HomeMy WebLinkAboutR-20-0387City of Miami
Resolution R-20-0387
Legislation
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 8051 Final Action Date: 11/19/2020
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AMENDING APPROPRIATIONS RELATING TO OPERATIONAL AND
BUDGETARY REQUIREMENTS THE FOR FISCAL YEAR ENDING
SEPTEMBER 30, 2020 ("FISCAL YEAR 2019-20") AS SET FORTH IN THE
CITY MANAGER'S MEMORANDUM OF NOVEMBER 9, 2020 INCLUDING
ATTACHMENTS THERETO (COLLECTIVELY, "CLOSE-OUT
MEMORANDUM"); AUTHORIZING THE CITY MANAGER TO, IN
ACCORDANCE WITH THE CLOSE-OUT MEMORANDUM, MAKE ANY
NECESSARY CHANGES TO ADJUST, AMEND, AND APPROPRIATE THE
FISCAL YEAR 2019-20 OPERATING BUDGET, FIVE-YEAR FINANCIAL PLAN,
STRATEGIC PLAN, AND MULTI -YEAR CAPITAL PLAN REGARDING CITY OF
MIAMI SERVICES AND RESOURCES AS NECESSARY AND LEGALLY
ALLOWED TO ASSIST THE PUBLIC DURING THE NOVEL CORONAVIRUS
("COVID-19") PANDEMIC AND OTHER EMERGENCIES; RATIFYING,
APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS OF THE
CITY MANAGER AND DESIGNATED CITY OFFICIALS IN ORDER TO UPDATE
THE RELEVANT DEPARTMENTS, FINANCIAL CONTROLS, COMPLETED
PROJECTS, PROJECT CLOSE-OUTS, EMERGENCY PROGRAMS AND
FUNDING, ACCOUNTING ENTRIES, AND COMPUTER SYSTEMS IN
CONNECTION THEREWITH FOR GRANTS AND OTHER FUNDING
SOURCES IN PROGRESS AND FOR NECESSARY RELATED DOCUMENT
NEGOTIATIONS AND EXECUTIONS; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, in accordance with Section 166.241(4), Florida Statutes, and other
applicable State of Florida ("State") laws, the Financial Policies of the Anti -Deficiency Act and
the Financial Integrity Principles under Chapter 18, Article IX, Divisions I and II of the Code of
the City of Miami, Florida, as amended ("City Code"), and other local laws, the City of Miami
("City") is amending and closing out its General Fund Budget and total Budget for all funds for
the fiscal year ending September 30, 2020 ("Fiscal Year 2019-20"); and
WHEREAS, the details of the required Fiscal Year 2019-20 close-out amendments are
set forth in the City Manager's Memorandum dated November 9, 2020 including attachments,
attached and incorporated ("Close -Out Memorandum"); and
WHEREAS, the General Fund Budget for Fiscal Year 2019-20 is
$803,776,000 and the total Budget for all operating funds is $1,248,935,000; and
WHEREAS, the major source of revenue for the General Fund is derived from the
category identified as "Property Taxes" in the amount of $396,441,000; and
WHEREAS, it is necessary to adjust year-end budgets for the General Fund, Special
Revenue Funds, and Debt Service Funds in order to comply with all legal requirements; and
City of Miami Page 1 of 8 File ID: 8051 (Revision:) Printed On: 5/13/2025
File ID: 8051 Enactment Number: R-20-0387
WHEREAS, in accordance with the Close -Out Memorandum, it is in the best interests of
the City to authorize the City Manager to make any necessary changes to adjust, amend, and
appropriate the City's Operating Budget, Five -Year Financial Plan, Strategic Plan, Multi -Year
Capital Plan, and in connection with the Fiscal Year 2019-2020 close-out regarding City services
and resources as necessary and legally allowed to assist the public during the continuing Novel
Coronavirus 2019 ("COVID-19") pandemic and other emergencies, all for the purposes set forth in
this Resolution; and
WHEREAS, also in accordance with the Close -Out Memorandum, it is in the best
interests of the City to ratify, approve, and confirm certain necessary actions of the City Manager
and designated City Departments in order to update the relevant Departments, financial controls,
completed projects, project close-outs, emergency programs and funding, accounting entries,
and computer systems in connection therewith for grants and other funding sources in progress
and for necessary related document negotiations and executions;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. In accordance with the Close -Out Memorandum, the following appropriations
are made for the municipal operations of the General Fund for Fiscal Year 2019-20:
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File ID: 8051 Enactment Number: R-20-0387
GENERAL FUND APPROPRIATIONS
Departments, Boards and Offices:
Mayor $ 1,627,000
Commissioners 3,906,000
City Manager 2,830,000
Agenda Coordination 393,000
Building 16,267,000
Capital Improvements 4,553,000
City Attorney 9,919,000
City Clerk 2,039,000
Civil Service 558,000
Code Compliance 8,486,000
Communications 2,309,000
Equal Opportunity and Diversity 573,000
Finance 10,504,000
Fire -Rescue 162,867,000
General Services Administration 27,465,000
Grants Administration 1,446,000
Housing and Community Development 2,027,000
Human Resources 5,261,000
Human Services 5,722,000
Independent Auditor General 1,400,000
Innovation and Technology 14,033,000
Management and Budget 2,719,000
Neighborhood Enhancement Team (NET) 8,400,000
Parks and Recreation 49,777,000
Planning 5,919,000
Police 260,621,000
Procurement 2,888,000
Real Estate Asset Management 13,346,000
Resilience and Public Works 27,714,000
Resilience and Sustainability 721,000
Risk Management 3,543,000
Solid Waste 36,133,000
Zoning 4,369,000
Transfers -Out 75,195,000
Non -Departmental 28,246,000
Total General Fund $ 803,776,000
Section 3. In accordance with the Close -Out Memorandum, the above appropriations for
the General Fund are made based on the following sources of revenues for Fiscal Year 2019-
20:
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GENERAL FUND REVENUES
Property Taxes $ 396,441,000
Franchise Fees and Other Taxes 115,481,000
Interest 7,150,000
Transfers -IN 4,945,000
Fines and Forfeitures 5,904,000
Intergovernmental Revenues 73,337,000
Licenses and Permits 67,905,000
Other Revenues (Inflows) 9,944,000
Charges for Services 122,669,000
Total General Fund $ 803,776,000
Section 4. In accordance with the Close -Out Memorandum, the following appropriations
are made for the municipal operations of Debt Service Funds for Fiscal Year 2019-20:
DEBT SERVICE FUNDS APPROPRIATONS
General Obligation Bonds $ 24,055,000
Special Obligation Bonds 146,044,000
TOTAL DEBT SERVICE FUNDS $ 170,099,000
Section 5. In accordance with the Close -Out Memorandum, the above appropriations for
Debt Service Funds are made based on the following sources of revenues for Fiscal Year 2019-
20:
DEBT SERVICE FUNDS REVENUES
Property Taxes $ 23,725,000
Transfers -In and Other Revenues 146,374,000
TOTAL DEBT SERVICE FUNDS $ 170,099,000
Section 6. In accordance with the Close -Out Memorandum, the following appropriations
are made for the municipal operations of Special Revenue Funds for Fiscal Year 2019-20:
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SPECIAL REVENUE FUNDS APPROPRIATIONS
General Special Revenue $ 4,094,000
Bayfront/Riverfront Land Acquisition Rouse Trust 1,658,000
City Clerk Services 1,556,000
Community and Economic Development 53,754,000
Departmental Improvement Initiatives 19,982,000
Fire Rescue Services 4,082,000
UASI-Fire Rescue 12,914,000
Homeless Program 2,769,000
Human Services 456,000
Miami Ballpark Parking Facilities 12,819,000
NET Offices and Code Enforcement 243,000
Parks and Recreation Services 3,569,000
Planning Services 15,988,000
Public Art Fund 573,000
Planning and Zoning Tree Trust Fund 3,275,000
Police Services 15,066,000
Law Enforcement Trust Fund 815,000
Public Works Services 9,072,000
Sport Facilities and Activities 471,000
Solid Waste Recycling Trust 146,000
Transportation and Transit 22,210,000
Emergency Funds 100,000
Total Special Revenue Funds $ 185,612,000
Section 7. In accordance with the Close -Out Memorandum, the above appropriations for
Special Revenue Funds are made based on the following sources of revenues for Fiscal Year
2019-20:
SPECIAL REVENUE FUNDS
REVENUES
All Sources
TOTAL SPECIAL REVENUE FUNDS
$ 185,612,000
$ 185,612,000
Section 8. In accordance with the Close -Out Memorandum, the following
appropriations are made for the municipal operations of Internal Service Funds for Fiscal Year
2019-20:
INTERNAL SERVICE FUND APPROPRIATIONS
Life and Health Insurance 47,568,000
Workers' Compensation 20,220,000
Others 21,660,000
TOTAL INTERNAL SERVICE FUND $ 89,448,000
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Section 9. In accordance with the Close -Out Memorandum, the above appropriations for
Internal Service Funds are made based on the following sources of revenues for Fiscal Year
2019-20:
INTERNAL SERVICE FUND REVENUES
All Sources $ 89,448,000
TOTAL INTERNAL SERVICE FUND $ 89,448,000
Section 10. This Resolution is a resolution of precedent and all other resolutions in
conflict with it are held null and void insofar as they pertain to these appropriations; however, no
provision contained in this Resolution shall be construed to violate the Anti -Deficiency Act, as
set forth in Sections 18-500 through 18-503 of the City Code. These appropriations are
expenditure requirements for the City but are not mandatory. In accordance with the Close -Out
Memorandum, the City Manager is specifically authorized' to transfer funds between accounts
and withhold any of these appropriated funds from encumbrance or expenditure should such
action appear advantageous to the economic and efficient operation of the City. The City
Manager is also authorized' to transfer any excess unrestricted moneys from other funds to the
General Fund provided that those are appropriated moneys which are no longer needed to
implement the original purpose of the appropriation and whose expenditure is not limited to use
for any other specified purpose.
