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HomeMy WebLinkAboutBack-Up Documents7vyq 7; ��jj 1MPROVEMEN'I I■ DISTRICT WYNW000 Wynwood BID Board of Directors Meeting Wynwood BID Office June 14, 2017 at 11:30 a.m. —2:00 p.m. 310 NW 26 St # 1 Miami, FL 33127 k* Meeting Minutes are not verbatim ** Board Members in Attendance: Joseph Furst, BID Board Chairman Albert Garcia, Wynwood BID David Polinsky, Wynwood BID Irving Lerner, Wynwood BID Dylan Finger, Wynwood BID Jonathan Yormak, Wynwood BID David Lombardi, Wynwood BID Members Absent: Others in Attendance: Manny Gonzalez, Wynwood BID Gabriela Maury, Wynwood BID J "Gigi" Soliman, City of Miami Attorney Office Steven Wernick, .Acketrnan LLP John Heffernan, Kivvit PR Agency Janet Yuen Philippe Bellande Philippe Bellande Jr Emilia Howard, Shinola Carlos Acosta, Warby Parker Robin Alonso, CREC Maria Elena Sanchez, Le Appartement Juliana Barrata, Concrete Beach Beth Boone, LightBox/ MLP Valentina Marcano, One Click Apple Premier Partner ■ Chairman, Joseph Furst called the Wynwood Business Improvement District Board of Director's meeting to order at 11:30 a.m. SECURITY UPDATE: ▪ City of Miami Police Commander Albert Guerra provided a Wynwood and Edgewater security update. • As per the City of Miami Police Commander it was noted that there will be Bar checks that will occur in the District. • Police Commander Albert Guerra, proposed a bar and club initiative meeting dealing with closing times. • Joseph Furst, requests a brief update on the initiatives that were being taken by Code Enforcement. • City of Miami Police Commander, Albert Guerra presented police enforcements that have been made in Wynwood since our last meeting. • David Polinsky, requests to know all the rates for Off -duty police Officers. FINANCE COMMITTEE UPDATE: • Jonathon Yonnak, provided an update on the 2017-2018 Wynwood Business Improvement District Budget. • Jonathon Yormak, proposes and Executive Director Meeting to discuss the following subjects that pertain to the budget. • As per Manny Gonzalez, the Wynwood BID should consider using Miami Dade County as the collection agency for yearly BID assessments, via the County's tax roll. • The transfer of authority of services to Miami Dade County would allow the BID to collect assessments more efficiently, in addition to extracting the BID from the collection process, which can get sensitive. MARKETING COMMITTEE UPDATE: • Albert Garcia, provided a brief overview of spending on certain marketing initiatives. Such as the guidebooks, and maps that want to be implemented by BID board members. PLANNING & ZONING COMMITTEE UPDATE: • David Polinsky provided an update on the Arts in Public Spaces (AAIP) initiative, Chapter 4 Liquor Amendment, RFQ Schedule Update, Off Street Parking, and Mana TUP status. 2 ■ Juliana Barrata, from Concrete Beach Brewery expressed concerns that three of her employees have been robbed due to lack of street parking. • David Polinsky noted that the Board approved a Resolution for Art in Public Spaces that supports the amendments of section 11.6. ■ David Polinsky, proposes that BID board members reach out to Commissioners and explain to them the importance of the WDRC for Arts in Public Places. WDRC — Discussion Request by Mr. Lombardi: • David Lombardi, feels that the WRC Committee is straying from their original mission. He notes that the Wynwood BID needs to reevaluate the WDRC Committee. New Business: • Diana Gonzalez formally introduced herself from Wynwood Shop. Wynwood Shop has recently opened in Wynwood in the month of June on NW 2"a Avenue. Meeting Adjourned: 2:00 PM MEETING MOTION SUMMARY: MOTION #I.: DUNE 14, 2017 MEETING MINUTES Upon a properly made and seconded motion it was unanimously resolved to approve the June 14, 2017 Wynwood BID Board of Director's meeting minutes. Joseph Furst proposed, Jonathon Yorrak seconded Motion passed unanimously NIOTION #2: WYNWOOD BID & ML&MI DADE COUNTY TAX ROLL ASSESSMENTS: Upon a properly made and seconded motion it was unanimously resolved to approve the Wynwood BID in requesting the City of Miami to request for Miami Dade County to allow our organization to include our yearly assessments on Miami Dade County's tax roll released every November. Joseph Furst motioned; Jonathon Yorralc seconded Motion passed unanimously 3 MOTION #3: OFFICE LEASE: 111EM H 1,/fI .1- y 111,-Ir IF' Nr111 to designation of Albert Garcia as the office lease desibmee scheduled to work in tandem with Manny Gonzalez and renewal of the office lease. Albert Garcia motioned; Jonathon Yormak seconded Motion passed unanimously MOTION #4: APPROVAL OF MEETING CONFERENCE EQUIPMENT: Upon a property made and seconded motion it was unanimously resolved to approve the purchase of $900 of conference equipment to ensure that the recommended materials are purchased. Albert Garcia motioned; Joseph Furst seconded Motion passed unanimously MOTION #5: APPROVAL OF AIPP LETTER: Upon a property made and seconded motion it was unanimously resolved to authorize the Wynwood Executive Director to compose a letter of support for the Arts in Public Places initiative scheduled to be heard by the City of Miami Commission in June 2017. Albert Garcia motioned; Joseph Furst seconded Motion passed unanimously MOTION #6: WDRC COMMITTEE — DINA MITRANI & PAUL GRIMFIELD: Upon a properly made and seconded motion it was unanimously resolved to approve the removal of Dina Mitrani and Paul Grimfield due to excessive absences to the WDRC Board meetings. Joseph Furst motioned; Albert Garcia seconded Motion passed unanimously MOTION #7: WDRC COMMITTEE — PAUL LARDIE & DAVID CLIAR.ETTE: Upon a properly made and seconded motion it was unanimously resolved to approve the addition of Paul Lardie and David Charette to the WDRC for up to 90 days before a new solicitation is facilitated. Joseph Furst motioned; Jonathon Yormak seconded Motion passed unanimously 4 Manny Gonzalez From: Rubert, Veronica (PA) <VRUBERT@mdcpa.net> Sent: Tuesday, July 2, 20'19 3:14 PM To: Manny Gonzalez Cc: Solis, Lazar° (PA) Subject: FW: Wynwood BID - TRIM Notice & Annual BID Assessments in the summer of 2020 - How to begin process Attachments: WynwoodBID201 S@gmail.com_20190701_131647.pdf; 2019 Non Ad -Valorem Assessment Package.pdf; SAMPLE CITY RESOLf1TJON.pdf Hi Manny- I am your contact in the Property Appraiser's office for the Non -ad Valorem. I have attached the 2019 Non - ad Valorem Assessment Package which provides requirements and deadlines, Please refer to the Florida Statutes for the full requirements (#10 of the package). Our office has a meeting, sometime in April, where we invite the different taxing authorities to review the deadlines included in the package (will be updated for 2020). The first thing we need is an adopted resolution authorizing the City of Miami to collect the nomad valorem assessment; I've attached a sample resolution. We need the resolution byJanuary 1st. Once I have the resolution, I will prepare an Intergovernmental Agreement which needs to be signed by the City. Please contact me if you require further information. PLEASE REFER TO THE FLORIDA STATUTES FOR THE FULL REQUIREMENTS Veronica Rubert Assistant to the Deputy Property Appraiser- KK 111 NW in Street, Suite 71,0 i Miami, Florida 33128 Office: 305-375-4004 I Fax: 305-375-3024 www,MiamiDade.Gov/PA j Facebook I Twitter From: Manny Gonzalez [mailto:manny@wynwoodbid.com] Sent: Monday, July 01, 2019 2:26 PM To: PROPTAX (FIN) <PROPTAX(miamidade.gay. Cc: Manny Gonzalez <manny2wvnwoodbid.com>; a,lelcsandercawynwoodbid,corn Subject: Wynwood BID - TRIM Notice & Annual BID Assessments in the summer of 2020 - How to begin process EMAIL RECEIVED FROM EXTERNAL SOURCE'.. Good afternoon: l am writing on behalf of the Wynwood BID and am trying to obtain information on how our organization can include our yearly assessments within your yearly tax roll invoices for the summer of 