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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #8485 Date: 01/14/2021 Commission Meeting Date: 01/28/2021 Requesting Department: Department of Innovation and Technology Sponsored By: Francis Suarez, Ken Russell District Impacted: All Type: Resolution Subject: Bid Waiver - Environmental Sensors Pilot Program Purpose of Item: A Resolution of the Miami Commission, with attachment(s), by a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, ratifying, confirming, and approving the City Manager's recommendation and written findings, attached and incorporated as Exhibit "A", pursuant to Section 18-85(a) of the Code of the City of Miami, Florida, as amended; waiving the requirements for competitive sealed bidding methods as not being practicable or advantageous to the City of Miami ("City") for establish a pilot program with Microsoft Corporation "Microsoft" for the use of Microsoft environmental data gathering Project Eclipse prototype sensors on City owned properties, right-of-way, and facilities to be designated by the City, at no costs to the City. Background of Item: The Project Eclipse pilot program which would utilize a research prototype sensing device to measure air quality, temperature, and humidity at City -designated and City - owned properties, rights -of -way, and facilities in order to provide raw data about the local environment in support of a variety of resilience and public health scenarios. Budget Impact Analysis Item has NOT an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: N/A Reviewed B Department of Innovation and Technology Review Completed 01/19/2021 8:39 AM Office of Management and Budget Fred Pericles Office of Management and Budget Leon P Michel City Manager's Office Legislative Division City Manager's Office City Commission Legislative Division Office of the City Attorney Fernando Casamayor Valentin J Alvarez Arthur Noriega V Nicole Ewan Valentin J Alvarez Robin Jones Jackson Michael Sarasti Budget Analyst Review Budget Review Assistant City Manager Review Legislative Division Review City Manager Review Meeting Legislative Division Review ACA Review Department Head Completed Completed Completed Completed Completed Completed Completed Completed 01/19/2021 3:58 PM 01/19/2021 5:00 PM 01/19/2021 7:19 PM 01/19/2021 8:05 PM 01/19/2021 8:47 PM 01/28/2021 9:00 AM 02/02/2021 7:37 PM 02/02/2021 8:11 PM Office of the City Attorney Barnaby L. Min Deputy City Attorney Review Completed 02/02/2021 8:37 PM Office of the City Attorney Victoria Mendez Approved Form and Correctness with Modification(s) Completed Office of the City Clerk City Clerk's Office Rendered Completed 02/08/2021 4:27 PM City of Miami Legislation Resolution Enactment Number: R-21-0042 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 8485 Final Action Date:1/28/2021 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, PURSUANT TO SECTION 18-85(A) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), WAIVING COMPETITIVE BIDDING PROCEDURES AND RATIFYING, APPROVING, AND CONFIRMING THE FINDING AND DETERMINATIONS IN THE CITY MANAGER'S MEMORANDUM, ATTACHED AND INCORPORATED AS COMPOSITE EXHIBIT "A", THAT COMPETITIVE BIDDING IS NOT PRACTICABLE OR ADVANTAGEOUS TO THE CITY OF MIAMI ("CITY") PURSUANT TO SECTION 2- 33(C)(9) OF THE CITY CODE; ESTABLISHING A ONE (1) YEAR PILOT PROGRAM WITH MICROSOFT CORPORATION ("MICROSOFT") FOR THE USE OF MICROSOFT ENVIRONMENTAL DATA GATHERING PROJECT ECLIPSE PROTOTYPE SENSORS ON CITY -OWNED PROPERTIES, RIGHTS -OF -WAY, AND FACILITIES TO BE DESIGNATED BY THE CITY, AT NO COSTS TO THE CITY ("PILOT PROGRAM"); AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, ALL NECESSARY PILOT PROGRAM DOCUMENTS; REQUIRING MICROSOFT TO PROVIDE TO THE CITY ALL DATA AND OTHER INFORMATION GATHERED FROM THE PILOT PROGRAM; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Miami ("City") has been requested by Microsoft Corporation ("Microsoft") to participate, at no costs to the City, in a pilot program which would utilize a research prototype sensing device to measure air quality, temperature, and humidity at City -designated and City -owned properties, rights -of -way, and facilities in order to provide raw data about the local environment in support of a variety of public health scenarios ("Pilot Program"); and WHEREAS, pursuant to Section 18-85(a) of the Code of the City of Miami, Florida, as amended ("City Code"), the City Manager has recommended in his memorandum, attached and incorporated as Composite Exhibit "A", that the City Commission waive competitive bidding procedures as not practicable and not advantageous to the City and to ratify, approve, and confirm the City Manager's findings and determinations in connection with the proposed Pilot Program; and WHEREAS, it is in the best interest of the City for the City Commission, pursuant to Section 2-33(c)(9) of the City Code, to establish a one (1) year Pilot Program for the use of Microsoft environmental data gathering Project Eclipse prototype sensors, at no costs to the City; authorize the City Manager to negotiate and execute, all in forms acceptable to the City Attorney, all necessary Pilot Program documents; and require Microsoft to provide to the City all data and other information gathered from the Pilot Program; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Commission, by a four -fifths (4/5ths) affirmative vote, after a duly advertised public hearing, hereby waives competitive bidding procedures and ratifies, approves, and confirms the City Manager's finding and determinations in the City Manager's Memorandum, attached and incorporated as Composite Exhibit "A", that competitive bidding is not practicable or advantageous to the City in connection with the Pilot Program. Section 3. Pursuant to Section 2-33(c)(9) of the City Code, the City Commission hereby establishes a one (1) year Pilot Program with Microsoft for the use of the Microsoft environmental data gathering Project Eclipse prototype sensors, authorizes' the City Manager to negotiate and execute, all in forms acceptable to the City Attorney, all necessary Pilot Program documents, and requires Microsoft to provide to the City all data and other information gathered from the Pilot Program. Section 4. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions.