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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #7848 Date: 09/14/2020 Commission Meeting Date: 10/22/2020 Requesting Department: Department of Human Services Sponsored By: District Impacted: All Type: Resolution Subject: Execute Agreement - Camillus House Day Service Program Purpose of Item: A resolution of the Miami City Commission, authorizing the City Manager to execute an agreement between Camillus House, Inc. and the City of Miami ("City") for the Day Services Program, which is designed to provide meaningful, engaging activities for a period of one (1) year, subject to said services being for the City's homeless, and at a total cost of $100,000, with conditions as stated herein, payable in twelve (12) monthly installments. Background of Item: In continuance of the City of Miami's commitment to assisting homeless persons within the jurisdictional boundaries of the City, and that the program will provide participants with mailboxes and ID services to assist with re-establishing personal identification and correspondence. These services are offered solely by Camillus House in the City of Miami. Camillus House, Inc., has the ability to provide these services, and thus has the ability to utilize the funds for the Day Services Program for the City. Budget Impact Analysis Item has NOT an Expenditure Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $ 100,000.00 General Account No: 00001.45000.534000.0.0 City Manager's Office Department of Procurement Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney Office of the City Attorney Reviewed B Milton D Vickers Denise Lee Aniska Elliott Christopher M Rose Fernando Casamayor Arthur Noriega V Valentin J Alvarez Robin Jones Jackson Barnaby L. Min Victoria Mendez Department Head Review Procurement Review Budget Analyst Review Budget Review Assistant City Manager Review City Manager Review Legislative Division Review ACA Review Deputy Attorney Review Approved Form and Correctness Completed Skipped Completed Completed Completed Completed Completed Completed Completed Completed 09/17/2020 11:23 AM 09/24/2020 3:11 PM 09/24/2020 3:28 PM 09/29/2020 12:32 PM 09/29/2020 3:39 PM 09/29/2020 5:02 PM 09/30/2020 9:30 AM 10/08/2020 9:19 AM 10/08/2020 9:43 AM 10/08/2020 7:40 PM City Commission Legislative Division Office of the City Attorney Office of the City Attorney Office of the City Attorney Office of the City Clerk Nicole Ewan Valentin J Alvarez Robin Jones Jackson Barnaby L. Min Victoria Mendez City Clerk's Office Meeting Legislative Division Review ACA Review Deputy Attorney Review Completed Completed Completed Completed Approved Form and Correctness with Modification(s) Rendered Completed 10/22/2020 9:00 AM 12/18/2020 10:00 AM 12/18/2020 10:28 AM 12/18/2020 10:33 AM Completed 12/22/2020 3:04 PM City of Miami Legislation Resolution Enactment Number: R-20-0339 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 7848 Final Action Date:10/22/2020 A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A GRANT AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY ("AGREEMENT"), BETWEEN CAMILLUS HOUSE, INC., A FLORIDA NOT FOR PROFIT CORPORATION ("CAMILLUS HOUSE"), AND THE CITY OF MIAMI ("CITY") TO PROVIDE GRANT FUNDING FOR THE CONTINUED CAMILLUS HOUSE DAY SERVICES PROGRAM WHICH IS DESIGNED TO PROVIDE MEANINGFUL AND ENGAGING ACTIVITIES FOR QUALIFYING PARTICIPANTS AND TO PROVIDE SAID PARTICIPANTS WITH A HOT MEAL, A SHOWER, MAILBOXES, AND IDENTIFICATION SERVICES TO ASSIST WITH RE-ESTABLISHING THEIR CORRESPONDENCE AND IDENTIFICATION, AMONG OTHER THINGS, AS A UNIQUE SERVICE PROVIDED SOLELY BY CAMILLUS HOUSE IN THE CITY (COLLECTIVELY, "PROGRAM"), SUBJECT TO REQUIREMENTS FOR MONTHLY REPORTING FROM CAMILLUS HOUSE TO THE CITY COMMISSION AND THE CITY MANAGER REGARDING RESULTS AND MONTHLY INVOICING FOR PAYMENTS IN ARREARS BASED UPON MONTHLY REPORTING AT AN ANNUAL TOTAL COST NOT TO EXCEED ONE HUNDRED THOUSAND DOLLARS ($100,000.00) FOR THE CITY'S FISCAL YEAR 2020-2021 WITH SUCH PAYMENTS TO BE FUNDED FROM THE DEPARTMENT OF HUMAN SERVICES' BUDGET, WITH CONDITIONS AS STATED IN THE AGREEMENT, FOR AN INITIAL PERIOD OF ONE (1) YEAR WITH THE OPTION TO RENEW FOR UP TO FIVE (5) ADDITIONAL ONE (1) YEAR PERIODS UNDER THE SAME TERMS AND CONDITIONS IN THE AGREEMENT AND SUBJECT TO THE AVAILABILITY OF FUNDING AND BUDGETARY APPROVAL AT TIME OF NEED; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER NECESSARY DOCUMENTS, MODIFICATIONS, RENEWALS, AND AMENDMENTS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, TO COMPLETE AND FURTHER THE GRANT ALLOCATION AND APPROPRIATION FOR THE PROGRAM. WHEREAS, the City of Miami ("City"), in furtherance of its continuing commitment to assist homeless persons within the jurisdictional boundaries of the City, wishes to support the Camillus House, Inc., a Florida not for profit corporation ("Camillus House"); and WHEREAS, the Camillus House Day Services Program is designed to provide meaningful and engaging activities for qualifying program participants and to provide participants with a hot meal, a shower, mailboxes, and identification services to assist with re- establishing their correspondence and identification, among other things, and is a unique service provided solely by Camillus House in the City (collectively, "Program"); and WHEREAS, as part of the funding for the Program, the City requires: (a) monthly reporting from Camillus House to the City Commission and the City Manager regarding the Program's results; and (b) monthly invoicing for payments in arrears based upon monthly reporting at an annual total not to exceed amount of One Hundred Thousand Dollars ($100,000.00), with conditions stated herein and in the Agreement, for the City's Fiscal Year 2020-2021 with such payments to be funded from the Department of Human Services' Budget, with conditions as stated in the Agreement, for an initial period of one (1) year with the option to renew for up to five (5) additional one (1) year periods under the same terms and conditions in the Agreement and subject to the availability of funding and budgetary approval at time of need; and WHEREAS, it is in the best interests of the City to authorize the City Manager to negotiate and execute any and all other necessary documents, modifications, renewals, and amendments, all in forms acceptable to the City Attorney, to complete and further the grant allocation and appropriation for the Program; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is authorized' to negotiate and execute the Agreement, in a form acceptable to the City Attorney, between Camillus House and the City for the Program, subject to monthly reporting from Camillus House to the City Commission and the City Manager regarding the Program's results and monthly invoicing for payments in arrears based upon monthly reporting at an annual total cost not to exceed One Hundred Thousand Dollars ($100,000.00) for the City's Fiscal Year 2020-2021 with such payments to be funded from the Department of Human Services' budget, with conditions as stated in the Agreement, for an initial period of one (1) year with the option to renew for up to five (5) additional one (1) year periods under the same terms and conditions in the Agreement and subject to the availability of funding and budgetary approval at time of need. Section 3. The City Manager is further authorized' to negotiate and execute any and all other necessary documents, modifications, renewals, and amendments, all in forms acceptable to the City Attorney, to complete and further the grant allocation and appropriation for the Program. Section 4. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor ey 10/8/2020 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.