Skipped
Completed
Completed
Completed
Skipped
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Signed by the Mayor Completed
Signed and Attested by the City Clerk Completed
Rendered Completed
12/03/2020 12:41 PM
01/05/2021 4:34 PM
01/05/2021 4:58 PM
01/05/2021 7:40 PM
01/05/2021 4:29 PM
01/05/2021 10:45 PM
01/14/2021 9:00 AM
01/16/2021 9:10 AM
01/19/2021 5:11 PM
01/19/2021 5:28 PM
01/19/2021 5:46 PM
01/28/2021 9:00 AM
02/08/2021 4:21 PM
02/08/2021 4:25 PM
02/08/2021 4:25 PM
City of Miami
Legislation
Resolution
Enactment Number: R-21-0044
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 8052 Final Action Date:1/28/2021
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE CITY MANAGER TO (A) ADD CAPITAL PROJECTS TO THE
CITY OF MIAMI'S ("CITY") FISCAL YEAR 2020-2021 MULTI -YEAR CAPITAL PLAN
ADOPTED ON SEPTEMBER 24, 2020 PURSUANT TO RESOLUTION NO. R-20-0307
AND AMENDED ON DECEMBER 10, 2020 PURSUANT TO RESOLUTION NO. R-20-
0409, (B) UPDATE FOR THE FISCAL YEAR 2019-2020 CLOSE-OUT AMENDMENTS
TO THE MULTI -YEAR CAPITAL PLAN AS SET FORTH IN ATTACHMENTS "A" AND
"B", ATTACHED AND INCORPORATED, (C) REVISE CURRENT APPROPRIATIONS
AMONG APPROVED PROJECTS, (D) FURTHER DE -APPROPRIATE, RE -
APPROPRIATE, AND APPROPRIATE FUNDING FOR THE EXISTING AND ADDED
PROJECTS, ALL AS SET FORTH IN THE JANUARY 4, 2021 MEMORANDUM OF
EXPLANATION OF CAPITAL APPROPRIATIONS AND RE -APPROPRIATIONS WITH
EXHIBITS "A" AND "B" THERETO, AND (E) ACCEPT FUNDING IN THE AMOUNT OF
$120,000.00 FROM THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY
REDEVELOPMENT AGENCY FOR A NEW CAPITAL PROJECT AND TO NEGOTIATE
AND EXECUTE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, A RELATED
PROJECT AGREEMENT; RATIFYING, APPROVING, AND CONFIRMING CERTAIN
NECESSARY ACTIONS BY THE CITY MANAGER AND DESIGNATED CITY
OFFICIALS AND DEPARTMENTS IN ORDER TO UPDATE THE RELEVANT
FINANCIAL CONTROLS AND COMPUTER SYSTEMS IN CONNECTION
THEREWITH AND FOR GRANTS AND OTHER FUNDING SOURCES IN PROGRESS
IN CONNECTION HEREWITH; PROVIDING AN EFFECTIVE DATE.
WHEREAS, except for such changes as set forth herein, all previous appropriations
remain authorized to continue as previously approved City of Miami ("City") capital projects
(new, revised, and continued projects collectively, "Projects") according to the Fiscal Year 2020-
2021 Multi -Year Capital Plan adopted on September 24, 2020 pursuant to Resolution No. R-20-
0307 ("Adopted Capital Plan") and as subsequently amended on December 10, 2020 pursuant
to Resolution No. R-20-0409 ("Amendment #1 to Adopted Capital Plan") (collectively, "Fiscal
Year 2020-21 Capital Plan"); and
WHEREAS, pursuant to Resolution No. R-20-0387 adopted on November 19, 2020, the
City Commission approved a General Fund contribution to the Capital Project Fund and a
Special Revenue Fund contribution to the Capital Project Fund in the amounts of $1,967,708.80
and $2,355,880, respectively, as an amendment and closing out of the City's Operating Budget
and Capital Plan Budget for the fiscal year ending September 30, 2020, as set forth in
Attachments "A" and "B" thereto, all attached and incorporated ("Fiscal Year 2019-2020 Capital
Plan Close -Outs"); and
WHEREAS, Amendment #2 to the City's Fiscal Year 2020-2021 Operating Budget, as
previously amended, by the proposed appropriations, de -appropriations, and re -appropriations
for the Fiscal Year 2020-21 Capital Plan are set forth in the January 4, 2021 Memorandum of
Explanation of Capital Appropriations and Re -Appropriations and Exhibits "A" and "B" thereto all
of which are attached and incorporated (collectively, "Amendment #2 Explanations
Memorandum") is currently proposed; and
WHEREAS, as previously set forth in the Fiscal Year 2019-2020 Capital Plan Close -
Outs in Attachment "A", a contribution from the City's General Fund is hereby established in the
amount of $1,967,708.80 to fund various capital projects; and
WHEREAS, as previously set forth in the Fiscal Year 2019-2020 Capital Plan Close -
Outs in Attachment "B", a contribution from the City's Special Revenue Fund is established in
the amount of $2,355,880.00 to fund the project titled "City of Miami Trolley Acquisition 40-
B70715E" in the amount of $1,394,000.00 and various Parks and Recreation capital projects
funded with Fiscal Year 2019-20 Capital Plan Close -Outs for Parks Rollover dollars in the total
amount of totaling $1,584,000.00 of which $961,880.00 was allocated to capital projects; and
WHEREAS, as set forth in in Exhibit "A" in the Amendment #2 Explanations
Memorandum, a new appropriation of a special assessment for Flagler Street is established in
the amount of $29,078.66 (the amount collected to date of the $1,000,000.00 is $898,400.66 of
which $869,322.00 was previously appropriated); and
WHEREAS, as set forth in Exhibit "A" in the Amendment #2 Explanations Memorandum,
a new appropriations of the New City Administrative Building debt financing dollars is
established in the amount of $666,382.00 to fund a new capital project titled "New
Administrative Building - Commission Fees (40-B193113B)" pursuant to the $150,000,000 intent
to reimburse advances by bond financing approved per Resolution No. R-19-0256 dated June
27, 2019; and
WHEREAS, as set forth in Exhibit "A" in the Amendment #2 Explanations Memorandum,
a new appropriation is established in an amount of $1,000,000 from Park Impact Fees to fund
an existing capital project titled "District 2 Park Land Acquisition (40-B213507)"; and
WHEREAS, as set forth in Exhibit "A" in the Amendment #2 Explanations Memorandum,
a new appropriation is established in an amount of $456,000 from the Tree Trust Fund
Consolidated to fund an existing capital project titled "Shenandoah New Pool and Park
Enhancements - Tree Canopy (40-B40563)"; and
WHEREAS, as set forth in Exhibit "A" in the Amendment #2 Explanations Memorandum,
it is necessary to accept new funding and appropriate an amount of $120,000.00 from the
Southeast Overtown/Park West Community Redevelopment Agency ("SEOPW CRA") to fund a
new capital project 40-B213102 for the installation and maintenance of Overtown signage at
NW 3rd Avenue between NW 8th Street and 9th Street and at an Overtown gateway, subject to
the negotiation and execution by the City Manager, in a form acceptable to the City Attorney, of
a related project agreement between the SEOPW CRA and the City for the project to be
undertaken by the City's Office of Capital Improvement, and Resilience and Public Works
Department; and
WHEREAS, as set forth in the Amendment #2 Explanations Memorandum, in order to
implement the Plan, the Fiscal Year 2019-2020 Capital Plan Close -Outs, the Amendment #2
Explanations Memorandum, and the City's Fiscal Year 2020-21 Final Budget requirements
authorized pursuant to Resolution No. R-20-0307 adopted September 24, 2020, as
subsequently amended (collectively, "Final Capital Plan Budget"), the City Manager and certain
designated City officials and departments continue to accept additional funding and to take
necessary actions to update the City's relevant financial controls and computer systems for
ongoing capital projects, for project close-outs, and for grants and other funding sources in
progress in connection herewith; and
WHEREAS, also as set forth in the Amendment #2 Explanations Memorandum, it is
necessary to close-out projects, reprogram projects, approve additional projects, and approve
additional appropriations, de -appropriations, and re -appropriations as detailed in Exhibit "B",
attached and incorporated, for existing sources of revenues for the Fiscal Year 2020-21 Capital
Plan and to add to available balances in Capital Project Funds as set forth below:
31000 - General Government Projects
32000 - Public Safety
33000 - Disaster Recovery
34000 - Public Facilities-CIP
35000 - Parks & Recreation
36000 - Streets & Sidewalks
37000 - Sanitary Sewers
38000 - Storm Sewers
39000 - Solid Waste-CIP
39900 - Mass Transit
Previous Amount
60, 890, 294.06
18, 761, 608.54
1, 214, 522.19
106,162, 858.76
99,471, 741.38
99,832,035.76
6, 248, 936.32
17,843,477.88
4, 447, 856.25
5,712,781.08
Amendment Amount
1,957,054.85
115,379.00
(312,686.27)
(65,660.48)
3,143,642.47
626,708.89
12,000.00
1,118,611.00
Final Amount
62, 847, 348.91
18, 876, 987.54
901, 835.92
106,097,198.28
102,615,383.85
100,458,744.65
6, 248, 936.32
17,855,477.88
4,447,856.25
6,831,392.08
$ 420, 586,112.22 $ 6, 595, 049.46 $ 427,181,161.68
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The City Commission hereby approves and authorizes the City Manager to
(a) add -capital project to the Adopted Capital Plan and Amendment #1 to the Adopted Capital
Plan, (b) update the Fiscal Year 2019-20 Capital Plan Close -Outs including Attachments "A"
and "B" thereto, (c) revise current appropriations among approved projects, (d) further de -
appropriate, re -appropriate, and appropriate funding for existing and added projects, all as set
forth in the attached and incorporated Amendment #2 Explanations Memorandum including
Exhibits "A" and "B" thereto, and (e) accept the funding from the SEOPW CRA in the amount of
$120,000.00 fora new capital project 40-B213102 and to negotiate and executive, in a form
acceptable to the City Attorney, a related project agreement.
Section 3. Certain necessary actions by the City Manager and designated City officials
and departments made in order to update the City's relevant financial controls and computer
systems, for project close-outs, and for grants and other funding sources in progress in
connection with the Fiscal Year 2020-21 Capital Plan, the Fiscal Year 2019-2020 Capital Plan
Close -Outs, the Amendment #2 Explanations Memorandum, and the Final Budget to implement
the Projects in connection herewith are ratified, approved, and confirmed.
Section 4. This Resolution shall become effective immediately upon its adoption and
signature by the Mayor.2
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
APPROVED AS TO FORM AND CORRECTNESS:
ndez, City Httor
ey ) 1/19/2021