The URL can be used to link to this page

Home My WebLink AboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #8322 Date: 12/07/2020 Commission Meeting Date: 01/14/2021 Requesting Department: Department of Police Sponsored By: District Impacted: All Type: Resolution Subject: Establish Special Revenue - BJA FY 20 Body -Worn Camera Policy and Implementation Program Purpose of Item: A Resolution of the Miami City Commission, with attachment(s), authorizing the City Manager to accept a grant award ("Grant") from the U.S. Department of Justice, Office Justice Programs and establishing a New Special Revenue Project Titled: "BJA FY 20 Body -Worn Camera Policy and Implementation Program to Support Law Enforcement Agencies," consisting of said grant in an amount not to exceed $392,281.00 including travel and equipment costs, with in -kind matching funds in an amount not to exceed $398,144.00, which includes $63,432 for the first year and $167,356 for the following two years, for a total program cost of $790,425, to implement or expand the body -worn camera programs within the police department; further authorizing the City Manager to negotiate and execute a grant agreement, in a form acceptable to the City Attorney, and execute any and all other necessary documents, all in forms acceptable to the City Attorney, for the acceptance and administration of said grant. Background of Item: The City of Miami ("City") submitted a grant application to the U.S. Department of Justice, Office of Justice Programs, to support the implementation or expansion of body -worn camera programs. The City received notification that said application was approved for funding in an amount not to exceed $392,281.00 for a three-year period. As a condition of the Grant, the City is required to provide in -kind matching funds in an amount not to exceed $398,144.00, which includes $63,432.00 for the first year and $167,356.00 for the following two years, for a total program cost of $790,425.00. The covering period for this grant award begins October 1, 2020 and will end September 30, 2023. The intent of the program is to help agencies develop, implement, and expand a Body -Worn Camera Program as a law enforcement agency's comprehensive problem - solving approach to enhance officer interactions and safety while building the public's trust. It is anticipated that there may be additional costs over the 3 year period of approximately $12,400 total ($4,000 for docking station installation at sub -stations and $2,800 per year for an additional PRO Licenses from current vendor) which may be absorbed from the Police Operating Budget. Budget Impact Analysis Item is Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $790,425.00 (including grant match) General Account No: 00001.190101.Various $398,144.00 Special Revenue Account No: 12000.190101.Various $392,281.00 Department of Police Department of Police Office of Management and Budget Office of Management and Budget Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Reviewed B Ronald Papier Ronald Papier Luis Hernandez -Torres Leon P Michel Valentin J Alvarez Arthur Noriega V Juan Carlos Perez Barnaby L. Min Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office City Clerk's Office Police Chief Review Completed 12/07/2020 4:34 PM Department Head Review Completed 12/07/2020 4:34 PM Budget Analyst Review Completed 12/08/2020 10:47 AM Budget Review Completed 12/08/2020 5:09 PM Legislative Division Review Completed 12/08/2020 5:11 PM City Manager Review Completed 12/09/2020 8:26 AM ACA Review Completed 12/11/2020 5:18 PM Deputy City Attorney Review Completed 12/12/2020 8:04 AM Approved Form and Correctness Completed 12/24/2020 11:32 AM Meeting Completed 01/14/2021 9:00 AM Unsigned by the Mayor Completed 01/25/2021 6:12 PM Signed and Attested by the City Clerk Completed 01/25/2021 6:20 PM Rendered Completed 01/25/2021 6:21 PM City of Miami Legislation Resolution Enactment Number: R-21-0003 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 8322 Final Action Date:1/14/2021 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ESTABLISHING