Loading...
HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #8369 Date: 12/14/2020 Commission Meeting Date: 01/28/2021 Type: Subject: Requesting Department: Office of Management and Budget Sponsored By: District Impacted: Resolution Amend - FY 2020-21 Adopted Budget Purpose of Item: To propose amendments to the FY 2020-21 Adopted Budget ordinance for the General Fund. Background of Item: See the attached memorandum following the proposed legislation. Budget Impact Analysis Total Fiscal Impact: $0 impact- reallocation within General Fund General Account No: Various Accounts Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission City Commission Legislative Division Office of the Mayor Office of the City Clerk Office of the City Attorney Office of the City Attorney Office of the City Attorney Office of the City Clerk Reviewed B Leon P Michel Everton Garvis Fernando Casamayor Arthur Noriega V Valentin J Alvarez Robin Jones Jackson Barnaby L. Min Victoria Mendez Nicole Ewan Nicole Ewan Valentin J Alvarez Mayor's Office City Clerk's Office Robin Jones Jackson Barnaby L. Min Victoria Mendez City Clerk's Office Department Head Review Budget Analyst Review Assistant City Manager Review City Manager Review Legislative Division Review ACA Review Deputy City Attorney Review Approved Form and Correctness Meeting Meeting Legislative Division Review Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed ACA Review Completed Deputy Attorney Review Completed Approved Form and Correctness with Modification(s) Rendered Completed 01/04/2021 1:41 PM 01/04/2021 1:57 PM 01/04/2021 2:15 PM 01/05/2021 8:57 AM 01/05/2021 10:09 AM 01/05/2021 11:17 AM 01/05/2021 12:29 PM 01/05/2021 5:38 PM 01/14/2021 9:00 AM 01/28/2021 9:00 AM 02/08/2021 10:10 AM 02/08/2021 4:20 PM 02/08/2021 4:26 PM 02/12/2021 4:35 PM 02/12/2021 5:11 PM Completed 02/16/2021 12:18 PM City of Miami Legislation Resolution Enactment Number: R-21-0043 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 8369 Final Action Date:1/28/2021 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AMENDING APPROPRIATIONS AND MAKING DE -APPROPRIATIONS AND RE - APPROPRIATIONS RELATING TO THE GENERAL FUND FOR THE 2020-2021 FISCAL YEAR OPERATING BUDGET AS ORIGINALLY AUTHORIZED PURSUANT TO ORDINANCE NO. 13926 ADOPTED SEPTEMBER 24, 2020 AND AS PREVIOUSLY AMENDED PURSUANT TO RESOLUTION NO. R-20-0409 ADOPTED DECEMBER 10, 2020, ALL AS SET FORTH IN THE CITY MANAGER'S MEMORANDUM DATED JANUARY 4, 2021 AND ATTACHMENT "A" THERETO, ALL ATTACHED AND INCORPORATED; AUTHORIZING THE CITY MANAGER TO MAKE ANY NECESSARY CHANGES TO ADJUST, AMEND, AND APPROPRIATE THE ADOPTED OPERATING BUDGET, FIVE-YEAR FINANCIAL PLAN, STRATEGIC PLAN, AND MULTI -YEAR CAPITAL PLAN REGARDING CITY OF MIAMI SERVICES AND RESOURCES AS NECESSARY AND LEGALLY ALLOWED TO ASSIST THE PUBLIC DURING THE NOVEL CORONAVIRUS PANDEMIC AND OTHER EMERGENCIES; RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS OF THE CITY MANAGER AND DESIGNATED OFFICIALS AND DEPARTMENTS TO UPDATE THE RELEVANT FINANCIAL CONTROLS, PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER SYSTEMS IN CONNECTION THEREWITH AND FOR GRANTS AND OTHER FUNDING SOURCES IN PROGRESS AND FOR NECESSARY RELATED DOCUMENT NEGOTIATIONS AND EXECUTIONS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY; PROVIDING FOR APPLICABLE EFFECTIVE DATES. WHEREAS, on September 24, 2020, pursuant to Ordinance No. 13926, the City Commission adopted a General Fund Budget for the City of Miami ("City") for the Fiscal Year beginning October 1, 2020 and ending September 30, 2021 ("Fiscal Year 2020-2021") in the amount of $816,961,000 and the total Budget for all non -capital funds in the amount of $1,165,516,000 (collectively, "Adopted Operating Budget"); and WHEREAS, on September 24, 2020, pursuant to Resolution No. R-20-0307, the City Commission also adopted the Fiscal Year 2020-2021 Multi -Year Capital Plan ("Adopted Capital Plan"); and WHEREAS, on December 10, 2020, pursuant to Resolution No. R-20-0409, the City Commission amended for Fiscal Year 2020-2021 both the Adopted Operating Budget in only the General Fund Budget by authorizing a $45,000,000 transfer out from the Building Reserve Fund into the General Fund ("Amendment #1 to the Adopted Operating Budget") and the Adopted Capital Plan only in funding for the Capital Project Fund and by creating a new project number for a new future building facility for the City's Building Department by making the corresponding transfer of $45,000,000 into the City's Capital Plan ("Amendment #1 to the Adopted Capital Plan"); and WHEREAS, in Amendment #1 to the Adopted Operating Budget, the General Fund appropriation was changed from $816,961,000 to $861,961,000 and the total Adopted Budget for all funds was accordingly changed from $1,165,516,000 to $1,210,516,000; and WHEREAS, the major source of revenue for the General Fund is derived from the category identified as "Property Taxes" in the amount of $424,609,000; and WHEREAS, the City Manager's Memorandum dated January 4, 2021 and Attachment "A" thereto, both attached and incorporated (collectively, "Composite Attachment A"), set forth the information for this Fiscal Year 2020-21 Budget Amendment #2 to the Adopted Operating Budget and Amendment #1 to the Operating Budget (collectively, "Operating Budget Amendment #2"); and WHEREAS, the City Commission is also considering a second amendment to the Adopted Capital Plan as amended by Amendment #1 to the Adopted Capital Plan; and WHEREAS, the total General Fund appropriation remains $861,961,000 and only reallocates the General Fund Non -Departmental Account ("NDA") to other City departments as specified in Composite Attachment "A"; and WHEREAS, the City Commission further appropriates a total of $665,000 from the NDA line item reserve account to the following: 1) a District #3 grant of $150,000 to Brigade 2506; 2) for a District 3 grant of $150,000 to the Museum Cuban; and 3) $365,000 to the Parks and Recreation Department's budget for the restoration of programs at Grapeland Water Park in District 1 (collectively, "Floor Amendments"); and WHEREAS, the total Special Revenue Fund appropriation remains $197,087,000; and WHEREAS, the total Debt Service Fund appropriation remains $66,230,000; and WHEREAS, the total Internal Service Fund appropriation remains $85,238,000; and WHEREAS, the total Adopted Operating Budget as amended by Amendment #1 to the Adopted Operating Budget for all funds remains $1,210,516,000 in Operating Budget Amendment #2 as modified by the Floor Amendments; and WHEREAS, it is necessary to make corresponding adjustments to the budgets for the General Fund (as previously amended by Amendment #1 to the Adopted Operating Budget) and the Adopted Capital Plan (as previously amended by Amendment #1 to the Adopted Capital Plan) in order to comply with the Federal, State of Florida, and local laws in connection with this Fiscal Year 2020-2021 Amendment #2 to the Adopted Operating Budget and the Floor Amendments (as previously amended by Amendment #1 to the Adopted Operating Budget) and in the second amendment being considered to the Adopted Capital Plan and previous Amendment #1 to the Adopted Capital Plan; and WHEREAS, in accordance with the City Manager's Memorandum, it is in the best interests of the City to authorize the City Manager to make any necessary changes to adjust, amend, and appropriate the City's Operating Budget, Five -Year Financial Plan, Strategic Plan, Multi -Year Capital Plan, and in connection with this Fiscal Year 2020-2021 Adopted Operating Budget Amendment #2 and the Floor Amendments regarding City services and resources as necessary and legally allowed to assist the public during the continuing Novel Coronavirus ("COVID-19") pandemic and other emergencies, all for the purposes set forth in this Resolution; and WHEREAS, it is also in the best interest of the City to ratify, approve, and confirm certain necessary actions of the City Manager and designated City officials and departments to update the relevant financial controls, project close-outs, accounting entries, and computer systems in connection herewith and for grants and other funding sources in progress, and for necessary related document negotiations and executions, all in forms acceptable to the City Attorney; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. In accordance with Composite Attachment "A", attached and incorporated, and the Floor Amendments, the following appropriations are made for the municipal operations of the General Fund for Fiscal Year 2020-21: GENERAL FUND Departments. Boards and Offices: Floor APPROPRIATIONS Amendement APPROPRIAI1ONS With Floor values Amendment Mayor $ 2355000 - $ 2355000 Commissioners 7;147.000 300.000 7.447,000 City Manager 2.857,000 2,857,000 Agenda Coordination 388,000 388000 Independent Auditor General 1:371,000 1 ,371 ,000 City Attorney 10652000 10652000 City Clerk 2,060000 2060000 Civil Service 561:000 561.000 Code Compliance 8;941;000 8941 000 Communications 1.746.000 1 .746.000 Equal Opportunity and Diversity Programs 551000 551000 Finance 11.256.000 11 .256.000 Grants Administration 1.666.000 1 .666.000 Human Resources 5;212,000 5,212000 Innovation and Technology 14;332,000 14,332000 Management and Budget 3;409.000 3,409,000 Neighborhood Enhancement Teams (NET) 620000 620000 Procurement 3.028,000 3,028,000 Human Services 6.878.000 6.878.000 Building 17,877,000 17877000 Planning 5,404000 5,404,000 Zoning 4,567,000 4,567000 Housing and Community Development 1,096000 1096000 General Services Administration 28.172.000 28.172.000 Resilience and Public Works 28.938.000 28.938.000 Solid Waste 37;665.000 37,665,000 Capital Improvements 4;593000 4,593000 Fire -Rescue 175,857000 175,857,000 Police 271.321.000 271 .321 .000 Real Estate and Asset Ivlanagement 13;754000 13754000 Parks and Recreation 52:151.000 365.000 52;516.000 Risk Management 3;354.000 3,354000 Non -Departmental Accounts (NDA) 45;518,000 (665000) 44,853,000 Transfers - Out 86.664.000 86.664.000 Total $ 861,961,000 $ - $ 861,961,000 Section 3. In accordance with Composite Attachment "A", attached and incorporated, and the Floor Amendments, the above appropriations for the General Fund are made based on the following sources of revenue for Fiscal Year 2020-21: GENERAL FUND REVENUES Property Taxes $ 424,609,000 Franchise Fees and Other Taxes 117,566,000 Interest 4,814,000 Transfers -In 4,211,000 Fines and Forfeitures 7,644,000 Intergovernmental Revenues 67,210,000 Licenses and Permits 66,587,000 Other Revenues (Inflows) 52,521,000 Charges for Services 116,799,000 TOTAL GENERAL FUND $ 861,961,000 Section 4. The following appropriations are made for the municipal operations of the Debt Service Fund for Fiscal Year 2020-21: DEBT SERVICE FUNDS APPROPRIATONS General Obligation Bonds $ 23,428,000 Special Obligation Bonds 42,802,000 TOTAL DEBT SERVICE FUNDS $ 66,230,000 Section 5. The above appropriations for the Debt Service Fund are made based on the following sources of revenue for Fiscal Year 2020-21: DEBT SERVICE FUNDS REVENUES Property Taxes $ 19,367,000 Transfers -In and Other Revenues 46,863,000 TOTAL DEBT SERVICE FUNDS $ 66,230,000 Section 6. The following appropriations are made for the municipal operations of the Special Revenue Fund for Fiscal Year 2020-21: SPECIAL REVENUE FUNDS APPROPRIATIONS General Special Revenues $ 2,193,000 Sports Facilities and Activities 13,000 Planning Services 19,946,000 Tree Trust Fund 3,343,000 Public Art Fund 758,000 Fire- Rescue Services 31,257,000 Parks and Recreation Services 1,031,000 Police Services 9,418,000 Law Enforcement Trust Fund 822,000 Public Works Services 6,835,000 Solid Waste Recycling Trust 163,000 City Clerk Services 1,578,000 Community Development 73,306,000 Homeless Programs 2,715,000 Human Services 497,000 Bayfront/Riverfront Land Acquisition Rouse Trust 1,777,000 Miami Ballpark Parking Facilities 13,095,000 Departmental Improvement Initiative 9,361,000 Transportation and Transit 18,879,000 Emergency Funds 100,000 TOTAL SPECIAL REVENUE FUNDS $ 197,087,000 Section 7. The above appropriations for the Special Revenue Fund are made based on the following sources of revenue for Fiscal Year 2020-21: SPECIAL REVENUE FUNDS REVENUES All Sources TOTAL SPECIAL REVENUE FUNDS $ 197,087,000 $ 197,087,000 Section 8. The following appropriations are made for the municipal operations of the Internal Service Fund for Fiscal Year 2020-21: INTERNAL SERVICE FUND APPROPRIATIONS Life and Health Insurance 42,388,000 Workers' Compensation 17,382,000 Others 25,468,000 TOTAL INTERNAL SERVICE FUND $ 85,238,000 Section 9. The above appropriations for the Internal Service Fund are made based on the following sources of revenue for Fiscal Year 2020-21: INTERNAL SERVICE FUND REVENUES All Sources $ 85,238,000 TOTAL INTERNAL SERVICE FUND $ 85,238,000 Section 10. This Resolution is a resolution of precedent and all other resolutions in conflict with it are held null and void insofar as they pertain to these appropriations; however, no provision contained in this Resolution shall be construed to violate the Anti -Deficiency Act, as set forth in Sections 18-500 through 18-503 of the Code of the City of Miami, Florida, as amended ("City Code"). The appropriations are the anticipated expenditure requirements for the City but are not mandatory should efficient administration of City departments and boards or altered economic conditions indicate that a curtailment in certain expenditures is necessary or desirable for the general welfare of the City. The City Manager is specifically authorized to create awards and transfer funds between accounts and awards and withhold any of these appropriated funds from encumbrance or expenditure should such action appear advantageous to the economic and efficient operation of the City. The City Manager is also authorized' to transfer any excess unrestricted moneys from other funds to the General Fund provided that those are appropriated monies which are no longer needed to implement the original purpose of the appropriation, which are legally available at the time of such transfer and whose expenditure is not limited to use for any other specified purpose. Section 11. The City Manager is authorized' to make any changes to adjust, amend, and appropriate the City's Adopted Operating Budget as amended by Amendment #1 to the Adopted Operating Budget, Operating Budget Amendment #2, and the Floor Amendments to the Five -Year Financial Plan, Strategic Plan, and Multi -Year Capital Plan as amended by Amendment #1 to the Adopted Capital Plan with the transfers in and/or out, as necessary and applicable, of legally available funds and to designate projects, services, components, values, amounts, and uses, as necessary and applicable, for the purposes set forth in this Resolution, Amendment #1 to the Adopted Operating Budget, Operating Budget Amendment #2, the Floor Amendments, Amendment #1 to the Adopted Capital Plan, and Ordinance No. 13926. Section 12. All departments and the number of employees designated therein provided for in this budget either by position summary or by the organizational chart are deemed approved by the City Commission. Any permanent change regarding same shall require City Commission approval. Section 13. The City Manager is authorized' to administer the executive pay plan and benefit package and to disburse the funds appropriated herein for said purpose in a manner he deems appropriate. The City Manager is also authorized' to administer and disburse the City Commission benefit package. Except for those positions in which the salary is established by City Commission action, the City Manager is further authorized to establish the salaries of those employees in executive and staff positions in accordance with the executive and staff pay plan. These employees may receive any salary increases given in this Resolution. Section 14. The City Manager is authorized' to disburse any funds that may be designated by the City Commission as cost -of -living or other pay adjustments to Civil Service, executive, and staff employees as may be approved by the City Manager. Section 15. Nothing contained in this Resolution shall be construed as to prohibit or prevent the City Manager, the administrative head of the City, who is responsible for the efficient administration of all departments, from exercising the power granted to and imposed upon him in the Charter of the City of Miami, Florida, as amended ("Charter"), to fix, adjust, raise, or lower salaries and to create, abolish, fill, or hold vacant, temporary, or permanent positions whenever it has been determined by the City Manager to be in the best interest of efficient and economical administration of the City and all its departments. The authority' contained in this Section shall also be applicable whenever the City Manager shall cause a department to reorganize itself to perform its services more efficiently. Such reorganization may include reduction of budgeted positions, reclassification of positions, and/or alteration of the number of budgeted positions in any given classification. 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions. Section 16. The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above Sections hereof is approved and authorized' when such transfer shall have been made at the request of the City Manager and when such transfer shall have been made of any part of an unencumbered balance of an appropriation to or for a purpose or object for which the appropriation for Fiscal Year 2020-2021 has proved insufficient. Section 17. The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above Sections hereof is approved and authorized' when such transfer of funds is made at the request of the City Manager and when such transfer is to be made between the detailed accounts appropriated to the same office, department, or division. Section 18. To effect salary adjustments, the City Manager is further authorized' to make departmental and other transfers from any reserve accounts established in the General Fund and is authorized1 to approve transfers for any unforeseen requirements of all appropriated funds as may be required so long as such transfer is consistent with the provisions contained in Chapter 18, Article IX of the City Code. Section 19. To facilitate effective budgetary control and sound fiscal management, the City Manager is further authorized' to transfer funds from departmental budget reserve accounts to the Emergency Account of Non -Departmental Accounts to other Funds and to departmental budget reserve accounts from the Emergency Account of Non -Departmental Accounts to other Funds. Section 20. The Emergency Account is declared to be appropriated to meet emergency expenses and is subject to expenditure by the City Manager for any emergency purpose. Section 21. Except as herein provided, transfers between items appropriated shall be authorized by resolution amendatory hereto except that transfers from the NDA may be made by resolution. Section 22. The City Manager is authorized to invite or advertise for bids for the purchase of any material, equipment, physical improvement, or service provided by the aforementioned appropriations or which may be provided for in accordance with Chapter 18 of the City Code for which formal bidding is required. Such bids are to be returnable to the City Commission or City Manager in accordance with Charter and City Code provisions. Section 23. Expenditure of the herein appropriated funds is authorized' in the procurement of goods and services by award or contract for the same by the City Commission following the use, if applicable, of competitive negotiations unless the award of such contract by the City Manager is expressly allowed under Charter and City Code provisions. Section 24. Certain necessary actions by the City Manager and the designated City officials and departments to update the relevant financial controls, project close-outs, accounting entries, and computer systems in connection herewith and for grants in progress are hereby ratified, approved, and confirmed. Section 25. The City Manager is hereby further authorized' to undertake certain necessary related document negotiations and executions, all in forms acceptable to the City Attorney, in connection herewith. Section 26. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor ey 1/5/2021 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it is passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.