2020. Attached is the material we used in the Grove, once we entered into an agreement with the county several years back. We understand that this summer will be too late to include in this year's tax invoices but are wilting to begin working on it now to ensure we can facilitate next summer. t Thank you, Manny Gonzalez Executive Director I auSSNESs AsnRovEu£u? k CFSIIKT WYuW000 2751 North Miami Avenue, Suite 3 Miami, FL 33127 o. 786.615.8828 c. 305.316.8202 @WynwoodMiami wynwoodmiami.com Disclaimer; This e-mail is intended only for the individual(s) or entity(s) named within the message. This e-mail might contain legally privileged and confidential information, If you properly received this e-mail as a client or retained expert, please hold it in confidence to protect the attorney -client or work product privileges. Should the Intended recipient forward or disclose this message to another person or party, that action could constitute a waiver of the attorney -client privilege, If the reader of this message is nntthe intended recipient, or the agent responsible to deliver it to the intended recipient, you are hereby notified that any review, dissemination, distribution or copying of this communication is prohibited by the sender and to do so might constitute a violation of the Electronic Communications Privacy Act, 18 U.S.C. section 2510.2521 If this communication was received in error we apologize for the intrusion. Please notify us by reply e- mail and delete the original message. Nothing in this e-mail message shall, in and of itself, create an attorney -client relationship with the sender. Under Florida law, e-mail addresses and the contents of the e-mail are public records. If you do not want your e-mail address, or the contents of the e-mail released in response to a public records request, do not send electronic mail to this entity. instead, contact this office by phone or in writing. 2 Wynwood BID Budget Presentation 9-12-201 9: Manny Gonzalez From: Ruben, Veronica (PA) <VRUBERT a@rndcpa.net> Sent: Friday, July 12, 2019 8:45 AM To: Manny Gonzalez Cc: Solis, Lazard (PA) Subject: RE: Wynwood BID - TRIM Notice & Annual BID Assessments In the summer of 2020 I -low to begin process Attachments: 20190711173442089.pd€; SAMPLE - intergovernmental Agreement-.docx.pdf Good morning Manny — In order to include the non -ad valorem assessments for the Wynwood BID on the Notice of Proposed Taxes for 2020, our office will need a resolution from the City of Miami (see sample resolution for the Coconut Grove BID). We must have the resolution by January 1st. I have attached a sample of the Intergovernmental Agreement signed by the City of Miami for the Coconut Grove Bid. Once,' receive the resolution, I will prepare the agreement for execution. If you have any questions, please contact me. Thank you, Veronica Rubert Assistant to the DeputyPropertyAppraiser 111 NW 1st Street, Suite 710 Miami, Florida 33128 Office: 305-375-4004 I Fax: 305-375-3024 www:MianniDade.Gov/PA Facebook I Twitter From: Manny Gonzalez <manny@wynwoodbid.com> Sent: Tuesday, July 02, 2019 3:50 PM To: Rubert, Veronica (PA) <VRUBERT@mdcpa.net> Cc: Solis, Lazaro (PA) <Solist.@mdcpa.net>; Manny Gonzalez <manny@wynwoodbid.com> Subject: RE: Wynwood BID - TRIM Notice & Annual BID Assessments in the summer of 2020 - How to begin process Good afternoon Veronica: Thank you for the document and reply, I have attached the City of Miami resolution authorizing our office to collect assessments for the annual operation of the Wynwood BID. We are currently in year #5 of #10. Our organization is a City of Miami Board that was authorized to collect annual assessments from our property owners. Please reference page (3) Section 2-1323 (El) of the attached for confirmation of annual source of budget fiends for the BID. Is this enough? Please note that while I was at the Coconut Grove BID, we did the same several years back and had Miami Dade County Property