HomeMy WebLinkAboutR-21-0043City of Miami
Resolution R-21-0043
Legislation
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 8369 Final Action Date: 1/28/2021
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AMENDING APPROPRIATIONS AND MAKING DE -APPROPRIATIONS AND
RE -APPROPRIATIONS RELATING TO THE GENERAL FUND FOR THE 2020-
2021 FISCAL YEAR OPERATING BUDGET AS ORIGINALLY AUTHORIZED
PURSUANT TO ORDINANCE NO. 13926 ADOPTED SEPTEMBER 24, 2020
AND AS PREVIOUSLY AMENDED PURSUANT TO RESOLUTION NO. R-20-
0409 ADOPTED DECEMBER 10, 2020, ALL AS SET FORTH IN THE CITY
MANAGER'S MEMORANDUM DATED JANUARY 4, 2021 AND ATTACHMENT
"A" THERETO, ALL ATTACHED AND INCORPORATED; AUTHORIZING THE
CITY MANAGER TO MAKE ANY NECESSARY CHANGES TO ADJUST,
AMEND, AND APPROPRIATE THE ADOPTED OPERATING BUDGET, FIVE-
YEAR FINANCIAL PLAN, STRATEGIC PLAN, AND MULTI -YEAR CAPITAL
PLAN REGARDING CITY OF MIAMI SERVICES AND RESOURCES AS
NECESSARY AND LEGALLY ALLOWED TO ASSIST THE PUBLIC DURING
THE NOVEL CORONAVIRUS PANDEMIC AND OTHER EMERGENCIES;
RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY
ACTIONS OF THE CITY MANAGER AND DESIGNATED OFFICIALS AND
DEPARTMENTS TO UPDATE THE RELEVANT FINANCIAL CONTROLS,
PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER
SYSTEMS IN CONNECTION THEREWITH AND FOR GRANTS AND OTHER
FUNDING SOURCES IN PROGRESS AND FOR NECESSARY RELATED
DOCUMENT NEGOTIATIONS AND EXECUTIONS, ALL IN FORMS
ACCEPTABLE TO THE CITY ATTORNEY; PROVIDING FOR APPLICABLE
EFFECTIVE DATES.
WHEREAS, on September 24, 2020, pursuant to Ordinance No. 13926, the City
Commission adopted a General Fund Budget for the City of Miami ("City") for the Fiscal Year
beginning October 1, 2020 and ending September 30, 2021 ("Fiscal Year 2020-2021") in the
amount of $816,961,000 and the total Budget for all non -capital funds in the amount of
$1,165,516,000 (collectively, "Adopted Operating Budget"); and
WHEREAS, on September 24, 2020, pursuant to Resolution No. R-20-0307, the City
Commission also adopted the Fiscal Year 2020-2021 Multi -Year Capital Plan ("Adopted Capital
Plan"); and
WHEREAS, on December 10, 2020, pursuant to Resolution No. R-20-0409, the City
Commission amended for Fiscal Year 2020-2021 both the Adopted Operating Budget in only
the General Fund Budget by authorizing a $45,000,000 transfer out from the Building Reserve
Fund into the General Fund ("Amendment #1 to the Adopted Operating Budget") and the
Adopted Capital Plan only in funding for the Capital Project Fund and by creating a new project
number for a new future building facility for the City's Building Department by making the
City of Miami Page 1 of 9 File ID: 8369 (Revision: A) Printed On: 5/15/2025
File ID: 8369 Enactment Number: R-21-0043
corresponding transfer of $45,000,000 into the City's Capital Plan ("Amendment #1 to the
Adopted Capital Plan"); and
WHEREAS, in Amendment #1 to the Adopted Operating Budget, the General Fund
appropriation was changed from $816,961,000 to $861,961,000 and the total Adopted Budget
for all funds was accordingly changed from $1,165,516,000 to $1,210,516,000; and
WHEREAS, the major source of revenue for the General Fund is derived from the
category identified as "Property Taxes" in the amount of $424,609,000; and
WHEREAS, the City Manager's Memorandum dated January 4, 2021 and Attachment
"A" thereto, both attached and incorporated (collectively, "Composite Attachment A"), set forth
the information for this Fiscal Year 2020-21 Budget Amendment #2 to the Adopted Operating
Budget and Amendment #1 to the Operating Budget (collectively, "Operating Budget
Amendment #2"); and
WHEREAS, the City Commission is also considering a second amendment to the
Adopted Capital Plan as amended by Amendment #1 to the Adopted Capital Plan; and
WHEREAS, the total General Fund appropriation remains $861,961,000 and only
reallocates the General Fund Non -Departmental Account ("NDA") to other City departments as
specified in Composite Attachment "A"; and
WHEREAS, the City Commission further appropriates a total of $665,000 from the NDA
line item reserve account to the following: 1) a District #3 grant of $150,000 to Brigade 2506; 2)
for a District 3 grant of $150,000 to the Museum Cuban; and 3) $365,000 to the Parks and
Recreation Department's budget for the restoration of programs at Grapeland Water Park in
District 1 (collectively, "Floor Amendments"); and
WHEREAS, the total Special Revenue Fund appropriation remains $197,087,000; and
WHEREAS, the total Debt Service Fund appropriation remains $66,230,000; and
WHEREAS, the total Internal Service Fund appropriation remains $85,238,000; and
WHEREAS, the total Adopted Operating Budget as amended by Amendment #1 to the
Adopted Operating Budget for all funds remains $1,210,516,000 in Operating Budget
Amendment #2 as modified by the Floor Amendments; and
WHEREAS, it is necessary to make corresponding adjustments to the budgets for the
General Fund (as previously amended by Amendment #1 to the Adopted Operating Budget)
and the Adopted Capital Plan (as previously amended by Amendment #1 to the Adopted Capital
Plan) in order to comply with the Federal, State of Florida, and local laws in connection with this
Fiscal Year 2020-2021 Amendment #2 to the Adopted Operating Budget and the Floor
Amendments (as previously amended by Amendment #1 to the Adopted Operating Budget) and
in the second amendment being considered to the Adopted Capital Plan and previous
Amendment #1 to the Adopted Capital Plan; and
WHEREAS, in accordance with the City Manager's Memorandum, it is in the best
interests of the City to authorize the City Manager to make any necessary changes to adjust,
amend, and appropriate the City's Operating Budget, Five -Year Financial Plan, Strategic Plan,
Multi -Year Capital Plan, and in connection with this Fiscal Year 2020-2021 Adopted Operating
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File ID: 8369 Enactment Number: R-21-0043
Budget Amendment #2 and the Floor Amendments regarding City services and resources as
necessary and legally allowed to assist the public during the continuing Novel Coronavirus
("COVID-19") pandemic and other emergencies, all for the purposes set forth in this Resolution;
and
WHEREAS, it is also in the best interest of the City to ratify, approve, and confirm certain
necessary actions of the City Manager and designated City officials and departments to update
the relevant financial controls, project close-outs, accounting entries, and computer systems in
connection herewith and for grants and other funding sources in progress, and for necessary
related document negotiations and executions, all in forms acceptable to the City Attorney;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. In accordance with Composite Attachment "A", attached and incorporated,
and the Floor Amendments, the following appropriations are made for the municipal operations
of the General Fund for Fiscal Year 2020-21:
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File ID: 8369 Enactment Number: R-21-0043
Floor
GENERAL FUND APPROPRIATIONS Amendement APPROPRIATIONS
With Floor
values Amendment
Departments Boards and Offices:
Mayor $ 2,355,000 - $ 2355000
Commissioners 7:147.000 300:000 7;447;000
City Manager 2:857000 2857000
Agenda Coordination 388.000 388,000
Independent Auditor General 1:371.000 1 371 000
City Attorney 10:652.000 10.652:000
City Clerk 2:060.000 2060000
Civil Service 561.000 561.000
Code Compliance 8.941.000 8941 000
Communications 1;746;000 1.746:000
Equal Opportunity and Diversity Programs 551.000 551 000
Finance 11.256.000 11 .256.000
Grants Administration 1.666.000 1 .666.000
Human Resources 5:212000 5212.000
Innovation and Technology 14,332000 14;332:000
Management and Budget 3;409000 3;409;000
Neighborhood Enhancement Teams (NET) 620000 620:000
Procurement 3:028.000 3 028 000
Human Services 6.878.000 6:878:000
Building 17:877.000 17.877:000
Planning 5;404.000 5;404:000
Zoning 4:567000 4567000
Housing and Community Development 1:096.000 1.096.000
General Services Administration 28.172.000 28.172:000
Resilience and Public Works 28;938,000 28.938;000
Solid Waste 37.665.000 37.665.000
Capital Improvements 4,593,000 4.593;000
Fire -Rescue 175:857:000 175.857.000
Police 271:321:000 271 .321 :000
Real Estate and Asset Management 13.754.000 13,754000
Parks and Recreation 52:151,000 365:000 52.516:000
Risk Management 3:354:000 3;354;000
Non -Departmental Accounts (ik, DA) 45:518:000 (665:000) 44:853:000
Transfers - Out 86.664.000 86:664:000
Total $ 861,961,000 S - $ 861.961,000
Section 3. In accordance with Composite Attachment "A", attached and incorporated,
and the Floor Amendments, the above appropriations for the General Fund are made based on
the following sources of revenue for Fiscal Year 2020-21:
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GENERAL FUND REVENUES
Property Taxes $ 424,609,000
Franchise Fees and Other Taxes 117,566,000
Interest 4,814,000
Transfers -In 4,211,000
Fines and Forfeitures 7,644,000
Intergovernmental Revenues 67,210,000
Licenses and Permits 66,587,000
Other Revenues (Inflows) 52,521,000
