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Home My WebLink AboutSubmittal-Kemarr Brown-ePlan PresentationeDIAN et) CITY OF MIAMI Submitted into the public record for item(s) DI.2, on 10-22-2020, City Clerk REALIZED EFFICIENCIES & ACCOMPLISHMENTS IN THE PERMITTING PROCESS 8047 Submittal-Asael Marrero and Kemarr Brown-ePlan Presentation City Commission, October 22, 2020 HISTORICAL PERMITTING ISSUE STATEMENTS • The process is cumbersome and unpredictable. • Reduce the timeline for a single-family new construction permit to be issued. • Reduce the review cycles for the permit to be issued. • Reduce the number of visits to City Departments to process permits. • Eliminate complaints of misplaced plans/projects. Submitted into the public %�tvof record for item(s)0 DI.2, L on 10-22-2020, City Clerk *INCORP 1R City Commission, October 22, 2020 Submitted into the public record for item(s) DI.2, on 10-22-2020, City Clerk 105 Days for a single review cycle when done sequentially. A permit typically is issued within ;.3 cyclec on average. Building Fire Public Zoning Mechanical Electrical • 15 Days • 15 Days Works » • 15 Days • 15 Days • 15 Days • 15 Days Before ePlan Plumbing •15Days City Commission, October 22, 2020 APPLICATION SUBMISSION INTAKE & ROUTING ti MIAMI•DADE RER CONCURRENT PLANS REVIEW Submitted into the public record for item(s) DI.2, on 10-22-2020, City Clerk L= Easy" - Permits Issued in Tess than 10 minutes A complete review cycle in ,Dan in 2020 takes 13 Days for all disciplines to review for a Building Permit. City Commission, October 22, 2020 ePlan is comprised of 3 permitting systems and one digital plans review platform That is seamlessly integrated with each other. iBuild Building Department iBuild + ProjectDox = ePlan Review Building Permits Submitted into the public record for item(s) DI.2, on 10-22-2020, City Clerk iPW Dept of Resilience & Public Works iPW + ProjectDox = ePlan Review Public Works Permits • Project CENTRALIZED PLANS REVIEW OAS Department of Planning & Office of Zoning OAS + ProjectDox = ePlan Review Planning & Zoning Permits City Commission, October 22, 2020 E-PLAN PERMITTING EFFICIENCY SUMMARY Submitted into the public record for item(s) DI.2, on 10-22-2020, City Clerk Perform plan reviews concurrently Reduce time to issue permits Digitized the entire permitting process Real-time transparency and status updates All City Department now conduct business electronically. Miami is one of only 6 cities to participate in Miami -Dade County's Municipal Permitting Program Digitized all paper plans to allow the City to be a 100% Digital Plans Review City 4 City Commission, October 22, 2020 PERMITTING EFFICIENCY SUMMARY Submitted into the public record for item(s) DI.2, on 10-22-2020, City Clerk In 2019-2020 alone, the Building Department issued over 40,000 permits and conducted over 120,000 inspections. Hosted 95+ external training and public outreach meetings to orient users to ePlan Eliminated the need for walk through of permits Capacity to manage 17,000+ active users in our ePlan system today Enhanced our permitting systems to automatically flag City Projects and Affordable Housing Projects for expeditious processing City Commission, October 22, 2020 PERMIT PORTFOLIOS Submitted into the public record for item(s) DI.2, on 10-22-2020, City Clerk Pre-ePlan (2017 - Dec.4, 2018) ePlan (2018-2020) Building (Master Permits) No. of Building Permit Applications Received (including Fire Permits) No. of Applications that became permits 29,207 15,209 28,667 20,886 % of Permit Issued 52.07% 72.87% The above does not include sub -permits. City Commission, October 22, 2020 It turned out that when Commissioner Francis Suarez asked for a study last year, he learned that "left for review" meant close to a full year — an average of 310 days to get a permit for a single-family home or a $10o,000 or less remodeling or project. with ePlan we've improved GOAL DEC 2018-2019 Avg. No. of Days from Prescreen to Permit Issued 99 67.24 Miami Today Article, March 21, 2017 GOAL JAN -OCT 2020 65 Submitted into the public record for item(s) DI.2, on 10-22-2020, City Clerk 59.43 ePI .AerhWN City Commission, October 22, 2020 Submitted into the public record for item(s) DI.2, on 10-22-2020, City Clerk Before ePlan, Planning & Zoning had challenges quantifying plans review timelines. with ePlan we now have the data OCTOBER 2019 GOAL JAN - OCT 2020 PrigirM4i WalErffception, Rezoning, Comprehensive Plan Amendments Avg. No. of Days from Prescreen to Permit Issued 91.30 90 84.72 City Commission, October 22, 2020 Submitted into the public record for item(s) DI.2, on 10-22-2020, City Clerk Before ePlan, Planning & Zoning had challenges quantifying plans review timelines. with ePlan we now have the data Oct 2018-Dec 2019 GOAL JAN -OCT 2020 Avg. No. of Days from Prescreen to Permit Issued 89.43 90 83.22 City Commission, October 22, 2020 Submitted into the public record for item(s) DI.2, on 10-22-2020, City Clerk "Despite a significant increase in number of R/W permit applications, time for permit application review has reduced." with ePlan we've improved GOAL OCTOBER 2019 GOAL JAN -OCT 2020 Ri ht of Wa Permits Avg. No. of Days from Prescreen to Permit Issued 90 70.88 90 67.21 City Commission, October 22, 2020 Uommercial Permits Before ePlan it took an average of 180 days for a complete cycle of review on to be seen by all required disciplines! Submitted into the public record for item(s) DI.2, on 10-22-2020, City Clerk ".41,I11151111r"iii lapil doit111,1i.--r-51111:1. y.`►�, lllrill Single Family Residential Before ePlan it took an average of 165 days for a new construction single family project to be seen by all! Submitted into the public record for item(s) DI.2, on 10-22-2020, City Clerk AVERAGE REVIEW TIME PER DISCIPLINE -BUILDING PERMITS * INCNRPNRARER Discipline Name ' Goal 1 Q12020 Q 0 Building 5 4 Days 4 Days 4 Days Plumbing 5 2 Days 2 Days 2 Days Mechanical 5 3 Days 3 Days 2 Days 1 Electrical 5 3 Days 3 Days 3 Days Fire 10 12 Days 11 Days 13 Days Public Works 5 10 Days 8 Days 7 Days Structural 5 2 Days 2 Days 2 Days Zoning Review 10 6 Days 7 Days 7 Days The above represents a subset of disciplines. Depending on the project, additional disciplines may be required to participate. All reviews in ePlar are performed Concurrently! City Commission, October 22, 2020 Submitted into the public record for item(s) DI.2, on 10-22-2020, City Clerk AVERAGE REVIEW TIME PER DISCIPLINE -ENTITLEMENTS Discipline Name Goal Q1 2020 Q2 2020 Q3 2020 Land Development 15 13 Days 13 Days 12 Days Comprehensive Planning 15 8 Days 9 Days 8 Days Urban Design 15 12 Days 11 Days 12 Days Historic & Environmental Preservation 15 9 Days 8 Days 8 Days Zoning Review 15 12 Days 15 Days 15 Days The above represents a subset of disciplines. Depending on the project, additional disciplines may be required to participate. All reviews in ePlaii are performed Co n c u rre n tly! City Commission, October 22, 2020 Submitted into the public record for item(s) DI.2, on 10-22-2020, City Clerk AVERAGE REVIEW TIME PER DISCIPLINE- RIGHT OF WAY PERMITS Mill 1RATE° * II 91 Discipline Name Goal Q12019 Excavation 15 19 Days 18 Days 23 Days 11 Days Roadway & Development Plans 10 8 Days 11 Days 12 Days 4 Days NPDES 10 4 Days 3 Days 2 Days 2 Days RPW Administration 5 9 Days 10 Days 9 Days 3 Days The above represents a subset of disciplines. Depending on the project, additional disciplines may be required to participate. All reviews in ePlan are performed Concurrently! City Commission, October 22, 2020 AVERAGE NUMBER OF REVIEW CYCLES FOR A PLAN TO BE APPROVED 44, * INCOAPIRATE') 16 96 ,O R Year Goal 2018 2019 Average No. Of Cycle(s) - All Departments Building 3 3 3 Planning 4 Zoning 3 4 4 Resilience & Public Works 1 3 3 Fire -Rescue 3 3 3 Submitted into the public record for item(s) DI.2, on 10-22-2020, City Clerk City Commission, October 22, 2020 Submitted into the public record for item(s) DI.2, on 10-22-2020, City Clerk EXPEDITING AFFORDABLE HOUSING PROJECTS • As of July 16, 2020, the Building, Planning, and Zoning Departments automatically identifies affordable housing projects at application submission. • Affordable Housing projects are given a "High" priority in our ePlan system. • All departments will be actively working to report on the rate of timely completion for the review of affordable housing projects. • Host project specific coordination meeting with developers and design professionals of affordable housing projects after the first round of comments. City Commission, October 22, 2020 Submitted into the public record for item(s) DI.2, on 10-22-2020, City Clerk EXPEDITING AFFORDABLE HOUSING PROJECTS • Section 10-04(b)(3)c (Proposed for December 2020 Agenda): Code revision to provide Expedited Joint Plan Review Services with updated fee structure and waivers for Affordable Housing projects that will include Zoning, Resilience and Public Works and Planning departments. • Section 10-04(b)(3)i (Proposed for December 2020 Agenda): Revision to the TCO/TCC process to provide additional flexibility for granting extensions. This will include language to waive certain TCO/TCC fees for Affordable Housing projects. • Section 54-58 (Proposed Amendment) will be amended to allow the right of way dedication for affordable housing projects to be postponed as part of the permit process, when such is located on city land and or where a County -owned land requires their BCC approval. City Commission, October 22, 2020 AFFORDABLE HOUSING PERMITTING ALERTS Dashboard Manage Project/Tasks Reports Administration Help CP Submitted into the public record for item(s) DI.2, on 10-22-2020, City Clerk 0 Affordable Housing Project 0 Application Information Documents r Notes ® Property Info M Permit Details V Tasks L Staff Analysis Report/Admin Final Decision it Meetings/Appeals 0 Application Information Application Number: Does this project have an affordable housing benefit being proffered? No. of Affordable Housing Units: 0 PZ-19-2545 • Yes No No. of Extremely Low Income Housing Units: No. of Workforce Housing Units: V 0 A 0 City Commission, October 22 2020 PROJECT TEAM City Manager's Office Art Noriega Zerry Ihekwaba Building Asael "Ace" Marrero Maurice Pons Carmen Coro Debra Fagan Eureca Coulanges Soraya Gonzalez Miguel Lemus Planning Francisco Garcia Jeremy Calleros Gauger Kemarr "KB" Brown Jessica Iturrey Tanmay Kulkarni Tresha Daise Zoning Joseph "Joe" Ruiz Tamara Frost Suhey Rojas PUULI G WORKS PLANNING Submitted into the public 11%14\ on 10-22-2020, City Clerk record for item(s) DI.2, City Commission, October 22, 2020 PROJECT TEAM Eloy Garcia Adrian Plasencia Darryl Brinson Innovation & Technology Land Management Team Security Team Infrastructure Team Service Desk Resilience & Public Works Alan Dodd Juvenal Santana Jr Christopher Bennett Charles Alfaro Fabiola Dubuisson Abraham Bachtiar Elyrosa Estevez Mario Machin Jonathan Fanfan MING PUBLI G WERKS CITY 43F MIAM I, PLANNING Submitted into the public record for item(s) DI.2, on 10-22-2020, City Clerk BUILDING FIRE City Commission, October 22, 2020