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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #8096 Date: 10/26/2020 Commission Meeting Date: 01/14/2021 Requesting Department: Department of Police Sponsored By: District Impacted: All Type: Resolution Subject: Sole Source - PVP Communications, Inc. Purpose of Item: The nature of this item is to establish a resolution of the Miami City Commission, with attachment(s), by a four -fifths (4/5ths) affirmative vote, pursuant to section 18-92 of the Code of the City of Miami, Florida, as amended ("City Code"), after an advertised public hearing, ratifying, approving and confirming the City Manager's finding of a sole source; waiving the requirements for competitive sealed bidding procedures and authorizing the purchase of twenty five (25) "Motor One" wireless motorcycle helmet communication kits ("Kits"), from PVP Communications,Inc. ("PVP"), for the City of Miami's Department of Police ("Police"), in the amount of forty-nine thousand nine hundred seventy five dollars ($49,975.00); allocating funds from the various sources of funds of Police; subject to budgetary approval at the time of need; further authorizing the City Manager to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, and prior budgetary approvals, and in compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, all in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Background of Item: Police is seeking to procure Kits to equip its Motorcycle Officers to continue to safely protect and serve the residents of the City. Police's Traffic Enforcement Detail will utilize these new Kits to replace the existing Kits in order to be compatible to the new radio system that the Police acquired from Harris Corporation. The Kits are designed for the officer needing a helmet headset to work with his motor -mounted radio which allows the user to both transmit and receive audio transmissions. Mobile radio transmissions using the headset are activated by a handlebar mounted push -to -talk ("PTT") switch. A second PTT switch at the handlebars allows activation of the motorcycle's siren PA system. As a result, Officers also have the ability to broadcast from the helmet microphone to direct traffic without removing their hands from the handlebars. At all points, the Kits do not require any cables that tether the Officer to the motor. The Kits are the only product on the market that offers a wireless connection, Bluetooth connectivity, and pairing with the "truck -mounted" radio in the motorcycles. PVP was the first to design and release a wireless system that eliminated the cables between the officer and their motorcycle more than five years ago. Accordingly, the Kits are fully patent protected under United States Patents 5,790,947; 7,062,301 and 7,203,525. Budget Impact Analysis Item has NOT an Expenditure Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: N/A Department of Police Department of Police Department of Procurement Office of Management and Budget Office of Management and Budget Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission City Commission Office of the City Clerk Reviewed B Ronald Papier Ronald Papier Annie Perez Luis Hernandez -Torres Christopher M Rose Valentin J Alvarez Arthur Noriega V Pablo Velez Barnaby L. Min Victoria Mendez Nicole Ewan Nicole Ewan City Clerk's Office Police Chief Review Department Head Review Procurement Review Budget Analyst Review Budget Review Legislative Division Review City Manager Review ACA Review Deputy City Attorney Review Approved Form and Correctness Meeting Meeting Rendered Completed 10/28/2020 1:09 PM Completed 10/28/2020 1:09 PM Completed 11/12/2020 8:33 AM Completed 11/16/2020 2:38 PM Completed 11/17/2020 6:01 AM Completed 11/17/2020 8:38 AM Completed 11/17/2020 9:51 AM Completed 11/19/2020 9:06 PM Completed 11/23/2020 8:06 AM Completed 11/24/2020 11:35 AM Completed 12/10/2020 9:00 AM Completed 01/14/2021 9:00 AM Completed 01/19/2021 3:49 PM City of Miami Legislation Resolution Enactment Number: R-21-0014 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 8096 Final Action Date:1/14/2021 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, PURSUANT TO SECTION 18-92 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S FINDING OF A SOLE SOURCE, ATTACHED AND INCORPORATED AS EXHIBIT "A", WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES FOR THE PURCHASE OF TWENTY FIVE (25) MOTOR ONE WIRELESS MOTORCYCLE HELMET COMMUNICATION KITS ("KITS") FROM PVP COMMUNICATIONS, INC. ("PVP") FOR THE CITY OF MIAMI'S ("CITY") DEPARTMENT OF POLICE ("POLICE") IN THE AMOUNT OF FORTY NINE THOUSAND NINE HUNDRED SEVENTY FIVE DOLLARS ($49,975.00); ALLOCATING FUNDS FROM THE VARIOUS SOURCES OF FUNDS FROM POLICE, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami's ("City") Department of Police ("Police") is seeking to procure Motor One Wireless Motorcycle Helmet Communication Kits ("Kits") from PVP Communications, Inc. ("PVP") to equip its motorcycle officers with the same so that they may continue to safely protect and serve the City's residents; and WHEREAS, the current kits used by motorcycle officers are not calibrated to work with the new Harris Corporation radios that were obtained by Police; and WHEREAS, the new Kits would allow motorcycle officers to wirelessly communicate through their Police radios or utilize their public address ("PA") systems; and WHEREAS, the City Manager and the Chief Procurement Officer ("CPO") recommend that the requirements for competitive sealed bidding procedures be waived and that the procurement of the Kits be approved; and WHEREAS, the finding of the CPO has been approved and adopted as the finding of the City Manager, attached and incorporated as Exhibit "A"; and WHEREAS, following notice of a public hearing published at least fifteen (15) days prior to the award, the City seeks to procure the Kits by waiver of competitive sealed bidding procedures as a sole source, ratified and approved by a 4/5th affirmative vote of the City Commission; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, pursuant to Section 18-92 of the Code of the City of Miami, Florida, as amended ("City Code"), after an advertised public hearing, the City Manager's finding of a sole source, attached and incorporated as Exhibit "A", waiving the requirements for competitive sealed bidding procedures for the purchase of twenty five (25) Kits from PVP for Police in the amount of Forty Nine Thousand Nine Hundred Seventy Five Dollars ($49,975.00) is ratified, approved, and confirmed. Section 3. Funds are allocated from the various of funds from Police, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized1 to negotiate and execute any and all other documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the City Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: ndez, ity Attor 1 ey 11/24/2020 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed including, but not limited to, those prescribed by applicable City Charter and City Code provisions.