Charges for Services 116,799,000
TOTAL GENERAL FUND $ 861,961,000
Section 4. The following appropriations are made for the municipal operations of the
Debt Service Fund for Fiscal Year 2020-21:
DEBT SERVICE FUNDS APPROPRIATONS
General Obligation Bonds $ 23,428,000
Special Obligation Bonds 42,802,000
TOTAL DEBT SERVICE FUNDS $ 66,230,000
Section 5. The above appropriations for the Debt Service Fund are made based on the
following sources of revenue for Fiscal Year 2020-21:
DEBT SERVICE FUNDS REVENUES
Property Taxes $ 19,367,000
Transfers -In and Other Revenues 46,863,000
TOTAL DEBT SERVICE FUNDS $ 66,230,000
Section 6. The following appropriations are made for the municipal operations of the
Special Revenue Fund for Fiscal Year 2020-21:
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File ID: 8369 Enactment Number: R-21-0043
SPECIAL REVENUE FUNDS APPROPRIATIONS
General Special Revenues $ 2,193,000
Sports Facilities and Activities 13,000
Planning Services 19,946,000
Tree Trust Fund 3,343,000
Public Art Fund 758,000
Fire- Rescue Services 31,257,000
Parks and Recreation Services 1,031,000
Police Services 9,418,000
Law Enforcement Trust Fund 822,000
Public Works Services 6,835,000
Solid Waste Recycling Trust 163,000
City Clerk Services 1,578,000
Community Development 73,306,000
Homeless Programs 2,715,000
Human Services 497,000
Bayfront/Riverfront Land Acquisition Rouse Trust 1,777,000
Miami Ballpark Parking Facilities 13,095,000
Departmental Improvement Initiative 9,361,000
Transportation and Transit 18,879,000
Emergency Funds 100,000
TOTAL SPECIAL REVENUE FUNDS $ 197,087,000
Section 7. The above appropriations for the Special Revenue Fund are made based on
the following sources of revenue for Fiscal Year 2020-21:
SPECIAL REVENUE FUNDS REVENUES
All Sources
TOTAL SPECIAL REVENUE FUNDS
$ 197,087,000
$ 197,087,000
Section 8. The following appropriations are made for the municipal operations of the
Internal Service Fund for Fiscal Year 2020-21:
INTERNAL SERVICE FUND APPROPRIATIONS
Life and Health Insurance 42,388,000
Workers' Compensation 17,382,000
Others 25,468,000
TOTAL INTERNAL SERVICE FUND $ 85,238,000
Section 9. The above appropriations for the Internal Service Fund are made based on
the following sources of revenue for Fiscal Year 2020-21:
INTERNAL SERVICE FUND REVENUES
All Sources $ 85,238,000
TOTAL INTERNAL SERVICE FUND $ 85,238,000
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Section 10. This Resolution is a resolution of precedent and all other resolutions in
conflict with it are held null and void insofar as they pertain to these appropriations; however, no
provision contained in this Resolution shall be construed to violate the Anti -Deficiency Act, as
set forth in Sections 18-500 through 18-503 of the Code of the City of Miami, Florida, as
amended ("City Code"). The appropriations are the anticipated expenditure requirements for
the City but are not mandatory should efficient administration of City departments and boards or
altered economic conditions indicate that a curtailment in certain expenditures is necessary or
desirable for the general welfare of the City. The City Manager is specifically authorized to
create awards and transfer funds between accounts and awards and withhold any of these
appropriated funds from encumbrance or expenditure should such action appear advantageous
to the economic and efficient operation of the City. The City Manager is also authorized' to
transfer any excess unrestricted moneys from other funds to the General Fund provided that
those are appropriated monies which are no longer needed to implement the original purpose of
the appropriation, which are legally available at the time of such transfer and whose expenditure
is not limited to use for any other specified purpose.
Section 11. The City Manager is authorized to make any changes to adjust, amend,
and appropriate the City's Adopted Operating Budget as amended by Amendment #1 to the
Adopted Operating Budget, Operating Budget Amendment #2, and the Floor Amendments to
the Five -Year Financial Plan, Strategic Plan, and Multi -Year Capital Plan as amended by
Amendment #1 to the Adopted Capital Plan with the transfers in and/or out, as necessary and
applicable, of legally available funds and to designate projects, services, components, values,
amounts, and uses, as necessary and applicable, for the purposes set forth in this Resolution,
Amendment #1 to the Adopted Operating Budget, Operating Budget Amendment #2, the Floor
Amendments, Amendment #1 to the Adopted Capital Plan, and Ordinance No. 13926.
