HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #8112
Date: 10/29/2020
Commission Meeting Date: 12/10/2020
Requesting Department: Department of
Planning
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Authorize Increase - Arquitectonica Geo Corporation
Purpose of Item:
The nature of this item is to authorize a Resolution of the Miami City Commission, with
attachment(s), authorizing an increase to the Professional Services Agreement with
Arquitectonica GEO Corporation, solicited under Request for Qualifications No. 16-17-004, for
the provision of urban design and landscape architectural/engineering services for the
Wynwood Streetscape and Street Tree Master Plan in an amount not -to -exceed $33,000.00,
thereby increasing the original not -to -exceed contract compensation limit from $615,140.00 to a
not -to -exceed contract compensation limit of $648,140.00; allocating funds from the Wynwood
Business Improvement District ("BID").
Background of Item:
On June 22, 2017, the Department of Procurement ("Procurement") issued RFQ No. 16-17-044
for Urban Design and Landscape Architectural/Engineering Services for the Wynwood
Streetscape and Street Tree Master Plan, under full and open competition to obtain landscape
architectural and engineering services. On August 8, 2017, nine (9) proposals were received in
response to the RFQ. Subsequently, the proposals were reviewed by Procurement staff, upon
which the nine (9) proposals were deemed responsive and responsible in accordance with the
minimum submission requirements of the RFQ. On October 2, 2017, the Evaluation Committee
completed the evaluation of the nine (9) proposals and recommended the top -ranked
responsive and responsible Proposer, for award. Execution of the PSA was completed.
Consequently, it was determined that the current contract compensation limit was no longer
sufficient to compensate GEO for additional services associated with the completion of the NW
1st Avenue Woonerf Schematic Design. As a result, the Planning Department has
recommended that Amendment No. 1 be approved, to increase the contract compensation limit
by an amount not -to -exceed $33,000.00, thereby increasing the contract compensation limit
from $615,140.00 to an amount not -to -exceed $648,140.00.
Budget Impact Analysis
Item is NOT Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
$33,000
Project No.: Wynwood Business Improvements District ("BID")
Department of Planning
Department of Planning and Zoning
Department of Procurement
Department of Risk Management
Office of Management and Budget
Office of Management and Budget
Legislative Division
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the City Attorney
Office of the City Clerk
Reviewed B
Jeremy Calleros Gauger
Carolina Aguila
Annie Perez
Ann -Marie Sharpe
Fred Pericles
Christopher M Rose
Valentin J Alvarez
Pablo Velez
Barnaby L. Min
Nicole Ewan
Victoria Mendez
City Clerk's Office
Department Head Review
Department Head Review
Procurement Review
Risk Review
Budget Analyst Review
Budget Review
Legislative Division Review
ACA Review
Deputy City Attorney Review
Meeting
Approved Form and Correctness
Rendered
Completed 11/11/2020 11:13 AM
Skipped 10/29/2020 3:37 PM
Completed 11/12/2020 8:24 AM
Completed 11/12/2020 8:38 AM
Completed 11/30/2020 12:15 PM
Completed 12/01/2020 6:45 AM
Completed 12/01/2020 8:53 AM
Completed 12/01/2020 12:19 PM
Completed 12/01/2020 12:29 PM
Completed 12/10/2020 9:00 AM
Completed 12/11/2020 12:02 PM
Completed 12/14/2020 4:13 PM
City of Miami
Legislation
Resolution
Enactment Number: R-20-0402
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 8112 Final Action Date:12/10/2020
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING AN INCREASE TO THE PROFESSIONAL SERVICES AGREEMENT
WITH ARQUITECTONICA GEO CORPORATION, A FLORIDA PROFIT
CORPORATION, SOLICITED AND AWARDED PURSUANT TO REQUEST FOR
QUALIFICATIONS NO. 16-17-044 FOR THE PROVISION OF URBAN DESIGN AND
LANDSCAPE ARCHITECTURAL/ENGINEERING SERVICES FOR THE WYNWOOD
STREETSCAPE AND STREET TREE MASTER PLAN BY A NOT -TO -EXCEED
AMOUNT OF THIRTY THREE THOUSAND DOLLARS ($33,000.00), THEREBY
INCREASING THE ORIGINAL NOT -TO -EXCEED PROJECT COMPENSATION
AMOUNT FROM SIX HUNDRED FIFTEEN THOUSAND ONE HUNDRED FORTY
DOLLARS ($615,140.00) TO THE AMENDED NOT -TO -EXCEED PROJECT
COMPENSATION AMOUNT OF SIX HUNDRED FORTY EIGHT THOUSAND ONE
HUNDRED FORTY DOLLARS ($648,140.00), FOR ADDITIONAL SERVICES
ASSOCIATED WITH THE COMPLETION OF THE NORTHWEST 1ST AVENUE
WOONERF SCHEMATIC DESIGN; ALLOCATING FUNDS FROM THE WYNWOOD
BUSINESS IMPROVEMENT DISTRICT ("BID"), SUBJECT TO BID AND BUDGETARY
APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO
EXECUTE AMENDMENT NO. 1 TO THE PSA WITH GEO, IN A FORM ACCEPTABLE
TO THE CITY ATTORNEY; FURTHER AUTHORIZING THE CITY MANAGER TO
NEGOTIATE AND EXECUTE ANY AND ALL OTHER DOCUMENTS, INCLUDING ANY
AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL
ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS,
COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY
OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY OF
MIAMI'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL
INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY
CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE
WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED
NECESSARY FOR SAID PURPOSE.
WHEREAS, on April 1, 2018, pursuant to Section 18-87 of the Code of the City of Miami,
Florida, as amended ("City Code"), and Request for Qualifications ("RFQ") No. 16-17-044 as
authorized by Resolution No. R-18-0112 adopted by the City Commission on March 8, 2018, the
City Manager executed a Professional Services Agreement ("PSA") with Arquitectonica GEO
Corporation, a Florida profit corporation ("GEO"), for the provision of urban design and
landscape architectural/engineering services for the Wynwood Streetscape and Street Tree
Master Plan for the original not -to -exceed project compensation amount of Six Hundred Fifteen
Thousand One Hundred Forty Dollars ($615,140.00); and
WHEREAS, the original not -to -exceed project compensation amount is no longer
sufficient to compensate GEO for additional services associated with the completion of the
Northwest 1st Avenue Woonerf Schematic Design; and
WHEREAS, it is in the best interest of the City of Miami ("City") to increase the original
not -to -exceed project compensation amount under the PSA to accommodate the outstanding
and foreseeable future assignments for said additional services; and
WHEREAS, the proposed PSA Amendment No. 1, in a form acceptable to the City
Attorney, increases the original not -to -exceed project compensation amount of Six Hundred
Fifteen Thousand One Hundred Forty Dollars ($615,140.00) by a not -to -exceed amount of
Thirty Three Thousand Dollars ($33,000.00), thereby resulting in the amended not -to -exceed
project compensation amount of Six Hundred Forty Eight Thousand One Hundred Forty Dollars
($648,140.00); and
WHEREAS, funds are to be allocated from the Wynwood Business Improvement District
("BID"), subject to approval by the BID and budgetary approval at the time of need;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble of this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. An increase to the PSA with GEO, solicited and awarded pursuant to RFQ
No. 16-17-044, for the provision of urban design and landscape architectural/engineering
services for the Wynwood Streetscape and Street Tree Master Plan by a not -to -exceed amount
of Thirty Three Thousand Dollars ($33,000.00), thereby increasing the original not -to -exceed
project compensation amount of Six Hundred Fifteen Thousand One Hundred Forty Dollars
($615,140.00) to the amended not -to -exceed project compensation amount of Six Hundred
Forty Eight Thousand One Hundred Forty Dollars ($648,140.00) for the additional services
associated with the completion of the Northwest 1st Avenue Woonerf Schematic Design, is
authorized.'
Section 3. Funds are allocated from the BID, subject to BID and budgetary approval at
the time of need.
Section 4. The City Manager is authorized' to execute Amendment No.1 to the PSA
with GEO, in a form acceptable to the City Attorney.
Section 5. The City Manager is further authorized' to negotiate and execute any and all
other documents, including any amendments, renewals, and extensions, subject to all
allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions
of the City Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial
Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the
City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be
deemed necessary for said purpose.
Section 6. This Resolution shall become effective immediately upon its adoption.
1 The herein authorization is further subject to compliance with all legal regulations that may be imposed,
including but not limited to those prescribed by applicable City Charter and City Code provisions.
APPROVED AS TO FORM AND CORRECTNESS: