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HomeMy WebLinkAboutSubstitution Memo from City ManagerCITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Honorable Mayor and Members Of the City Commission FROM: Arthur Noriega V City Manager DATE: January 25, 2C21 FELE SUBJECT. Substitution of item PH.8 -- Microsoft Environmental Sensors Pilot Program REFERENCES: ENCLOSURES Revised Item PH.8 Microsoft Environmental Sensors Pilot Program The Department of Innovation and Technology N"DoiT") respectfully requests Item PH.8 — Microsoft Environmental Sensors Pilot Program Accela 8485/19-2709L be substituted in the January 28, 2021 City Commission Meeting to reflect that the City of Miami require Microsoft to provide all data to the City. cc: Natasha Colebrook -Williams, Assistant City Manager Victoria Mendez, City Attorney Todd B. Hannon, City Clerk Michael Sarasti, Director, Department of Innovation and Technology Miriam Santana, Agenda Coordinator 485 Sub MMo -firo� N1ri nagJeic City of Miami Legislation Resolution: R- City Hall 3500 Pan American Dnve Ivf arras, FL 33133 «vww.m iamig1)v.eom File Number: Final Action Date: A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (415THS) AFFIRMATIVE VOTE, PURSUANT TO SECTION 18-85(A) OF THE CODE OF THE CITY OF MIAMI, AS AMENDED ("CITY CODE") WAIVING COMPETITIVE BIDDING PROCEDURES AND RATIFYING, APPROVING, AND CONFIRMING THE FINDINGS AND DETERMINATIONS IN THE CITY MANAGER'S MEMORANDUM ATTACHED AND INCORPORATED AS COMPOSITE EXHIBIT "A" THAT COMPETITIVE BIDDING IS NOT PRACTICABLE NOR ADVANTAGEOUS TO THE CITY OF MIAMI ("CITY") IN CONNECTION WITH THE PROPOSED PILOT PROGRAM DESCRIBED BELOW; PURSUANT TO SECTION 2-33(C)(9) OF THE CITY CODE, (A) ESTABLISHING A ONE (1) YEAR PILOT PROGRAM WITH MICROSOFT CORPORATION ("MICROSOFT") FOR THE USE OF MICROSOFT ENVIRONMENTAL DATA GATHERING PROJECT ECLIPSE PROTOTYPE SENSORS ON CITY -OWNED PROPERTIES, RIGHTS -OF -WAY, AND FACILITIES TO BE DESIGNATED BY THE CITY, AT NO COSTS TO THE CITY ("PILOT PROGRAM"), (B) AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, ALL NECESSARY PILOT PROGRAM DOCUMENTS, (C) REQUIRING REPORTING FROM MICROSOFT TO THE MAYOR, THE CITY COMMISSION, AND THE CITY MANAGER ON PROVIDE TO THE CITY ALL DATA AND OTHER INFORMATION GATHERED FROM THE PILOT PROGRAM; AND (D) REQUIRING THE CITY COMMISSION TO DETERMINE WHETHER SUCH PILOT PROGRAM MAY BE GRANTED A ONE (1) YEAR EXTENSION, WITH ALL OF THE FOREGOING TO COMPLY WITH ALL APPLICABLE FEDERAL, STATE, LOCAL, AND CITY LAWS, RULES AND REGULATIONS AS MAY BE DEEMED NECESSARY FOR SAID PILOT PROGRAM; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Miami ("City") has been requested by Microsoft Corporation ("Microsoft") to participate, at no costs to the City, in a pilot program which would utilize a research prototype sensing device to measure air quality, temperature, and humidity at City -designated and City -owned properties, rights -of - way, and facilities in order to provide raw data about the local environment in support of a variety of public health scenarios ("Pilot Program"); and WHEREAS, pursuant to Section 18-85(a) of the Code of the City of Miami, as amended ("City Code"), the City Manager has provided in his Memorandum r attached and incorporated as Composite Exhibit "A" and it requesting the Miami mac, City Commission ("City Commission"), by a four -fifths (4/5ths) affirmative vote after_:; a duly noticed public hearing, to waive competitive bidding procedures as not r,; practicable and not advantageous to the City, and to ratify, approve, and confirms the City Manager's findings and determinations in connection with the proposed Pilot Program; and fr, WHEREAS, it is in the best interest of the City for the City Commission pursuant to Section 2-33(c)(9) of the City Code to (a) establish a one (1) year Pilot Program for the use of Microsoft environmental data gathering Project Eclipse prototype sensors on City -owned properties, rights -of -way, and facilities to be designated by the City, at no costs to the City; (b) authorize the City Manager to negotiate and execute, in a form acceptable to the City Attorney, all necessary Pilot Program