Section 11. All departments and the number of employees designated therein provided
for in this budget either by position summary or by the organizational chart are deemed
approved by the City Commission. Any permanent change regarding same shall require City
Commission approval.
Section 12. The City Manager is authorized to continue to administer the executive pay
plan and benefit package and to disburse the funds appropriated herein for said purpose in a
manner he deems appropriate. The City Manager is also authorized) to administer and disburse
the City Commission benefit package. With the exception of those positions in which the salary
is established by City Commission action, the City Manager is further authorized to establish the
salaries of those employees in executive and staff positions in accordance with the executive
and staff pay plan. These employees may receive any salary increases given as stated in this
Resolution.
Section 13. The City Manager is authorized' to disburse any funds that may be
designated by the City Commission as cost -of -living or other pay adjustments to Civil Service,
executive, and staff employees.
Section 14. Nothing contained in this Resolution shall be construed as to prohibit or
prevent the City Manager, the City's administrative head who is responsible for the efficient
administration of all Departments, from exercising the power granted to and imposed upon him
in the Charter of the City of Miami, Florida, as amended ("City Charter"), to fix, adjust, raise, or
lower salaries and to create, abolish, fill, or hold vacant, temporary, or permanent positions
whenever it has been determined by the City Manager to be in the best interest of efficient and
economical administration of the City and all its Departments. The authority contained in this
Section shall also be applicable whenever the City Manager shall cause a Department to
reorganize itself to perform its services more efficiently. Such reorganization may include
reduction of budgeted positions, reclassification of positions, and alteration of the number of
budgeted positions in any given classification.
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Section 15. (a) (1) The transfer of funds between the detailed accounts
comprising any separate amount appropriated by the above sections hereof is approved and
authorized when such transfer shall have been made at the request of the City Manager and
when such transfer shall have been made of any part of an unencumbered balance of an
appropriation to or for a purpose or object for which the appropriation for Fiscal Year 2019-20
has proved insufficient.
(2) The transfer of funds between the detailed accounts
comprising any separate amount appropriated by the above Sections hereof is approved and
authorized when such transfer of funds is made at the request of the City Manager and when
such transfer is to be made between the detailed accounts appropriated to the same office,
department, or division.
(b) (1) To effect salary adjustments, the City Manager is further
authorized' to make departmental and other transfers from any reserve accounts established in
the General Fund and is authorized to approve transfers for any unforeseen requirements of all
appropriated funds as may be required so long as such transfer is consistent with the provisions
contained in Chapter 18, Article IX of the City Code.
(2) To facilitate effective budgetary control and sound fiscal
management, the City Manager is further authorized' to transfer funds from departmental
budget reserve accounts to the Emergency Account of Non -Departmental Accounts to other
Funds and to departmental budget reserve accounts from the Emergency Account of Non -
Departmental Accounts to other Funds.
(3) The Emergency Account is declared to be appropriated
to meet emergency expenses and is subject to expenditure by the City Manager for any
emergency purpose.
(c) Except as herein provided, transfers between items
appropriated shall be authorized' by resolution amendatory hereto, except that transfers from
the Non -Departmental Accounts, may be made by resolution.
Section 16. (a) The City Manager is authorized to invite or advertise for
bids for the purchase of any material, equipment, physical improvement, or service provided by
the aforementioned appropriations or which may be provided for in accordance with the
authority of this Resolution for which formal bidding is required. Such bids shall be returnable to
the City Commission or City Manager in accordance with City Charter and City Code provisions.
(b) Further, expenditure of the herein appropriated funds is
authorized in the procurement of goods and services by award or contract for the same by the
City Commission following the use, if applicable, of competitive negotiations unless the award of
such contract by the City Manager is expressly allowed under City Code provisions.
Section 17. In accordance with the Close -Out Memorandum, the City Manager is
hereby authorized' to make any necessary changes to adjust, amend, and appropriate the City's
Operating Budget, Five -Year Financial Plan, Strategic Plan, Multi -Year Capital Plan, and in
connection with the Fiscal Year 2019-20 close-out regarding City services and resources as
necessary and legally allowed to assist the public during the continuing COVID-19 pandemic and
other emergencies, all for the purposes set forth in this Resolution.
Section 18. In accordance with the Close -Out Memorandum, the City Commission
hereby ratifies, approves, and confirms certain necessary actions of the City Manager and
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
City of Miami Page 7 of 8 File ID: 8051 (Revision:) Printed on: 5/13/2025
File ID: 8051 Enactment Number: R-20-0387
designated City Departments in order to update the relevant Departments, financial controls,
completed projects, project close-outs, emergency programs and funding, accounting entries,
and computer systems in connection therewith for grants and other funding sources in progress
and for necessary related document negotiations and executions.
Section 19. The City Manager is authorized' to negotiate and execute any and all
agreements necessary, all in forms acceptable to the City Attorney, in order to accomplish any
of the appropriations and allocations stated herein.
Section 20. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
ndez, ity ktor ey 12/8/2020
2 This Resolution shall become effective as specified herein unless vetoed by the Mayor within ten (10)
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission or upon the effective date stated
herein, whichever is later.
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