Appraiser's office send out annual assessments, which continues through today, Our assessment contractor is well versed in the desired format since he is the one that prepares the assessment spreadsheet for the Coconut Grove BID, which happen to be the same one for Wynwood. i Thank you, Manny Gonzalez Executive L)Irector BUSINESS CWST 4 WYNW000 2751 North Miami Avenue, Suite 3 Miami, FL 33127 o. 786,615,8828 c. 305.316,8202 @WynwoodMiami wynwoodmiami.com Disclaimer: This e-mail is intended only for the individual(s) or entity(s) named within the message. This e-mail might contain legally privileged and confidential information. If you properly received this e-mail as a client or retained expert, please hold it in confidence to protect the attorney -client or work product privileges. Should the intended recipient forward or disclose this message to another person or party, that action could constitute a waiver of the attorney -client privilege. If the reader of this message is rt9f the Intended recipient, or the agent responsible to deliver it to the intended recipient, you are hereby notified that any review, dissemination, distribution or copying of this communication is prohibited by the sender and to do so might constitute a violation of the Electronic Communications Privacy Act, 18 U.S.C. section 2510-2521, If this communication was received in error we apologize for the intrusion. Please notify us by reply e- mail and delete the original message. Nothing in this e-mail message shall, in and of itself, create an attorney -client relationship with the sender. Under Florida law, e-mail addresses and the contents of the e-mail are public records. If you do not want your e-mail address, or the contents of the e-mail released in response to a public records Bequest, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. From: Rubert, Veronica (PA) <VRUBERT@mdcpa.net> Sent: Tuesday, July 2, 2019 3:14 PM To: Manny Gonzalez <mannvPwvnwoodbid.com> Cc: Solis, Lazaro (PA) <SolisL@mdcpa.net> Subject: FW: Wynwocd BID -TRIM Notice & Annual BID Assessments in the summer of 2020 - How to begin process Hi Manny — I am your contact in the Property Appraiser's office for the Non -ad Valorem. I have attached the 2019 Non - ad Valorem Assessment Package which provides requirements and deadlines. Please refer to the Florida Statutes for the full requirements (#10 of the package). Our office has a meeting, sometime in April, where we invite the different taxing authorities to review the deadlines included in the package (will be updated for 2020). The first thing we need is an adopted resolution authorizing the City of Miami to collect the non -ad valorem assessment; I've attached a sample resolution. We need the resolution by January 15t. Once I have the resolution, !will prepare an Intergovernmental Agreement which needs to be signed by the City. Please contact me if you require further information. PLEASE REFER TO THE FLORIDA STATUTES FOR THE FULL REQUIREMENTS 2 Veronica Robert Assistant to the Deputy Property i_.. _._._.._. AA ppr raiser 111 NW 1st Street, Suite 710 I Miami, Florida 33128 Office: 305-375-4004 Fax: 305-375-3024 www.MiamiDade.Gov/PAFacebook I TTwi ter From: Manny Gonzalez [mailto:manny@wvnwoodbid.corn] Sent: Monday, July 01, 2019 2:26 PM To: PROPTAX (FIN)<PROPTAX@miamidade.gav> Cc: Manny Gonzalez <manny@wynwoodbid.com>; aieksanderftwynwoodbid.com Subject: Wynwood BID -TRIM Notice & Annual 810 Assessments in the summer of 2020 - How to begin process EMAIL RECEIVED FROM L MWAJ SOURCE, Good afternoon; I am writing on behalf of the Wynwood HID and am trying to obtain information on how our organization can include our yearly assessments within your yearly tax roll invoices for the summer of 2020. Attached is the material we used in the Grove, once we entered into an agreement with the county several years back. We understand that this summer will be too late to include in this year's tax invoices but are willing to begin working on it now to ensure we can facilitate next summer. Thank you, Manny Gonzalez Executive Director IUSINtSS IIUPRAYI:M NT < ISTRIC7 WYNWOOD 2751 North Miami Avenue, Suite 3 Miami, FL33127 o. 786.615.8828 c. 305.316.8202 @WynwoodMiami wynwoodmiami.com Disclaimer: This e-mail is intended only for the individual(s) or entity(s) named within the message, This e-mail might contain legally privileged and confidential information. If you properly received this e-mail as a client or retained expert, please hold it in corfidence to protect the attorney -client or work product privileges. Should the intended recipient forward or disclose this message to another person or party, that action could constitute a waiver of the attorney -client privilege. If the reader of this message is no#the intended recipient, or the agent responsible to deliver it to the intended recipient, you are hereby notified that any review, dissemination, distribution or copying of this communication is prohibited by the sender and to do so might constitute a violation of the Electronic Communications Privacy Act, 18 U,S,C, section 2510-2521. If this communication was received in error we apologize for the intrusion. Please notify us by reply e- mail and delete the original message. Nothing in this e-mail message shall, in and of itself, create an attorney -client relationship with the sender. Under Florida law, e-mail addresses and the contents of the e-mail are public records. If you 3 do not want your e-mail address, or the contents of the e-mail released in response to a public records request, do not send electronic mail to this entity, Instead, contact this office by phone or in writing, 4 0 Bus,He99. iMnwnVxMRMT .M57NtY 2016-2017 Coconut Grove Business Improvement District Assessment Insert Dear Property Owner: Your annual special assessment for the Coconut Grove Business Improvement District is included in your property tax bill for the period commencing October 1, 2016 through September 30, 2017. As approved by the City of Miami Resolution R.09-0076 adopted February 12, 2009, the special assessment for the Coconut Grove Business Improvement District is $0.34/sq. ft. for Retail/Office in Sectors 1 thru 18; $0.17/sq. ft for Retail/Office in Sector 20; $0.06/sq. ft. for parking associated buildings; $0.17/sq. ft. for parking without associated building; 0.26/sq, ft, for major RetaiVOffice properties and. $12,000 for hotels, for an estimated gross revenue of $528,000. The purpose of these special assessments is to fund the cost of stabilizing and improving business within the Coconut Grove BID boundaries through security, sanitation, special events, promotions, management, marketing, and other similar services. The estimated cost to provide services to the Coconut Grove Business Improvement District is $1,399,569. If you have any questions, you may visit the Coconut Grove Business Improvement District's vvebsite at www.coconutgrove,cor or contact Manny Gonzalez (305) 461-5506 or rnannyCa grovebid.coxn. Sincerely, Manny Gonzalez Executive Director Coconut Grove BID Coconut Grove Business Improvement DIstrIct— 3390 Mary St. #130 Miami, FI Miami, FI 33133 Tel. (305) 461-5506 Fax: (305)-461-5773 www,coconutgrove,com MIAMI-DADE COUNTY PROPERTY APPRAISER ADMINISTRATIVE DIVISION 17417''.1 t 376 f! if 4-4 V h PROPERTY APPRAISER 2019 Non -Ad Valorem Assessment Package Welcome to this year's Non -Ad Valorem Assessment Meeting. At this meeting you will meet with staff from the Property Appraiser, Tax Collector and the maillprint vender to discuss the process involved with the preparation and mailing of the non -ad valorem assessment portion of the Truth in Millage (TRIM) notices and tax bills. This meeting also presents an opportunity to collaborate with your peers and members who have gone through this process before. They often have good tips to offer from past experiences. Below you will find the contents of this package. Package Contents: Requirements and Deadline for TRIM Notice ▪ Quick Reference Guide ▪ Requested Contact Information 4 Question and Answers Sheet Sample "Rate" File 4 Sample "Folio" File Note: The spreadsheet with the Rate and Folio file layouts is available to be emailed as separate attachments to this document. I OF 11 2019 Non -Ad Valorem Assessment Package Requirements and Deadlines for TRIM Notice Following is a list of requirements, deadlines, and information required to place non -ad valorem assessments as districts on the TRIM notices and tax bills: 1. Any questions, comments, concerns, or submissions regarding this process may be addressed to PA-RollMernt(a,mdcpa.net. Please note the new email address. 2. By January 1st, an adopted resolution which authorizing the taxing authority to collect the non -ad valorem assessment. If the Property Appraiser, Tax Collector and local government agree, this deadline may have been extended to March 1st. 3. By May lst a list of all eligible districts must be submitted to the PA's Office. The list must identify: a. New districts for the current year, b. Existing districts from prior years that will remain, and c. Any districts that are to be removed for the current year. Based on the number of districts submitted, it may be required to assign new district numbers. The Property Appraiser's' Information Services Division will notify you when the district numbers have been determined. 4. By June 1 st (per FL Statutes) the Office of the Property Appraiser will provide each taxing authority roll files with folios and other pertinent information in order to complete your roll submission. 5. By June 10th the taxing authority should submit the following two test files: a. Rate file m containing district numbers and rates. b. Folio file — containing folio numbers with district information. Note: these files have specific file formats and limits that must be adhered to (see attachment). 6. By July 12th the taxing authority must provide the following: a. Final folio and rate files for the TRIM notices. b. Description of "Purpose of Assessment" to appear on the TRIM notices. The TRIM line will include the taxing authority and purpose, for example "City of Miami Solid Waste". c, Primary and emergency contact form (attached) for parties that can address questions the PA might have about the assessment, d. Upon request, arrangements will be made to facilitate the transfer of larger files that cannot be emailed. The format of the folio file does not have a column for the assessment amount. The assessment will be calculated as a function of (rate x units). 2019 Non -Ad Valorem Assessment Package 7 Ley Aee.rl04,* n4th TL�fl1! rinFdnr n rrr:ll l+, r _r� e� r = Ra¢Vi ¢3va.¢ve., s; Vvl¢¢ ¢JV ¢l iOlt1 itd. 8. By September 15th (per FL Statutes), the final roll that will appear on the Tax Bill is due to the Property Appraiser's Office. This is similar to 6a above. County non -ad valorem jurisdictions have a deadline of September 25th. 9. After November 1st, municipalities that require making corrections can contact the PA roll support team for logon credentials and for further instructions. Please note that the only corrections allowed are reductions to the unit count. 10, PLEASE REFER TO THE FLORIDA STATUTES FOR THE FULL REQUIREMENTS Additionally, you are required to meet all the deadlines and requirements set forth in Sections • 197.363, 197.3631, 197.3632, 197.3632(4)(a), and 197.3632(4)(a) of the Florida Statutes., which require in part that: a.0A local government shall adopt a non -Ad Valorem assessment roll at a public hearing held between January 19t and September 15th if: 1. The non -Ad Valorem assessment is levied for the first time; 2. The non -Ad Valorem assessment is increased beyond the maximum rate authorized by law or judicial decree at the time of initial imposition; 3. The local government's boundaries have changed, unless all newly affected property owners have provided written consent for such assessment to the local governing board; or 4. There is a change in the purpose for such assessment or in the use of the revenue generated by such assessment. b. The resolution shall clearly state its intent to use the uniform method of collecting such assessment. The local government shall publish notice of its intent to use the uniform method for collecting such assessment as follows: weekly in a newspaper of general circulation within each county contained in the boundaries of the local government for four (4) consecutive weeks preceding the hearing; c. The resolution shall state the need for the levy and shall include a legal description of the boundaries of the real property subject to the levy. if the resolution is adopted, the local government board shall send a copy of it by U. S. mail to the Property Appraiser, Tax Collector and Florida Department of Revenue by January 10th or, if the Property Appraiser, Tax Collector and local government agree, by March 10th. d. A local governing board shall enter into a written agreement with the Property Appraiser and Tax Collector providing reimbursement of necessary administrative costs incurred under this section. e. The local government shall notice by mail to each person owning property subject to the assessment and shall include information such as purpose of the assessment, amount to be levied, unit of measure, total revenue to be collected, etc. See 197.3632(4)(b) FS. 3 OF 11 2019 Non -Ad Valorem Assessment Package Farrure �'� ' et any e^> f i'v'e,d sae t�oadilnct and/or 9Zatut - - nts - .lt i ro�a-„�. 5s .,,_!-7 a,,,3 �n m_e��� ca a.. ce ease -- caciaau aao Floridaa ce,.+o oa.a ter eezeuac ��::p o.o?o �oGv�ofa.�. may 7G�6AOG, in the non -Ad Valorem assessments not appearing on the TRIM Notices or Tax Bills. If you have questions or need further information please contact us at: PA-RoilMdmt@mdcpa.net. 4 Ct ii 2019 Non -Ad Valorem Assessment Package 1. Please address any questions, comments and concerns to: Ramon Padron, Tax Rolf Manager (305) 375-4414 Darren Ondarza, Tax Roll Coordinator (305) 375-4796 Or email us at PA-RolUMgmt(qmdcpa.net 2. By January 1st, an adopted resolution authorizing non -Ad Valorem assessments. 3. By May 1st' provide a list of all eligible districts, 4, By June 1 the PA will provide the roll file with folios for your roll submission. 5. By June 10th the jurisdiction should submit test files. 6. By July 12th the jurisdiction must provide final Folio files, assessment purpose, and contact information, 7, By August 24th (per FL Statutes), TRIM will be in the mail. 8. By September 15th (per FL Statutes), the final roll that will appear on the Tax Bill is due to the PA. 9. After November 1st, jurisdictions may only make corrections reducing unit counts. Florida Statutes governing these requirements are set forth in Sections 197.363, 197.3631 and 197.3632. 5 UP 11 2019 Non -Ad Valorem Assessment Package rigramlir'an R. Axxawcort.- 1 . Questions regarding collection, breakdown of payments, and processing can be addressed to: Gerardo "Jerry" Gomez Tax Collector's Office Special Administrative Officer 305-375-1653 or email at GERG11@miamidade.gov 2. How is the processing fee collected? One percent processing fee is collected by the Tax Collector on the actual collections. The fee is for cost associated with putting the assessment on TRIM and the tax bill, 3. What is a "district"? A district is a group of parcels that form an area of non -ad valorem use requiring a fee collection. Fire districts, solid waste districts and storm water retention districts are examples of districts. A community development district is another type that is not collected by a city but is authorized to collect assessments for infrastructure loans. For this purpose, each distinct rate is treated as a separate district even within the same taxing authority and purpose. For example, different solid waste