HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #8247
Date: 11/20/2020
Commission Meeting Date: 01/14/2021
Requesting Department: Department of
Procurement
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Accept Bid - Citywide Grounds Maintenance Services
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission,
accepting the bids received on October 5, 2020 pursuant to Invitation for Bid ("IFB")
1244389 from SFM Services, Inc. ("SFM"), Coco Tree Services, Inc. ("Coco Tree"), and
CNC Management Group, Inc. ("CNC") for the provision of citywide grounds
maintenance services, on an as -needed basis, for an initial contract term of three (3)
years, with the option to renew for two (2) additional one (1) year periods, allocating
funds from the general fund and other funding sources, subject to the availability of
funds and budget approval at the time of need; authorizing the City Manager to
negotiate and execute all other documents, including any amendments, renewals, and
extensions, subject to allocations, appropriations and prior budgetary approvals, and in
compliance with all applicable provisions of the Code of the City of Miami, Florida, as
amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -
Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the
City Code, in a form acceptable to the City Attorney, and in compliance with all
applicable laws, rules, and regulations, as may be deemed necessary for said purpose.
Background of Item:
On September 8, 2020, the Department of Procurement ("Procurement"), issued IFB
No. 1244389, Grounds Maintenance Services, on an as -needed basis, under full and
open competition to obtain the services of experienced and qualified Bidders for the
purpose of providing citywide grounds maintenance services. On October 5, 2020, at
bid closing, ten (10) bids were received. Five (5) vendors were deemed non -responsive.
Procurement is recommending award to SFM for Group 1, Coco Tree for Group 2, and
CNC for Group 3, which met all requirements, per the bid specifications, and are the
lowest responsive and responsible Bidders for each specified group. The estimated
contract amount is approximately $54,886.20 annually for Group 1, $66,795.00 annually
for Group 2, and $21,200.00 annually for Group 3 (approximately $274,431.00 for
Group 1, $333,975.00 for Group 2, and $106,000.00 for Group 3 for all five (5) years.
Budget Impact Analysis
Item is NOT Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
Approx $54,886.20 - Group 1, $66,795.00 - Group 2; $21,200.00 - Group 3
($274,431.00-Group 1, $333,975.00-Group 2, $106,000.00-Group 3 for all five (5) years.)
Department of Procurement
Office of Management and Budget
Office of Management and Budget
Office of Management and Budget
City Manager's Office
City Manager's Office
City Manager's Office
Legislative Division
Office of the City Attorney
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the City Clerk
Reviewed B
Annie Perez
Jacques Joseph
Carolina Aguila
Leon P Michel
Fernando Casamayor
Fernando Casamayor
Arthur Noriega V
Valentin J Alvarez
Pablo Velez
Barnaby L. Min
Victoria Mendez
Nicole Ewan
City Clerk's Office
Department Head Review
Budget Analyst Review
Budget Review
Budget Review
Assistant City Manager Review
Assistant City Manager Review
City Manager Review
Legislative Division Review
ACA Review
Deputy City Attorney Review
Approved Form and Correctness
Meeting
Rendered
Completed 12/01/2020 9:57 AM
Completed 12/11/2020 10:02 AM
Skipped 12/03/2020 12:46 PM
Completed 12/12/2020 2:34 PM
Completed 12/13/2020 6:51 PM
Completed 12/13/2020 6:51 PM
Completed 12/14/2020 7:37 AM
Completed 12/14/2020 9:45 AM
Completed 12/28/2020 9:56 PM
Completed 12/28/2020 10:03 PM
Completed 01/04/2021 3:45 PM
Completed 01/14/2021 9:00 AM
Completed 01/19/2021 3:54 PM
City of Miami
Legislation
Resolution
Enactment Number: R-21-0008
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 8247 Final Action Date:1/14/2021
A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BIDS
RECEIVED ON OCTOBER 5, 2020 PURSUANT TO INVITATION FOR BID NO.
1244389 FROM THE THREE (3) LOWEST RESPONSIVE AND RESPONSIBLE
BIDDERS, SFM SERVICES, INC., A FLORIDA PROFIT CORPORATION, COCO
TREE SERVICE CORP., A FLORIDA PROFIT CORPORATION, AND CNC
MANAGEMENT GROUP, INC., A FLORIDA PROFIT CORPORATION, FOR THE
PROVISION OF CITYWIDE GROUNDS MAINTENANCE SERVICES ON AN AS -
NEEDED BASIS FOR AN INITIAL TERM OF THREE (3) YEARS WITH THE OPTION
TO RENEW FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS; ALLOCATING
FUNDS FROM THE GENERAL FUND AND SUCH OTHER LEGALLY AVAILABLE
FUNDING SOURCES, SUBJECT TO THE AVAILABILITY OF FUNDS AND
BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS
NECESSARY, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS,
SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY
APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE
OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE
CITY OF MIAMI PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND
FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE
CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN
COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS
MAY BE DEEMED NECESSARY FOR SAID PURPOSE.
WHEREAS, the City of Miami ("City") has a continued need for Citywide grounds
maintenance services on an as needed basis ("Services"); and
WHEREAS, on September 8, 2020, the City's Department of Procurement
("Procurement") issued Invitation for Bid ("IFB") No. 1244389, advertised and issued on-line
pursuant to the Code of the City of Miami, Florida, as amended ("City Code"), for the Services
for an initial term of three (3) years with the option to renew for two (2) additional one (1) year
periods; and
WHEREAS, on October 5, 2020, IFB No. 1244389 closed with the receipt of ten (10)
responses of which the three (3) lowest responsive and responsible bids were from SFM
Services, Inc., a Florida profit corporation ("SFM"), Coco Tree Service Corp., a Florida profit
corporation ("Coco Tree"), and CNC Management Group, Inc., a Florida profit corporation
("CNC");
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The bids received October 5, 2020 pursuant to IFB No. 1244389 from the
three (3) lowest responsive and responsible bidders, SFM, Coco Tree, and CNC, for the
Services for an initial term of three (3) years with the option to renew for two (2) additional one
(1) year periods are accepted.
Section 3. Funds are allocated from the general fund and such other legally available
funding sources, subject to the availability of funds and budgetary approval at the time of need.
Section 4. The City Manager is authorized to negotiate and execute any and all
documents necessary, including any amendments, renewals, and extensions, subject to all
allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions
of the City Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial
Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the
City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be
deemed necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to those prescribed by applicable City Charter and City Code
provisions.