Section 12. All departments and the number of employees designated therein provided
for in this budget either by position summary or by the organizational chart are deemed
approved by the City Commission. Any permanent change regarding same shall require City
Commission approval.
Section 13. The City Manager is authorized to administer the executive pay plan and
benefit package and to disburse the funds appropriated herein for said purpose in a manner he
deems appropriate. The City Manager is also authorized' to administer and disburse the City
Commission benefit package. Except for those positions in which the salary is established by
City Commission action, the City Manager is further authorized to establish the salaries of
those employees in executive and staff positions in accordance with the executive and staff pay
plan. These employees may receive any salary increases given in this Resolution.
Section 14. The City Manager is authorized' to disburse any funds that may be
designated by the City Commission as cost -of -living or other pay adjustments to Civil Service,
executive, and staff employees as may be approved by the City Manager.
Section 15. Nothing contained in this Resolution shall be construed as to prohibit or
prevent the City Manager, the administrative head of the City, who is responsible for the efficient
administration of all departments, from exercising the power granted to and imposed upon him
in the Charter of the City of Miami, Florida, as amended ("Charter"), to fix, adjust, raise, or lower
salaries and to create, abolish, fill, or hold vacant, temporary, or permanent positions whenever
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
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File ID: 8369 Enactment Number: R-21-0043
it has been determined by the City Manager to be in the best interest of efficient and economical
administration of the City and all its departments. The authority' contained in this Section shall
also be applicable whenever the City Manager shall cause a department to reorganize itself to
perform its services more efficiently. Such reorganization may include reduction of budgeted
positions, reclassification of positions, and/or alteration of the number of budgeted positions in
any given classification.
Section 16. The transfer of funds between the detailed accounts comprising any
separate amount appropriated by the above Sections hereof is approved and authorized' when
such transfer shall have been made at the request of the City Manager and when such transfer
shall have been made of any part of an unencumbered balance of an appropriation to or for a
purpose or object for which the appropriation for Fiscal Year 2020-2021 has proved insufficient.
Section 17. The transfer of funds between the detailed accounts comprising any
separate amount appropriated by the above Sections hereof is approved and authorized' when
such transfer of funds is made at the request of the City Manager and when such transfer is to
be made between the detailed accounts appropriated to the same office, department, or
division.
Section 18. To effect salary adjustments, the City Manager is further authorized' to
make departmental and other transfers from any reserve accounts established in the General
Fund and is authorized to approve transfers for any unforeseen requirements of all
appropriated funds as may be required so long as such transfer is consistent with the provisions
contained in Chapter 18, Article IX of the City Code.
Section 19. To facilitate effective budgetary control and sound fiscal management, the
City Manager is further authorized1 to transfer funds from departmental budget reserve accounts
to the Emergency Account of Non -Departmental Accounts to other Funds and to departmental
budget reserve accounts from the Emergency Account of Non -Departmental Accounts to other
Funds.
Section 20. The Emergency Account is declared to be appropriated to meet emergency
expenses and is subject to expenditure by the City Manager for any emergency purpose.
Section 21. Except as herein provided, transfers between items appropriated shall be
authorized by resolution amendatory hereto except that transfers from the NDA may be made
by resolution.
Section 22. The City Manager is authorized' to invite or advertise for bids for the
purchase of any material, equipment, physical improvement, or service provided by the
aforementioned appropriations or which may be provided for in accordance with Chapter 18 of
the City Code for which formal bidding is required. Such bids are to be returnable to the City
Commission or City Manager in accordance with Charter and City Code provisions.
Section 23. Expenditure of the herein appropriated funds is authorized in the
procurement of goods and services by award or contract for the same by the City Commission
following the use, if applicable, of competitive negotiations unless the award of such contract by
the City Manager is expressly allowed under Charter and City Code provisions.
Section 24. Certain necessary actions by the City Manager and the designated City
officials and departments to update the relevant financial controls, project close-outs,
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File ID: 8369 Enactment Number: R-21-0043
accounting entries, and computer systems in connection herewith and for grants in progress are
hereby ratified, approved, and confirmed.
Section 25. The City Manager is hereby further authorized' to undertake certain
necessary related document negotiations and executions, all in forms acceptable to the City
Attorney, in connection herewith.
Section 26. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
_ndez, ity Attor
ey 2/16/2021
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it is passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
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