documents, (c) require reporting from Microsoft to the Mayor, the City Comrn scion, and the City Manager provide the City al! e -data and other information gathered from the Pilot Program; and (d) require the City Commission to determine whether such Pilot Program may be granted a one (1) year extension, with all of the foregoing to comply with all applicable Federal, State of Florida ("State"), local, and City laws, rules, and regulations as may be deemed necessary for said Pilot Program; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Commission by a four -fifths (4l5ths) affirmative vote, after a duly advertised public hearing, hereby waives competitive bidding procedures and ratifies, approves, and confirms the City Manager's finding and determinations in the City Manager's Memorandum, attached and incorporated as Composite Exhibit "A", that competitive bidding is not practicable nor advantageous to the City in connection with the proposed Pilot Program. Section 3. Pursuant to Section 2-33(c)(9) of the City Code, the City Commission hereby (a) establishes a one (1) year Pilot Program with Microsoft for the use of the Microsoft environmental data gathering Project Eclipse prototype sensors on City -owned properties, rights -of -way, and facilities to be designated by the City, (b) authorizes{1} the City Manager to negotiate and execute, in a form acceptable to the City Attorney, all necessary Pilot Program documents, (c) require reporting from Microsoft to the Mayes the f ts. Commtcsi„n and the iti Ma r provide the City all OR -data and other information gathered from the Pilot Program; and (d) requires the City Commission to determine whether such Pilot Program may be granted a one (1) year extension, with all of the foregoing to comply with all applicable Federal, State, local, and City laws, rules, and regulations as may be deemed necessary for said Pilot Program. o a � IV Section 4. This Resolution shall become effective immediately upon its adca 2Mhn. ' 2] 11-1 APPROVED AS TO FORM AND CORRECTNESS; .74 )ru CD -71 CO Fri Fri {1} The herein authorization is further subject to compliance with all requirements thari a may be imposed by the City Attorney, including but not limited to, those prescribed by - applicable City Charter and City Code provisions. CITY OF MIAMI, FLORIDA NITER -OFFICE MEMORANDUM TO: Arthur Noriega V City Manager FROM: Annie Perez, CPPO Director of Procurement DATE: January 19, 2021 SUBJECT: Approval of finding to waive competitive sealed bidding procedures for a Microsoft Corporation Pilot Program The Department of Procurement ('Procurement"), on behalf of the City of Miami ("City"), respectfully requests your approval and action of the Miami City Commission by a 415ths affirmative vote, after an advertised public hearing ratifying, approving, and confirming the Chief Procurement Officer's recommendation, and finding that competitive seated bidding methods are not practicable or advantageous to the City of Miami ("City"), pursuant to Section 18-85(a) of the Code of the City of Miami; waiving the requirements for said procedures, authorizing the City Manager to enter into a one (1) year pilot program ("Pilot Program") with the Microsoft Corporation ("Microsoft") for the use of Microsoft environmental data gathering Project Eclipse prototype sensors on City -owned properties, rights -of -way, and facilities to be designated by the City, at no costs to the City. This Microsoft Pilot Program would utilize a research prototype sensing device to measure air quality, temperature, and humidity at City -designated and City -owned properties, rights -of -way, and facilities in order to provide raw data about the local environment in support of a variety of public health scenarios. Microsoft is to provide to the City all data and other information gathered from the Pilot Program, and the City Commission will determine whether such Pilot Program may be granted a one (1) year extension. In light of the above mentioned, and pursuant to Section 18-85, as amended, it is respectfully recommended that you, as the City Manager, waive competitive sealed bidding methods, via the written