rates for residential and commercial properties will be identified with unique district numbers even then they are collected for the same jurisdiction, 4. Are inserts required by the Property Appraiser? The Office of the Property Appraiser previously required taxing authorities to submit an insert to be included with the TRIM notices. These inserts are no longer being requested by our office, and such inserts will no longer be included with the TRIM notices. The Property Appraiser will include a generic insert with the TRIM notices to all property owners with a non -ad valorem assessment. This does not preclude taxing authorities from mailing information directly to property owners. The June 1st roll file we send out to the non -ad valorem jurisdictions includes property owner mailing information. You are advised to consult your attorney regarding matters of legal sufficiency regarding advertisement and insert language in this matter. See Florida Statues referenced below at http://www.lecestate.fl.us/statutes/ 197.3632 (4) (b) -Uniform method for the levy, collection, and enforcement of non -ad valorem assessments for exact requirements. if you have questions or need further information please contact: PA-RollMgm.tCc and aap net 6 OF 11 2019 Non -Ad Valorem Assessment Package Layout and Sample "Rate" File and "Folio" File Follow 201.9 Non -Ad Valorem Assessment Package Nuri-Ad Veforem 1144te File Speciiitation A Poll 'Yew 4 Numeric, 2019 {torrent Rail Yea-r) f = CIrld$ Special Taxing District Al 7. Alphabetic F=PACE iistrfcts It = County Solid Waste 3=C:D4 District Number 4 Atphrsnumefic Assigned by Pnt D Districttierxrip[ten 25 Alphabetic iG PIEase use prlor'veer l3urnieer if district is not near_ Haim of the District e85 It w19E ay pear on Tax TRIM Notice wif show atith ortty and 8iE1 hate 7.2 Numeric 0,01throuR1t9,999,993.99 New Text: - -Optional . prdrposa,. NO dollar signs or cratnmas No information ih necessary but the fie ta is expected in die orog en. idttii una# 5patiFicetrens: Fie name should he. `,2O19 Ratefite GM or Matt Na .xlsx" .2011 Rateriie- Miami &hares VII[age else' "1019 FlateFile-GnMLX1.sal` irleasa dun Sff52n,s pie tabu 90 your 9utrmisares spreadsheet- Stale rile shd ratio ides musk be er:mate fifes. First tines ref spreadsheet es file sheeid include a heador {sae sample.) nv net incite -Ps hidden miasma as _lams Values cznnot ire negative. El Of, 11 2019 Non -Ad Valorem Assessment Package A Roil Year Non -Ad Valorem Fc iO File B1'secifieatican 4 Plum eric 2019 {current Roil Year] 9 Falir�Number 1 Alphabetic 12 digiffofionumberwithlrmdhlg zero if necessary D F=Cities Ci,LAI =Special Taxing ©tstrfct Type identifier 1 Alphabetic P = PACE Districts T = County Solid Waste K=Ci p District. Number 4 Alphanumeric Assigned by PA No dashes. $heroin be formatted as text. Must match district number on rate fife. Units pdt9 rtior€a 15p:eciffna tier r s: File nrxme should be: 7.2 Homeric 0.01through 9293,999.59 "1U19 FaiiflFiie - CDR or Murq Name.insx' "2019 FahoPile - Waal shores Ifiiiage:itise" "7019Fo%1 Fl:le-GMb,aRxn Please do sari etas multiple tabs on yotrrSularr:l:nion spreadsheet. Rate rile a,rrtairataz sires must be separate: files, fist Tine of spreadsheet ar fl a shoulu Include a treader (see sarrrple.f ila nor irrclyde hlriden cefoll165 or rows_ Values cannot be obotive. No dollar signs or commas. No 1iiO1ra than two decittldls. 7 OF II I[ I I I I I I 0IT rorTlrliAlrlINJ1ITSI WYAWOODIBID AREA w 1- z z NW 30TH ST NW 28TH ST NW 27TH ST NW 26TH ST NW 26TH ST NW 25TH ST L NW 24TH ST [W 23RD ST 11 NW 22ND ST NIN 21 ST J NW 23RD ST NW-22NU-6N z NW 22ND ST NW 21 ST ST NW 20TH TER z I F- tet Created by. City of Miami Planning Department Date: M/19 II/requests/NET AREASANYN W DDD.md z 1 NW 27TH ST w r ly z NW 22ND ST NW 21ST ST NW 23RD ST NW 19TH ST NW 18TH ST NW MIAMI CT NE31ST-ST s -N 7TH ST J NE 25TH ST NE 24TH ST NE 23RD ST w NE 21ST ST NE 20TH TER NE 19TH ST N 0 250 500 1,000 Feet