HomeMy WebLinkAboutExhibit BCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Annie Perez, CPPO
Director
Procurement Department
FROM: Hector L. Bi
Interim Director
Office of Capital Improvements
DATE: October 21, 2020 FILE: 40-B30737
SUBJECT: Contract Capacity Increase for Contractor's
Proposal for Additional Curbing for
South Bayshore Lane/Fairview Street
Flood Migitation Project (40-B30737)
ENCLOSURES: Terra Hyle Contractors, Inc, Original Contract
and Proposal for Additional Services
By this memorandum, the Office of Capital Improvements ("OCI") is requesting to modify the Professional
Services Agreement (PSA) with Terra Hyle Contractor's authorization pursuant to RFQ 17-18-023 for the
provision of design services for the South Bayshore Lane/Fairview Street — Flood Mitigation Project (40-
B30737), to increase the original contract capacity amount of $698,755.37 by the amount of $72,064.36 for a
new total contract capacity of $770,819.73, which includes the cost of construction changes previous ordered
of -$3,017.18. The additional scope elements include added curbing and sodding.
Backeround
The original scope consists primarily of furnishing all materials, labor, and equipment necessary for roadway
improvements for the South Bayshore Lane and Fairview Street Project (40-B30737), including roadway
reconstruction, drainage system installation, sidewalk and driveway approach repair and replacement, milling
and resurfacing, and swale restoration, as well as new curb and gutter, striping, signage, Americans with
Disabilities Act (ADA) compliant pedestrian ramps, and storm water pump station.
We are requesting the contract increase to fund additional curbing and sodding improvements that were
requested by the neighborhood residents and approved by the City.
Currently, the drainage work is approximately 98% completed, pending clean up of the structures and
testing.The water main and services completed 100% while the concrete work is approximately 25%
completed, pending road reconstruction and paving. The contractor was re -mobilized to complete work on the
project following a shut down due to COVID-19.
Attached you will find copy of the original executed contract and the Contract Change Order received from
Terra Hyle Contractors, Inc.
Should you have any questions, please feel free to contact me directly or Interim Director Hector Badia at 305-
416-1236 or hbadia@miamigov.com.
Approve o Denied
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Nzeribe Ihekwaba, Ph. D, P.E. Date
CC: Annie Perez, CPPO, Director, Procurement
Fernando Ponassi Boutureira, MA Arch.. MA PPA, Assistant Director, Procurement
Orlando Misas, Project Manager, OCI
Robert Fenton, Construction Manager. OCI
QCitp of Artful.
Contract Change Order
Project Name: S Bayshore Ln and Fairview St, D2
Project No.: B-30737
Contractor: Terra Hyle Contractors, Inc.
2140 S Dixie Hwy, Ste 205K
Miami, FL 33133
Change Order No.: 007
Contract Award Date: 02/25/2019
Completion Date: 01/13/2020
Revised Completion Date (prior to this change):
05/20/2020
Extension(s) of Time Previously Approved:
128 days
Revised Completion Date (including this change):
07/04/2020
The Contractor and the City hereby agree to modify the Contract as follows: (Attach additional pages as necessary)
Item No.
Description of Change
Contract Price
Contract Tme
Increase
Decrease
Increase
Decrease
1
Change Order No 7: Additional Curbs and Sodding
$72,064.36
$0.00
45
0
Difference (Net)
$72,064.36
$0.00
45
0
SUMMARY OF CONTRACT AMOUNT
Reason for Change
Additional Curbs and Sodding requested by City
Regulatory Change No
Original Contract Amount
$698,755.37
City Requested Yes
Cost of Construction Changes Previously Ordered
($3,017.18)
Design Error No
Adjusted Contract Amount Prior to this Change Order
$695,738.19
Unforeseen/Unforeseeable
Yes
Cost of Construction Changes in this Change Order
$72,064.36
Adjusted Contract Amount Including this Change
$767,802.59
Percentage Increase this Change Order
9.8
%
Total Percent increase to Date
9.8
Contingency Funds Used
Contingency Contingency Balance $8,139.39
Extension of Time Allowed by this Change - 45 days
This change order is hereby incorporated into and
Accepted By Contractor:
Accepted By CITP Director
ecomes a part of the Contract Documents.
Date: June 29, 2020
Date:
Distribution: Contractor L NE 11 Finance Ll Project File L
CITP Form CO
Capital Improvements and Transportation Program
444 SW 2"d Ave, 8th Floor
Miami, Florida 33130