findings and reasons stated herein. Said waiver shall need to be ratified, confirmed, and approved by the City Commission, by a four -fifths (415ths) affirmative vote, during an advertised public hearing. Approved; Arthur Noega V, City Manager Date: c'`' " cc: Fernando Casamayor, Assistant City Manager/Chief Financial Officer Natasha Colebrook -Williams, Assistant City Manager Mike Sarasti, Director, Department of Innovation and Technology Pablo R. Velez, Senior Assistant City Attorney Yadissa Calderon, CPPB, Assistant Director, Department of Procurement Project Eclipse - Microsoft Research 1/25/2021 r Microsoft Research Our research,/ All Microsoft,' Project Eclipse Overview People Groups Green Citizens C) C° Fri rn D m W CD Project Eclipse: a low-cost, accurate air quality sensing platform for cities Poor air quality is something most urban residents experience regularly, but because it's largely invisible and we lack sensors to help inform us it has become something of a "silent killer". Linked to a number of serious health ailments, including heart and lung disease, as well as issues like asthma aggravation, the World Health Organization estimates that 91% of the world's population live in places where air quality exceeds guideline limits. With Project Eclipse, the Urban Innovation Initiative presents a full stack -from sensors to analytics- air quality sensing platform for cities. The goal is a radical increase (10x — 100x) in the geographic granularity of environmental sensing in cities in support of a variety of public health scenarios. https://www.microsoft.comlen-uslresearchlprojectlproject-eclipse/ 1/6 1/25/2021 Project Eclipse - Microsoft Research Custom Hardware Project Eclipse devices are custom designed, from the electrical engineering to the enclosure, and calibrated in our hardware lab at Microsoft Research in Redmond, WA. The sensors measure CO, NO2, 502, and 03, as well as PM 1, PM 2.5, and PM 10, along with temperature and humidity. Data is transmitted via LTE-M direct to an Azure data stack. When taking hourly readings, each device should last about nine months on a single battery. PROJECT ECLIPSE AIR QUALITY SENSOR NO2 GAS SENSOR Hi ki-IQr EMAILf0 >'tC OSOPAacESi•3, 03 GAS SENSOR SIR CARD SLOT BATTERY SOCKET Full Azure Data Stack PARTICLE SENSOR CO GAS SENSOR SO2 GAS SENSOR Si CELLULAR AltERK• Project Eclipse utilizes Azure to ingest, process, store, analyze, and visualize air quality data. Final raw data are available in JSON format via simple REST API, and the Urban Innovation team has developed custom R analytics, Power BI, and web visualizations to help customers monitor and get insight from the data. htt ps:llwww. mi cro sa Il. ca mien- u slresearc hip rojectlp roj ect-e cl i psel 216 1/25/2021 Project Eclipse - Microsol Research Data Science Virtual Machine Power BI J Analytics Quality Sensors Next Generation Sensors Analyze data Intake Processs Serve data Raw data The Urban Innovation team continues to work toward its goal of low cost, ow-to-n ,, otgr environmental sensors. Additional techniques under development include: 1. Computer vision analytics for camera -based sensors 2. Analogue colorimetric ink -based chemical sensors 3. Hybrid electro-molecular sensors Deployments Project Eclipse is rolling out in partner cities. In Boston, for instance, Project Eclipse is partnering with the Beta Blocks program that is exploring the public value of technology in communities. In Miami, researchers on the Urban Innovation Initiative are working with local government and civic tech community members to identify pilot projects around low income housing and hyperlocal weather and pollution monitoring. https /lwww.microso t.com/en-us/researchlprojectlproject-eclipse/ 3/6 1 /2512021 Project Eclipse - Microsoft Research Partners Beta B1.cks Contact Microsoft Research is looking to expand its partnership program to deploy the Project Eclipse sensing platform in cities. Contact urbantec@microsoft.com to learn more about how to participate. https://www.microsott.com/en-us/researchiprojecllproject-eclipse/ 4/6 1/25/2021 Project Edip Ikxosolt Research Follow us: I f a 1=.1 ll Share this page: tir f in What's new Surface Duo Surface Laptop Go Surface Pro X Microsoft Store Account profile Download Center Education Enterprise Developer Company Microsoft in Azure Microsoft Visual Careers education Studio App5ource About Microsoft Office for Windows Dev students Automotive Center Company news https:flwww. microsoft.cam/en-us/research/prnjectlproject-eclipse) 5/6 1/25/2021 Project Eclipse - Microsoft Research Surface Go 2 Surface Book 3 Microsoft 365 Windows 10 apps HoleLens 2 Microsoft Store support Returns Order tracking Virtual workshops and training Microsoft Store Promise Financing Sitemap Contact Microsoft Privacy © Microsoft 2021 Office 365 for schools Deals for students & pa rents Microsoft Azure in education Terms of use Government Healthcare Manufacturing Financial services Retail Developer Center Microsoft developer program Channel 9 Office Dev Center Microsoft Garage Privacy at Microsoft Investors Diversity and inclusion Accessibility Security Trademarks Safety & eco About our ads CO b CO https://www.microsoft corn/en-us/research/project/project-eclipse/ 6/6 RECEIVED Air Quality and Heat in MiamT A Pilot Environmental Sensing Platform City of Miami 2021 Urban Innovation Microsoft Research Overview • What • Deployment of air quality and heat index sensors for environmental sensing. RECEIVED 1011 JAN 28 AM 8: 31 OFfi1CCITF Y CF KIT Hi CC RH • Who • Partnership with Microsoft Research, who will provide sensors, data and analytics infrastructure, and website for residents to engage with the data. • Local partners including Code for South Florida and Maker Faire Miami Where • Wynwood: Collection of air quality data in association with the redesign of pedestrian -friendly, mixed -use Woonerf streetscapes Southwest Miami: Real-time heat/humidity data to inform streetscape masterplan • Whv • Sensors + data will help monitor, evaluate, and inform infrastructure projects. • Complements sparse regulatory networks with real-time monitoring at hyperlocal spatial scales. • When • Spring 2021: two initial projects expanding upon pilot deployments. ■r City of Miami 2021 Pilot air quality sensor N! Microsoft Urban Innovation I Microsoft Research CO Gas Sensor PCB Components - Nordic Bluetooth Processor - Network Provider SIM card - Nordic LTE-M Processor - Temp/Humidity Sensor - Barometric Pressure - Extensibility module SO7 Gas Sensor 03 Gas Sensor PM Sensor (1, 2.510) City of Miami 2021 Urban Innovation Microsoft Research Analytics RECEIVED 2021 JAN 28 AM 8: 31 OFFICEF OF M CITY CLERK For planners and policyrnakers, the Power BI platform makes it easy to see data over space and time Q SeArc,h Nck son Munro at Ho.pdt ir City of Miami 2021 r7W', ,St NW 19th 51 NE 14th 51 co X m m NE 15th 5t /1ngriKAFAIriinf5 &rw+t P0110rvu NE 2nd St NE1h141 ASH 17 19.2 • 24.4 • a7.2 • 27, ■ � w 10 Ha at Ku 19 Stay -at -Home — Altar — Mom ART 0' Narww, WA For students, developers, and citizen scientists, data are made public via an open data API i Microsoft A 15 For residents, visualizations are immediately accessible and understandable via an interactive website Urban Innovation I Microsoft Research RECEIVED OFFICE r ," "; , C.; fYx CITY CF P I,kI~i1 Backup slides Urban innovation C Microsoft Research Proposed Projects RECEIVED 2021 JAN 28 ati 8: 31 OFFICE CF THE CCTV CLERK CITY OF MIAMI • Air (Quality, Urban Greenspaces and Social Equity— Spring 2021 • Wynwood Woonerf Project: Collection of air quality data in association with the redesign of pedestrian -friendly, mixed -use streetscape • Heat Islets in Mobility Summer 2021 • Southwest Streetscape Masterplan: Real-time publicly accessible data on heat and humidity Citrus Grove Auburndale LLatin Quarter Pa dale North LShenat doah North La Pastortla ] Coral Gate East Little Havana !Roads Ell. Microsoft f1shwn Ustrict _W ynwoodIntitistruS District . Flow Viiege Regular Street! n Woonerr Streets Urban Innovation Microsoft Research CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Todd B. Hannon City Clerk FROM: Michael Sarast Department of jnndvation and Technology DATE January 25, 2021 FILE - SUBJECT. Sensors Pilot Program REFERENCES: ENCLOSURES: Ad for Notice of Public Hearing Enclosed you will find an ad for notice of a public hearing to be held by the City Commission on January 28, 2021, for the purpose of establishing a one (1) year pilot program with Microsoft Corporation for the use of Microsoft environmental data gathering project eclipse prototype sensors on City -owned properties, rights -of -way, and facilities to be designated by the City, at no costs to the City. In addition, authorizing the City Manager to negotiate and execute all necessary pilot program documents; requiring Microsoft to provide to the City all data and other information gathered from the pilot program, and lastly requiring the City Commission to determine whether such pilot program may be granted a one (1) year extension. Please place the ad in accordance with public hearing requirements of the City Commission. Thank you for your assistance in this matter, Approved: Miriam M. Santana, Agenda Coordinator CITY OF MIAMI, FLORIDA NOTICE OF PUBLIC HEARING A public hearing will be held by the City Commission of the City of Miami, Florida on Thursday, January 28, 2021, at 9:00 AM at City Hall, located at 3500 Pan American Drive, Miami, Florida, 33133 for the purpose of considering the following: A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, PURSUANT TO SECTION 18-85(A) OF THE CODE OF THE CITY OF MIAMI, AS AMENDED ("CITY CODE") WAIVING COMPETITIVE BIDDING PROCEDURES AND RATIFYING, APPROVING, AND CONFIRMING THE FINDINGS AND DETERMINATIONS IN THE CITY MANAGER'S MEMORANDUM ATTACHED AND INCORPORATED AS COMPOSITE EXHIBIT "A" THAT COMPETITIVE BIDDING IS NOT PRACTICABLE NOR ADVANTAGEOUS TO THE CITY OF MIAMI ("CITY") IN CONNECTION WITH THE PROPOSED PILOT PROGRAM DESCRIBED BELOW; PURSUANT TO SECTION 2-33(C)(9) OF THE CITY CODE, (A) ESTABLISHING A ONE (1) YEAR PILOT PROGRAM WITH MICROSOFT CORPORATION (-MICROSOFT") FOR THE USE OF MICROSOFT ENVIRONMENTAL DATA GATHERING PROJECT ECLIPSE PROTOTYPE SENSORS ON CJTY-OWNED PROPERTIES, RIGHTS -OF -WAY, AND FACILITIES TO BE DESIGNATED BY THE CITY, AT NO COSTS TO THE CITY ("PILOT PROGRAM'), (B) AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, ALL NECESSARY PILOT PROGRAM DOCUMENTS, (C) REQUIRING MICROSOFT TO PROVIDE TO THE CITY ALL DATA AND OTHER INFORMATION GATHERED FROM THE PILOT PROGRAM; AND (D) REQUIRING THE CITY COMMISSION TO DETERMINE WHETHER SUCH PILOT PROGRAM MAY BE GRANTED A ONE (1) YEAR EXTENSION, NTH ., ALL OF THE FOREGOING TO COMPLY WITH ALL APPLICABLE FEDERAL,2 STATE, LOCAL, AND CITY LAWS, RULES AND REGULATIONS AS M ,',BEt_ DEEMED NECESSARY FOR SAID PILOT PROGRAM; PROVIDING Fc AN1- EFFECTIVE DATE.xtn r� �� co The Miami City Commission requests all interested parties be present or represe mlatl` the meeting and may be heard with respect to any proposition before the City Coarissp in which the City Commission may take action. Should any person desire to appeany decision of the City Commission with respect to any matter to be considered at this meeting, that person shall ensure that a verbatim record of the proceedings is made including all testimony and evidence upon which any appeal may be based (F.S. 286.0105). In accordance with the Americans with Disabilities Act of 1990, persons needing special accommodations to participate in this proceeding may contact the Office of the City Clerk at (305) 250-5361 (Voice) no later than five (5) business days prior to the proceeding. TTY users may call via 711 (Florida Relay Service) no later than five (5) business days prior to the proceeding. (City Seal) Todd B. Hannon # . City Clerk n FrI CITY OF MIAMI AUTHORIZATION TO ADVERTISE DATE: JANUARY , 2021 PUBLICATION: ATTN: P.O. # PLEASE PUBLISH THE ATTACHED ADVERTISEMENT ONE TIME ON: , JANUARY _, 2021 SECTION: LOCAL - -STANDARD DISPLAY SIZE: 9 POINT TYPE/AS NECESSARY SUBJECT: # 10 Day ad Bid Waiver— Microsoft Environmental Sensors Pilot Program 01-28-2021 CC PLEASE SEND NOTARIZED PROOF OF PUBLICATION AND INVOICE TO: CITY OF MIAMI OFFICE OF THE CITY CLERK P.O. BOX 330708 MIAMI, FLORIDA 33233-0708 ATTN: MARICARMEN LOPEZ For further information please contact Maricarmen Lopez at (305) 250-5374. i7 C) co Fri mai rrl en C3 #.3