A NEW SPECIAL REVENUE PROJECT TITLED "BJA FY 20 BODY - WORN CAMERA POLICY AND IMPLEMENTATION PROGRAM TO SUPPORT LAW ENFORCEMENT AGENCIES"; ACCEPTING AND APPROPRIATING FUNDS IN THE AMOUNT OF $392,281.00 CONSISTING OF A GRANT AWARD FROM THE UNITED STATES DEPARTMENT OF JUSTICE, OFFICE JUSTICE PROGRAMS, BUREAU OF JUSTICE ASSISTANCE FOR A THREE YEAR PERIOD; ALLOCATING IN -KIND MATCHING FUNDS ANNUALLY IN AN AMOUNT NOT TO EXCEED $63,432.00 FOR THE FIRST YEAR AND $167,356.00 FOR THE FOLLOWING TWO (2) YEARS, FOR A TOTAL OF $398,144.00, TO PROVIDE FOR THE EXPANSION OF THE MIAMI POLICE DEPARTMENT'S BODY -WORN CAMERA PROGRAM AND ADDITIONAL EQUIPMENT FOR A CUMULATIVE PROJECT TOTAL OF $790,425.00; AUTHORIZING THE CITY MANAGER TO EXECUTE A GRANT AWARD, IN SUBSTANTIALLY THE ATTACHED FORM; FURTHER AUTHORIZING THE CITY MANAGER TO DESIGNATE THE CHIEF OF POLICE TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER NECESSARY DOCUMENTS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, IN ORDER TO IMPLEMENT THE ACCEPTANCE, ADMINISTRATION, AND COMPLIANCE OF SAID GRANT AWARD. WHEREAS, the City of Miami ("City") submitted a grant application to the United States Department of Justice, Office of Justice Programs, Bureau of Justice Assistance ("DOJ") to support the implementation and expansion of the Miami Police Department's ("MPD") body - worn camera program ("Program"); and WHEREAS, the City received notification from the DOJ awarding a grant in the amount of three hundred ninety-two thousand, two hundred eighty-one dollars ($392,281.00) for a three (3) year period to support improvements to the Program ("Grant"); and WHEREAS, the Grant is intended to assist law enforcement agencies to develop, implement, and expand body -worn camera programs supporting agencies' comprehensive problem -solving approach to enhance police community encounters and safety while building the public's trust; and WHEREAS, MPD will use the Grant to improve the daily operations of the Body Worn Camera Detail, attend trainings, purchase and deploy additional body worn cameras and hardware, issue additional equipment to sworn and unsworn personnel, maintain MPD performance measures, and improve data management practiced for digital evidence media for use in prosecution of criminal cases, investigations into allegations of officer misconduct, and compliance with public records requests; and WHEREAS, as a condition of the Grant, the City is required to provide in -kind matching funds in an amount not to exceed $63,432.00 for the first year of and $167,356.00 for the following two (2) years, for a total of $398,144.00; and WHEREAS, the cumulative total for the Program is $790,425.00; and WHEREAS, the covering period for the Grant is October 1, 2020 to September 30, 2023; and WHEREAS, it is appropriate for the City Manager to accept the Grant, establish a new Special Revenue Project for the appropriation of the Grant, and execute the grant award agreement ("Agreement"), in substantially the attached form, to accomplish the stated purposes; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The following new Special Revenue Project is established and resources are appropriated as described below: FUND TITLE: BJA FY 20 Body -Worn Camera Policy and Implementation Program to Support Law Enforcement Agencies Funding Sources 1st Year 2nd Year 3rd Year Subtotal Grantor Contribution $5,032 $253,243 $134,006 $392,281 In Kind Match Personnel Salaries $63,432 $167,356 $167,356 $398,144 Total: $68,464 $420,599 $301,362 $790,425 Section 3. The City Manager is authorized' to accept the Grant and to execute the Agreement, in substantially the attached form, for the purposes stated therein. Section 4. The City Manager is further authorized to designate the Chief of Police to negotiate and execute any and all other necessary documents, all in forms acceptable to the City Attorney, in order to implement the acceptance, administration, and compliance of the Grant. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City of Miami Commission. APPROVED AS TO FORM AND CORRECTNESS: